Job Description
Faulkner University is seeking a qualified individual to serve as Administrative Coordinator for the Graduate Counseling Programs. The selected individual will perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining files, and providing information to callers. This individual will also answer inquiries and obtain information for students, visitors, faculty, and staff. Faulkner University is a Christian university affiliated with the churches of Christ.
This is a full-time (40 hours per week), 12-month position.
Summary of Duties:
Provide administrative support to the faculty of the Graduate Counseling Programs department
Serve as a liaison between the department and students, faculty, staff, and other university offices
Assist in compiling departmental academic schedules, scheduling classes and classrooms; input, maintain and track schedules
Track and maintain curriculum vitas and professional development for departmental personnel
Assist with paperwork and files for accreditation
Process, secure and track required hiring paperwork for faculty and adjuncts
Provide support for Graduate Counseling Programs admissions and and recruiting functions
Assist with formatting, copying, and proctoring tests
Supervise student workers and Graduate Assistants
Qualifications:
Bachelor's degree preferred; High School diploma or GED required
Minimum of 3 years of office/clerical experience preferred
Active member of the church of Christ
For initial application submit:
Resume
Cover letter
Employment is conditional upon a satisfactory background check and verification of work authorization through E-Verify.
Non-discrimination statement: Faulkner University is a church-affiliated liberal arts institution committed to employing a highly qualified and diverse administration, faculty and staff, which reflects the University's religious traditions, values and affiliation, and purpose. Thus, the institution invites individuals affiliated with the churches of Christ to submit applications regardless of race, color, national or ethnic origin, age, gender, marital status, or disability. Faulkner University does not discriminate on the basis of race, color, national or ethnic origin, age, gender, marital status, or disability in connection with its educational policies, admissions, financial aid, employment, educational programs, or activities. However, Faulkner University exercises a preference in employment for those qualified applicants who are members of the churches of Christ whose lifestyles are consistent with the mission of the University and with the beliefs and values of the churches of Christ. For more information, please visit our website: ****************
Job Posted by ApplicantPro
$37k-49k yearly est. 15d ago
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Application Administration Support Specialist
Diligent Solutions 3.8
Project assistant job in Montgomery, AL
Title: Application Administration Support Specialist Work Status: US Citizen Clearance: Secret Clearance Salary: Depending on Experience (DOE) Benefits: Health, Dental, 401k, Etc.
We are seeking a skilled Application Administration Support Specialist to provide comprehensive administration support for DISA-managed systems. This position is responsible for the 24x7x365 operational management, configuration, maintenance, and monitoring of application, web, and middleware components within complex enterprise environments.
The ideal candidate will demonstrate expertise in a range of application technologies and platforms including IBM WebSphere, Apache/Tomcat, Oracle WebLogic, Red Hat JBoss, JAVA, and Microsoft IIS, among others.
Key Responsibilities:
Application Administration:
Perform daily administration of vendor software, application memory, storage, and integration with networks and OS.
Manage application-level security, logging, auditing, replication, and high availability architectures.
Handle user access control, account creation, modification, and privilege management.
Execute and monitor application-level scripts and system jobs for operations and maintenance.
Web Administration:
Install, configure, and administer web technologies supporting web-based applications.
Maintain performance, security, and integration of web services.
Middleware Administration:
Administer middleware systems including configuration, updates, patching, and performance tuning.
Support middleware components across distributed computing environments.
Middleware Planning and Implementation:
Conduct version analysis, compatibility testing, and integration planning for middleware components.
Plan and execute middleware upgrades and new deployments.
Middleware Sustainment:
Develop and maintain operational processes to ensure middleware stability and up-to-date patch levels.
Middleware Registration and Configuration:
Configure middleware components after provisioning new server capacity.
Job Scheduling and Execution:
Schedule and execute scripts or system jobs for operational tasks and one-time changes.
Monitor and validate successful job execution and log outcomes.
Account Management:
Manage all aspects of application accounts for system operation, including account metrics reporting.
Technologies and Tools:
Web/Application Servers: IBM WebSphere, Apache/Tomcat, Oracle WebLogic Server, Microsoft IIS, Red Hat JBoss EAP, Oracle HTTP Server
Middleware Technologies: JAVA, Microsoft XML Web Services (.NET)
Scripting: Application Scripts, OS-Level Scripts
Security & Auditing: Logging, auditing, access control, COOP architectures
Qualifications:
Required:
Strong experience in enterprise-level application administration (5+ years preferred)
Experience supporting 24x7x365 environments
Deep understanding of middleware and web technologies
Familiarity with job scheduling tools and scripting
Security-conscious mindset with knowledge of application access control and auditing
IAT II Certification (e.g., CompTIA Security+)
Preferred:
Experience working in DoD or DISA environments
$32k-41k yearly est. 60d+ ago
Project Expense Coordinator with the VA
Oracle 4.6
Project assistant job in Montgomery, AL
The Project Consultant is an entry-level project management role that manages deliverables throughout the implementation project, including plan milestones, forecasting and project schedules. The consulting role is instrumental in project tasks that uphold the mission and vision of the Certification & Trainer Lifecycle team to identify, train and deploy training talent for use on the VA EHRM project and internally as needed.
A qualified candidate will support project planning around the selection, placement, and resourcing of trainers across multiple training locations; providing coordination among third-party suppliers, internal contracting teams, and Certification to manage project planning including hours forecasting, and trainer travel costs.
This position requires exceptional attention to detail, strong recall ability for names and numbers, and proficiency in Microsoft Excel to ensure accurate tracking, reporting, and collaboration across the internal teams and the client where applicable. This new team member will take direction from the Certification Program leadership in support of all Certification project related activities.
Must be U.S. citizen and be able to obtain a Public Trust clearance once hired. Able to work irregular hours as needed and allowed by local regulations, including weekends and minimal yearly travel up to 25%. Those residing in the Kansas City, MO metropolitan area and within 50 miles of the Oracle location are not eligible for a remote worker designation.
Qualifications
Work involves problem solving with assistance and guidance in understanding and applying company policies and processes. Gaining competence in own area and acquiring a higher-level understanding of independent role, processes and procedures.
· Bachelor's degree or equivalent experience in a related field.
· 2-4 years of project coordination, training administration, vendor management, or related experience preferred.
· Exceptional attention to detail and recall ability for tracking names, numbers, and scheduling data.
· Proficiency to advanced skills in Microsoft Excel (including formulas, pivot tables, reporting, and data analysis).
· Ability to learn and use Oracle Proprietary people management tools effectively.
· Strong organizational and communication skills; proven ability to collaborate across teams and with external suppliers.
· Familiarity with project management tools, practices, or software a plus.
· Problem-solving ability with guidance; eagerness to learn and grow in project management, training operations, and fiscal/vendor coordination.
Key Competencies
· Accuracy and precision in data management and reporting.
· Strong collaboration and interpersonal skills across internal teams and external vendors.
· Ability to manage multiple priorities in a fast-paced environment.
· Analytical thinking and financial awareness in tracking hours, budgets, and costs.
**Responsibilities**
Responsibilities
Trainer Resourcing & Project Coordination
· Assist in tracking project milestones, maintaining timelines, and escalating risks or delays as needed.
· Coordinate the selection, scheduling, and placement of trainers to meet training delivery needs across multiple locations.
· Participate in inter-team collaboration around trainer selection, training execution, and resource allocation around for goal setting and project management.
· Provide administrative support for training logistics, including communication, and reporting to managers.
Vendor & Fiscal Support
· Partner with task order owners and internal contracting team members to align trainer resourcing with fiscal requirements.
· Coordinate with third-party suppliers to monitor trainer assignments, hours, and utilization.
· Track and forecast trainer hours, resource needs, and travel costs to support accurate financial planning.
· Maintain detailed records of costs, schedules, and resource allocations for reporting and compliance.
· Assist in ensuring consistency, accuracy, and adherence to customer standards in all fiscal tracking and reporting activities.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $54.13 per hour; from: $56,300 to $112,600 per annum. May be eligible for bonus and equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC2
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing accommodation-request_************* or by calling *************** in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
$56.3k-112.6k yearly 60d+ ago
Project Coordinator - Low Voltage [R]
Hensel Phelps 4.3
Project assistant job in Montgomery, AL
Any Employment Offers are Contingent Upon Successful Completion of the Following: * Verification of Work Authorization and Employment Eligibility * Substance Abuse Screening * Physical Exam (if applicable) * Background Checks for Badging/Security Clearances (if applicable)
* Culture Index - To better assess your fit for the job, please take 5-10 minutes and complete a Culture Index Survey (LINK).
About Hensel Phelps:
At Hensel Phelps, we bring our clients' vision to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property. Our expert development, construction and facility services teams ensure that every project meets our clients' goals and objectives.
Over our 84-year history, Hensel Phelps has evolved from a bid-build general contractor to a full-service building provider. Our organization is comprised of three lines of business - development, construction, and facility services. These groups work as a cohesive team, sharing ideas and knowledge from each discipline to provide our clients with the highest level of service. Our capabilities span from concept through the long-term facilities management of projects, which means that our focus is on the complete life cycle of each project we build.
Hensel Phelps Services Group is uniquely qualified with decades of facility experience. The Services Group specializes in facility solutions, building systems integration, specialized construction, and facility management. Our team provides best-in-class operational solutions with technical knowledge and subject matter experts of building systems, envelopes, campus, and client operations.
Position Description:
Project Coordinator responsibilities include working closely with Construction Managers and Superintendents to prepare comprehensive action plans, including resources, timeframes, and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. The Project Coordinator's duties are to ensure that all projects are completed on time, within budget and meet high quality standards.
Position Qualifications:
* Degree in Construction Management, Engineering, or Business is preferred.
* 0-5+ years' experience in construction related position.
* Must possess a valid driver's license.
* Must be able to function as part of a high-performance team.
* Excellent working knowledge of construction methods, facilities operations and building systems.
* Familiarity with strategic planning.
* Ability to work collaboratively in mobile work environment.
* Software proficiency in MS Office 365 (Excel, Project, Word, SharePoint) and Adobe Suite) and report writing applications.
* Effective written and verbal communication skills.
Essential Duties:
* Ensure safety is properly incorporated into job planning and execution; promote accountability among staff members and subcontractors as it relates to the project safety policies; and enforce these policies by actively participating in all safety-related functions.
* Coordinate project management activities, resources, equipment, and information.
* Materials management including submittals, shop drawings, tracking/expediting material deliveries.
* Assist in development and updates to the project schedule; compartmentalize projects into manageable portions and establish completion timeframes.
* Liaise with clients to identify and define requirements, scope, and objectives.
* Assign tasks to internal teams and assist with schedule management.
* Ensure clients' needs are met as projects evolve.
* Preparation of monthly Owner Pay Applications.
* Assist in budget preparation.
* Assist with monthly margin analysis.
* Analyze risks and opportunities.
* Project procurement management.
* Monitor project progress and handle any issues that arise.
* Act as the point of contact and communicate project status to all participants.
* Use tools to monitor working hours, plans, and expenditures.
* Issue all appropriate legal paperwork (e.g., contracts and terms of agreement).
* Create and maintain comprehensive project documentation, plans and reports.
* Ensure standards and requirements are met through conducting quality assurance tests.
* Run weekly staff and subcontractor meetings.
* Develop, manage, and maintain cost controls and labor recaps in conjunction with the Project Manager and Project Superintendent.
* Process, estimate and negotiate change orders with the owner and subcontractors.
* Ensure appropriate quality controls measures are being utilized.
Physical Work Classification & Demands:
* Heavy Work. Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
* The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and field activity.
* Walking - The person in this position needs to frequently move about the jobsite.
* Sometimes operates a computer or tablet and other office machinery, such as a calculator and phone.
* The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office and field administration.
* Constantly reads written communications and views mail submissions. Will also need to read blueprints and take/verify field measurements.
* Climbing - Ascending or descending ladders, stairs, scaffolding and ramps at various heights.
* Balancing - Ability to maintain body equilibrium to prevent falling and to walk, stand or crouch.
* Stooping - Bending the body downward and forward by the spine at the waist.
* Reaching - Extending hand(s) and arm(s) in any direction for various lengths of time.
* Grasping - Needs to apply pressure to an object with fingers and palm regularly.
* Visual acuity and ability to operate a vehicle as certified and appropriate.
* Occasionally exposed to high and low temperatures.
* Frequently exposed to noisy environment and outdoor elements such as precipitation and wind.
Benefits:
Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire. Based on position location, a cost-of-living adjustment (COLA) may also be included (subject to periodic review and adjustment).
Equal Opportunity and Affirmative Action Employer:
Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
#LI-RK1 / #MontgomeryAL #LowVoltage #Construction #ProjectCoordinator #LowVoltageBuildingSystems #Electrician #Construction #Communications #CommunicationsInstallation #Cable #CableInstallation #StructuredCabling #Security #SecuritySystem #SecurityInstallation #SecuritySystemInstallation #AVInstallation #AudioVisual #AudioVisualInstallation #SecuritySystemsIntegrator #AudioVisualSystemsIntegrator #CommunicationSystemIntegrator
$48k-60k yearly est. 12d ago
Project Manager Assistant
Integrated Electrical Services, Inc. 4.3
Project assistant job in Montgomery, AL
Job Summary: required onsite - Internal preferred but open to external The Project Manager Assistant is the administrative person for assigned project(s). The Project Manager Assistant ensures that all administrative duties associated with contracted work are carried out in accordance with contractual obligations and in concert with the Company's requirements, including but not limited to, safety, quality, management and financial performance requirements.
All aspects of the assigned work must be carried out as efficiently as possible with respect to word processing, general filing, timekeeping, records management, correspondence, project financial records, submission of required documents for billing, invoicing, purchasing and general verification of records to achieve Company performance and customer delivery goals.
Job Duties and Responsibilities: Perform assigned word processing, general filing, timekeeping, records management, correspondence and assigned project related financial documents processing.
Self-manage assigned workload distribution.
Monitor, record and report project/job administrative progress and project/work related quality and safety issues and provide periodic reports on status to assigned supervisor.
Effectively coordinate and maintain all project financial documents, software system inputs and related billing/invoicing issues per Company policies and procedures.
Monitor, record and report project/work related quality and safety issues to assigned supervisor.
Act as the project administrator for interface with customer representative(s).
Create, develop, implement and revise project process improvement(s).
Able to preserve confidential information; self-sufficient problem solver; work with little or no supervision and handle multiple projects simultaneously.
Manage calendars, schedule meetings and arrange travel itineraries, management of daily office activities.
Assist the program accounting department, on multiple project sites, by spot checking Labor, Material, Other-expenses and Subcontractor costs that roll up into monthly Program reports.
Review project site expenses.
Screen telephone calls, resolve routine and complex inquiries.
Tracking vacation & time off requests, maintain attendance database for Program employees.
Interact and track program level billing, reporting and metrics (SPI's, KPI's, CPM) Maintain, check and revise program level dashboard reports due to client.
Prepare & maintain daily reports for purchasing manager.
Verify purchase orders for accuracy.
Open and sort incoming mail.
Able to create, correct and revise complex Excel spreadsheets, tables, charts and graphs.
Schedule and help manage weekly and monthly meetings.
Support document control, spot check and maintain accuracy and delivery to our customer.
Conduct audits to ensure vendor/subcontractor compliance.
Review invoices for accuracy and assist preparation for payment (supporting role) Perform reporting audits for accuracy and overall delivery (safety reports, QA, labor forecasts) Maintain program level dashboards, input, data acquisition, collection Minimal to low level travel.
Travel to project sites 1-3 day trips may be required on quarterly frequency, based on program level requirements of our customer Other responsibilities as assigned.
Min USD $20.
00/Hr.
Max USD $30.
00/Yr.
Qualifications Physical and Mental Requirements: Must be self-motivated, positive in approach, professional and lead others to create, develop and implement project process improvement(s).
Must promote the Company culture and mission to all employees, vendors, clients and business partners.
Must have proven problem solving skills, critical thinking skills and the ability to effectively read, write and give oral presentation(s).
Must be able to diagnose and fix problems with existing equipment and new installs.
Must be enthusiastic, passionate, patient and a critical thinker.
Must be able to communicate with the customer and have excellent customer service skills.
Must have proven high skill level to interpret blueprints and other project documents, including but not limited to, specifications, reporting and quality requirements.
Education, Certification, License, and Skill Requirements: Must have at least a High School diploma or GED equivalency; Bachelor's Degree preferred.
Will have at least 3-4 year's commercial low voltage/structured cabling experience.
Must be able to work well with other people.
Must have experience working with Bluebeam software.
Must have experience working with Primavera P6 software.
Must be proficient with Microsoft Office (Word, Excel and MS Project).
Must meet company minimum driving standards.
Must be able to manage multiple tasks/projects simultaneously.
Must have demonstrated verifiable ability to define a project, create a project scope of work, develop detailed associated tasks and manage these to final completion and customer turnover.
License Required No Minimum Education High School Overview IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets.
IES is publicly traded on NASDAQ under the symbol IESC.
As of the end of IES's 2023 fiscal year ending September 30, 2023, IES produced over $2.
3 billion in revenue and employed over 8,400 employees at over 129 domestic locations across the United States.
IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.
EEO Statement PLEASE NO AGENCY CALLS.
NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.
EEO & Affirmative Action The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic.
This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated.
IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans.
IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.
View Your Equal Employment Opportunity rights under the law.
"EEO is the Law" poster | "EEO is the Law" poster supplement View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster Disability Accommodation IES is an Equal Opportunity/Affirmative Action Employer.
IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990.
Applicants who need accommodation in the job application process should contact the IES corporate office at ************** or any IES office to request assistance.
IES Participates in E-Verify E-Verify Information English/Spanish Right to Work English SpanishJob Summary: required onsite - Internal preferred but open to external The Project Manager Assistant is the administrative person for assigned project(s).
The Project Manager Assistant ensures that all administrative duties associated with contracted work are carried out in accordance with contractual obligations and in concert with the Company's requirements, including but not limited to, safety, quality, management and financial performance requirements.
All aspects of the assigned work must be carried out as efficiently as possible with respect to word processing, general filing, timekeeping, records management, correspondence, project financial records, submission of required documents for billing, invoicing, purchasing and general verification of records to achieve Company performance and customer delivery goals.
Job Duties and Responsibilities: Perform assigned word processing, general filing, timekeeping, records management, correspondence and assigned project related financial documents processing.
Self-manage assigned workload distribution.
Monitor, record and report project/job administrative progress and project/work related quality and safety issues and provide periodic reports on status to assigned supervisor.
Effectively coordinate and maintain all project financial documents, software system inputs and related billing/invoicing issues per Company policies and procedures.
Monitor, record and report project/work related quality and safety issues to assigned supervisor.
Act as the project administrator for interface with customer representative(s).
Create, develop, implement and revise project process improvement(s).
Able to preserve confidential information; self-sufficient problem solver; work with little or no supervision and handle multiple projects simultaneously.
Manage calendars, schedule meetings and arrange travel itineraries, management of daily office activities.
Assist the program accounting department, on multiple project sites, by spot checking Labor, Material, Other-expenses and Subcontractor costs that roll up into monthly Program reports.
Review project site expenses.
Screen telephone calls, resolve routine and complex inquiries.
Tracking vacation & time off requests, maintain attendance database for Program employees.
Interact and track program level billing, reporting and metrics (SPI's, KPI's, CPM) Maintain, check and revise program level dashboard reports due to client.
Prepare & maintain daily reports for purchasing manager.
Verify purchase orders for accuracy.
Open and sort incoming mail.
Able to create, correct and revise complex Excel spreadsheets, tables, charts and graphs.
Schedule and help manage weekly and monthly meetings.
Support document control, spot check and maintain accuracy and delivery to our customer.
Conduct audits to ensure vendor/subcontractor compliance.
Review invoices for accuracy and assist preparation for payment (supporting role) Perform reporting audits for accuracy and overall delivery (safety reports, QA, labor forecasts) Maintain program level dashboards, input, data acquisition, collection Minimal to low level travel.
Travel to project sites 1-3 day trips may be required on quarterly frequency, based on program level requirements of our customer Other responsibilities as assigned.
$27k-38k yearly est. Auto-Apply 4d ago
PubSec Project Admin
Shi 4.7
Project assistant job in Montgomery, AL
**About Us** **Since 1989, SHI International Corp. has helped organizations change the world through technology. We've grown every year since, and today we're proud to be a $16 billion global provider of IT solutions and services.** **Over 17,000 organizations worldwide rely on SHI's concierge approach to help them solve what's next. But the heartbeat of SHI is our employees - all 7,000 of them. If you join our team, you'll enjoy:**
+ **Our commitment to diversity, as the largest minority- and woman-owned enterprise in the U.S.**
+ **Continuous professional growth and leadership opportunities.**
+ **Health, wellness, and financial benefits to offer peace of mind to you and your family.**
+ **World-class facilities and the technology you need to thrive - in our offices or yours.**
**Job Summary**
We are currently looking for a dynamic and motivated PubSec Project Admin to join our team. This role offers an exciting opportunity to gain practical experience in data projects within the Optimization team of a thriving organization. The Project Admin will support our Optimization team in various data and content creation projects that will allow us to better analyze our business.
**Role Description**
+ Assist in the collection, mapping, cleaning, and analysis of business data to identify patterns, trends, and insights.
+ Get a hands-on understanding of our business tools to comprehend and manage our data more effectively.
+ Collaborate with other operational and sales teams to understand their data challenges and suggest improvements.
+ Attend project meetings and contribute to discussions on project objectives, strategies, and timelines.
+ Maintain and update project documentation and databases as required.
**Behaviors and Competencies**
+ Adaptability: Can demonstrate a willingness to accept feedback and adjust to new tasks or changes in the workplace.
+ Organizational Skills: Can maintain a clean and organized workspace and follow simple organizational systems when assigned.
+ Time Management: Can understand the importance of time management and strives to prioritize tasks to meet deadlines.
+ Communication: Can communicate simple ideas and information clearly.
+ Problem-Solving: Can demonstrate a willingness to address and resolve problems when they arise.
+ Collaboration: Can demonstrate a willingness to contribute to team tasks and responsibilities when assigned.
+ Reliability: Can demonstrate a willingness to complete assigned tasks on time and meet expectations.
+ Continuous Improvement: Can identify minor areas for improvement and implement minor changes.
+ Multi-Tasking: Can demonstrate a willingness to take on multiple tasks and responsibilities when assigned.
+ Attention to Detail: Can demonstrate an ability to follow instructions and complete tasks as assigned.
**Skill Level Requirements**
+ Familiarity with the operational mechanisms, hierarchical setup, and the overall framework of SHI, enabling effective navigation and utilization of internal processes - Basic
+ Ability to handle large volumes of work and meet tight deadlines - Basic
+ Ability to effectively utilize applications like Word, Excel, PowerPoint, and Outlook to enhance productivity and perform various tasks efficiently. - Basic
+ Ability to research and resolve problems as they arise - Basic
+ Self-motivated with an upbeat attitude and the desire to learn new skills - Basic
+ Ability to learn fast, absorb knowledge, and apply newly learned information daily - Basic
+ Ability to engage in independent work to increase job related knowledge and skills - Basic
**Other Requirements**
+ Has or looking to obtain Bachelor's degree in related field - Business, Marketing, etc. with courses focused on business and data analysis
The estimated hourly pay range for this position is $20. The compensation for this position is dependent on job related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending.
Equal Employment Opportunity - M/F/Disability/Protected Veteran Status
$20 hourly 53d ago
Project Coordinator - Low Voltage [R]
HPCC 3.5
Project assistant job in Montgomery, AL
Any Employment Offers are Contingent Upon Successful Completion of the Following:
Verification of Work Authorization and Employment Eligibility
Substance Abuse Screening
Physical Exam (if applicable)
Background Checks for Badging/Security Clearances (if applicable)
Culture Index - To better assess your fit for the job, please take 5-10 minutes and complete a Culture Indexâ„¢ Survey (LINK).
About Hensel Phelps:
At Hensel Phelps, we bring our clients' vision to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property. Our expert development, construction and facility services teams ensure that every project meets our clients' goals and objectives.
Over our 84-year history, Hensel Phelps has evolved from a bid-build general contractor to a full-service building provider. Our organization is comprised of three lines of business - development, construction, and facility services. These groups work as a cohesive team, sharing ideas and knowledge from each discipline to provide our clients with the highest level of service. Our capabilities span from concept through the long-term facilities management of projects, which means that our focus is on the complete life cycle of each project we build.
Hensel Phelps Services Group is uniquely qualified with decades of facility experience. The Services Group specializes in facility solutions, building systems integration, specialized construction, and facility management. Our team provides best-in-class operational solutions with technical knowledge and subject matter experts of building systems, envelopes, campus, and client operations.
Position Description:
Project Coordinator responsibilities include working closely with Construction Managers and Superintendents to prepare comprehensive action plans, including resources, timeframes, and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. The Project Coordinator's duties are to ensure that all projects are completed on time, within budget and meet high quality standards.
Position Qualifications:
Degree in Construction Management, Engineering, or Business is preferred.
0-5+ years' experience in construction related position.
Must possess a valid driver's license.
Must be able to function as part of a high-performance team.
Excellent working knowledge of construction methods, facilities operations and building systems.
Familiarity with strategic planning.
Ability to work collaboratively in mobile work environment.
Software proficiency in MS Office 365 (Excel, Project, Word, SharePoint) and Adobe Suite) and report writing applications.
Effective written and verbal communication skills.
Essential Duties:
Ensure safety is properly incorporated into job planning and execution; promote accountability among staff members and subcontractors as it relates to the project safety policies; and enforce these policies by actively participating in all safety-related functions.
Coordinate project management activities, resources, equipment, and information.
Materials management including submittals, shop drawings, tracking/expediting material deliveries.
Assist in development and updates to the project schedule; compartmentalize projects into manageable portions and establish completion timeframes.
Liaise with clients to identify and define requirements, scope, and objectives.
Assign tasks to internal teams and assist with schedule management.
Ensure clients' needs are met as projects evolve.
Preparation of monthly Owner Pay Applications.
Assist in budget preparation.
Assist with monthly margin analysis.
Analyze risks and opportunities.
Project procurement management.
Monitor project progress and handle any issues that arise.
Act as the point of contact and communicate project status to all participants.
Use tools to monitor working hours, plans, and expenditures.
Issue all appropriate legal paperwork (e.g., contracts and terms of agreement).
Create and maintain comprehensive project documentation, plans and reports.
Ensure standards and requirements are met through conducting quality assurance tests.
Run weekly staff and subcontractor meetings.
Develop, manage, and maintain cost controls and labor recaps in conjunction with the Project Manager and Project Superintendent.
Process, estimate and negotiate change orders with the owner and subcontractors.
Ensure appropriate quality controls measures are being utilized.
Physical Work Classification & Demands:
Heavy Work. Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and field activity.
Walking - The person in this position needs to frequently move about the jobsite.
Sometimes operates a computer or tablet and other office machinery, such as a calculator and phone.
The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office and field administration.
Constantly reads written communications and views mail submissions. Will also need to read blueprints and take/verify field measurements.
Climbing - Ascending or descending ladders, stairs, scaffolding and ramps at various heights.
Balancing - Ability to maintain body equilibrium to prevent falling and to walk, stand or crouch.
Stooping - Bending the body downward and forward by the spine at the waist.
Reaching - Extending hand(s) and arm(s) in any direction for various lengths of time.
Grasping - Needs to apply pressure to an object with fingers and palm regularly.
Visual acuity and ability to operate a vehicle as certified and appropriate.
Occasionally exposed to high and low temperatures.
Frequently exposed to noisy environment and outdoor elements such as precipitation and wind.
Benefits:
Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire. Based on position location, a cost-of-living adjustment (COLA) may also be included (subject to periodic review and adjustment).
Equal Opportunity and Affirmative Action Employer:
Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
#LI-RK1 / #MontgomeryAL #LowVoltage #Construction #ProjectCoordinator #LowVoltageBuildingSystems #Electrician #Construction #Communications #CommunicationsInstallation #Cable #CableInstallation #StructuredCabling #Security #SecuritySystem #SecurityInstallation #SecuritySystemInstallation #AVInstallation #AudioVisual #AudioVisualInstallation #SecuritySystemsIntegrator #AudioVisualSystemsIntegrator #CommunicationSystemIntegrator
$39k-49k yearly est. 10d ago
Project Coordinator - Low Voltage [R] - Montgomery, AL
Msccn
Project assistant job in Montgomery, AL
ATTENTION MILITARY AFFILIATED JOB SEEKERS
- Our organization works with partner companies to source qualified talent for their open roles. The following position is available to
Veterans, Transitioning Military, National Guard Cand Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers
. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.Description
Any Employment Offers are Contingent Upon Successful Completion of the Following:
Verification of Work Authorization and Employment Eligibility
Substance Abuse Screening
Physical Exam (if applicable)
Background Checks for Badging/Security Clearances (if applicable)
About Hensel Phelps:
At Hensel Phelps, we bring our clients' vision to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property. Our expert development, construction and facility services teams ensure that every project meets our clients' goals and objectives.
Over our 84-year history, Hensel Phelps has evolved from a bid-build general contractor to a full-service building provider. Our organization is comprised of three lines of business - development, construction, and facility services. These groups work as a cohesive team, sharing ideas and knowledge from each discipline to provide our clients with the highest level of service. Our capabilities span from concept through the long-term facilities management of projects, which means that our focus is on the complete life cycle of each project we build.
Hensel Phelps Services Group is uniquely qualified with decades of facility experience. The Services Group specializes in facility solutions, building systems integration, specialized construction, and facility management. Our team provides best-in-class operational solutions with technical knowledge and subject matter experts of building systems, envelopes, campus, and client operations.
Position Description:
Project Coordinator responsibilities include working closely with Construction Managers and Superintendents to prepare comprehensive action plans, including resources, timeframes, and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. The Project Coordinator's duties are to ensure that all projects are completed on time, within budget and meet high quality standards.
Essential Duties:
Ensure safety is properly incorporated into job planning and execution; promote accountability among staff members and subcontractors as it relates to the project safety policies; and enforce these policies by actively participating in all safety-related functions.
Coordinate project management activities, resources, equipment, and information.
Materials management including submittals, shop drawings, tracking/expediting material deliveries.
Assist in development and updates to the project schedule; compartmentalize projects into manageable portions and establish completion timeframes.
Liaise with clients to identify and define requirements, scope, and objectives.
Assign tasks to internal teams and assist with schedule management.
Ensure clients' needs are met as projects evolve.
Preparation of monthly Owner Pay Applications.
Assist in budget preparation.
Assist with monthly margin analysis.
Analyze risks and opportunities.
Project procurement management.
Monitor project progress and handle any issues that arise.
Act as the point of contact and communicate project status to all participants.
Use tools to monitor working hours, plans, and expenditures.
Issue all appropriate legal paperwork (e.g., contracts and terms of agreement).
Create and maintain comprehensive project documentation, plans and reports.
Ensure standards and requirements are met through conducting quality assurance tests.
Run weekly staff and subcontractor meetings.
Develop, manage, and maintain cost controls and labor recaps in conjunction with the Project Manager and Project Superintendent.
Process, estimate and negotiate change orders with the owner and subcontractors.
Ensure appropriate quality controls measures are being utilized.
Position Qualifications:
Degree in Construction Management, Engineering, or Business is preferred.
0-5+ years' experience in construction related position.
Must possess a valid driver's license.
Must be able to function as part of a high-performance team.
Excellent working knowledge of construction methods, facilities operations and building systems.
Familiarity with strategic planning.
Ability to work collaboratively in mobile work environment.
Software proficiency in MS Office 365 (Excel, Project, Word, SharePoint) and Adobe Suite) and report writing applications.
Effective written and verbal communication skills.
Physical Work Classification & Demands:
Heavy Work. Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and field activity.
Walking - The person in this position needs to frequently move about the jobsite.
Sometimes operates a computer or tablet and other office machinery, such as a calculator and phone.
The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office and field administration.
Constantly reads written communications and views mail submissions. Will also need to read blueprints and take/verify field measurements.
Climbing - Ascending or descending ladders, stairs, scaffolding and ramps at various heights.
Balancing - Ability to maintain body equilibrium to prevent falling and to walk, stand or crouch.
Stooping - Bending the body downward and forward by the spine at the waist.
Reaching - Extending hand(s) and arm(s) in any direction for various lengths of time.
Grasping - Needs to apply pressure to an object with fingers and palm regularly.
Visual acuity and ability to operate a vehicle as certified and appropriate.
Occasionally exposed to high and low temperatures.
Frequently exposed to noisy environment and outdoor elements such as precipitation and wind.
Benefits:
Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire. Based on position location, a cost-of-living adjustment (COLA) may also be included (subject to periodic review and adjustment).
$33k-52k yearly est. 1d ago
Project Coordinator
ASM Research, An Accenture Federal Services Company
Project assistant job in Montgomery, AL
The ER&R/1095-A project is seeking an outgoing, organized, eager, and proactive individual to fill a remote Project Coordinator role within the project PMO team. The candidate will assist the PMs with organizing and controlling project activities. The Project Coordinator role is a non-supervisory role but will be responsible for leading and coordinating members of the project team to accomplish assigned tasks and project deliverables in a timely manner. Support will often be provided in the form of collecting and documenting status updates of project schedule tasks and actions, maintaining files or tools which track appropriate project information or performance data, preparing or revising reports and presentations, and maintaining an organized repository of project information.
**Key Responsibilities:**
+ Develop familiarity with Project Management methodologies and of contract stipulations and requirements.
+ Become knowledgeable of the ER&R/1095-A project and CMS policies and standards.
+ Ensure all project-identified processes and methodologies are executed and followed as applicable
+ Support the coordination and timely delivery of project deliverables, schedules, reports, and project plans.
+ Prepare meeting agendas; capture and send meeting minutes for client meetings
+ Coordinate data collection for reporting and data analysis
+ Collaborate with a team of project coordinators and project managers to ensure all aspects of the project are adequately supported.
+ Monitor status of all project deliverables and communicate priorities, escalating issues in a timely manner to the PMO Manager.
+ Assist with project site updates including risk register, action log, issue log, deliverables log, lessons learned log, and process improvement log.
+ Monitor and escalate issues as appropriate.
+ Excellent verbal and written communication and organizational skills.
+ Attention to details and multi-tasking abilities.
+ Problem solving skills.
**Required minimum qualifications:**
+ Bachelor's Degree or equivalent OR 4 years' relevant experience in lieu of degree.
+ 1 additional year of relevant experience
+ Experience working in a fast paced and deadline driven environment.
+ Must be a US Citizen
Candidates that do not meet the required qualifications will not be considered.
**Preferred qualifications:**
+ Excellent written and verbal communication skills.
+ Excellent organizational skills and ability to effectively multi-task.
+ Familiarity with project management tools methodologies.
+ Ability to learn quickly.
+ Strong ability to work as a team and individually.
**Compensation Ranges**
Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees.
**EEO Requirements**
It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.
All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment.
Physical Requirements
The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions.
**Disclaimer**
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
72,000
EEO Requirements
It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.
All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.
$33k-52k yearly est. 24d ago
Intern, IT Project Management (Summer 2026)
Southern Poverty Law Center 3.6
Project assistant job in Montgomery, AL
The SPLC is seeking initiative-taking IT interns who are enthusiastic about project management!
The Southern Poverty Law Center offers internships to exceptional students enrolled in an IT or Project Management related field who possess effective communication skills, strong work ethic and attention to detail. The Center is a catalyst for racial justice in the South and beyond, working in partnership with communities to dismantle white supremacy, strengthen intersectional movements, and advance the human rights of all people. As an internationally recognized nonprofit organization, the Center is dedicated to reducing bigotry and oppression through research and public education, outreach, litigation, and policy advocacy.
Who You Are
Driven. Eager to learn and contribute to a dynamic project management environment.
Communicative. Effective communication skills with a strong work ethic and attention not detail.
Driven. Ability to support the Information Technology team and a desire to gain practical experience in IT Project Management, metrics and date.
Mission, Vision & Culture Alignment. Demonstrate an awareness for SPLC's mission and vision; and a commitment to the ideals of justice, equity, diversity, and inclusion and fostering an anti-racist work culture and to anti-racist principles and learning.
What You'll Do
Learn the aspects of IT project management and the unique challenges and opportunities within the different IT sectors, as well as take on daily operation of the designated management tool.
Collaborate with SPLC teams to identify risks and dependencies.
Participate in projects from inception to delivery and assist the tech teams with removing impediments.
Assist in coordinating and managing IT projects under the guidance of the Senior Project Manager.
Develop an understanding of the plans needed for IT execution.
Participate in developing success metrics to gauge team performance and capacity.
Work closely with Senior Project Manager to comprehend Agile methodologies and participate in sprint planning and reviews.
Develop a foundational understand of Agile Principles and SAFe practices.
Participate in IT planning and all Scrum ceremonies.
Learn the aspects of the Agile framework and take an active role in leading team ceremonies.
Engage in ongoing professional development by attending relevant workshops, webinars, and training sessions.
Uphold our JEDI principles by helping to ensure we uplift the voices of underserved communities.
Minimum Qualifications
We are committed to equitable hiring practices; therefore, you must meet the minimum qualifications to be considered for the role.
Currently enrolled as a Junior or higher standing in college or university pursing a degree in a related field (Business Administration, IT, Project Management);
Strong academic background; and
Strong organizational, communication and critical thinking skills.
Compensation & Benefits
The Center pays $17.95 per hour. Interns are expected to work 40 hours a week and there may be opportunity for supervisor approved overtime.
Where & How You'll Work
This role has the following work designations:
Local Remote: Will work remotely but is expected to attend work-related activities that occur at the SPLC offices or in the states in which the SPLC operates.
Telework: Will work at an SPLC office at least three days per week and may work two days per week from an alternative work location.
Other Special Considerations
This job is performed under general office conditions and is not subject to any strenuous physical demands or dangerous conditions.
Due to the high volume of applications received, we are unable to respond to inquiries by telephone.
Interns are expected to begin on June 1, 2026. A minimum commitment of ten consecutive weeks is expected. We unfortunately are not able to split summers.
To apply, please submit a cover letter and resume by 6:00pm EST on Friday, February 13, 2026.
Disclaimer:
The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.
An Equal-Opportunity Employer with a Commitment to Diversity
Southern Poverty Law Center (SPLC) is proud to be an equal opportunity employer, and as an organization committed to diversity and the perspective of all voices, we consider applicants equally without regard to age, caregiver status, color, disability, ethnicity, gender, gender expression, gender identity, marital status, national origin, on the basis of genetic information, political affiliation, pregnancy, or veteran status.
$18 hourly Auto-Apply 5d ago
Clerical Staff Assistant (Part-time Continuous)
H Councill Trenholm State Technical College 3.7
Project assistant job in Montgomery, AL
The Clerical Staff Assistant performs a variety of noncomplex clerical functions designed to implement, maintain, and execute departmental practices and procedures. Salary Schedule-LH Essential Duties and Responsibilities * Performs clerical duties, including answering phone calls, typing and filing documents, and maintaining divisional records as required.
* Assists in carrying out the division staff's daily plans, updating/maintaining appointment schedules, and greeting visitors to the division office(s).
* Assists in outreach and public relations functions of all projects.
* Assists in coordinating meetings and schedules to maintain departmental organization.
* Performs general office management duties and recommends methods for improving office procedures.
* Receives, opens, sorts, distributes mail, and supplies and maintains files.
* Sorts and file correspondence and other documents according to established records management rules.
* Sorts, checks for completeness and mathematical accuracy, and maintains other fiscal and budget records as needed.
* Operates a computer, scanner, calculator, and other office machinery to perform routine clerical operations.
* Complies with all Alabama Community College System and College policies and procedures.
* Performs related work as assigned by the supervisor specific to the given department/position.
Qualifications
Minimum Qualifications:
* High school graduate.
* Two years of prior clerical experience.
* Basic knowledge of office procedures.
* Knowledge of general office procedures and proofreading.
Required Knowledge, Skills, & Abilities:
* Effective oral and written communication skills.
* Effective telephone techniques.
* Knowledge of office practices, general postal regulations, and procedures. |
* Ability to establish and maintain effective working relationships with students, other employees, and the public.
* Ability to maintain the confidentiality of office information.
* Ability to multi-task.
* Ability to utilize a PC and related hardware and software, including Microsoft Word, Excel, PowerPoint, and Outlook.
Application Procedures/Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered. A complete application packet consists of:
* Trenholm State Community College online employment application.
* A current resume, including three (3) references.
* Copy of transcripts that demonstrate the required educational qualifications must be included and must identify the applicant, institution, degree, and date conferred.
WORK EXPERIENCE VERIFICATION
Neither a resume nor an application is appropriate verification of work experience. It is not our policy to contact current and/or previous employers to obtain employment verification. "Work experience verification is required in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the "Minimum Qualifications" section and other related experience. Verification should include dates of employment and position title(s). Proof of work experience verification may be delayed until an official offer of employment using the Work Experience Verification form, which is found on the Human Resources home page. All work experience verification must be completed within 15 days following the employment offer.
APPLICATION DEADLINE: Complete application files will be accepted by the Office of Human Resources on a continuous basis and remain active for one year for available positions. Incomplete application packets will eliminate the possibility of a position opportunity.
EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS: Trenholm State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Trenholm State Community College will make reasonable accommodations for qualified disabled applicants or employees.
Trenholm State Community College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled by the applicants for this position should another vacancy occur during the search process. Any offer of employment is contingent upon the completion of a satisfactory criminal background investigation. The applicant will be responsible for the cost of the criminal background investigation.
This employer participates in E-Verify.
$40k-53k yearly est. 39d ago
Project Coordinator
Brink's 4.0
Project assistant job in Montgomery, AL
About Brink's: The Brink's Company (NYSE:BCO) is a leading global provider of cash and valuables management, digital retail solutions, and ATM managed services. Our customers include financial institutions, retailers, government agencies, mints, jewelers, and other commercial operations.
Our network of operations in 52 countries serves customers in more than 100 countries.
We believe in building partnerships that secure commerce and doing that requires fostering an engaged culture that values people with diverse backgrounds, ideas, and perspectives.
We build a sense of belonging, so all employees feel respected, safe, and valued, and we provide equal opportunity to participate and grow.
Job Description General Summary: The Project Coordinator is responsible for all projects and conversions.
This individual must possess a positive can-do attitude, demonstrate enthusiasm for customers, solve problems, multi-task, and engage owner/operators in the process when necessary.
The person will operate in a fast-paced, dynamic, and challenging environment and they must be passionate, accepting of a changing environment and constantly looking to influence the future outlook of the company.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING: + Project management + Provide support for internal and external customers + Perform activities in compliance with company policies and procedures + Provide backup support to others within department + Liaison between customer/vendor and other PAI departments + Build and manage relationships with service providers and vendors.
Look for more cost effective service options + Work with field service employees and 3rd party providers to ensure quality service + Ensure all spreadsheets, call tickets and workflows in PAI Reports are updated with accurate information as required, keeping all statuses as current as possible + Manage vendors while working with customers to address their needs and facilitate customer support issues + Protect all company assets + Other duties may be assigned KNOWLEDGE, SKILLS & ABILITIES:The competencies required for success in the Project Coordinator role include: + Proactive - creates, thinks ahead, or manages a situation by causing something to happen rather than responding to it after it has happened.
+ Action Oriented - Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others.
+ Composure - Is cool under pressure; does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesn't show frustration when resisted or blocked; is a settling influence in a crisis + Creativity - Comes up with new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings + Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect + Dealing with Ambiguity - Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't have to finish things before moving on; can comfortably handle risk and uncertainty + Learning on the Fly - Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything; ability to multi-task + Peer Relationships - Can quickly find common ground and solve problems for the good of all; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of noise; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration; can be candid with peers.
+ Problem Solving - Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers + Time Management - Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities MINIMUM QUALIFICATIONS: + High School Diploma is required + Demonstrates competency in dealing with independent organizations and working closely with the owner/operators + Must be self-sufficient and can learn new tasks with minimal training and assistance + Highly ambitious, willing to take on new tasks with little to no direction + Excellent attention to detail + Outstanding organizational and multi-tasking skills are required.
There are many different tasks which may need attention all at once, and prioritization is essential in order to accomplish a positive outcome + Travel will be required (Approx.
10%) If located remote from a PAI office, this will increase to 25% A combination of education, training, and experience may be substituted when competency in the role is demonstrated.
Successful performance on pre-employment tests may be required.
Reasonable accommodations may be made to those who are able to perform the essential duties of the job.
The candidate must be able to pass any required background and social media checks.
The candidate must be able tomaintain complete confidentiality of any information he/she encounters.
COMPUTER / APPLICATIONS SKILLS: + Proficient with Microsoft Office Suite is required + Strong working knowledge / understanding of Microsoft Excel is required + Ability to learn software applications quickly + Experience with PAI Reports is a plus What's Next? Thank you for considering applying for a job at Brink's.
To be considered for this position, you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature.
Upon completion of the application process, you will receive an email confirming that we have received your application.
We will review all candidates and notify you of your status should we deem you fit for a job.
Thank you again for your interest in a career at Brink's.
For more information about future career opportunities, join our talent network, like our Facebook page or Follow us on X.
Brink's is an equal opportunity/affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, marital status, protected veteran status, sexual orientation, gender identity, genetic information, or history or any other characteristic protected by law.
Brink's is also committed to providing a drug-free workplace.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.
Build a Career with Purpose at Brink's For over 165 years, Brink's has been a trusted global leader in secure logistics and cash and valuables management solutions.
Today, we continue to evolve-powered by technology, driven by purpose, and united by values.
With a legacy built on trust and a future driven by innovation, Brink's partners for customer success, empowering businesses across the globe to operate with confidence and peace of mind.
At Brink's, we operate in more than 100 countries, across cultures and languages, yet we're one team-committed to protecting what matters most.
Our people are at the heart of everything we do.
We foster a culture of collaboration, innovation, and continuous learning, where every team member is empowered to grow, take ownership, and make an impact.
No matter which business area or country you are located, Brink's offers a place to build a meaningful career.
Here, you'll find opportunities to develop your skills, contribute to global solutions, and be part of something bigger.
We believe in doing what's right, working together, and striving for excellence.
If you're looking for a career that combines purpose with performance, Brink's is the place for you.
Brink's is proud to be an equal opportunity employer.
If you need reasonable accommodations/adjustments during the hiring process, please let your recruiter know we're here to support you every step of the way.
See the "Terms and Conditions for Brink's" at: Terms of Use - Brink's US (***********
brinks.
com/terms-of-use) See the "Brink's California Consumer Privacy Notice" at: Brink's California Consumer Privacy Act Notice - Brink's US (***********
brinks.
com/brinks-california-consumer-privacy-act-notice)
$36k-55k yearly est. 26d ago
CORRECTIONS ASSOCIATE COMMISSIONER-ADMINISTRATION
State of Alabama 3.9
Project assistant job in Montgomery, AL
The Corrections Associate Commissioner (Administration Option) is a permanent, full-time position with the Alabama Department of Corrections. is located in Montgomery. This is highly responsible, professional and administrative work directing departmental programs and assisting in planning and directing specialized activities of the state correctional system.
$28k-34k yearly est. 30d ago
TES Administrative Support Specialist
Auburn University 3.9
Project assistant job in Auburn, AL
Details** Information **Requisition Number** TES3125P **Home Org Name** Nursing **Division Name** College of Nursing Title** TES Administrative Support Specialist **Estimated Hours Per Week** 20-40 **Anticipated Length of Assignment**
09/30/2027
**Job Summary**
The College of Nursing is hiring a **TES Administrative Support Specialist** . Reporting to the Business Manager, this role provides high-level administrative and technical support, with a strong focus on more complex administrative tasks. A key responsibility of this position is assisting with the review, negotiation, and administration of affiliation agreements. These agreements establish and govern partnerships between Auburn University and external organizations, including healthcare facilities, clinical sites, and other institutions, to support student placements, experiential learning opportunities, and collaborative initiatives.
The role ensures that all affiliation agreements comply with applicable laws, regulations, and university policies; protect the financial and legal interests of Auburn University; and align with the Signature Authority Policy for appropriate approval and execution.
**Essential Functions**
+ Performs specialized technical duties and coordinates processes.
+ Assisting with the review, negotiation, and execution of university contracts, ensuring compliance with applicable law and policy.
+ Reviews and verifies documentation for completeness and compliance with policies and procedures.
+ Assists in the development and maintenance of data and databases.
+ Assists in coordinating the agreement terms with campus stakeholders and negotiates with external parties.
+ Assists and monitors existing university contracts to ensure that covenants are kept, intellectual property exchange is followed, and terms do not lapse.
+ Reviews and explains applicable state and federal laws and regulations, university policy, and administrative opinions relating to Auburn University contracts.
+ Assists in providing guidance and training to faculty and staff related to university contracting.
+ Works within the contract management system; establishes and maintains standard contract routing and approval procedures.
+ Responsible for monitoring contract periods and seek renewal prior to expiration of contract.
+ Requests and maintains certificate of insurance for all contracts and agreements.
+ Performs a variety of clerical duties, which may include (but not limited to): typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty.
+ Performs other duties as assigned.
**Why Work at Auburn?**
+ **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
+ **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
+ **We're Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
+ **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
+ **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
Ready to lead and shape the future of higher education? Apply today! War Eagle!
**Minimum Qualifications**
+ High school diploma or equivalent
+ 4 years of knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work.
Graduate degrees may be accepted in lieu of experience.
**Desired Qualifications**
Posting Detail Information
**Salary Range**
$17.68 - $28.51/hour
**Work Hours**
7:45 a.m. to 4:45 p.m., with hours subject to variation
**City position is located in:**
Auburn
**State position is located:**
AL
**Posting Date**
11/19/2025
**Closing Date**
**Equal Opportunity Compliance Statement**
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (*************************************** to learn more.
**Special Instructions to Applicants**
**Quick Link for Internal Postings**
*******************************************
**Documents Needed to Apply**
**Required Documents**
1. Resume
2. Cover Letter
**Optional Documents**
1. Transcripts
$17.7-28.5 hourly 59d ago
Administrative Assistant
Troy University 3.9
Project assistant job in Montgomery, AL
The Administrative Assistant position in the Chief Operating Office on the Montgomery Campus is primarily responsible for providing administrative support to the Chief Operating Officer (COO) including: meeting and greeting students/faculty/staff/visitors, exercising discretion and judgement in determining the nature of their business and deciding appropriate action; screening calls and serving as liaison on issues which do not require the immediate attention of the COO; coordinating schedules for meetings, attending meetings, and preparing minutes as directed; scheduling appointments; researching information and creating correspondence for the COO's signature on routine actions to ensure accurate and timely response; scheduling travel and preparing travel vouchers; maintaining multiple calendars; coordinating and setting up conference calls; planning and executing multiple tasks for several offices; analyzing requests and situations and taking appropriate actions; identifying problems and recommending solutions; coordinating projects with other departments and offices within the University, as well as external agencies; interacting with internal and external agencies in a helpful, courteous and friendly manner while demonstrating sensitivity to and respect for diverse populations; managing and coordinating special events such as commencement activities, the commencement VIP reception hosted by the Chancellor, Board of Trustee meetings and Foundation Board meetings; maintaining confidentiality in all matters; and other assigned administrative tasks as requested by the COO.
$27k-35k yearly est. 53d ago
Administrative Assistant
Aerotek 4.4
Project assistant job in Montgomery, AL
+ Provide administrative support including answering calls, responding to emails, and assisting customers with inquiries + Maintain accurate records, organize files, and manage data entry tasks + Schedule appointments, coordinate meetings, and prepare necessary documentation
+ Handle office correspondence and ensure timely communication between departments
+ Assist with inventory management and ordering office supplies
+ Bilingual skills (Spanish/French) are a plus
**Skills**
Administrative Support, Customer Service, Data Entry, Scheduling, Microsoft Office (Excel, Outlook, Word)
**Additional Skills & Qualifications**
+ Associate's or Bachelor's Degree preferred
+ High School Diploma or GED minimum
+ Strong organizational and multitasking abilities
+ Ability to follow written and verbal instructions
+ Excellent communication and problem-solving skills
+ Proficient in Microsoft Office Suite and basic computer operations
**Experience Level**
3+ years of administrative or office support experience preferred
**Job Type & Location**
This is a Contract position based out of Montgomery, AL.
**Pay and Benefits**
The pay range for this position is $18.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
**Workplace Type**
This is a fully onsite position in Montgomery,AL.
**Application Deadline**
This position is anticipated to close on Jan 28, 2026.
**About Aerotek:**
We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry - from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies' construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.
Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
$18-25 hourly 3d ago
Member Assist Cart Attendant
Wal-Mart 4.6
Project assistant job in Montgomery, AL
Ensures club pick up orders are filled by contacting members to notify when pickup time is delayed; informing members when products are unavailable (for example, out of stock); offering members alternative product options when needed; ensuring products are selected and packaged according to company policies and procedures; ensuring items are dispensed when members arrive for pickup; resolving member issues and concerns; and promoting the company's products and services.
Maintains safety of facility according to company policies and procedures by conducting safety sweeps; following procedures for handling merchandise; and correcting and reporting unsafe situations to facility management.
Provides member service by acknowledging the member and identifying member needs; assisting members with purchasing decisions; processing member purchases; assisting with payments according to company policies and procedures for different membership and payment types; utilizing cash registers to assist members with transactions; locating and organizing merchandise; zoning the designated areas; resolving member issues and concerns; promoting the company's products and services; organizing and maintaining availability of carts/flatbeds; assisting members with transporting items; utilizing cart retrieval equipment according to company policies and procedures; and maintaining parking lot cleanliness.
Complies with company policies, procedures, and standards of ethics and integrity by implementing related action plans; using the Open Door Policy; and applying these in executing business processes and practices.
Completes work assignments and priorities by using policies, data, and resources; collaborating with managers, co-workers, customers, and other business partners; identifying priorities, deadlines, and expectations; carrying out tasks; communicating progress and information; determining and recommending ways to address improvement opportunities; and adapting to and learning from change, difficulties, and feedback.
At Sam's Club, we offer competitive pay as well as performance-based bonus awards and other great benefits for a happier mind, body, and wallet!
* Health benefits include medical, vision and dental coverage
* Financial benefits include 401(k), stock purchase and company-paid life insurance
* Paid time off benefits include PTO, parental leave, family care leave, bereavement, jury duty, and voting. You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable. For information about PTO, see ********************************
* Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more.
Live Better U is a company paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms. For information about benefits and eligibility, see One.Walmart at ***********************
The hourly wage range for this position is $16.00 to $23.00*
* The actual hourly rate will equal or exceed the required minimum wage applicable to the job location.
Additional compensation in the form of premiums may be paid in amounts ranging from $0.35 per hour to $3.00 per hour in specific circumstances. Premiums may be based on schedule, facility, season, or specific work performed. Multiple premiums may apply if applicable criteria are met.
Shift: Days, Full-time, Monday- Friday. Onsite: This role requires associates to work from the posted locations full-time, enabling consistent face-to-face collaboration, teamwork, and direct engagement. This policy promotes an environment built on in-person interaction, communication, and immediate support.
Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law.
Be Part of an Extraordinary Team
A proud member of the Elevance Health family of companies, Paragon Healthcare brings over 20 years in providing life-saving and life-giving infusible and injectable drug therapies through our specialty pharmacies, our infusion centers, and the home setting.
The Administrative Assistant - Paragon Healthcare is responsible for overseeing patient check-in, registration, and checkout.
How you will make an impact:
* Oversees staff and processes for check-in, verifying charts are pulled for scheduled appointments, demographics/eligibility is updated, and current forms are being utilized.
* Listens and responds to patient and/or family members concerns.
* Responds to patient questions and complaints, routes issues to appropriate personnel.
* Analyzes daily administrative operations and utilization of resources.
* Assists in Medic user issues.
* Ensures proper cash controls are in place and policy and procedures are followed.
Minimum Requirements:
* Requires a HS diploma and a minimum of 1 year of lead/supervisory experience in a health care environment; or any combination of education and experience which would provide an equivalent background.
* For Carelon Health business units, satisfactory completion of a Tuberculosis test is a requirement for this position.
Preferred Skills, Capabilities and Experiences:
* Bi-lingual (English/Spanish) preferred not required.
* 1+ Years of medical front office experience preferred.
* Prior authorization experience preferred.
* Inbound call experience preferred.
* Customer service experience in a medical or professional setting preferred.
* Ability to float to area infusion centers for coverage as needed, highly preferred.
Job Level:
Non-Management Non-Exempt
Workshift:
1st Shift (United States of America)
Job Family:
ADM > Office/Admin Support
Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.
Who We Are
Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.
How We Work
At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.
We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.
Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.
The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.
Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact ******************************************** for assistance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.
Shift: Days, Full-time, Monday- Friday.
Onsite: This role requires associates to work from the posted locations full-time, enabling consistent face-to-face collaboration, teamwork, and direct engagement. This policy promotes an environment built on in-person interaction, communication, and immediate support.
Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law.
Be Part of an Extraordinary Team
A proud member of the Elevance Health family of companies, Paragon Healthcare brings over 20 years in providing life-saving and life-giving infusible and injectable drug therapies through our specialty pharmacies, our infusion centers, and the home setting.
The Administrative Assistant - Paragon Healthcare is responsible for overseeing patient check-in, registration, and checkout.
How you will make an impact:
Oversees staff and processes for check-in, verifying charts are pulled for scheduled appointments, demographics/eligibility is updated, and current forms are being utilized.
Listens and responds to patient and/or family members concerns.
Responds to patient questions and complaints, routes issues to appropriate personnel.
Analyzes daily administrative operations and utilization of resources.
Assists in Medic user issues.
Ensures proper cash controls are in place and policy and procedures are followed.
Minimum Requirements:
Requires a HS diploma and a minimum of 1 year of lead/supervisory experience in a health care environment; or any combination of education and experience which would provide an equivalent background.
For Carelon Health business units, satisfactory completion of a Tuberculosis test is a requirement for this position.
Preferred Skills, Capabilities and Experiences:
Bi-lingual (English/Spanish) preferred not required.
1+ Years of medical front office experience preferred.
Prior authorization experience preferred.
Inbound call experience preferred.
Customer service experience in a medical or professional setting preferred.
Ability to float to area infusion centers for coverage as needed, highly preferred.
Job Level:
Non-Management Non-Exempt
Workshift:
1st Shift (United States of America)
Job Family:
ADM > Office/Admin Support
Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.
Who We Are
Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.
How We Work
At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.
We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.
Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.
The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.
Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact ******************************************** for assistance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.
$25k-34k yearly est. Auto-Apply 9d ago
Administrative Assistant
Camelot Properties 4.1
Project assistant job in Prattville, AL
Our organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team.
Responsibilities
Manage the work process by allocating assignments to other regulatory employees.
Expertise in preparing reminders, messages, and reports when required.
Provide assistance with training of staff individuals and new employees.
Implement and screen programs as coordinated by the administration and see the projects through to consummation.
Respond to inquiries and calls for all kind of information related to the organization.
Expect to provide assistance with other administrative duties.
Maintain PCs, fax and photocopy machines.
Maintain supplies of office by checking stock and request different items when required.
Requirements
Bachelor's degree in any discipline.
Proven 2 year experience of working as Administrative Assistant
Proficient in MS Office.
Capable to analyze and operate workplace practices to enhance productivity.
Ability to handle multiple tasks at a time.
Exceptional organization, analytical and communication (oral and written) skills
Detail oriented and an excellent problem solver.
How much does a project assistant earn in Montgomery, AL?
The average project assistant in Montgomery, AL earns between $22,000 and $49,000 annually. This compares to the national average project assistant range of $25,000 to $57,000.
Average project assistant salary in Montgomery, AL
$33,000
What are the biggest employers of Project Assistants in Montgomery, AL?
The biggest employers of Project Assistants in Montgomery, AL are: