Project Assistant Jobs in Madison, CT

The Project Coordinator is the entry-level role within the PMO that supports the Enterprise Integrated Marketing (EIM) team ensuring the success of marketing initiatives across multiple business units including Enterprise, Business Insurance, Bond & Specialty Insurance and Personal Insurance Marketing. This position provides administrative and operational support to the Project Management & Planning teams while developing key project management skills necessary for career growth. The Project Coordinator plays a pivotal role in supporting the internal day to-day operations and delivery for a set of low complexity, tactical projects from inception to completion. The Project Coordinator has basic project management skills that allows them to support projects with supervision. Key Responsibilities Accountable for project setup, closeout, and general maintenance within Workfront. Proactively maintains critical information in Workfront including tasks, timing and resources. Partner with Planners and PMO to lead the routing process within Workfront Proof. Provide direct support to the PMO team in executing project-related tasks. Identify and communicate project issues or roadblocks to PMO leadership. Develop and actively maintain project timelines for low complexity projects. Actively maintain project timelines, tasks, resources and routes within Workfront. Escalates issues with timing, tasks, resources, and assets to PMO. Coordinate and schedule meetings in partnership with internal teams. Update and maintain internal project status documents based on inputs from Project Managers. Desired Attributes Project Management Accountability: Basic understanding of project lifecycle and workflow across different project types. Ability to manage simple tactical projects. Strong organizational and problem-solving skills. Interest in developing project management expertise and growing within the department. Willingness to gain industry knowledge in marketing and advertising. Ability to anticipate project needs and proactively assist in execution. Leadership & Communication: Proactive, motivated, and eager to learn. Strong relationship-building and teamwork skills. Accountability and ownership of assigned tasks. Adaptability to changing priorities and new initiatives. Effective communication skills for working with internal teams. Problem-Solving: Ability to identify challenges and propose solutions. Strong critical thinking and prioritization skills. Process-oriented mindset with attention to detail Required Qualifications: 1-2 years of experience in project management, preferably within a marketing or advertising environment. 1 year of project management experience required. Basic project management skills and understanding of marketing operations and deliverables. Strong attention to detail and organizational skills. Effective Communication skills (written, verbal, and presentation) A motivated and driven individual who enjoys solving problems. Professional maturity and ability to work effectively in a fast-paced environment. Experience with project management tools (Workfront preferred). Proficiency in Microsoft Office (Excel, Word, Outlook, Teams). High School diploma or equivalent. Preferred Qualifications: Bachelor’s degree in Marketing, Business, or a related field. 2 years of project management experience. Experience managing the entire life cycle of a project. The target hiring compensation range for this role is $36.22 to $40.25 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location. About Aquent Talent: Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium . More information on our awesome benefits ! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive. #LI-Hybrid

Haugland Group, a privately-owned Long Island, New York based energy infrastructure construction company is looking to expand its utility focused 24/7 emergency management “storm” division and has an immediate opportunity for a Project Specialist to join our team to work out of our South Windsor, CT office. At Haugland, we understand that pushing the boundaries of what has been done is essential to develop the infrastructure of tomorrow. The journey won't be simple, but what gets us there is. At Haugland Group, Our Word is Our Way. We are leaders in building what's next because we see the path to get there and we're setting a new standard of exceptional along the way. Let's build together! Key Functions Assist in coordination of labor resources to be deployed to the emergency event Assist in development of roster for submission to requesting utility customer Assist on-site on the day of deployment from operational office Work with General Foreman on preparation and finalization of time sheets Coordination with Payroll department on time entry and upload Review and process expense reports associated with the emergency event Preparation of invoice submissions to utility customers Follow up with utility on billing questions and collection efforts Job cost finalization and reporting Coordination of subcontractor prequalification package Sending out pre-employment packages to Linemen Desired Qualifications Bachelor's degree in Construction Management preferred Experience with Storm Restoration- Utility experience preferred Excellent written and verbal communication skills are crucial for coordinating with various stakeholders Strong organizational and time management skills are essential for managing complex situations The ability to analyze situations, identify problems, and develop solutions is vital. Thinking clearly and making sound decisions under pressure is a key requirement. Flexibility in personal life to work after normal business weekday hours and weekends based on unpredictability of emergency events. Why Haugland? Compensation range for this role is 75-120K At Haugland Group, our benefits are designed to convey company culture and values which has employees at its forefront. Excellent benefits package including medical, prescription drug, dental, vision, Health Savings, short/long term disability, and life insurance 401k with 5% employer match Potential for annual performance-based raise Paid Time off Paid company observed holidays Educational and professional advancement opportunities Frequent company-sponsored events Relaxed, friendly office Fast paced, exciting environment Haugland Group LLC and its operating divisions, affiliates, related entities, and subsidiaries (collectively, “the Company”) do not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered property of the Company and therefore, the Company will not pay a fee for any placement resulting from the receipt of an unsolicited referral. Only upon the Company's written request may preferred vendors may be invited to refer talent for specific open positions. In these cases, a fully executed agreement with the Company must be in place and current. We are an Equal Opportunity Employer (EOE AA M/F/Vet/Disability).

Position Type: Part-Time (2 to 3 days per week) About Us: ADOM Academy of Diagnostic and Osteopathic Medicine is at the forefront of diagnostic medical education, specializing in non-radiative diagnostic tools and ultrasound procedures. We are seeking a dedicated and organized Administrative Assistant to join our team. Key Responsibilities: Manage daily administrative tasks and office operations. Coordinate schedules, meetings, and appointments. Assist with student admissions, enrollment, and records management. Maintain office supplies and equipment. Handle communication and correspondence, both internal and external. Support faculty and staff with administrative needs. Organize events and special projects as needed. Ensure compliance with school policies and procedures. Qualifications: Proven experience in an administrative role, preferably in an educational or medical setting. Excellent organizational and multitasking skills. Strong communication and interpersonal abilities. Proficiency in Microsoft Office Suite and office management software. High level of professionalism and confidentiality. Ability to work independently and as part of a team. Bachelor's degree in business administration, management, or a related field is preferred. Why Join Us? Be part of an innovative and growing educational institution specializing in non-radiative diagnostic education. Work in a supportive and collaborative environment. Opportunities for professional development and growth. Compensation: Hourly rate: $20 - $30 per hour, based on experience. Weekly hours: Approximately 24 hours per week (3 days x 8 hours/day). How to Apply: Interested candidates should send a resume and cover letter detailing their qualifications and experience to ********************. Deadline for Applications: May 1, 2025

We are seeking an organized and detail-oriented individual to provide administrative support to one or more departments, with a primary focus on travel and expenses. The ideal candidate will have experience in managing travel arrangements and expense reports. Familiarity with Concur is a plus, but not a requirement. This position involves a variety of tasks, including invoice management, supply ordering, meeting coordination, and general administrative duties, all while ensuring compliance with company policies and maintaining a high level of professionalism. Responsibilities: Manage and reconcile travel and expense reports in accordance with company guidelines. Support various administrative tasks such as data entry, filing, records management, and invoicing through internal systems. Coordinate conference room bookings and schedule meetings for department staff. Order and manage departmental supplies, ensuring availability and cost-effectiveness. Assist with training class coordination and provide general administrative support as needed. Uphold company policies and procedures to ensure compliance with regulations. Maintain confidentiality in all dealings and maintain a professional standard when interacting with internal and external stakeholders. Qualifications: Associate's or Bachelor's degree, or a high school diploma. Proficiency in MS Word, Excel, and Outlook. Strong experience in managing travel and expenses.

Our Client, a leading healthcare facility, is seeking an Office Assistant to temporarily support its dynamic team. This is a great opportunity for someone who thrives in a fast-paced environment and is passionate about supporting patient care through strong organizational and communication skills. What You'll Do: Handle and coordinate active calendars Answer telephone calls Order supplies Time keeping entry Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Who You Are: 1-5 years of experience Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Students that are slated to graduate in May or August please feel free to apply. This is a part time to full time position. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol both virtual and physical Learn the onboarding and off boarding process Learn ADP Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Our client, a real estate firm is looking for a Project Coordinator to support construction and operational activities across the company's portfolio. Responsibilities: Oversee permit applications, approvals, and ensure regulatory compliance. Review tenant construction plans, lease terms, and applicable regulations. Assist in budgeting and cost management throughout project lifecycles. Coordinate with architects, engineers, and contractors for project execution. Maintain vendor relationships, ensuring adherence to insurance and compliance requirements. Prepare detailed reports on capital projects, deadlines, and expenditures. Qualifications: 2+ years of experience in property or construction management (commercial preferred). Must be able to go onsite 5x a week

Office Administrator Seeking a highly professional, detail-oriented individual to join our team as a Compliance & Customer Service Specialist. In this role, you will manage both customer service responsibilities and play a key role in ensuring compliance with regulatory standards. This position requires someone who can analyze and interpret regulations and legal codes and effectively apply this knowledge when addressing customer complaints and regulatory inquiries. You will also be responsible for drafting well-structured, clear written responses and collaborating with management to implement corrective actions to prevent future issues. The ideal candidate must possess excellent written and verbal communication skills, strong analytical abilities, and the capacity to interpret complex information into actionable steps for the company. There are significant opportunities for long-term growth, including the potential to move into a team leader role. Responsibilities: Handle inbound customer service calls, resolving issues related to billing, cancellations, and general inquiries. Interpret and apply regulatory codes and laws, ensuring compliance with industry standards. Draft well-written responses to regulatory authorities, customers, and internal stakeholders, using proper grammar and structure. Analyze complaints and regulatory requirements, and work with management to develop corrective action plans to prevent future issues. Conduct quality control checks on sales calls to ensure adherence to internal and external standards. Collaborate with management on compliance-related matters and ensure proper implementation of corrective actions. Requirements: Ability to analyze and interpret regulations, legal documents, and codes, and apply this understanding to real-world scenarios. Experience in customer service, particularly with handling escalated calls and resolving complaints. Strong reading comprehension and writing skills, with attention to detail in grammar, sentence structure, and clarity. Strong problem-solving and analytical skills, especially in interpreting complex legal and regulatory requirements. Ability to communicate effectively with internal teams and regulatory bodies. Proficiency in Microsoft Office, particularly Word and Excel, and experience with CRM systems. Bilingual (English/Spanish) is a plus, but not a requirement.

Key Responsibilities: Work closely with investment professionals to assess position sizing and document trade intent, ensuring alignment with portfolio objectives. Enter trade orders across asset types and assist in the setup of new securities within internal systems and tools. Maintain detailed allocation files and support portfolio monitoring by updating internal systems with trade commentary and key metrics. Oversee co-investment-related processes during trade events, including tracking investor participation and generating custom reporting when needed. Coordinate with third-party systems providers and internal compliance teams to configure investment parameters and restrictions for new strategies or mandates. Stay on top of dealer communications, monitoring trade listings such as offers-wanted and bids-wanted lists, and flagging relevant opportunities or developments. Review daily trading activity, monitor market calendars, and distill relevant updates for the broader team. Support a range of ad-hoc initiatives, from internal reporting and reconciliation to one-off analytical projects. Required Qualifications: Undergraduate degree with a strong academic track record. Familiarity with credit instruments and fixed income markets; prior exposure to investment operations is a plus. Understanding of fund mechanics, including multi-investor structures and allocation frameworks. Impeccable attention to detail and comfort working with large sets of data and operational workflows. Analytical mindset with proficiency in Excel and willingness to work with evolving systems and tools. 44010

12 months contract Onsite 3 days a week and Wednesday is a mandatory onsite day. This person will be working on travel and expenses for the majority of their work. Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community. Requirement: Proficient in MS Word, Excel, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality. Keywords: Education: Associate's or Bachelor's degree or a High school diploma. Fluency in MS Suite including Word and Excel Skills

Job Title: Project Coordinator Pay Range: $25-$35 Must Haves: -6+ months of of project coordination/Management -Microsoft office skills: Project, PowerPoint (experience creating decks) and someone very strong in Excel - creating formulas for pricing sheets. -Strong documentation skills: meeting minutes, presentations, flow charts -Extremely strong experience with Excel (creating pivot tables, macros, v look ups) -Experience leading IT infrastructure projects and working with executives and business stakeholders -Needs to be a go-getter, self-starter (almost more important than technical knowledge) -Bachelors degree Day to Day: Insight Global is looking a Project Coordinator to join our client, an enterprise healthcare organization to support their project management office, within their enterprise technology department. They will be joining a team of multiple senior project managers who own a portfolio revolving around multiple infrastructure projects for existing and new construction for the large medical center. This person will need to be able to be onsite 5 times a week on different parts of Long Island. They will be responsible for liaising with multiple Project Managers, understanding project status, having impeccable documentation and interfacing with C level executives. We need someone who knows how to coordinate infrastructure initiatives such as hardware refresh, desktop buildouts, network services, structured cabling, or data center services, etc. and has extremely strong Microsoft Excel skills such as creating formulas/decoding formulas. Responsibilities will also include: -Updating schedules and coordinating meetings -Attending meetings and creating meeting documentation and updates -Creating and maintaining general documentation and reporting, processes and procedures -Assisting in creating flow charts, budget updates and general project status workflow

About Us: At Summit Retirement Solutions (******************* we specialize in holistic retirement planning, insurance, and wealth management services. Our mission is to empower individuals and families to achieve their ideal retirements through personalized, tax-efficient strategies. As a rapidly growing, privately owned firm in Glastonbury, CT, we pride ourselves on our integrity, transparency, and unwavering commitment to our clients' financial well-being. Compensation: $42,000 - 52,000 + Bonuses The Opportunity: We're seeking an Administrative Assistant who embodies an ownership mentality and is eager to lead our administrative tasks to help with the growth In this role, you'll enhance our operational efficiency and contribute to our firm's success. Key Responsibilities: Workshop Help: Attend workshops (2x/month) where you will assist with check-in and appointments pre workshop to ensure attendance. Client Service Excellence: Proficient on the phones - able to make outbound calls confirming seminar details and engage in brief interactions regarding any questions clients may have. Technology Proficiency: Ability to navigate digital systems and applications such as Microsoft, CRM's, etc. What We're Looking For: Experience: Seasoned professional with a background in office management, preferably within financial services or a similar environment. Adaptability: Quick learner with the intellectual curiosity to master industry-specific knowledge. Communication: Exceptional ability to communicate effectively with team members, clients, and vendors. Technology Proficiency: Comfortable with office management tools, CRM platforms, and financial software. Personable: A continuous positive mindset, continually seeking ways to enhance processes and client experiences for the better! Why Join Us? At Summit Retirement Solutions, you'll have the opportunity to actively shape our firm's future. We value individuals who take pride in their work, embrace challenges, and view them as opportunities to contribute meaningfully. If you're energized by creating structure, implementing systems, and enabling growth, we encourage you to apply. Summit Retirement Solutions is an Equal Opportunity Employer.

Ultimate Staffing is currently seeking a Bilingual (English/Spanish) individual who has a high level of customer service. The ideal candidate will have a background in administration and customer service. Full time in office position Hourly rate: $20/hr Weekly pay Health Insurance offered! Job Responsibilities: Answer and assist high volume of calls Check all paperwork for accuracy and completion Handle all customer inquiries professionally Accurate data entry skills Scan and file multiple documents Requirements: Previous experience in an office setting Bilingual English/Spanish All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community. Skills: Proficient in MS Word, Excel, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality. Education: Associate's or Bachelor's degree or a High school diploma. Fluency in MS Suite including Word and Excel Pay Rate Range: $20-22/hr depending on experience

Who we are: Spire Orthopedic Partners is a growing national partnership of orthopedic practices that provides the support, capital and operational resources physicians need to grow thriving practices for the future. As a Management Services Organization (MSO), Spire provides the infrastructure for administrative operations that allows practices to operate at their highest level, so doctors can focus their efforts on what matters most - patient care. Headquartered in Stamford, Connecticut, the Spire network spans the Northeast with more than 165 physicians, 1,800 employees, 285 other clinical providers and 40 locations in New York, Connecticut, Rhode Island and Massachusetts. Middlesex Orthopedic & Spine Associates is seeking a Full-time Physical Therapy Assistant to join the team in our Middletown, CT location. What you'll do: POSITION SUMMARY: The Physical Therapy Assistant (PTA) is a qualified person who always functions under the direction of a Registered Physical Therapist (RPT) and carries out the therapy plan of care as assigned by the RPT. ROLE AND RESPONSIBILITIES: Provide comprehensive therapy services in an outpatient setting to the orthopedic patient Work collaboratively with other rehab therapists' staff in a supportive team-working environment. Provides ongoing therapy services in accordance with the established plan after the initial evaluation has been made by the RPT and the PTA has been oriented to the plan of treatment. Work with other members of the rehabilitation team to implement programs consistent with the needs and capabilities of each patient. Notify RPT and document any change in condition. Documentation is completed in the EMR within 24 hours after visits are made. Educates the patient and caregiver on the plan of care, safety issues, prescribed exercises, and response to teaching. Participates in staff meetings, in-service programs, and other meetings as requested. Flexible hours needed for clinic. Who you are: QUALIFICATIONS: Minimum of 2 years of clinical experience as a PTA. Outpatient and Orthopedic experience preferred Possess a current Physical Therapy Assistant license Graduate of a two-year accredited physical therapist assistant program approved by the American Physical Therapy Association Excellent communication skills Ability to perform tasks involving physical activity which may include heavy lifting and extensive bending and standing What we offer: Excellent growth and advancement opportunities Dynamic environment Access to a diverse network of practitioners Broad infrastructure of tools and programs to enhance the employee experience Competitive Compensation Generous PTO Benefits package: health, dental, vision, 401(k), etc. We are an equal-opportunity employer. Qualified Applicants are considered for positions and are evaluated without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (referred to as “protected characteristics”). IND1

About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a One Medical Float Phlebotomist / Administrative Assistant (internally known as a Lab Services Specialist/ Member Support Specialist) at one of our offices you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. Our Flex Lab Services Specialist/ Member Support Specialist support multiple offices in a Market. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you'll need: At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment An active Medical Assistant certification from NHA, AAMA, NCCT, or the AMT Graduated from a postsecondary Medical Assistant program accredited by either the Commission on Accreditation of Allied Health Education Programs (CAAHEP), the Accrediting Bureau of Health Education Schools (ABHES), another accrediting organization recognized by the United States Department of Education OR completed relevant Medical Assistant training by any branch of the armed forces Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions Strong written and verbal communication skills A High School Diploma or equivalent Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks One Medical is committed to fair and equitable compensation practices The range for this role is $25.75 to $27.75 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit *********************************** This is a full time role (40 hrs/week) with 8 hr shifts generally taking place between 7am-7pm based at our offices in Westport, Connecticut. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical's Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster (English/Spanish) and Right to Work Poster (English/Spanish) for additional information.

COMPANY INTRODUCTION: Waldron Engineering & Construction, Inc. is a multi-discipline consulting engineering and construction management firm specializing in the design, construction, commissioning, and performance testing of power generation, energy resiliency, combined heat and power, renewable energy, and central heating and chilling facilities. Waldron prides itself on being a leader in advancing new and emerging energy production technologies and developing ways to bring them to commercial realization. THE OPPORTUNITY: Waldron Engineering & Construction, Inc. is seeking is a Construction Project Administrator. The successful candidate will be based on a Waldron construction project site providing administrative and clerical support support to the project team. The ideal candidate must possess experience with construction project documentation and control, preferably with Procore project management platform. Experience with the administration of construction contract requirements in terms of documentation management, invoice processing, cost tracking, document filing, and reporting are preferred. RESPONSIBILITES OF THE ROLE: Process and manage project-specific required documentation throughout the project duration. Review contract documents to determine administrative compliance for submittals, requests for information, invoicing, etc. Project set up within project management software for processing drawings, specifications, and project information. Manage all project-related document control within company server, project management platforms, SharePoint sites, and/or hard copy files. Maintain project submittals and requests for information including the distribution of responses, resubmittals, workflow assignments, due dates, and updating/expediting tracking logs. Perform subcontractor and vendor invoice management including initial review of all project invoices, assigning cost code(s), proper filing, and review for proper retainage and tax exemptions. Ensure subcontractors and vendors comply with contract requirements (insurance, submission of lien waivers, etc.) prior to recommending release of payment. Perform tasks related to the collection of cost data required to monitor project budgets and estimates. Assist with the administration and tracking for change orders, back charges, and claims for extra compensation. Assist with the development of budget forecasts and monitor progress of work per cost accounts. Assist with maintaining all software platforms including Procore and SharePoint/OneDrive. Attend owner, subcontractor, and internal meetings; keep, maintain, and publish meeting minutes and action items. Support project team as necessary with the maintenance, publication, and filing of daily reports. Assist with or perform development and publication of project turnover documents. Label, file, and manage project electronic photos and videos. Printing, packaging, and sending hard copy documentation as required by contract. General office support as required including research, data entry, document updates, etc. Ensure both internal and external customer satisfaction. Maintain high professional and construction ethics. SKILLS REQUIRED: Intermediate/expert knowledge of all Microsoft Office tools preferred. Intermediate to expert knowledge working with Microsoft suite, particularly Excel and Outlook. Experience creating and editing PDFs and Bluebeam software. Excellent communication and organization skills. Experience using Construction Management platform Procore. Familiarity with Accounting principles, particularly in construction environment. Ability to work within an established group and as instructed. Ability to work effectively independently and as part of an existing team. REQUIRED EDUCATION: High school degree or equivalent or higher. OTHER REQUIREMENTS: Perform additional assignments per supervisor's direction and with minimal supervision. Assist with office trailer maintenance, office supplies, organization, and requisitions. Continually look for opportunities to improve processes and procedures. Solution oriented. High attention to detail. Ability to lift a minimum of 10-25 lbs. Able to sit for extended periods of time. Able to function in a standard construction trailer and project site setting. Able to work in a fast-paced construction project with multiple competing demands on resources.

Skyline Restoration is looking for an efficient Project Administrator with 2-5 years' experience to assist with our billing operations. The Project Administrator will be responsible for creating and sending invoices, tracking payment processes, keeping thorough records and resolving any billing discrepancies. This role is a key player in safeguarding revenues. Main responsibilities: Administrative functions - Manage project related functions including change proposals, submittals, invoices, sub-contractor payments & waivers, and compliance for assigned projects. Creating change proposals and change orders on Timberline and MS Office Change order data entry Billing - reviewing, editing and processing AIA bills and submitting them to clients Communication of submittals and closeouts to both project management team and clients Creating and maintaining client accounts Attend project kick off and close out meetings Required Qualifications and Competencies: Proficient in data entry, accounts payable, accounts receivable and vendor payments. Key competencies are Communication, teamwork, initiative, and dependability. Experience reviewing or compiling construction pay applications (G702/G703) would be advantageous. Ability to work independently and solve problems Proficiency with Microsoft Office (especially Excel) is required Excellent communication skills toward effective collaboration and client services. Organizational skills and attention to detail Technical Skills Microsoft Office Timberline & Timberscan Procore Supervisory Responsibility: This position has no supervisory responsibilities. Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to maintain a stationary position, ascend/descend and traverse. The position also requires frequent use of computers and other office productivity machinery. At times, duties may involve transporting items of appx. 25 pounds and working around outdoor weather conditions. The position is expected to require prolonged periods of communication, perceiving, and expressing oneself. Position Type: This is a full-time position. Travel: No travel is expected for this position. Required Education and Experience: Associate or Bachelor's degree in accounting, or similar business degree. Experience in the construction industry preferred. Experience in project invoicing and billing.

BEUMER Group is an international manufacturing leader in intralogistics in the fields of conveying, loading, palletising, packaging, sortation and distribution technology. BEUMER Group offers the right solution for almost every logistic challenge. We are a family owned, intralogistics leader, where tradition and innovation go hand in hand. We are proud of what our employees create each day. Integrity, Inspiration, Quality and Teamwork! Job Description General Responsibility The Project Coordinator is responsible for processing, tracking, and distributing project deliverables, creating status reports, and ensuring that project insurance, bonds, lien releases, and contractual obligations are fulfilled. This role supports the Project Manager and the entire team by maintaining communication between internal departments and customers. As an integral member of the Airports organization, the Project Coordinator is responsible for customer communication, generating estimates and proposals, processing purchase orders and invoicing, and coordinating with technical departments and field service personnel. The role supports multi-million-dollar material handling projects across North America. Primary Duties and Responsibilities * Collaborates with the Project Team to produce technical and commercial documentation and templates per project plans. * Tracks and ensures the timely completion of project action items and open items. * Coordinates weekly project team meetings, including taking and distributing minutes. * Supports the Project Manager by coordinating with departments to execute the project. * Ensures submittals meet contractual requirements in collaboration with the project team. * Maintains accurate project log files, including Submittals, Change Orders. * Monitors compliance with documentation processing, including filing, tracking, and distribution. * Produces and updates weekly and monthly project reports, both internal and external. * Provides additional support, including: * Site Badging Administration and Returns * Payment Application Status Verification * Site Logistical Support * Purchase Order Request and Management * Implementation and training of new processes * Supervision of project administrators * Maintains strong customer relationships, addressing inquiries and concerns professionally and in a timely manner. * Coordinates with internal teams to generate estimates, proposals, and follow-ups with customers for clarifications. * Assists in setting up new projects, including invoicing, purchase order generation, and resource scheduling. * Reviews project estimates versus actuals and reconciles time sheets and expense reports for field technicians. * Supports Customer Support project management activities and system enhancement proposals. * May be assigned to special projects or other duties as needed Qualifications Required Skills / Qualifications * Four (5) years' Experience in project coordination and administration, or a four-year college degree in a related field. * Excellent time management, organizational skills, and a high attention to detail and accuracy. * Strong verbal and written communication skills. * Technical aptitude with experience in industrial equipment. * Previous project coordination experience is a plus. * Advanced proficiency in Microsoft Word, Excel, Teams, and Outlook. * ERP experience is a plus. * Ability to work extended hours when required. Additional Information BEUMER is an innovative company where every employee is considered part of the family. We recognize that our employees are our most valuable asset, and as such, we offer a comprehensive benefits package to our full-time employees. Best of all, there is no waiting period - benefits begin on your first day: * We cover 100% of medical and dental premiums for you and your eligible dependents. * 401(k) Retirement Plan with a generous employer match, reflecting our commitment to your future. * Life insurance is provided at no cost to all employees. * A generous amount of paid time off. * Long-term disability coverage (we've got you covered there too!). Equal Opportunity Employer BEUMER is an equal opportunity employer. We provide equal opportunities to all applicants and employees for all positions, without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.