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  • Administrative Assistant - Office Administration, Programming, & Projects

    Congregation Kol Ami

    Project Assistant Job In Salt Lake City, UT

    Administrative Assistant Congregation Kol Ami is a dynamic, inclusive Jewish congregation. We are seeking an individual who is organized, detail-oriented, and passionate to become part of our team and support our growing membership. This full-time Office, Programming and Project Assistant provides essential administrative support, program coordination, and project management to our organization. Key Responsibilities: 1. Office and Synagogue Support Meeting, Logistical, and Inventory Coordination Front Desk Operations Office Organization and Membership Support 2. Programming Coordination Administrative Support Event Prep and Hosting Support Volunteer Engagement 3. Project Management Capital Project Support Vendor Liaison 4. General Expectations Maintain confidentiality and discretion in all interactions Contribute to a welcoming, inclusive, and respectful workplace culture Qualifications and Skills: Exceptional organizational skills with the ability to manage multiple priorities. Strong written and verbal communication skills. Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and ability to learn new software and programs. Experience in event planning, program coordination, or nonprofit operations is a plus. Customer service and volunteer management experience. Detail-oriented with problem-solving abilities in a fast-paced environment. 2+ years of experience in a similar position. Ability to work independently and collaboratively with staff, volunteers, and community members. Benefits: All full-time employees are entitled to 100% company paid health insurance benefits. Optional 401k. PTO that accrual that increases with tenure. Career opportunities. Pay will be $18-$21/hr dependent on experience. Join Our Team! If you are enthusiastic about learning and supporting a thriving Jewish community and possess the skills to manage diverse responsibilities, we encourage you to apply!
    $18-21 hourly 7d ago
  • Office Manager/ Project Assistant

    MPR Associates 4.1company rating

    Project Assistant Job In Salt Lake City, UT

    MPR Associates, Inc. (MPR), a thriving multi-discipline, specialty engineering services and consulting firm, is seeking a capable and motivated Office Manager/ Project Assistant for MPR's Salt Lake City, Utah office. If you are seeking a unique, challenging, and rewarding career opportunity, MPR may be the right company for you. Founded in 1964, MPR has a wide and growing client base in the fields of power and energy, federal services, and health and life sciences. We work throughout the United States as well as internationally. Headquartered in Alexandria, Virginia, we also have offices in East Lyme, Connecticut, Burlington, Massachusetts, and Salt Lake City, Utah. MPR makes challenging projects successful, delivering safe and reliable technical solutions across the entire project or product life-cycle to benefit our clients and society as a whole. We hire the best and brightest, which results in a high-performance culture built on trust and respect, making MPR an exceptional place to work. Duties/Responsibilities Collaborating with project teams in the drafting and research for written technical deliverables (proposals and technical reports) as well as curating, reviewing, proofreading, and formatting correspondence, proposals, reports, emails, internal memos, meeting minutes, agendas, presentations, and other deliverables. Formatting includes extensive work with advanced Word and Excel, including but not limited to styles, macros, pivot tables, etc. Interfacing with clients to ensure smooth progression of projects. Managing the day-to-day interaction with outside vendors (office supplies, shipping, building management, etc.). Maintaining the day-to-day office set-ups (supplies, conference rooms, equipment). Act as a liaison to other office personnel (branch offices, facilities, contracts, accounting, IT, HR). Coordinating employee morale office events. Supporting and coordinating activities across all levels of the organization, including monthly meetings, project coordination, and business materials. Assisting with the preparation of written technical deliverables (proposals, meeting minutes, and updating technical reports), as well as reviewing, proofreading, and formatting correspondence, proposals, reports, emails, internal memos, presentations, and other deliverables. Archiving, managing and entering data into MPR's in-house opportunity and project management database. Interfacing with MPR's in-house electronic document management system (EDMS). Assisting with internal and external verbal and written communications. Coordinating travel and meeting schedules, as well as completing expense reports. Working closely with senior personnel regarding oversight of projects. This includes tracking and reviewing project status, maintaining detailed records, and formatting any project related data. Assisting with coordination of business development and marketing materials. Assisting with the compiling of current industry events for specific industry areas. Providing general reception coverage, greeting visitors, directing calls to the appropriate person, and responding to requests for information. Basic administrative functions to include: photocopying, scanning and faxing documents, shipping, and other duties as assigned. Experience College degree desired. Four (4) years experience in a professional services environment or similar fast-paced environment preferred. Experience in managing a small office preferred. Experience in graphic design is a plus. Project management/planning experience is a plus. Qualifications This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee. Skills - Software High degree of proficiency in MS Office (Word, Excel, Power Point, Project, and Outlook). Experience using AutoCAD, Python, and/or SharePoint a plus. Basic proficiency in Visio preferred. Proficient in Adobe Acrobat Professional or similar PDF software preferred. Basic proficiency in Photoshop or similar image manipulation program. Skills - Personal Ability to work collaboratively across functional teams. Strong self-leadership, with the ability and motivation to identify areas where they can be of assistance and where process improvements can be made. Strong time management and customer service skills. Ability to work in a dynamic and fast-paced environment. Strong questioning attitude and the ability to accept that in others. Ability to effectively communicate (both verbally and written) in a courteous and professional manner. Attention to detail with a high degree of accuracy while working independently with minimum supervision. Demonstrated capacity to manage multiple tasks simultaneously and quickly adjust to changing priorities and deadlines. Outstanding organizational and interpersonal skills with the ability to interface with multiple levels of management. Consistently and proactively interact with project teams to complete necessary work. Ability to follow both written and verbal instructions while taking ownership of the task at hand, asking for clarification and communicating regularly. Flexible, motivated, resourceful, and organized in a multi-functional role. Motivated to expand skills and knowledge, as well as tackle new problems and take on new responsibilities. Solid proofreading skills. MPR Associates, Inc. is an equal opportunity and affirmative action employer, who participates in E-Verify. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, religion, age, disability, veteran's status, sexual orientation, gender identity, genetic information or any other classification as required by applicable laws. MPR is a certified Virginia Values Veterans (V3) employer.
    $30k-39k yearly est. 60d+ ago
  • Project Manager Assistant

    Midwest Commercial Interiors-Utah

    Project Assistant Job In South Salt Lake, UT

    Midwest D-Vision Solutions is a rapidly growing firm providing a full range of exterior and interior glass and glazing solutions, floor coverings and construction specialty products as well as furniture, fixtures and design services to a wide range of end-users and General Contractors throughout Utah. We are a leader in our markets by dedicating ourselves to elevating and exceeding our client's expectations. We offer a dynamic work environment that rewards performance and dedication. Given our rapid growth and strong profitability, we are a company rich in opportunity for advancement. Our employees are the best at what they do and it shows in everything they do. We provide a highly competitive salary or hourly compensation, medical and dental insurance, 401k, paid time off and the opportunity to a part of a great team. We have an immediate opening for a Project Manager Assistant located at our Salt Lake, Utah facility. This individual will work with our project managers in providing detailed estimates to the GC's and clients we work with. Our considerable growth and future expansion plans require us to hire the most capable, ambitious and career minded individuals possible. The Project Manager Assistant position is a rich training ground for opportunity to grow a career into project management. We desire applicants that have the ability and desire to grow their careers for many years to come. We have an immediate opening for a Project Manager Assistant located at our Salt Lake, Utah facility. The Project Manager Assistant will work with our project managers in helping with project documents, coordinating document filing, and assisting in ordering materials. Experience within the construction industry would be advantageous, as well as experience with A/P and A/R functions common to the industry. An ability and eagerness to interface directly with clients and help us to differentiate ourselves in the marketplace is critical. Responsibilities Ability to read and understand architectural drawings Exceptional communication skills, both in verbal and written forms. Must be able to work in a team Must be able to be self-motivated Review the project documents to understand what is needed for the project Work with multiple individuals within the office to complete project ordering functions Work with clients on providing accurate and timely documents Qualifications Past experience with construction-based accounting software systems will be advantageous. We regard a Construction Management degree or in the process of getting a degree as a positive. An ability and eagerness to interface directly with clients and help us to differentiate ourselves in the marketplace is critical.
    $28k-43k yearly est. 60d+ ago
  • Software Project Coordinator II

    Biofire Defense, LLC 4.2company rating

    Project Assistant Job In Salt Lake City, UT

    The Software Project Coordinator II plays a key role in the efficient and effective management of software development projects for BioFire Defense's in vitro diagnostic (IVD) products. This role supports the supervising project manager in: Drafting project documentation and presentations, Facilitating communication with internal stakeholders, Scheduling project meetings and capturing meeting minutes, Assigning and tracking project tasks, and Maintaining project schedules. Additionally, the Software Project Coordinator II may independently manage select software projects that are more limited in scope. This position also plays a crucial role in helping identify and implement updates to department procedures for continual process improvements and compliance with applicable regulatory requirements and international standards. Key skills required: Constructive team player with excellent interpersonal skills and ability to work with cross-functional teams Critical listening Proactive, highly organized, and detail oriented Strong technical writing and communication skills Proficiency with Microsoft Office Suite Required education and experience: Bachelor's degree in computer science or related field 1-3 years of experience supporting software development projects in a regulated industry Experience in design control of medical devices is strongly preferred. More limited experience may be considered for exceptional candidates. May be required to obtain and maintain a DoD Personnel Security Clearance. Benefits: Medical Dental Vision 401k - company match of 5% regardless of participation and up to a total of 9.5% company match if contributing 4 Weeks of PTO 9 Paid Holidays Paid Winter Break from the work week between December 24 thru December 31 Participation in Company's Wellness Program (discounted medical premiums) Multiple Company Sponsored Events Each Year (catered breakfast/lunch, holiday parties, snacks) Stimulating work environment Convenient location near I-15 and Trax Station Free Parking Our EEO Policy BioFire Defense is an equal opportunity employer (M/F/D/V). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. BioFire Defense complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
    $45k-59k yearly est. 60d+ ago
  • Project Coordinator

    O.C. Tanner 4.7company rating

    Project Assistant Job In Salt Lake City, UT

    O.C. Tanner is the global leader in software and services that improve workplace culture through meaningful employee experiences. Our Culture Cloud™ employee recognition platform helps millions of people thrive at work. Our global team of 1,530 programmers, researchers, designers, client professionals, and craftspeople hail from 57 countries and speak 62 languages. This individual will work as a member of the Product Development Team, managing prototype request projects from the Marketing and Purchasing teams. The main focus of this new position will be to facilitate due dates, coordinate resources across production, and manage the Jira VSS system for delivery. Responsibilities: Project management -- Receive and manage the delivery of key initiatives by specific dates: Ideation, strategize and proposal award solutions to sales team, prospects, and clients. Project manage product designs from ideation and proposal to launch. Assist with implementation of process development and documentation. Cross functional team leadership, prototype management, material set-up, ensuring capabilities are in place and ready to support new award types. System support and analysis for potential programming needs Launch initiatives, coordination of samples, collateral, training Ownership of project timelines Create a positive and motivating development environment.
    $33k-41k yearly est. 8d ago
  • Community Projects Intern (Localization Project Manager)

    The Church of Jesus Christ Latter-Day Saints 4.1company rating

    Project Assistant Job In Lehi, UT

    The FamilySearch Global Community Team is made up of missionaries, volunteers, and employees assigned to work with various FamilySearch community segments, tools, and projects crossing multiple languages and divisions. One of the Global Community Team's assignments is to expand the reach of English content to a broader multilingual audience. Under the direction of the Global Community Team, the Community Projects Intern coordinates many community projects, oversees the work of volunteers and the development and management of the program to make it successful. * Communication with team members and volunteers/missionaries * Organize, and train multiple language teams remotely of volunteers and missionaries * Crowd-source, recruit, manage, and motivate a team of volunteers via the web * Coordinating projects with a high amount of traffic * Engage in efforts to recruit new volunteers and form new language teams * Help find and fix website translation errors and give translation feedback to volunteers * Other assignments as needed * Interns are qualified while enrolled in an educational institution and for one year following graduation. They must sign a Paid Internship Engagement Letter. * Sensitive to cultural differences and linguistic issues * Strong computer and technical skills with experience using Microsoft products and Google docs/sheets * Problem-solving skills * Outstanding online and offline communication skills * Ability to work as a key part of a multi-functional team * Ability to quickly learn and master software platforms * Familiar with CAT Tools (preferred) * Experience working with remote international teams (preferred) * Experience recruiting, training, and/or managing volunteer initiatives (preferred) * Online community/social media management experience (preferred) * Must be a member of The Church of Jesus Christ of Latter-day Saints and currently temple worthy.
    $28k-35k yearly est. 5d ago
  • Community Projects Intern (Localization Project Manager)

    CHC 4.2company rating

    Project Assistant Job In Lehi, UT

    The FamilySearch Global Community Team is made up of missionaries, volunteers, and employees assigned to work with various FamilySearch community segments, tools, and projects crossing multiple languages and divisions. One of the Global Community Team's assignments is to expand the reach of English content to a broader multilingual audience. Under the direction of the Global Community Team, the Community Projects Intern coordinates many community projects, oversees the work of volunteers and the development and management of the program to make it successful. Responsibilities Communication with team members and volunteers/missionaries Organize, and train multiple language teams remotely of volunteers and missionaries Crowd-source, recruit, manage, and motivate a team of volunteers via the web Coordinating projects with a high amount of traffic Engage in efforts to recruit new volunteers and form new language teams Help find and fix website translation errors and give translation feedback to volunteers Other assignments as needed Qualifications Interns are qualified while enrolled in an educational institution and for one year following graduation. They must sign a Paid Internship Engagement Letter. Sensitive to cultural differences and linguistic issues Strong computer and technical skills with experience using Microsoft products and Google docs/sheets Problem-solving skills Outstanding online and offline communication skills Ability to work as a key part of a multi-functional team Ability to quickly learn and master software platforms Familiar with CAT Tools (preferred) Experience working with remote international teams (preferred) Experience recruiting, training, and/or managing volunteer initiatives (preferred) Online community/social media management experience (preferred) Must be a member of The Church of Jesus Christ of Latter-day Saints and currently temple worthy.
    $29k-36k yearly est. 3d ago
  • Project Coordinator

    Artisan Design Group 4.7company rating

    Project Assistant Job In Sandy, UT

    Project Coordinator (PC) is responsible for the day-to-day operations of the Window Treatments department based onsite in Sandy, UT. The PC will handle all internal and external customers using excellent and in-depth knowledge of company products and operations. Must be able to adapt to shifting priorities and complete operational duties in a timely manner. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. * Communicate with builder reps, customers, and suppliers as needed. * Analyze color selections, purchase orders, and retail quotes. * Order material from suppliers per builder color sheets. * Reconcile order confirmations/packing lists when material is received. * Communicate with installers regarding installations, repairs, customer service, and retail work. * Investigate and re-order missing material, damaged material * Investigate and address issues that arise during installation/service for builders, and homeowners. * Coordinate daily with warehouse personnel for staging jobs. * Manage special project requests and billing requirements. * Communicate with homeowners to determine scope of repairs and scheduling. * Work closely with WT Manager to schedule repairs within a reasonable distance of scheduled installations. * Resolve customer complaints on finished product - communicate complaints about the outstanding service to builder or manager. * Manage data entry into the Customer Service database (ECP) to document the duration of services from date received until the issue is resolved. * Scan related documents and signed tickets into the database and forward to builder to close out the service ticket. * Collect and process credit cards over the phone, via e-mail, and in person. * Reconcile approved quotes with moneys collected via credit card, cash, or checks. * Scan files of fulfilled jobs into drop box, upon completion. * Maintain accurate, detailed, and organized files for builder work, customer service, and retail work. * Write up daily schedule for installers and compile necessary paperwork for the next day. * Reconcile completed work from previous day with schedule. * Accurately write up internal work orders * Help to complete monthly inventory * Order stock material as needed SUPERVISORY RESPONSIBILITIES This position carries out supervisory responsibilities in accordance with company guidelines, policies and procedures, and applicable laws. Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. * None Requirements EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Bachelor's degree in business Admin or in related field and/or 1 year of related experience. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Able to work in extreme temperatures * Must possess the ability to stand for long periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 25 pounds; to see well enough to discern differences in quality of documents and files. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * General working conditions * Office environment * May have to meet tight deadlines * This position is based onsite in Sandy, UT OUR BENEFITS * Health Insurance (Medical, Prescription, Dental, and Vision) * Life Insurance * Paid Holidays and Time Off * 401(k) Plan with company matching Artisan Design Group is committed to a policy of equal employment opportunity for applicants and employees. It is the policy of Artisan Design Group to apply recruiting, hiring, training, promotion, compensation, and professional development practices without regard to actual or perceived race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age (40 or older), disability or certain classifications based on genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances. We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need accommodation, please email Accommodations@adgus.net. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.
    $36k-49k yearly est. 30d ago
  • Project Coordinator

    Arlun

    Project Assistant Job In Sandy, UT

    Full-time Description Project Coordinator (PC) is responsible for the day-to-day operations of the Window Treatments department based onsite in Sandy, UT. The PC will handle all internal and external customers using excellent and in-depth knowledge of company products and operations. Must be able to adapt to shifting priorities and complete operational duties in a timely manner. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Communicate with builder reps, customers, and suppliers as needed. Analyze color selections, purchase orders, and retail quotes. Order material from suppliers per builder color sheets. Reconcile order confirmations/packing lists when material is received. Communicate with installers regarding installations, repairs, customer service, and retail work. Investigate and re-order missing material, damaged material Investigate and address issues that arise during installation/service for builders, and homeowners. Coordinate daily with warehouse personnel for staging jobs. Manage special project requests and billing requirements. Communicate with homeowners to determine scope of repairs and scheduling. Work closely with WT Manager to schedule repairs within a reasonable distance of scheduled installations. Resolve customer complaints on finished product - communicate complaints about the outstanding service to builder or manager. Manage data entry into the Customer Service database (ECP) to document the duration of services from date received until the issue is resolved. Scan related documents and signed tickets into the database and forward to builder to close out the service ticket. Collect and process credit cards over the phone, via e-mail, and in person. Reconcile approved quotes with moneys collected via credit card, cash, or checks. Scan files of fulfilled jobs into drop box, upon completion. Maintain accurate, detailed, and organized files for builder work, customer service, and retail work. Write up daily schedule for installers and compile necessary paperwork for the next day. Reconcile completed work from previous day with schedule. Accurately write up internal work orders Help to complete monthly inventory Order stock material as needed SUPERVISORY RESPONSIBILITIES This position carries out supervisory responsibilities in accordance with company guidelines, policies and procedures, and applicable laws. Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. None Requirements EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bachelor's degree in business Admin or in related field and/or 1 year of related experience. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Able to work in extreme temperatures Must possess the ability to stand for long periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 25 pounds; to see well enough to discern differences in quality of documents and files. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. General working conditions Office environment May have to meet tight deadlines This position is based onsite in Sandy, UT OUR BENEFITS Health Insurance (Medical, Prescription, Dental, and Vision) Life Insurance Paid Holidays and Time Off 401(k) Plan with company matching Artisan Design Group is committed to a policy of equal employment opportunity for applicants and employees. It is the policy of Artisan Design Group to apply recruiting, hiring, training, promotion, compensation, and professional development practices without regard to actual or perceived race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age (40 or older), disability or certain classifications based on genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances. We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need accommodation, please email Accommodations@adgus.net. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.
    $32k-46k yearly est. 29d ago
  • Coordinator, Project

    University of Utah Employment Site

    Project Assistant Job In Salt Lake City, UT

    The College of Health Office of Associate Dean of Equity, Diversity, and Inclusion ( EDI ) is seeking a part-time highly motivated person to serve as its Project Coordinator. Ideal candidates for this position will have knowledge and experience related to both health and equity, diversity, and inclusion as well as community engagement. The Project Coordinator will be responsible for coordinating efforts across partnerships within the University of Utah and community. The Project Coordinator will work closely with the Associate Dean of EDI to create and implement tools and policies that will examine, disrupt, and eliminate inequalities in policies, practices, and systems. They will help identify gaps and implement solutions for the COH community and beyond. This position is expected to last up to 1 year. Responsibilities This position will report to the Associate Dean of Equity, Diversity and Inclusion to help support EDI programs and initiatives. Program coordination and project/grant management · Assist in strategic planning, implementation and evaluation of programs focused on meeting unique social needs of students, staff, and faculty. · Assist in the preparation of grant proposals · Represent COH on Health Sciences, U of U, and/or community-based EDI committees as deemed appropriate by the Associate Dean of EDI . · Provide administrative assistance to the Associate Dean of EDI . · Execute and manage outreach initiatives as directed by the Associate Dean of EDI Communication · Work in partnership with COH communication team (i.e.. webmaster, social media coordinators) to amplify EDI's presence to internal and external stakeholders. · Stay current on EDI best practices, concepts, and techniques. Financial/Data Management · Provide purchasing support. · Assist in data gathering for information needed for EDI -related grants. Training Development & Delivery · Support creation and production of trainings, workshops, forums, and written materials. Relationship Building: · Collaborate with Student Services and other system-wide student programs (e.g., affinity groups). · Collaborate with faculty, staff, students, and community leaders regarding EDI related issues. Occasional evening or weekend on-or off-campus work may be required, with notice. DISCLAIMER This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Six years related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated human relation and effective communication skills also required. Bachelor's degree in a related area is preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
    $32k-46k yearly est. 60d+ ago
  • Project Coordinator

    Black & McDonald Limited

    Project Assistant Job In Salt Lake City, UT

    Career Opportunity PROJECT COORDINATOR Salt Lake City, Utah BUILD YOUR CAREER AT BLACK & MCDONALD Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With over 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time. ABOUT THIS CAREER OPPORTUNITY Black & McDonald's team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Project Coordinator will report to the Project Manager. Their primary focus is to assist with overall project performance, including the management of costs, schedule, quality, and overall project status while maintaining excellent relationships with trades, subcontractors, and clients. They will keep the Project Manager informed of questions, progress, discrepancies in project process, and any other issues which would impact the plan and schedule. Duties and responsibilities include but are not limited to: Assist the Project Manager to ensure project objectives, policies, procedures, and performance standards are in accordance with company policy and contract specifications are met Comply with all company health, safety, and environmental policies and procedures Assist in planning and preparing construction schedules and milestones, and monitor progress against established timelines Assist in preparing invoicing, work orders, contracts and negotiate revisions, changes and additions to contractual agreements with clients, suppliers, and subcontractors. Assists in budget analysis, cost and margin projections, estimate project changes and impacts Initiate the input of timesheets into JDE Ensure timesheets are accurate and coordinate with Project Managers Assist in developing and implementing quality control programs Build and maintain customer and supplier/vendor relationships Prepare progress reports and issue progress schedules to clients Trade and subcontractor coordination Document control Purchase supplies and materials as required to complete project Other duties as assigned COMPETENCY REQUIREMENTS Communicates Effectively Customer Focus Problem Solving and Innovation Teamwork and Collaboration Values and Respects Others EDUCATION REQUIREMENTS Degree or Diploma in Construction Management or similar degree 1-3 years of experience of project coordination may substitute for education requirements. WORK EXPERIENCE REQUIREMENTS 1-3 years of Project Coordination experience in the construction industry Preferred experience in utility industry Financial, invoicing, work order experience Understanding the importance of Customer Service SKILLS, ABILITIES, AND OTHER REQUIREMENTS Proficient knowledge and understanding of: Planning and scheduling skills Competency in basic computer skills, including Microsoft Office products including Excel Knowledge of JDE would be an asset but not a requirement Dispute resolution and negotiation skills Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process. If you are an existing Black & McDonald employee, please notify your supervisor of your interest and intent to apply before applying. Apply to this Career Opportunity Explore all opportunities at Black & McDonald
    $32k-46k yearly est. 25d ago
  • Project Coordinator

    Octannercareers

    Project Assistant Job In Salt Lake City, UT

    O.C. Tanner is the global leader in software and services that improve workplace culture through meaningful employee experiences. Our Culture Cloud™ employee recognition platform helps millions of people thrive at work. Our global team of 1,530 programmers, researchers, designers, client professionals, and craftspeople hail from 57 countries and speak 62 languages. This individual will work as a member of the Product Development Team, managing prototype request projects from the Marketing and Purchasing teams. The main focus of this new position will be to facilitate due dates, coordinate resources across production, and manage the Jira VSS system for delivery. Responsibilities: Project management -- Receive and manage the delivery of key initiatives by specific dates: Ideation, strategize and proposal award solutions to sales team, prospects, and clients. Project manage product designs from ideation and proposal to launch. Assist with implementation of process development and documentation. Cross functional team leadership, prototype management, material set-up, ensuring capabilities are in place and ready to support new award types. System support and analysis for potential programming needs Launch initiatives, coordination of samples, collateral, training Ownership of project timelines Create a positive and motivating development environment.
    $32k-46k yearly est. 8d ago
  • Project Coordinator

    Black & McDonald

    Project Assistant Job In Salt Lake City, UT

    Career Opportunity PROJECT COORDINATOR Salt Lake City, Utah BUILD YOUR CAREER AT BLACK & MCDONALD Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With over 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time. ABOUT THIS CAREER OPPORTUNITY Black & McDonald's team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Project Coordinator will report to the Project Manager. Their primary focus is to assist with overall project performance, including the management of costs, schedule, quality, and overall project status while maintaining excellent relationships with trades, subcontractors, and clients. They will keep the Project Manager informed of questions, progress, discrepancies in project process, and any other issues which would impact the plan and schedule. Duties and responsibilities include but are not limited to: * Assist the Project Manager to ensure project objectives, policies, procedures, and performance standards are in accordance with company policy and contract specifications are met * Comply with all company health, safety, and environmental policies and procedures * Assist in planning and preparing construction schedules and milestones, and monitor progress against established timelines * Assist in preparing invoicing, work orders, contracts and negotiate revisions, changes and additions to contractual agreements with clients, suppliers, and subcontractors. * Assists in budget analysis, cost and margin projections, estimate project changes and impacts * Initiate the input of timesheets into JDE * Ensure timesheets are accurate and coordinate with Project Managers * Assist in developing and implementing quality control programs * Build and maintain customer and supplier/vendor relationships * Prepare progress reports and issue progress schedules to clients * Trade and subcontractor coordination * Document control * Purchase supplies and materials as required to complete project * Other duties as assigned COMPETENCY REQUIREMENTS * Communicates Effectively * Customer Focus * Problem Solving and Innovation * Teamwork and Collaboration * Values and Respects Others EDUCATION REQUIREMENTS * Degree or Diploma in Construction Management or similar degree * 1-3 years of experience of project coordination may substitute for education requirements. WORK EXPERIENCE REQUIREMENTS * 1-3 years of Project Coordination experience in the construction industry * Preferred experience in utility industry * Financial, invoicing, work order experience * Understanding the importance of Customer Service SKILLS, ABILITIES, AND OTHER REQUIREMENTS Proficient knowledge and understanding of: * Planning and scheduling skills * Competency in basic computer skills, including Microsoft Office products including Excel * Knowledge of JDE would be an asset but not a requirement * Dispute resolution and negotiation skills Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process. If you are an existing Black & McDonald employee, please notify your supervisor of your interest and intent to apply before applying. Apply to this Career Opportunity Explore all opportunities at Black & McDonald
    $32k-46k yearly est. 10d ago
  • Project Coordinator

    Cushman & Wakefield 4.5company rating

    Project Assistant Job In Salt Lake City, UT

    **Job Title** Project Coordinator The Project Coordinator is responsible for the coordination of real estate projects, including tenant improvements, capital improvements, building or site repairs for properties, or other applicable client project work. This role will provide project management support to Project Managers or above for designated projects. **Job Description** Position Summary **:** The Project Coordinator is responsible for the coordination of real estate projects, including tenant improvements, capital improvements, building or site repairs for properties, or other applicable client project work. This role will provide project management support to Project Managers or above for designated projects. Essential Job Duties **:** + Contributes to and supports project goals through performance of routine tasks and processes. + Support realization and reporting of contractual revenue of individual engagements through performance and maintenance of operational standards. + Process and maintain project related documentation, such as agreements, contracts, purchase orders, and work authorizations. + Assists with project administration deliverables, including reviewing and/or preparing requisitions, status reports, change orders, payment applications, and other invoices associated with the project. + Support project management team responsibilities to identify requirements, estimate costs, prepare schedules, and coordinate completion of required work. + Perform site visits to document and report on project status. + Assists in project close-out procedures. + Perform related assignments, as required, in the daily operation of the group. Education/Experience/Training: + Bachelor's degree in Architecture, Engineering, Construction Management, Business Administration or related field preferred. + Minimum one year of related experience preferred. + Strong organizational and administrative support skills with understanding of project management business. + Able to develop client relations, client management and consultation skills. + Strong organization skills with high attention to detail. + Basic understanding of accounting principles. + Skilled in oral and written communication. + Strong software competency: MS Project and Microsoft Office Suite Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $27.00 - $28.85 Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law. In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at ****************** or email *************************** . Please refer to the job title and job location when you contact us. INCO: "Cushman & Wakefield"
    $32k-41k yearly est. Easy Apply 22d ago
  • Branch Administrator

    Progressive Roofing 4.1company rating

    Project Assistant Job In Murray, UT

    We are in search of a great team member with construction administration skills! We are growing our Utah branch and are looking for someone who is organized, task focus, sociable and ready to jump in and help where and when needed! Our branch admins play a huge part in our success. They are responsible for managing office communications and facilitating key tasks and procedures. They also perform a number of administrative support and customer service tasks to ensure efficient operation of their office environment. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following (other duties may be assigned): Human Resources: * Hire new employees: * Create and maintain new hire packets * Set up and order for new employees needing company phones, business cards, company credit cards, computers, etc. * Conduct new hire orientations which include AboutTime and safety training for new employees Safety * Employee info tracking: * Track available sick days, benefits, pay rates, start dates * Track assets assigned to the employee i.e. trucks, phones, etc. * Fleet tracking: * Maintain records of who company vehicles are assigned to * Maintain schedule and records of fleet preventative maintenance * Help in process of updating insurance and registration for all vehicles, equipment, and trailers * Employee info: * Processing merit and status change forms * Personal information changes * Vacation requests * Maintain employee files etc. * Employee Promotions * Submit orders for company phones, business cards, company credit cards, computers, ect * Request credit cards & request limit adjustments * Keep employee phone list updated Payroll: * Train employees on About Time/WorkMax and setting up devices * Daily time and authenticate time records * Monitor & process per diem * Process time off requests in AboutTime/WorkMax & submit approved paperwork to corporate * Approve daily time records * Assist employees with questions regarding checks, request for time off, and vacation time Product Ordering: * Order and stock office equipment and supplies * Order shirts, hats, sweatshirts, gloves, and misc. safety gear as requested Technical Management: * Order devices for employees; company phones, tablets, and laptops. Assist with setting up as needed. * Work with the IT department to order and set up devises for new and promoted employees. * Work with Human Resources and IT to resolve miscellaneous tech issues that come up - lockedout of UKG app, issues with WorkMax, etc. * Be the IT department's point of contact for the branch Project Coordination: * Enter job information into Sage software, including estimates and contracts * Review contracts and secure all requested documentation * Enter change orders in system * Enter all sub-contracts (insurance and all other docs) * Create SOVs (and enter in system) * Request / Secure / Renew * Building permits * State and city business licenses * Insurance certificates * Bonds and Consent of Surety (for Projects or Bids) * Supplier lien waivers and finals * Pre-liens * Permit/manufacturer inspections * Insurance for each job * Payment & performance bonds as needed * Submit wage decisions for prevailing wage to Phoenix * Prepare job books (print and bind) * Run job cost reports, labor reports, and billing worksheets * Prepare WIP notes * Enter job info in to FCS * Invoice jobs and make collection calls on invoices; track payment and overdue accounts * Close out jobs in Sage * Assist in job close out documents with PM Purchase Orders: * Assist in ordering product through vendors * Create POs in Timberline - getting information to the requestor and the vendor * Track purchase order costs on ongoing jobs Service: * Communicate with customers to gather information needed for service work orders * Enter work orders into Sage and FCS * Assist Services manager in dispatching service calls, as needed * Assist in monitoring service progress and follow up with techs and clients when requested. Provide clients with status updates and pictures, etc. * Calculate costs and invoice customers. Monitor payments and call customers as needed. Safety: * Assist Safety Manager with accident/injury paperwork and inquiries Accounting: * Weekly payment projections for corporate * Handle questions/discrepancies regarding payroll, benefits, vacation time, lodging, and all policies * Record and track all invoicing, payments, and change orders * Set up new customers in AR system * Bi-Weekly, fill out and send in Visa Recaps in Concur and Home Depot recaps for those with Home Depot Cards. * Create spreadsheets, policies, etc. as requested * Enter inventory in Timberline/Sage * Collections Miscellaneous: * Book flights, rental cars, hotels for travel and manage ongoing reservations for extensions, changes, etc. * Answer branch incoming calls and forward calls / taking messages * Fax, copy, scan, file, etc. * Set up files and local systems in branch, also E-files * Occasionally run product out to jobs and the general janitorial duties that come with running an office full of men * Run errands (post office, office supplies, Costco, etc.) * Notarize documents as needed * Send out Fed Ex items and certified letters * Track down paperwork from those not turning in paperwork from all areas Special Projects: * Project positive tone for branch and customers * Maintain organization of the branch * Financial statements, project completion & profit QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required: * Prefer 2-3 years' experience with contracting or construction office background * Proficiency in office management, including scheduling, filing, and correspondence. * Experience in coordinating and managing projects from initiation to completion, including scheduling tasks, tracking progress, and ensuring deadlines are met. * Strong verbal and written communication skills to effectively interact with team members, clients, and stakeholders. * Excellent organizational skills to manage multiple tasks simultaneously and prioritize effectively. * Keen attention to detail to ensure accuracy in documentation, reports, and project deliverables. * Ability to identify issues, analyze situations, and develop solutions to overcome challenges that may arise during project execution. * Familiarity with office software (e.g., Microsoft Office Suite) and project management tools/software for tracking progress and managing tasks. * Ability to collaborate with cross-functional teams and stakeholders to achieve project goals and objectives. * Flexibility to adapt to changing project requirements, timelines, and priorities in a fast-paced environment. * Demonstrated leadership skills to motivate and guide team members towards successful project outcomes. * Candidate must be bilingual in English and Spanish PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * Ability to lift and carry between 15 and 25 pounds. * Ability to twist, reach, bend, stoop, and squat occasionally. * Must be able to lift material and equipment above a person's head to stack. * Must be able to sit in an office/desk environment for long periods of time. * Must be able to use a keyboard and mouse for long periods of time. Employment Classification: Full Time Non-Exempt Duties and responsibilities may be changed at any time at the discretion of management, formally or informally, either verbally or in writing. All employees are at-will employees.
    $31k-41k yearly est. 5d ago
  • Solar Project Coordinator

    Ambia Solar

    Project Assistant Job In Provo, UT

    We are seeking a Solar Project Coordinator to support our Ambia Solar team. The coordinator will have a crucial role in communicating with sales reps, customers, and our dealers. This person will work closely with an Installation Manager. Responsibilities: Gather data to support constructive feedback for design and installation teams Coordinate and manage the installation schedule for solar projects, ensuring efficient use of resources and timely completion. Serve as the primary point of contact for clients regarding installation timelines and logistics. Assign installation teams to projects based on skill sets, availability, and project requirements. Provide clear communication to clients, sales representatives, and installation teams to confirm schedules and address any conflicts or changes. Work closely with sales, design, and procurement teams to ensure smooth project handovers and readiness for installation. Maintain detailed records of all scheduling activities, client communications, and project statuses. Address and quickly resolve scheduling conflicts, material issues, delays, or other issues that may arise during the installation process. Requirements & Qualifications: Relevant past coordinator roles include: Designer, Installer, Permit Coordinator, Inspection Coordinator, customer service representative. Passionate about Solar technology and an evolving industry. Helpful to have an understanding of the Solar process from point of sale to system energization. Must have proper email etiquette and writing skills, good written and oral communication. Ability to prioritize and manage multiple projects in a fast-paced environment and to prioritize, solve problems, execute and follow up tasks Ability to effectively communicate with cross-functional teams and partner Experienced with Google Docs, Sheets, Slides, Excel, Microsoft, Mac Must be ALL IN! Ambia: Ambia is a residential Solar Panel installer in the United States. Ambia is dedicated to providing homeowners with power for their homes, while offering a unique and quality customer experience from start to finish. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, orresponsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please inform your recruiter.
    $32k-47k yearly est. 60d+ ago
  • Project Coordinator - 1114

    Professional Recruiters

    Project Assistant Job In Orem, UT

    Project Coordinator - Mechanical Electronics - Orem, Utah The primary responsibility is for the coordination of product development projects. Supports S&M and R&D in coordinating the activities essential for the project completion. Project Coordinator arranges assignments, analyzes course of the project and reports its status to the management and stakeholders. Project Coordinator is responsible for coordinating budget and procurement and reporting issues, risks or wins to strategic management. Acts as a liaison between the marketing, engineering, and production teams to a degree necessary for the successful completion of the project. Essential Functions: · Helps Ensure Projects are completed on time. · Uses the Company Phase Review Process to Guide Projects to Completion. · Creates and Executes Project Work Plans. · Coordinates resources. · Primary Contact for Supporting Groups (i.e. Proc Eng, Supply Chain, Reliability, Maintenance, etc.) · Manages day-to-day Operational Aspects of the Project. · Ensures Project Documentation is complete, current, and stored appropriately. · Provides administrative and technical assistance where beneficial to meet objectives. · Keeps project team well informed on project status. · Effectively communicates relevant project information to senior management. · Coordinates procurement. Education and Experience: · BS in engineering or science and 3 years of industrial experience. · Formal training in Project Management preferred. · Experience as research engineer a plus. Competencies: To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position. · Leadership & Influencing Skills. · Planning & Organizational skills. · Motivation - self-starter able to function with minimal supervision. Actively coordinates with others to proactively identify and resolve potential conflicts in order to meet defined project timelines. · Analytical/Problem Solving Skills. · Must be able to communicate both verbally and in written form in English. · Proficiency in using Project Management Software. · Proficiency in using MS Office (Word, Excel, PowerPoint). HR-FORM-1002, REV A HR-FORM-1002, REV A HR-FORM-1002, REV A HR-FORM-1002, REV A
    $32k-46k yearly est. 60d+ ago
  • Coordinator, Project

    University of Utah Employment Site

    Project Assistant Job In Salt Lake City, UT

    Red Butte Garden & Arboretum ( RBGA ) is one of the largest botanical gardens in the Intermountain West and together with the University of Utah, is the State Arboretum of Utah. We are located on 100 acres in the foothills on the eastern edge of the University of Utah campus. The Garden has welcomed guests since 1985 and consists of over 21 acres of developed gardens and five miles of hiking trails winding through an extensive Natural Area. The Garden; which is community-funded; is renowned for its numerous plant collections, display gardens, 580,000 springtime blooming bulbs; including a vast collection of daffodils; gorgeous private event spaces, a world-class outdoor concert series, and award-winning horticulture-based educational programs. The Youth Programs Coordinator is responsible for the administration, development, promotion, and evaluation of youth programs at Red Butte Garden, with a particular focus on Summer Camps. This role collaborates closely with the Youth & Family Programs Manager and the Community Programs Coordinator to ensure the successful execution of educational programs, special events, staff development, and volunteer management. Responsibilities Youth Programs Coordination o Summer Camps: Lead the development, organization, and oversight of Summer Camps, ensuring high-quality educational experiences. o Program Development: Develop and oversee additional youth programs, including Day Camps, Eco Explorers, Lil' Buds, and Teen Programs. o Program Alignment: Ensure youth programming aligns with the Garden's mission and strategic goals. o Content Development: Help identify unifying themes and develop content for internal and external audiences. o Program Enhancement: Contribute to the enhancement and growth of youth educational offerings. Special Event Planning and Management o Event Support: Assist in the development and management of Garden-wide festivals such as Arbor Day, Blooming with Pride, BOOtanical, Seasonal Events, and Winter Solstice. o Event Alignment: Ensure event programming aligns with the Garden's mission and strategic goals. o Event Creation: Assist in creating events that appeal to varied audiences of all ages, backgrounds, and capabilities. o Logistics Coordination: Help coordinate permits, licensing, and other necessary approvals for events. o Materials Management: Aid in the creation and management of interpretive materials for events, including signage, handouts, fliers, and other materials. o Event Oversight: Assist in overseeing all aspects of special events, including setup, security, daily execution, and teardown. o Event Innovation: Seek innovative ways to enhance and grow special events at the Garden. Program & Event Administration o Supply Management: Help purchase, manage, and maintain supplies and materials. o Metrics Tracking: Track program and event attendance, revenue, expenses, and other relevant metrics o Reporting: Provide data for grant reports, board reports, and other reports as needed o Weekly Meetings: Meet weekly with Youth & Family Programs Manager to discuss needs, issues, and program assessments. Staff Development and Management o Hiring Assistance: Assist in the hiring process for youth and family education staff, including interviewing and onboarding. o Staff Support: Support the development, motivation, and monitoring of youth and family education staff performance. o Delegation: Help delegate responsibilities and foster a strong working relationship and team spirit among staff members. o Training: Provide training and supervision to youth and family staff. o Team Support: Support youth and family staff in achieving action plans that contribute to the Garden's mission and strategic goals. Volunteer Development and Management o Volunteer Placement: Assist with volunteer placement as needed. o Volunteer Support: Support the development, motivation, and monitoring of youth and family education volunteer performance. o Delegation: Help delegate responsibilities and foster a strong working relationship and team spirit among volunteers. o Volunteer Training: Provide training and supervision to youth and family volunteers. o Team Support: Support the youth and family volunteers in achieving action plans that contribute to the Garden's strategic goals. o Volunteer Leadership: Provide leadership, inspiration, and support to the youth and family volunteers. Minimum Qualifications Associate's degree in a related field, or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated human relation and effective communication skills also required. Bachelor's degree in a related area is preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
    $32k-46k yearly est. 16d ago
  • Project Coordinator

    Cushman & Wakefield Inc. 4.5company rating

    Project Assistant Job In Salt Lake City, UT

    Job Title Project Coordinator The Project Coordinator is responsible for the coordination of real estate projects, including tenant improvements, capital improvements, building or site repairs for properties, or other applicable client project work. This role will provide project management support to Project Managers or above for designated projects. Job Description Position Summary: The Project Coordinator is responsible for the coordination of real estate projects, including tenant improvements, capital improvements, building or site repairs for properties, or other applicable client project work. This role will provide project management support to Project Managers or above for designated projects. Essential Job Duties: * Contributes to and supports project goals through performance of routine tasks and processes. * Support realization and reporting of contractual revenue of individual engagements through performance and maintenance of operational standards. * Process and maintain project related documentation, such as agreements, contracts, purchase orders, and work authorizations. * Assists with project administration deliverables, including reviewing and/or preparing requisitions, status reports, change orders, payment applications, and other invoices associated with the project. * Support project management team responsibilities to identify requirements, estimate costs, prepare schedules, and coordinate completion of required work. * Perform site visits to document and report on project status. * Assists in project close-out procedures. * Perform related assignments, as required, in the daily operation of the group. Education/Experience/Training: * Bachelor's degree in Architecture, Engineering, Construction Management, Business Administration or related field preferred. * Minimum one year of related experience preferred. * Strong organizational and administrative support skills with understanding of project management business. * Able to develop client relations, client management and consultation skills. * Strong organization skills with high attention to detail. * Basic understanding of accounting principles. * Skilled in oral and written communication. * Strong software competency: MS Project and Microsoft Office Suite Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $27.00 - $28.85Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law. In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at ************** or email ***********************. Please refer to the job title and job location when you contact us. INCO: "Cushman & Wakefield"
    $32k-41k yearly est. Easy Apply 22d ago
  • Branch Administrator

    Progressive Roofing 4.1company rating

    Project Assistant Job In Murray, UT

    We are in search of a great team member with construction administration skills! We are growing our Utah branch and are looking for someone who is organized, task focus, sociable and ready to jump in and help where and when needed! Our branch admins play a huge part in our success. They are responsible for managing office communications and facilitating key tasks and procedures. They also perform a number of administrative support and customer service tasks to ensure efficient operation of their office environment. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following (other duties may be assigned): Human Resources: Hire new employees: Create and maintain new hire packets Set up and order for new employees needing company phones, business cards, company credit cards, computers, etc. Stay up to date on compliance Conduct new hire orientations which include AboutTime and safety training for new employees Safety Employee info tracking: Track available sick days, benefits, pay rates, start dates Track assets assigned to the employee i.e. trucks, phones, etc. Fleet tracking: Track of who is assigned to which company vehicle Manage fleet preventative maintenance Keep updated insurance and registration, etc., including shop forklift and trailers Employee info: Processing merit and status change forms Personal information changes Vacation requests Maintain employee files etc. Employee Promotions Set up with company phones, business cards, company credit cards, computers, etc. Order credit cards & request limit adjustments Keep employee phone list updated Payroll: Train employees on About Time/WorkMax and setting up devices Process Daily time and authenticate time records Monitor & process per diem Process time off requests in AboutTime/WorkMax & submit approved paperwork to corporate Approve daily time records Handle questions regarding checks, request for time off, and vacation time Product Ordering: Order and stock office equipment, office supplies, and documents from printer. Includes office water, cleaning supplies, coffee, etc. Order and furnish employees with shirts, hats, sweatshirts, gloves, and misc. safety gear. Technical Management: Order and activate devices for employees; company phones, tablets, and laptops. Set up emails, AboutTime/WorkMax, FCS, etc. Handle any miscellaneous tech issues that come up - locked out of email, issues with AboutTime/WorkMax, etc. Project Coordination: Compile job info and enter new jobs in to Timberline (Including enter estimates and contracts) Review contracts and secure all requested documentation Enter change orders in system Enter all sub-contracts (insurance and all other docs) Create SOVs (and enter in system) Request / Secure / Renew Building permits State and city business licenses Insurance certificates Bonds and Consent of Surety (for Projects or Bids) Supplier lien waivers and finals Pre-liens Permit/manufacturer inspections Insurance for each job Payment & performance bonds as needed Submit wage decisions for prevailing wage to Phoenix Prepare job books (print and bind) Run job cost reports, labor reports, and billing worksheets Prepare WIP notes Enter job info in to FCS (NEW) Invoice jobs and make collection calls on invoices; track payment and overdue accounts Close out jobs in Timberline Assist in job close out documents with PM Point of contact for GM's and owners with admin Purchase Orders: Order product through vendors Create POs in Timberline - getting information to the requestor and the vendor Track PO costs on ongoing jobs Service: Write up work orders for service calls (small repairs and leak calls)
    $31k-41k yearly est. 5d ago

Learn More About Project Assistant Jobs

How much does a Project Assistant earn in Murray, UT?

The average project assistant in Murray, UT earns between $24,000 and $52,000 annually. This compares to the national average project assistant range of $25,000 to $57,000.

Average Project Assistant Salary In Murray, UT

$35,000

What are the biggest employers of Project Assistants in Murray, UT?

The biggest employers of Project Assistants in Murray, UT are:
  1. MPR Associates
  2. Midwest Commercial Interiors-Utah
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