Project assistant jobs in Nashville, TN - 294 jobs

Project Coordinator: Driving Efficiency in Foodservice Equipment Solutions! 🍽️ Location: Nashville, TN | Employment Status: Full-time Are you a highly organized professional who thrives on keeping complex projects running smoothly? Join our full-service equipment and supplies dealership based in Nashville, TN. We supply customers nationwide with a wide range of products and services, helping commercial kitchen operators run their businesses efficiently and profitably. We prioritize quick responses and relentless solution delivery-and you will be critical to our success! Position Summary: Project Administration & Communication The Project Coordinator will provide crucial administrative and logistical support to the Project Manager, ensuring the seamless planning, execution, and finalization of foodservice equipment projects. This role focuses on maintaining order, tracking progress, and facilitating clear, effective communication among all stakeholders. The success of our projects depends on your ability to keep everything organized and on schedule. Essential Duties and Responsibilities Project Coordination: Assist Project Managers in coordinating all project activities, resources, and schedules for foodservice equipment installations. Documentation Management: Maintain all critical project documentation, including contracts, schedules, reports, and ensuring all information is accurate and up-to-date. Communication Hub: Serve as the central communication point between clients, suppliers, and internal teams to ensure project milestones are clearly understood and met. Progress Tracking: Track project progress against established timelines and efficiently report timely updates and status summaries to the Project Manager. Administrative Support: Handle essential administrative duties, such as processing purchase orders, tracking shipments, and managing invoices. Meeting Support: Organize and participate in project meetings, accurately recording meeting minutes and tracking follow-up tasks to completion. Performance Focus (What Success Looks Like) Success in this role will be measured by: Accuracy and completeness of project documentation. Timeliness of project updates and reporting. Percentage of tasks completed on schedule and the number of projects supported without delays. Efficiency in handling administrative tasks and purchase orders. Effectiveness of client and internal team communication. Knowledge, Skills and Abilities Organizational Mastery: Strong organizational, attention-to-detail, and multitasking abilities. Communication: Excellent written and verbal communication skills. Technical Proficiency: Proficiency in project management software and Microsoft Office Suite. Experience with ERP systems and project management tools is preferred. Problem Solving: Proactive approach to problem-solving and an ability to work effectively in a fast-paced environment. Education & Experience Education: Associate's or Bachelor's degree in Business, Project Management, or a related field. Experience: 2+ years of experience in project coordination or administrative support. Industry Preference: Experience in foodservice distribution or familiarity with foodservice equipment and supply projects is a strong plus. Ready to apply your organizational expertise to critical foodservice projects in Nashville? Apply today!

ESSENTIAL DUTIES AND RESPONSIBILITIES Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. 1. Respond promptly to all requests from brokerage team, underwriters or retailers regarding account servicing issues. 2. Interact regularly with clients and underwriters regarding policies, recommending additional coverages as needed or requested and respond to queries and concerns ensuring prompt resolution. 3. Accurately explain coverages and liabilities to agents and/or clients. 4. Provide and/or assist with quotations for new business, renewals and endorsements through managing all company correspondence in a timely manner. 5. Develop a professional rapport with clients and underwriters to enhance new and ongoing business relationships. 6. Manage all account documentation. 7. Initiate and coordinate renewal activity on assigned accounts. 8. Initiate cancellation and non-renewal notices according to statutory and contractual requirements. 9. Analyze policies, endorsements, audits, reporting forms and cancellations and initiate necessary corrections to ensure accuracy of dates, coverage, signature, commission, premium, attachments, etc. 10. Facilitate the flow of information from agents and underwriters. 11. Maintain suspense system and follow-up for receipt of policies, endorsements, inspections reports, correspondence, claims, etc. from outside sources. 12. Process binders, invoices, and tax filings forwarding the binder and invoice to the agent. 13. Monitor accounting (payment, collections, taxes, etc.) anticipating and preventing problems when possible. 14. Provide supervision to Technical Assistants. 15. Assist Associate Brokers and Brokers with duties as needed. 16. Maintain current knowledge of the insurance industry and sales ideas through regular attendance of workshops, seminars, literature reviews and/or formal continuing education. QUALIFICATIONS Required Qualifications: The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. One year of wholesale insurance experience 2. State specific Insurance License 3. Technical Assistant experience or three years of general insurance experience 4. Must be able to understand and analyze necessary components of insurance policies 5. Ability to make independent decisions following CRC guidelines with minimal or no supervision 6. Good organizational, time management, and detail skills 7. Extensive knowledge of insurance and CRC processes 8. Ability to maintain a high level of tact and professionalism 9. Good leadership skills to influence other assistants in a positive manner 10. Possess strong interpersonal skills 11. Strong verbal and written communication skills 12. Strong computer and office skills 13. Ability to work extended hours when necessary Preferred Qualifications: 1. College degree with a concentration in business or equivalent work experience CRC supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. CRC is a Drug Free Workplace. EEO is the Law Pay Transparency Nondiscrimination Provision E-Verify

Note: This position is in a forensic autopsy facility. There is the potential to see graphic images. Answering phones, fielding calls, and checking main voicemail Assist people coming into the lobby with purchasing reports, etc. Organizing and filing paperwork into charts/plastics Organizing and filing histology slides Pulling charts when tox reports are uploaded & placing them in doctor's box Contacting the lab when there are issues/corrections with tox reports Scanning & uploading miscellaneous documents. ESSENTIAL DUTIES AND RESPONSIBILITIES Accurately file and/or upload documents into each decedent case file. Knowledge and compliance with the policies and procedures of the medical examiner's office and HIPAA; Compliance with customer service and professional telephone etiquette; Receives telephone inquiries to the office and routes call to appropriate personnel; Knowledge and compliance with safety procedures; Follow oral and written instruction; Establish and maintain effective working relationships; Knowledge of word processing, spreadsheets, and internet software.

Come work for OHM Advisors, the Community Advancement firm. With the singular mission of Advancing Communities, our diverse 750+ team of professionals works collaboratively across multiple service areas in multiple states, including architecture, engineering, planning, surveying, and construction engineering. We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design, and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward- advancing the whole community today and well into the future. What You Will Contribute to OHM Advisors As a Project Controls Administrator, you will ensure the accuracy and efficiency of project billing by collaborating with project managers and the finance team to maintain billing structures, prepare and submit invoices, and manage documentation. You'll assist in ERP system setup and maintenance, coordinate with clients and subconsultants, and support project managers with budgeting and change order documentation. Your Responsibilities Collaborate with the finance team to ensure timely and accurate processing of billing invoices. Assist in establishing invoicing procedures and support ERP system setup, maintenance, and closeout. Coordinate with clients to provide necessary backup documentation for invoice payments. Understand various billing methods and the complexities associated with different project types. Coordinate subconsultant invoices for accurate client billing. Assist project managers in effectively managing project budgets. Support project managers and administrative staff in preparing and securing documentation for change orders. Requirements High School Diploma required; Associate's degree in Accounting, Finance, or Business preferred. Minimum of 2 years of experience with project setup, maintenance, and billing in an ERP system. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Solid understanding of fundamental accounting principles. Strong communication skills for effectively collaborating with technical teams across multiple locations. Exceptional analytical and problem-solving abilities. Experience in the engineering, planning, or construction industry preferred. Benefits Summary At OHM Advisors, our people are our greatest asset. We're committed to providing a supportive and rewarding workplace that fosters personal and professional growth. That's why we offer a competitive benefits package designed to meet your unique needs. Benefits: BCBSM Medical, Dental and Vision Company Profit Sharing Flexible Spending & Health Savings Accounts 401(k) retirement savings plan with employer matching contribution Paid professional association membership Tuition & Certification Expense reimbursement Volunteer Service Leave 100% Employer-Paid Life Insurance Short & Long-Term Disability Options Career Advancement & Enrichment Programs: Voluntary Wellness Program OHM Grad School OHM University You can read more about each of these programs on our website. OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. #LI-SR1

Job Title: Project Coordinator, Field Work Department: International Countries Status: Regular Full-Time, Non-Exempt Location: Nashville, Tennessee International Headquarters Purpose and Scope The Project Coordinator, Field Work, International Countries (IC) reports to the Associate Manager, Field Work and is responsible for providing support for members participating in field work that takes place in 186+ countries. These responsibilities relate to and support about 20 international scripture blitzes (ISB) per year, dozens of national conferences, support to regional field officers (RFO) with resources, as well as other current international country initiatives. The successful Project Coordinator will strike a balance by combining organizational and technical skills with exceptional communication skills to manage daily workload demand in a fast-paced environment. This person will contribute to ensure a coherent team while helping achieve operational excellence and the organization's strategic goals. Essential Job Functions Scripture Blitzes (International and In-Country) Organize, prepare and send all the information related to International Scripture Blitzes team participants and team leaders Maintain and organize all the forms received from ISB participants and update the general information of every ISB. Help communication to all ISB team leaders and team participants Maintain ISB-related databases and compile reports and track data post-blitz Manage the general email inbox of the account *************** Coordinate itinerary information for devotion prayer cards and maintain support for the Prayer Center Update and prepare ISB participant training materials Generally assist the Associate Manager, Field Work with ISB related tasks National Conferences Manage calendar of national conferences and assignments to those conferences as well as reporting Prepare assignment letters to national conference representatives and program committee chairmen Responsible for sending digital portfolios and other needed documents to regional directors and national conference representatives Direct correspondence via phone and email to ensure that national conference assignment information is provided for each representative Assist with preparing the speaking and training materials for conference representatives Coordinate itinerary information for devotion prayer cards and maintain support for the Prayer Center Generally assist the Associate Manager, Field Work with national conference related tasks Regional Field Officers Help to keep an updated list of Regional Field Officers (RFO) and the region they serve Compile recommendations/assignments for the International Countries Committee meetings Direct correspondence via phone and email to ensure that field assignment information is provided for each member which includes managing the ******************* email account Responsible for processing and/or shipping international countries merchandise orders for RFO trips Maintain RFO-related databases and compile reports and track data post-blitz Coordinate itinerary information for devotion prayer cards and maintain support for the Prayer Center Generally, assist the Associate Manager, Field Work with RFO related tasks Other Essential Functions Receive incoming calls in a warm, friendly manner while assisting the caller and/or routing them to the appropriate personnel/departments Respond to electronic messages (tickets, emails) in a caring, timely, and attentive manner and/or directing them to the appropriate personnel/departments Responsible for processing and/or shipping international countries merchandise orders Manage travel calendars for staff and international representative assignments Participate in department team meetings Create and update standard operating procedures Assist with training new/current team members Perform kitchen/coffee duty as per assigned schedule Fulfill coffee break and luncheon schedules for committee meetings as needed Provide tours of TGI Headquarters as requested Participates in daily morning staff devotions; on a rotating basis serves by praying and reading Scripture in support of devotion leader Assist with entertaining key dignitaries (Gideons and non-Gideons) who visit Headquarters Working Relationships Reports To: Associate Manager, Field Work People Management Responsibility: None Works Closely With: IC Senior Director, Operations Manager and Director, Administrative Assistants, International Directors, Regional Directors, Regional Field Officers, members, key dignitaries (Gideon and non-Gideon) Essential Knowledge, Skills, and Training & Development Non-physical Follow verbal and written instructions Ability to use PC and widely used software applications, especially Microsoft Office applications Ability to learn new software applications as necessary Ability to provide analytical and strong organizational skills Ability to communicate effectively with International Division team members, all departments, vendors, clients, etc. Demonstrates the organizations' culture in all behaviors and language Takes personal initiative and is a positive example for others to emulate Physical Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions While performing the duties of this job, the employee is required to stand, walk, sit, talk, and hear (specific vision abilities required by the job include close vision) Mission Critical Competencies SHARED VALUES Integrity Excellence Open Communication Stewardship CORE COMPETENCIES Actively learns, demonstrates, and fosters the organization's culture in all actions and words Takes personal initiative and is a positive example for others to emulate Proven ability to keep a big picture perspective while dealing with very detailed information Foster open communication and approachability Positive and Constructive Attitude Self-Management and Emotional Intelligence Time Management Process Management Problem Solving Dealing with Ambiguity Perspective Ability to challenge the status quo Active Knowledge Sharing & Continuous Learning Work Environment and Time Requirements Climate-controlled office environment 8-hour workday Hybrid work schedule: Telework Monday & Friday, in office Tuesday, Wednesday, Thursday Variations in work volume sometimes require extended working hours or working in office on a Monday or Friday Travel required (none) Minimum Qualifications 2-year associate degree or equivalent experience 2-5 years of administrative assistance experience Successful completion of a drug and background screen This is for general purposes and guidelines only and should not be considered all-inclusive. Neither does the receipt of this job description constitute an employment contract. Furthermore, it should be known that this list of job requirements is subject to change without written notice.

Title : Procurement Project Administrator (PPA) Purpose : WeGo Public Transit is looking for a highly skilled and experienced procurement officer to join our team of professionals. This person will have various responsibilities on the team which include, but not limited to, coordinating procurement and contracting activities for the delivery of goods and services, professional services and construction projects. This individual should be detail oriented, results driven, well organized, strong project managements skills, and excellent verbal and written communication skills. Reports to : Procurement Manager Job Functions : Performs all procurement-related activities and planning, evaluation of proposals, and recommends a wide range of awards. Prepares a large variety of difficult, complex, and/or innovative requests for proposal and/or bid, which are responsive to our needs by following local, state regulations, Federal Transit Administration (FTA) guidelines, and the Procurement Policy Assists in developing and defining contract/bid specifications; writes solicitations (Request for Proposals, Requests for Quotations, and Invitations to Bid); analyzes and determines the most appropriate contract types to reduce exposure to risk Maintains properly documented procurement files following FTA guidelines Participates in the negotiation of contract terms and conditions; monitors negotiation sessions to ensure ethical procurement practices are followed; advises departments on the type, form, and context of the final contract negotiated Review and adhere to compliance of departmental policy, procedure, local, State, and Federal regulations of procurement/Publish required procurements Verify purchase requisitions by comparing the board approval document and the contract Prepare purchase orders by verifying specifications and price; ensure all levels of approvals are met per the procurement type Communicates clearly and persuasively; establish and maintain effective relationships with department officials, company/vendor representatives, and staff members. Prepare related supplemental paperwork in support of contracts for the Board; prepares analytical reports, correspondence, and memoranda. Keep information accessible by sorting and filing documents Work independently; read and interpret rules and regulations; collect, organize, and evaluate information; identify alternative solutions, and project consequences of decisions and recommendations Compose clear and concise reports, recommendations, and correspondence. Performs market, total life cycle cost, and value, price, and complex cost analysis in formulating purchasing forecasts and recommendations for purchasing commodities or services Report DBE selected vendors to the Director of Business Diversity Track federally funded send per the submitted invoice Confirm with Grant Administrator if FTA funds will be applied to the project/ invoice Perform other duties as assigned Physical Requirements with or without reasonable accommodation: Physical activity includes but is not limited to: Sitting, standing, lifting, reaching, walking, talking, writing, carrying, grasping, holding, clarity of vision, speaking, listening Must be able to operate office equipment, including but not limited to telephone system, typewriter, computer system, printer, copy machine, facsimile machine, and adding machine Other Requirements: Ability to work assigned schedule Ability to work overtime when necessary to meet work goals Understand and carry out detailed written or verbal instructions Solve problems Work with little supervision Perform repetitive work Practice good customer relation skills Meet required deadlines Maintain effective working relationships with all levels of employees Must be able to make presentations to groups of people Ability to compose written documents Maintain confidentiality Recommended Preparation for Employment : Possession of college degree in business administration, accounting, or related field strongly preferred; some college required. Minimum three years experience in procurement and contract administration. Prefer experience in purchasing equipment and services related to the transportation industry. Must have very strong mathematical and analytical skills and be very detail oriented. Excellent verbal and written communication skills required. Classification under Fair Labor Standards Act : Exempt

Supports management in the administration of projects that may involve, but are not limited to, business change mandates, system enhancement, contract directives, analysis of operating procedures, quality control activities, strategic planning, performance monitoring, compliance activities, etc. Monitors the progress and status of area projects and coordinates the installation of each project phase. Prepares specialized reports and presentations for management or staff as it relates to the progress of new projects and initiatives. Writes and delivers instructions to staff when projects affect work assignments and departmental operations. Description Location This position is full time (40 hours/week) Monday-Friday 8am-5pm and will be hybrid at our Nashville, TN location. (3 days in office, 2 days at home) Government Clearance: This position requires the ability to obtain a security clearance, which requires applicants to be a U.S. Citizen. SCA Benefit Requirements: BlueCross BlueShield of South Carolina and its subsidiary companies have contracts with the federal government subject to the Service Contract Act (SCA). Under the McNamara-O'Hara Service Contract Act (SCA), employees cannot opt out of health benefits. Employees will receive supplemental pay until they are enrolled in health benefits 28 days after the hire date. What You Will Do: Administers various projects and assists management in the overall functioning of the business area Identifies procedural/system issues affected by implementation of project initiatives Makes recommendations for change/development, both technically and operationally Provides monitoring of key operating statistics Follows up with all changes, improvements and processes to ensure compliance and effectiveness Assists in the creation and implementation of work improvements and action plans for the department related to critical business processes and/or customer service related requirements Assists in the creation and implementation of plans and programs to assure staff is following all established and new processes/policies Prepares written instructions, presentations, etc. and administers training for staff members Provides effective feedback and develops work instructions and job aids to assist the staff in understanding any impact to daily job responsibilities Responds to issues or concerns from internal/external support areas. Coordinates activities among division functional areas Prepares and analyzes specialized reports for staff as it relates to the progress of new projects and initiatives Maintains effective relationships with internal/external entities by leading and participating in meetings, conferences, workshops and professional organizations, ensuring necessary information is received/delivered in order for business unit objective to be met To Qualify for This Position, You Will Need: Required Education: Bachelors OR 4 years job related work experience or Associate's and 2 years job related work experience Required Work Experience: 3 years of project coordination or experience working in a project team member capacity Required Skills and Abilities: Proven ability to identify resource needs, perform quality review, and escalate functional, quality, and timeline issues appropriately. Able to coordinate deliverables and dependencies with other groups. Excellent oral and written communication skills. Good analytical and decision-making skills. Demonstrated organizational and leadership skills in a team environment. Required Software and Tools: Microsoft Office We Prefer that you have: Bachelor's degree-in Business Administration, Healthcare, Education, or other job related field 3 years-of experience leading project teams from inception thru implementation phases in a healthcare related industry Proven use of project management principles and methodology. Proven use of change management techniques. Good negotiation skills What We Can Do for You: 401(k) retirement savings plan with company match. Subsidized health plans and free vision coverage. Life insurance. Paid annual leave - the longer you work here, the more you earn. Nine paid holidays. On-site cafeterias and fitness centers in major locations. Wellness programs and healthy lifestyle premium discount. Tuition assistance. Service recognition. Incentive Plan. Merit Plan. Continuing education funds for additional certifications and certification renewal. What to Expect Next: After submitting your application, our recruiting team members will review your resume to ensure you meet the qualifications. This may include a brief telephone interview or email communication with a recruiter to verify resume specifics and salary requirements. Management will be conducting interviews with those candidates who qualify, with prioritization given to those candidates who demonstrate the preferred qualifications. Equal Employment Opportunity Statement BlueCross BlueShield of South Carolina and our subsidiary companies maintain a continuing policy of nondiscrimination in employment to promote employment opportunities for persons regardless of age, race, color, national origin, sex, religion, veteran status, disability, weight, sexual orientation, gender identity, genetic information or any other legally protected status. Additionally, as a federal contractor, the company maintains affirmative action programs to promote employment opportunities for individuals with disabilities and protected veterans. It is our policy to provide equal opportunities in all phases of the employment process and to comply with applicable federal, state and local laws and regulations. We are committed to working with and providing reasonable accommodations to individuals with disabilities, pregnant individuals, individuals with pregnancy-related conditions, and individuals needing accommodations for sincerely held religious beliefs, provided that those accommodations do not impose an undue hardship on the Company. If you need special assistance or an accommodation while seeking employment, please email ************************ or call ************, ext. 47480 with the nature of your request. We will make a determination regarding your request for reasonable accommodation on a case-by-case basis. We participate in E-Verify and comply with the Pay Transparency Nondiscrimination Provision. We are an Equal Opportunity Employer. Here's more information. Some states have required notifications. Here's more information.

PROJECT COORDINATOR - JOB DESCRIPTION The Project Coordinator is an integral and valuable member of the Project Management Team. The PC administers many of the purchasing, documentation, and accounting tasks for projects from the beginning of the project (bidding/estimating process) through closeout. KEY RESPONSIBILITIES The responsibilities of the Project Coordinator position include the following. Other duties may be assigned. • Set up new projects: create binders/files, office trailers, temporary utilities, office supplies, equipment, furniture, toilets, trash, water, etc. • Organizing and managing the flow of hardcopy and digital information to and from members of the project team • Create project Contact list • Create project map and procure sign if required • Manage submittal process and maintain submittal log • Prepare meeting materials and/or minutes as needed • Collecting JHA's/JSA's and submitting to client as required • Maintain master vendor list • Communicate ideas for improving workflow processes with a positive and constructive attitude, and for developing this attitude in others • Assemble and transmit subcontracts and purchase orders with input from PM/PE • Track and request insurance certificate renewals and bonds as required • Process prime contract and subcontract change orders • Collect packing slips and validate vendor invoice accuracy • Assign invoices to vendor PO/Subcontract (invoice coding) • Work with PM and project accountant to process and complete timely project billings • Monitor A/R log and follow-up on payment status as required • Prepare and verify accuracy of lien waivers • Coordinate with vendors and subcontractors on the collection of required lien waivers • Assembling T&M billings from supporting cost and field reports • Assist with project close-out, collecting warranty information, operation and maintenance manuals In addition to the items listed above, this position requires other various administrative tasks that may include but are not limited to: answering phone, composing routine correspondence, scheduling and booking travel arrangements, making copies of correspondence or other printed materials. Must complete and pass a pre-employment drug & alcohol screen. Job Posted by ApplicantPro

Lake Superior Consulting is seeking a Project Coordinator-Utility Locate to join our team. Lake Superior Consulting (LSC) is a growing engineering company serving multiple energy markets. LSC provides Engineering Services, Integrity Management, and Embedded Servies to meet client needs. The Project Coordinator will play a key role supporting LSC's expanding Utility Locate program, which delivers locating, damage prevention and coordination services for major utility clients. This program manages a high volume of daily locate tickets and field operations across multiple regions, requiring strong organization, communication, and attention to detail to ensure safe and timely execution of work. The successful candidate will work closely with project managers, field supervisors, technicians, and clients to schedule and coordinate locate requests, manage data, and track performance. This role requires a steady approach, adaptability, and the ability to prioritize critical tasks in a fast-paced environment. Strong communication and follow-through are essential, as the coordinator serves as the central point of contact between clients, field teams, and contractors. Responsibilities Project Coordination & Execution Coordinate locate tickets, damage investigations, and Watch and Protect activities with field supervisors, technicians, and clients. Manage and reschedule locate tickets and manage on-time performance tracking. Track Watch and Protect assignments through completion, ensuring proper documentation and billing. Support damage investigation reporting and facilitate communication between LSC, clients, and contractors. Maintain technician schedules, availability, on-call rotations, and Watch and Protect calendars. Support onboarding of new employees including logistics, setup, and communication lists. Prepare weekly progress updates, manage invoicing, and track project costs to support accurate reporting. Participate in project kickoff and coordination meetings as needed. Communication & Collaboration Serve as a daily point of contact between LSC supervisors, technicians, clients and contractors. Communicate clearly and professionally to resolve scheduling conflicts, respond to callbacks, and address field inquiries. Collaborate with internal teams to resolve issues, provide updates, and ensure client expectations are met. Participate in client meetings to review operating performance and discuss schedule or ticket updates. Promote a team-oriented environment built on accountability, dependability, and trust. Reporting & Performance Tracking Maintain tracking spreadsheets for tickets, damages, invoicing, and on-time performance. Review client reports daily to identify and resolve scheduling errors or late tickets. Submit map corrections, structure access requests, and related documentation accurately and promptly. Prepare weekly and monthly summaries for project management and client reporting. Process Improvement & Technology Learn and apply key software tools such as Utilisphere, DigTix, FieldSmart, and client communication platforms. Follow established LSC and client processes while identifying opportunities to enhance workflow and accuracy. Support implementation of standardized project coordination tools and documentation templates. Position Requirements Bachelor's degree or equivalent education in a related field preferred. Minimum two years of experience in coordination, scheduling, or administrative support role; experience in utility locating, construction, or energy services preferred. Strong organizational and time management skills with the ability to prioritize competing tasks. Excellent written and verbal communication skills with a professional, customer-focused approach. Demonstrated dependability and adaptability in managing multiple priorities under pressure. Proficiency in Microsoft Office Suite (Excel, Word, Project), and ability to learn new software tools quickly. Willingness to work outside standard business hours when field teams are active to address questions or concerns. Ability to travel up to 10% as project needs require. Physical Requirements & Demands Ability to work in an office environment for extended periods and communicating frequently with field personnel. Ability to work a standard work week with flexibility during peak locate seasons. Occasional lifting of up to 25 pounds and limited exposure to field environmental or varying weather conditions. Be Part of Something Bigger - Join the Team at Lake Superior Consulting! At LSC, you'll have the opportunity to collaborate with top-tier talent and take on meaningful projects in industries including Liquids and Natural Gas, Power, Mining, Water and Wastewater, Renewables, and Manufacturing. If you're driven, curious, and ready to grow your career while making a difference, we want to hear from you. Lake Superior Consulting offers a competitive compensation package. The actual starting salary will be determined based on a variety of factors, including your skills, experience, and office/market location. The anticipated salary/hourly range for this position is $51,000 - $64,000 per year. Our benefits include: • Medical, Dental, Vision Insurance • Flexible work options • 401K/Profit Sharing (6% company match) • Company paid life, AD&D, and short/long term disability • Paid time off (PTO) • Paid holidays (twelve per year) • Tuition reimbursement Bias-Free Hiring Practices: Lake Superior Consulting is proud to be an Equal Employment employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Job DescriptionBenefits: Competitive salary Flexible schedule Free uniforms Training & development Compensation: $30/hour + project completion bonuses Status: 1099 Contractor (independent) Hours: Variable / Flexible (1530 hours per week, seasonal fluctuations) Location: San Antonio, TX About the Role Ideal Siding is seeking a Sales & Project Coordinator to represent our company in San Antonio. We are a home exterior renovation company specializing in siding replacement and remodeling not new construction. This flexible role is perfect for someone who enjoys meeting homeowners, being out in the field, and coordinating projects without being tied to a desk or pressured by heavy sales quotas. Youll meet with homeowners at their first appointment, take site photos and measurements, present siding samples, and explain why Ideal Siding delivers the best results. From there, youll assist with follow-up items such as delivering material samples, collecting payments, and monitoring project quality. Our back-office team handles all proposals, contracts, materials, and financials so you can focus on customer experience and project oversight. And as we continue to expand in 2026, this position offers the opportunity to grow with the company into a larger role if desired. Key Responsibilities Attend initial homeowner meetings: Take measurements and detailed site photos. Present siding samples and explain Ideal Sidings value. Assist homeowners with materials, questions, and sample coordination. Collect payments at designated project milestones. Kick off projects on-site, take progress photos, and ensure crews are delivering quality work. Act as the local representative for customer relations while the back office manages administration. Requirements Must use your own vehicle and cover your own gas (mileage included in $30/hr rate). Must use your own cell phone (software/app costs covered by the company). Laptop helpful but not required. Must be reliable, professional, and detail-oriented. Bilingual (English/Spanish) helpful but not required. Comfortable with flexible, variable hours (1030 per week). Experience in home renovation, estimating, or project coordination a plus but well train the right candidate. Compensation & Perks $35/hour paid weekly. Project completion bonuses for jobs you oversee to successful completion. All software and app costs covered by Ideal Siding. Flexible, variable schedule hours fluctuate with project volume. Opportunity to grow with the company as we expand into new markets next year. Be part of one of the fastest-growing siding renovation franchises in North America, with over 70 locations across the U.S. and Canada. About Ideal Siding Ideal Siding is a national siding renovation franchise with over 70 locations across the United States and Canada. We specialize in helping homeowners transform and protect their homes with premium siding products, professional installation, and a customer-first experience. To Apply: Send your resume and a short note on why youre a good fit for this flexible, customer-facing contractor role.

Full-time Description Are you a highly organized and detail-oriented individual who plays a key role in facilitating the successful completion of work / tasks / projects from start to finish? And would you like to put these skills to work with a like-minded team at a well-established firm? GHP, an architectural, environmental, and construction services consulting firm based in Nashville, TN, is looking for an individual who is organized, detail oriented, and has strong communication skills along with the ability to collaborate with many different communication styles. We are seeking a Project Coordinator in our Nashville, TN office who has the skills listed above and thrives in a fast-paced, deadline driven environment. A summary of the core understanding and skills required for the position is below. This position is very multi-faceted and the information in this position description is not a full disclosure of all the required skills or the tasks. Requirements In this Project Coordinator position, you will be responsible for project, client, and team coordination, documentation, and certification and licensure. Each of these areas of responsibility include multiple tasks such as collaboration with project managers on proposals, contracts, project plans, schedules, and fees; develop project documentation from standard templates; set up and monitor projects in our ERP system; assist in client management with scheduling meetings, producing meeting minutes, and coordinating action items; assist in quality control review of reports and other deliverables; learn and use client required technical systems like e-Builder, Champion, Procore, etc; serve as the central / in-office contact for project teams while facilitating communication and collaboration; develop and maintain an understanding of the services provided by the team and the company; maintain accurate project documentation and files in assigned systems; ensure use of company standards and templates in the production of project documentation; maintain professional certifications, licensures, and continuing education requirements; and develop and maintain knowledge of industry best practices and trends. We are looking for an individual who has strong skills in problem solving, attention to detail, critical thinking, interpersonal, verbal and written communication and who thrives in a fast paced, challenging environment. The position requires a college degree in one of the fields listed - accounting, business management, environmental science, architecture, construction management, or a related degree in an equivalent area of study and three plus years of project coordination or management experience in the architecture, environmental, or construction services sectors. GHP measures success by meeting project deadlines and budgets, client satisfaction and repeat work, team collaboration and mentorship, deliverables meeting quality documentation standards and delivered on time, successful mitigation of high priority project risks, number of training sessions and workshops attended, and certification / license attainment and renewal. Additional information critical to the role is the applicant must have a valid U.S. driver's license, be a U.S. citizen (we are unable to sponsor visas), be willing to travel occasionally out of the area with overnight stays as needed, be able to sit for prolonged periods at a desk or working on a computer, be able to work effectively in an open office environment, be able to read and interpret documents, and be able to lift up to 20 pounds at a time.

The ER&R/1095-A project is seeking an outgoing, organized, eager, and proactive individual to fill a remote Project Coordinator role within the project PMO team. The candidate will assist the PMs with organizing and controlling project activities. The Project Coordinator role is a non-supervisory role but will be responsible for leading and coordinating members of the project team to accomplish assigned tasks and project deliverables in a timely manner. Support will often be provided in the form of collecting and documenting status updates of project schedule tasks and actions, maintaining files or tools which track appropriate project information or performance data, preparing or revising reports and presentations, and maintaining an organized repository of project information. **Key Responsibilities:** + Develop familiarity with Project Management methodologies and of contract stipulations and requirements. + Become knowledgeable of the ER&R/1095-A project and CMS policies and standards. + Ensure all project-identified processes and methodologies are executed and followed as applicable + Support the coordination and timely delivery of project deliverables, schedules, reports, and project plans. + Prepare meeting agendas; capture and send meeting minutes for client meetings + Coordinate data collection for reporting and data analysis + Collaborate with a team of project coordinators and project managers to ensure all aspects of the project are adequately supported. + Monitor status of all project deliverables and communicate priorities, escalating issues in a timely manner to the PMO Manager. + Assist with project site updates including risk register, action log, issue log, deliverables log, lessons learned log, and process improvement log. + Monitor and escalate issues as appropriate. + Excellent verbal and written communication and organizational skills. + Attention to details and multi-tasking abilities. + Problem solving skills. **Required minimum qualifications:** + Bachelor's Degree or equivalent OR 4 years' relevant experience in lieu of degree. + 1 additional year of relevant experience + Experience working in a fast paced and deadline driven environment. + Must be a US Citizen Candidates that do not meet the required qualifications will not be considered. **Preferred qualifications:** + Excellent written and verbal communication skills. + Excellent organizational skills and ability to effectively multi-task. + Familiarity with project management tools methodologies. + Ability to learn quickly. + Strong ability to work as a team and individually. **Compensation Ranges** Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees. **EEO Requirements** It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment. Physical Requirements The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions. **Disclaimer** The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. 72,000 EEO Requirements It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.

System Integrations is seeking to add an enthusiastic member to our Project Coordination team. The Project Coordinator's prime function is to assist project managers, technical managers, and sales persons in the management and implementation of approved projects. This position actively participates in coordinating the procurement of materials, implementing pre and post project planning processes, participates and reports in management and team meetings, and supports the entire project team. Reports to the Infrastructure Department Head for assignments and priorities. Assists Project Managers, Technical Managers, and Sales Persons in Project Coordination Activities such as meeting facilitation, documentation, and process workflow. Processes Project Registrations in Connectwise Software. Creates Projects and Service Orders in Conenctwise, verifying information for correctness. Updates and processes Service Orders in Connectwise as directed. Facilitates Project Closeout in Connectwise following closeout procedures. Has responsibility for ordering project and department related materials as requested. Controls and manages test results for vendor warranties and customer as-built. Manages small projects for specific accounts as directed, including processing quotes and invoices. Develops and updates reports for projects, reports, forms and other documentation. May be asked to assist in inventory control procedures such as receiving items, posting, processing returns, and general inventory counts.

Echo Power is a Professional Engineering and Project Services company that operates in accordance with our core values of integrity, commitment to team, customer-focus, technical excellence, and optimism. While Echo Power is a remote-first organization, certain roles require an onsite presence to best support our teams and projects. We remain committed to a family-friendly culture and creating opportunities for our people while delivering excellence to our customers. What You'll Get to Do Echo Power has an opportunity for a self-motivated Project Coordinator looking for career growth and new opportunities. In this role, you will work closely with Directors, Team Leads, and Project Managers to support day-to-day project coordination and administrative functions. You will help create and maintain comprehensive action plans related to resources, financials, and project timelines, ensuring projects stay organized and on track. This is an onsite position, requiring regular presence in the office to support project teams. Key responsibilities include: Plan and manage team goals, project schedules, and project documentation. Track timelines of active projects and coordinate with team members to ensure workflow remains on schedule. Manage project-related paperwork, ensuring all required materials are current, accurate, properly filed, and stored. Lead daily team meetings, document updates on open action items by team member, and assign new action items as needed. Prepare, review, and manage project correspondence, including proposals, memos, meeting minutes, and emails. Assist with budget adherence by monitoring expenses and supporting cost-control initiatives. Partner closely with Directors and Project Managers to ensure project milestones and deadlines are met. What You Bring Excellent verbal and written communication skills with the ability to build and maintain strong working relationships internally and externally. Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment. Strong analytical and problem-solving abilities with a proactive approach to challenges. Proven ability to manage documentation with accuracy and efficiency. High attention to detail, even when working under pressure or tight deadlines. Effective time management skills with a demonstrated ability to plan, prioritize, and consistently meet deadlines. Self-motivated with a strong work ethic and sense of ownership. Proficiency in Microsoft Office 365 and SharePoint; experience with data entry and project management software such as CMiC preferred. Advanced Excel skills (pivot tables, VLOOKUP, formulas) strongly preferred. Education & Experience Requirements Bachelor's degree preferred; or 4+ years of relevant project coordination, administrative, or operational experience. Job Location Onsite role. Echo Power's main office is located in Tennessee, and this position requires regular in-office presence. Minimal travel may be required. Pay & Benefits $62,000 - $78,000 annual salary (based on education and experience) Annual bonus Health, dental, and vision insurance Company-paid disability insurance, life insurance, and Telehealth Four weeks' vacation + 7 paid holidays 401(k) plan with company match Family-oriented culture Career growth opportunities

PROJECT COORDINATOR (Transportation Infrastructure) NASHVILLE, TN FULL TIME About Us About Us Since 1940, Stansell Electric Company, Inc. has been a leading provider of quality electrical contracting and related services. Today, Stansell Electric continues as a family-owned company with second and third generations carrying the legacy. The core values of the company: Quality, Customer Satisfaction, Enjoyment, Care for Employees, Honesty, and Investing in Resources; are the ultimate legacy established over 80 years ago and carried on by the amazing team today. How Stansell Makes a Difference By Growing our People, Serving our Customers, and Building our Communities, we stand out as the leading multi-disciplined electrical contractor and systems integrator in the Southeast. Stansell Electric provides turnkey solutions in the Transportation (Lighting, Signalization, ITS, Navigation), Industrial (Water, Wastewater, Manufacturing/Warehouse, Power), Commercial (High-rise, High-end complexes), and Infrastructure (Duct bank, Substation) markets. We take pride in our unwavering commitment to Injury Free, Best Tradespeople, and Quality; while building relationships with Owners, Contractors, Architects, Engineers, and other Subcontractors. We have a strong people-first culture, a record-setting safety record, and we leverage technology to enhance the effectiveness of project delivery. Who You'll Work With Transportation Infrastructure Division, Intelligent Transportation System Team About the Position The Project Coordinator works out of Stansell Electric's Nashville office, assisting in all aspects of assisting the Project Managers and team members by performing various administrative tasks to help keep a project and team running smoothly The Project Coordinator must show ability to create and maintain action items, create, update, and maintain project documentation, help maintain deadlines and workflows, schedule meetings and appointments, order material, and customer service skills commensurate to the satisfactory completion of position's primary duties and responsibilities. Advancement opportunities are available by advancing to more senior positions or through transfer to skilled trades. How You'll Make a Difference PROJECT COORDINATION Assist the team with setup and transition of newly awarded T/I projects to include, but not limited to, Project Summary: Create upon project award Project Roadmaps: Create upon project award Digital File Structure: Understand and maintain throughout project lifecycle Pre-Construction Packet: Assist PMs with content retrieval, content assembly, and preparation Meetings: Plan and schedule (internal and external) 1st Impressions: Initial customer communications, setting project's early expectations, etc. Work to set the project team up for early success Assist the team with coordination of active T/I construction projects to include, but not limited to, Activity Logs: Establish, standardize, maintain, and report status to PMs Project Meetings (internal & external): Plan, set agendas, schedule, capture action items and create Outlook tasks for action item owner Subcontracts: Assist PMs with initiation, circulation, maintenance and lifecycle Digital File Structure: Maintain throughout project lifecycle Project Documentation: Standardize, template, pre-plan, prepare, and maintain all required project documentation (material submittals, requests for information, change Orders, special Repairs) One Calls: Create and maintain as needed by the project and PM Project Completion File: Assist PMs with project lifecycle content retrieval, content assembly, and preparation for internal archiving and customer circulation (pre-con packet, material data sheets, warranties, as-builts, schedule(s), all test results, etc.) Customer Updates: Update customers weekly, or as needed, regarding unresolved information requests Project % Complete: Track to ensure timey executive reviews are scheduled Project Finance Review: Schedule monthly financials review per project TEAM COORDINATION Culture Warrior: Model our company culture, be an example Team Meetings: Coordinate schedules, create agenda, plan, schedule, and host meetings Team Events: Coordinate schedules, create agenda, plan, schedule, and host MISCELLANEOUS DUTIES Cover Receptionist duties during lunch time & for the monthly Administration Meeting as needed. Provide back-up for other Project Coordinators when they are out on leave Additional tasks and responsibilities as assigned Requirements Smarts, Skills. And Physical Requirements Communication: Excellent verbal and written communication skills are essential to work closely with team members, managers, and customers, and effectively handle problems as they occur. Organization and Time Management: Managing the daily activities, needs, and reminders for a small team requires an excellent ability to multiple competing tasks and effectively manage your time. Problem-solving: Although project managers will handle significant matters, you should be prepared to work through and resolve minor issues without assistance. Leadership: As a primary point of contact for team members, you must be able to provide guidance, feedback, and encouragement for achieving goals. Work Under Pressure: Our project deliverables can sometimes bring added pressure. You must be able to assist during these times without sacrificing quality in your work Team Environment: You must be excited about contributing to the success of the team and constantly seeking ways to help keep things running smoothly Proven work experience as a Project Coordinator or similar role Independent - self-starter - proactive Detail-oriented, dependable, a problem solver and a good communicator Proficient with Microsoft Outlook, Word, Excel Education Bachelor's degree in Construction Management or related job experience. Experience 3-5 years of Project Coordinator experience preferably in construction Additional Information Pay based on qualifications and current market Health insurance Dental insurance Flexible Spending Account and Health Savings Account options Short Term and Long-Term Disability insurance provided 401k with Generous Match Bonus eligibility As a Federal Contractor, it is the policy of Stansell Electric Company to assure that applicants are employed, and that applicants are treated during employment, without regard to their race, religion, color, sex, sexual orientation, gender identity, national origin, age or disability. An Equal Opportunity Employer / Minorities & females encouraged to apply. TN Drug Free Workplace conducting pre-employment, post-accident and random drug screening.

What We Need Corpay is currently looking to hire a Project Coordinator within our Prepaid division. This position falls under our Payables line of business and is located in Brentwood, TN. In this role, you will oversee and execute key operational and internal projects, coordinate project workflows, manage vendor and inventory-related initiatives, and ensure smooth project execution while adhering to deadlines and milestones. This is an internal-facing role with a focus on project management, cross-functional collaboration, and operational efficiency. You will report directly to Senior Manager, Operations and regularly collaborate with Vendor Management, Sales, Compliance, Legal, and Technical Resources. How We Work As a Project Coordinator, Corpay will set you up for success by providing: Assigned workspace in Brentwood, TN office Company-issued equipment + remote access Formal, hands-on training Role Responsibilities The responsibilities of the role will include: Managing and coordinating internal projects to ensure timely completion of key milestones. Overseeing vendor-related projects, including inventory management and procurement processes. Tracking and managing multiple projects simultaneously, prioritizing deadlines and deliverables. Ensuring all required project documentation is up-to-date and accurate. Utilizing project management tools and Excel to track and report on project progress. Supporting bank migration projects, ensuring all necessary approvals and documentation are in place. Collaborating with internal teams, including Vendor Management, Sales, Compliance, Legal, and Technical Resources. Facilitating communication between internal stakeholders and external vendors. Identifying and implementing process improvements for inventory management and project execution. Developing and maintaining working documents, tracking matrices, and reporting tools. Providing periodic communication with vendors and external partners to ensure project alignment. Preparing reports, presentations, and training materials for internal use. Qualifications & Skills Must-Haves: Bachelor's degree preferred or equivalent experience in project management, operations, or vendor management. 2+ years project management Prior experience in project coordination or operations preferred but not required. Strong project management skills, with the ability to manage multiple projects simultaneously. Highly organized with excellent attention to detail. Ability to track milestones, deadlines, and project requirements efficiently. Strong problem-solving skills and ability to anticipate project risks. Ability to work both independently and collaboratively across departments. Excellent verbal and written communication skills, particularly in internal reporting and vendor discussions. Proficiency in Microsoft Excel and Office Suite (Word, Outlook, PowerPoint). Experience with Salesforce or project management software (JIRA, Tableau, or similar) is a plus. Ability to read and interpret data reports, manage spreadsheets, and utilize internal systems for tracking projects. Benefits & Perks Medical, Dental & Vision benefits available the 1st month after hire Automatic enrollment into our 401k plan (subject to eligibility requirements) Virtual fitness classes offered company-wide Robust PTO offerings including: major holidays, vacation, sick, personal, & volunteer time Employee discounts with major providers (i.e. wireless, gym, car rental, etc.) Philanthropic support with both local and national organizations Fun culture with company-wide contests and prizes Equal Opportunity/Affirmative Action Employer Corpay is an Equal Opportunity Employer. Corpay provides equal employment opportunities to all employees and applicants without regard to race, color, gender (including pregnancy), religion, national origin, ancestry, disability, age, sexual orientation, gender identity or expression, marital status, language, ancestry, genetic information, veteran and/or military status, or any other group status protected by federal or local law. If you require reasonable accommodation for the application and/or interview process, please notify a representative of the Human Resources Department. For more information about our commitment to equal employment opportunity and pay transparency, please click the following links: EEOC and Pay Transparency.

Assist in coordination of multiple projects, including ordering, dispatch, and deliverables collection. Provide day to day help to PM to gather status of multi day projects or multi-site projects. Job will involve working in several computer system including Microsoft Office software as well as proprietary software. Other responsibilities as necessary. Duties and Responsibilities: * Create and update trackers to show progress of project * Work with other departments to ensure projects pieces are completed on schedule. * Work with project manager to keep projects on schedule * Opening and reporting on provisioning tickets Required Qualifications: * 2 years customer service on the job experience OR 2 years' experience managing/coordinating telecommunications infrastructure projects preferred * Microsoft Office Proficient - Excel, Word, Outlook, MS Project * Familiar with Adobe Acrobat * M-F availability with afterhours possible depending on project Preferred Qualifications: * 4 year college degree/Military experience * CAPM preferred, but previous job experience will be taken into account * VoIP experience * SDWAN experience * WIFI experience * Ethernet and cable Experience #LI-AH1 Granite delivers advanced communications and technology solutions to businesses and government agencies throughout the United States and Canada. We provide exceptional customized service with an emphasis on reliability and outstanding customer support and our customers include over 85 of the Fortune 100. Granite has over $1.85 Billion in revenue with more than 2,100 employees and is headquartered in Quincy, MA. Our mission is to be the leading telecommunications company wherever we offer services as well as provide an environment where the value of each individual is recognized and where each person has the opportunity to further their growth and achieve success. Granite has been recognized by the Boston Business Journal as one of the "Healthiest Companies" in Massachusetts for the past 15 consecutive years. Our offices have onsite fully equipped state of the art gyms for employees at zero cost. Granite's philanthropy is unparalleled with over $300 million in donations to organizations such as Dana Farber Cancer Institute, The ALS Foundation and the Alzheimer's Association to name a few. We have been consistently rated a "Fastest Growing Company" by Inc. Magazine. Granite was named to Forbes List of America's Best Employers 2022, 2023 and 2024. Granite was recently named One of Forbes Best Employers for Diversity. Our company's insurance package includes health, dental, vision, life, disability coverage, 401K retirement with company match, childcare benefits, tuition assistance, and more. If you are a highly motivated individual who wants to grow your career with a fast paced and progressive company, Granite has countless opportunities for you. EOE/M/F/Vets/Disabled

Title: Billing / Project Coordinator (Entry Level) Terms: Full Time Compensation: $20-24/hour Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S. Required Skills & Experience for the Billing / Project Coordinator: Excellent communication skills via phone and email Highly organized, detail oriented, able to multitask and stay up to date on various tasks/projects Previous experience working with SOWs, billing / invoices, and/or accounts receivable (AR) strongly preferred Strong documentation skills Ability to partner effectively with Billing team, clients, and vendors Billing / Project Coordinator Responsibilities: Add all Statements of Work (SOWs) into JobDiva (Applicant Tracking System / CRM) Check JobDiva for Client/Company information and accuracy, updating as required. Add milestones in JobDiva Upload Signed Agreements and any additional documents to JobDiva Statement of Work Add project details, milestones, approvals etc. in Pipedrive Mark invoices in Pipedrive Fill out Vendor Forms/Security documents Consistent communication with billing team regarding client needs; vendor forms, invoice questions, billing issues etc. About INSPYR Solutions Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com. INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

An ISEC Project Engineer Intern will gain hands-on experience by assisting Project Managers and Estimators on a variety of commercial construction projects. This person will contribute to project operations, estimating, and documentation processes, and gain exposure to contract administration, vendor management, field coordination, and construction technology systems. Duties & Responsibilities: Operations Support Review project specifications for shop drawings and submittal requirements; assist in preparing QC-reviewed submittals and transmittals. Review returned shop drawings from general contractors or owners for compliance with scope and estimates; communicate necessary changes to the Project Manager. Assist in preparing release checklists, submittals, and delivery schedules for product fabrication. Support the Project Manager with change order requests including gathering vendor quotes, updating labor estimates, and pricing summaries. Prepare Operation & Maintenance manuals and guarantee documents in compliance with project specifications. Participate in project closeout activities including punch list generation, tracking completion, and coordination with field teams. Assist with weekly project documentation such as: Room Status Reports Outstanding Issues Lists (OIL) Weekly Staff Meeting Agendas Minimum Qualifications Education & Experience Currently enrolled in or recently graduated from a college or university program, preferably in Construction Management, Architecture, Engineering, or a related field. Knowledge, Skills, & Abilities Strong attention to detail and accuracy Proficiency in Microsoft Office Suite (Excel, Word, Outlook) Ability to work effectively in a fast-paced, collaborative team environment Strong organizational, communication, and analytical skills Self-motivated with a willingness to learn and take initiative