Electrical Construction - Project Assistant
Project assistant job in Santa Fe Springs, CA
About the Role:
The Project Assistant will work with an existing project team, involved in current construction projects. The Project Assistant will assist a Project Manager and continue their development under the direction of CSI. Successful candidates must display company core values as found in the CSI Orientation Packet.
Company Overview
Founded in 1990, CSI has emerged as a leader in highly technical and innovative electrical design and construction. We are a full-service firm with the resources and expertise to handle any commercial, industrial, or one-of-a-kind challenge. We are a trusted contractor to diverse industries, such as aerospace, biotech/pharmaceutical, education, healthcare, entertainment, hospitality, manufacturing, and retail, to name a few. Our services also include energy solutions and have earned a reputation as a premier provider of energy development, installation, and maintenance. In July 2019, CSI proudly joined the MYR Group family expanding our commercial and industrial reach. We're proud to celebrate 31 years of commitment to do all things with excellence for our customers, ourselves, and our craft. We Build Better.
Essential Functions
Understand and follow CSI policies and procedures and assist with the following:
Managing document control and drawings
Obtaining necessary permits
Preparing submittals and shop drawings, and reviewing quoted items and commodities
Managing RFI logs and reviewing RFIs for cost impact
Managing POs, vendor tracking, and releases
Working with the lighting department on an as-needed basis to manage light fixtures, controls, and switchgear tracking logs
Working with the pre-fab department on an as-needed basis
Providing field foremen with information, material tracking, and other administrative functions
Summarizing and tracking time and material paperwork
Taking ownership and accountability for assigned tasks
Preparing reports and schedule review for Project Reviews
Preparing job closeouts and O&Ms
The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind work assignments and to make reasonable accommodations as needed.
About You:
Qualifications
Proficiency in MS Office Suite, and BlueBeam
Proactive attitude, showing initiative and the ability to work independently
Ability to learn to read and understand architectural, structural, mechanical, electrical, and plumbing drawings
Excellent reasoning ability
Strong organizational and communication skills, both written and verbal
Ability to work under pressure and adapt to changing job requirements
Dependability and punctuality for all CSI activities
Ability to work in a team environment and display leadership skills
Positive attitude and customer focus
High School Diploma or the equivalent
Physical Requirements/Working Conditions
Frequently works outdoors on uneven surfaces
May be required to sit or stand for long periods of time
May be required to stoop, bend, and crouch
Required to use computer, keyboard and mouse for long periods of time
Works in a climate-controlled environment 50% of the time
May work in varying weather conditions: hot, cold, and wet conditions
Frequently works in areas with large industrial equipment subject to high noise levels
May occasionally work in areas with hazardous chemicals
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.
What We Offer:
Compensation & Benefits
Hourly Rate $27.00-$35.00/ hour (Non-Exempt)
Commensurate with experience, paid weekly. Posted salary ranges are made in good faith. CSI reserves the right to adjust ranges depending on the selected candidate's qualifications.
Amazing Company Culture - We have a culture of trust, teamwork, performance, and commitment that drives our success.
Competitive Salaries - We pride ourselves on offering above-average industry salaries based on talent and experience.
Annual Paid Time Off starting at 15 days plus 9 paid Holidays.
Generous 401(k) Plan with 100% match up to 6%. Immediate vesting and Annual profit-sharing potential.
Company-paid life, and accidental death & dismemberment.
Employee Assistance Plan (EAP).
Various voluntary plans are available, including short- and long-term disability, supplemental vision, accident, hospital and critical illness, and additional voluntary life insurance plans for employees and dependents.
Company medical and dental insurance for you and your family. CSI pays 100% for Employee and 75% of dependent coverage premium for the selected plan(s)
Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need an accommodation as part of the employment process, contact our Employment Hotline at **************.
MYR Group, Inc. and our subsidiaries are proud to be Equal Opportunity Employers. We promote diversity of thought, culture, and background, which connects our family of brands. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees.
MYR Group does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States for any employer.
MYR Group, Inc. and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.
Appcast: #applow LinkedIn Workplace: #LI-Onsite
Montessori Mandarin Administrative Assistant
Project assistant job in Irvine, CA
Spring Education Group is a multi-brand education network of superior private school institutions spanning infant care through high school. The network (currently composed of approximately 220 schools) brings together some of the best private school programs in the country, with proven track records educating children through unique and carefully crafted curricula.
LePort Montessori provides students and families with an authentic Montessori educational experience facilitated by passionate Montessori educators who guide students in meaningful work within a beautifully prepared environment. We cultivate an atmosphere of joyful learning and continuous growth for both our students and teachers, offering opportunities to grow professionally within a supportive community.
We are more than a school-we are a community. Our goal is to uplift each other, work together, and implement the educational philosophy pioneered by Maria Montessori over 100 years ago. We believe in a holistic approach to Montessori education, combining academics, practical life, sensorial experiences, and mixed-age groups. Our culture is one of care, grace, courtesy and respect.
About the Position
Are you an organized, positive, and detail-oriented individual who enjoys working in a fast-paced environment and interacting with families? This year-round, full-time position is essential to the smooth functioning of our school.
You will support the Head of School and school operations, acting as the face and voice of LePort Montessori. You'll also assist in maintaining a welcoming environment and contribute to classroom success by providing support when needed.
Position Details
Schedule: Monday-Friday 9:00am-6:00pm
Location: 3935 Alton Parkway Irvine, CA 92606
Pay Range: $22-$24 per hour
Employment Type: Year-round, Full-Time (12 months)
What We Offer
We offer a positive work culture and supportive school environment, along with:
Full benefits package (medical, dental, vision)
401(k) with company match
Paid time off
Employee tuition discount
Tuition reimbursement
Opportunities for professional growth
Key Responsibilities
School Operations & Office Support (Approx. 50%)
Greet students, families, and visitors; answer incoming calls with professionalism and warmth
Assist with enrollment processes, including paperwork, email responses, and system setup
Maintain accurate and legally compliant student records
Support with tuition collection and data entry
Run weekly operational reports and input financial data (e.g., invoices, purchase card receipts) into systems like NetSuite
Assist with orientation of new employees
Provide care for students sent to the office for minor ailments
Maintain a proactive and positive relationship with parents and staff
Classroom Support (Approx. 50%)
Provide in-classroom coverage for teaching staff during breaks, absences, or shift changes
About You
We are looking for someone who is:
Professional, warm, and effective in verbal and written communication
Able to collaborate with a team while maintaining a high level of confidentiality and trust
Passionate about working with children and supporting a school community
Organized, dependable, and able to manage multiple tasks simultaneously
Qualifications
High school diploma or equivalent (GED) required
At least 18 years old
12 Early Childhood Education (ECE) units required
Bilingual (Mandarin) required
Prior experience in a Montessori environment is preferred
Working knowledge of Microsoft Office (Word, Excel, PowerPoint), email, and internet usage
Must successfully pass all background checks and meet state licensing requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively “Company”) is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.
Project Coordinator
Project assistant job in Los Angeles, CA
Nature of Role:
Reviewing Electronic IFU (Instructions for Use) submitted by Writers and Localization Team.
This worker will not be writing but only reviewing the IFUs and processing in system called Informatica and AEM for distribution.
Will be reviewing the requests and checking for issues on forms, asking questions of the Regulatory Affairs team, MES, Engineers, etc to ensure alignment in preparation for approval.
Information reviewed will include titles, production #s, dates, model #s, pdfs to ensure these are correct and align with the business unit so if any IFUs need to be removed they are detected.
Records will be forwarded to Regulatory Affairs for review and approval and ultimately be published to the website.
Skill Needed:
Data Entry, GDP (Good Documentation Practices), attention to detail, excellent communication, and prioritization, ability to identify urgent reviews, previous writing, labeling or quality experience.
Must be able to communicate outside of the small group
Education:
Bachelor's degree with 2 to 5 years of experience, Masters if they have some of the experience needed, or an equivalent of education and work experience as well as a H.S. graduate with 2 to 5 plus years of experience.
Will consider persons that are "over-qualified"
IFUs experience is not a requirement but is very beneficial
Titles that might be relevant are Project Manager, Data Entry Analyst, Regulatory Affairs Specialist, Quality Analyst, Editor, Proof-Reader - as long as they meet the requirements of this role
Any industry experience is fine if they meet the experience requirements for this role
Conversion to FTE - Not sure at this time - this role is to add to a growing team that is expanding
Interview Process:
1 round with Manager, management, and one other team member - via Teams Video Conference
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ***********************
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Recruiter Details:
Name: Ashish
Email: *******************************
Internal Id: 25-54540
Project Administrator
Project assistant job in Pomona, CA
About the Company
We are committed to delivering innovative solutions and fostering a culture of collaboration and excellence.
About the Role
The role involves supporting project management staff in various tasks to ensure project success and effective communication with stakeholders.
Responsibilities
Support project management staff in completing necessary tasks/deliverables to ensure project success
Input data and records into tracking systems, project management tools, and SCE systems of record ensuring data integrity
Collaborate and communicate with both internal and external stakeholders on project status
Perform necessary tasks to ensure project completion such as (but not limited to):
Sending easement requests
Sending contracts/invoices
Confirming receipt of payment/executed contracts
Releasing meters to SCE operations personnel
Checking project status and dependencies, and communicating status to internal and external stakeholders
Inputting data into SCE systems
Generating reports regarding project status/health and providing to both internal and external stakeholders
Processing initial customer submittals, and routing the submittals to the appropriate stakeholders
Sending/Receiving documents, designs, etc. as required to both internal and external stakeholders
Attend status update calls with stakeholders, and presenting on current project status
Perform ad-hoc reviews and/or generate ad-hoc reports, as required by leadership in support of corporate goals/initiatives
Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.
Project Administrator
Project assistant job in El Segundo, CA
Senior Office Engineer
The Asset Renewal Office Engineer reports to the Asset Renewal Program Manager and will oversee the administrative processes and construction requirements of multiple small projects at the same me. The Asset Renewal Program replaces end-of-life airport assets, primarily MEP fire and security systems, vertical and horizontal transportation systems, building enclosure assemblies, below-grade utility systems, baggage systems, and passenger boarding bridges.
Support the Construction Manager and Program Manager in other tasks and du es. Experience constructing work on an occupied and opera ng campus.
Coordinate and implement Area Shutdown Requests (ASR's), and Utility Shutdown Requests (USR's).
Requirements:
Experience with the design and construction industries, administrative processes and requirements.
Must have experience with payment applications, including quantity dispute resolution.
Must have excellent skills in documentation and file organization and maintenance.
Experience reviewing and responding to RFI'S.
Experience reviewing submittals for compliance with the Contract Documents and.
Experience and proficient in reading design drawings and specifications.
Able to communicate and interact with the other members of the Asset Renewal team and departments, City Dept.'s., contractors and Airlines.
Available to work modified schedule as construction activities require.
Experience with star ng up a project and on boarding the contractor or design-builders.
Experience closing out projects, including: operations and maintenance manuals, payment releases, punch-list documentation and closeout, final pay applications, warranty and training requirements, etc.
May be called upon to take mee ng-minutes and distribute to attendees.
Should have experience working on phased and complex Public Agency projects in an occupied setting.
Software Knowledge
Proficient in Microsoft Office Suite and Bluebeam
Familiarity with Project Management Informa on Systems
Ability to work in CAD or REVIT a plus Excellent knowledge and proficiency in Microsoft Office and management software (able to create logs, charts, etc.).
Experience:
10 years or more experience in managing the design of small and medium complex building projects, u li es and infrastructure improvements, preferably on airport projects.
Experience with projects more than $25 million in value.
Experience with various delivery methods, including Design-Bid-Build and Design/Build.
Excellent written and oral communication skills and a thorough knowledge of industry practices and regulations.
Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
Must be able to interface with a variety of people with different technical levels and educational backgrounds.
Must be detail oriented and highly organized.
Education:
Bachelor's or master's degree in architecture, Engineering
Other Notes:
May assume other du es as required/needed.
May be required to work past regular work shift .
This is NOT a work from home position. This is a salaried position based on 40 hours per week.
This is a Monday-Friday full-me position in the office or on the project site within the facility. A after hours or weekend work may be required to perform the duties of the position. Daytime hours will be adjusted as required.
Retail Project Assistant
Project assistant job in Los Angeles, CA
Founded in 2008 by Los Angeles native Jeff Abrams, Rails has grown from a small label - started with just a single hat - into a full collection of women's and men's apparel. Sold at top international retailers and worn by a loyal following of celebrities and tastemakers, the brand has come to define a new classic heritage and relaxed sensibility. Rails is sold in 30 countries by more than 1000 retailers, including its own flagship stores in New York, San Francisco, Newport Beach, Paris, London and Amsterdam.
Summary:
Rails is looking to add a Retail Project Assistant who can be a highly reliable operational backbone while also supporting creative and logistical needs of the business. We are looking for a dependable, hands-on support partner who will enhance store performance, strengthen operational consistency, and bring structure to both routine workflows and special Retail initiatives.
Operations Support:
Contribute to the development of seasonal and event-specific sales tools, including promotional linesheets and product allocation materials.
Support the creation and distribution of store allocation plans, buy layouts, and product knowledge resources to ensure consistency across retail locations.
Partner with the corporate team to curate product knowledge content and coordinate training initiatives, including videos and seasonal education.
Help oversee retail facilities operations by tracking maintenance requests, vendor schedules, and compliance with health & safety standards.
Partner with operations on daily issue resolution, including product, pricing, and inventory discrepancies.
Manage supply orders for stores and warehouse needs to ensure timely availability of materials and packaging.
Run point on retail related in store events, activations and ongoing partnerships such as College Collective, Concierge Program, Stylist programs
Visual Merchandising Support:
Support sample procurement and organization of office mock store.
Assist with seasonal event planning and large-scale retail/wholesale activations.
Help coordinate logistics for store openings, including purchase tracking, vendor coordination, and trucking.
Assist with visual merchandising execution, including signage distribution, repairs/replacements and maintain Visual Merchandising checklists by store.
Collect and provide feedback on Visual Merchandising photos by store
Track and collate business impacts to visual changes and money mapping within sales floor
Rails is committed to providing equal employment opportunities and building a diverse workplace in all its forms and considers candidates without regard to race, color, religion, age, gender identity, sexual orientation, national origin, disability status, veteran status or any other characteristic protected by applicable laws. As an equal opportunity employer we welcome and consider all qualified applicants.
Project Coordinator - Beauty & Personal Care
Project assistant job in Santa Monica, CA
Club Kuma is a creative studio that partners with clients and creators to brand, design, and manufacture award-winning hero products. Built on a heritage of creativity and innovation, we are one team, in-house. With headquarters in sunny Santa Monica and a creative workplace culture, Club Kuma is designed to have fun. We're committed to building lasting partnerships with all our collaborators, from the creators who inspire our products and brands, to the people we hire to make them. You'll find competitive salaries and benefits with every full-time position, because our team believes in rewarding a job well done.
We're looking for an organized and detail-oriented Project Coordinator to support the production, sourcing, and logistics of packaging and turnkey beauty projects. This is an entry-level to junior role with room to grow into a Project Manager. You'll work closely with Sales, Project Managers, and Supply Chain to keep projects running smoothly on the internal and vendor side, especially for reorders and active production programs.
What You'll Do
Coordinate day-to-day communication with domestic and international vendors to track samples, production updates, and timelines.
Support Sales on new projects by gathering information, requesting samples, and preparing internal documentation.
Manage reorders and ongoing production tasks, ensuring timelines, details, and deliverables stay on track.
Prepare project documents: timelines, status updates, recaps, costing updates, quality reports.
Enter and maintain accurate information in Netsuite, spreadsheets, and shared trackers.
Work with Supply Chain on shipping/logistics needs, including tracking shipments and collecting required documents (packing lists, invoices, QC reports).
Assist with preparing samples and coordinating approvals.
Maintain organized file structures, project folders, and documentation.
Identify delays or issues and flag them promptly
Support general project workflow improvements as you learn and grow in the role.
What You Bring
1-2 years of experience in project coordination, operations, production, or a related administrative role (beauty or manufacturing experience is a plus).
Highly organized with excellent attention to detail and follow-through.
Strong communication skills - clear, proactive, and reliable.
Comfortable working with vendors and internal teams in a fast-paced environment.
Proficient with Microsoft suite; Excel; experience with Netsuite is a plus (training available).
Curious, eager to learn, and excited about eventually growing into a Project Manager role.
Friendly, collaborative, and able to stay calm and solution-oriented when juggling multiple tasks.
Why You'll Love Working at Club Kuma
Work on innovative, design-forward packaging and turnkey projects for top emerging beauty brands.
Partner with award-winning internal creative and technical teams who elevate every project.
Be part of a small, collaborative, fast-growing company where your work has visible impact.
Growth opportunity as the company scales
Additional Information
The Project Coordinator position is a full-time, in-office position at Club Kuma headquarters in Santa Monica. We offer a comprehensive package, including a competitive salary, PTO, benefits, 401K, and holidays.
Compensation: $ 26-28 per hour based on experience
All your information will be kept confidential according to EEO guidelines.
Assistant, C-Suite
Project assistant job in Santa Monica, CA
Lionsgate is seeking a highly organized and adaptable Assistant, C-Suite. This role reports directly to the Executive Assistant to the Chief Executive Officer and will provide key administrative and operational support to both the CEO and Vice Chairman, while also serving as a secondary resource to the broader C-suite executive support team. This is an excellent opportunity for a highly motivated individual interested in the business side of the industry, looking to grow within a high-performing, collaborative environment.
Responsibilities
Provide day-to-day administrative and operational support to the CEO and Vice Chairman under the guidance of the Executive Assistant to the CEO
Assist with managing calendars, scheduling meetings, and preparing meeting materials
Coordinate travel arrangements and itineraries as needed
Help with organizing documents, decks, reports, and incoming materials such as scripts and screenings
Support internal and external meetings by setting up in-person or virtual spaces and capturing key follow-up items
Act as a liaison and point-of-contact on behalf of the executive office when needed
Partner closely with the Executive Assistant to ensure high-level priorities and day-to-day details are aligned and executed smoothly
Provide backup support to the Executive Assistants of the C-suite, stepping in as needed to ensure continuity during busy periods or absences
Assist with ad hoc tasks and special projects across the executive team, including research, prep materials, and event support
Uphold the highest standards of professionalism and confidentiality across all responsibilities
Be available after hours for urgent, time-sensitive needs, as required
Qualifications and Skills
Bachelor's Degree in Business Administration with focus in Finance, Economics, Marketing, etc.
Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint)
Strong verbal and written communication skills
Meticulous attention to detail and highly organized
Ability to multitask, manage shifting priorities, and remain calm under pressure
Comfortable working in a dynamic, fast-paced environment with senior-level executives
A team player with a can-do, no-task-too-small attitude and eagerness to learn from a seasoned Executive Assistant
Nice to Haves
1+ years of relevant administrative or assistant experience, ideally in the entertainment, media, or creative industries
Experience supporting multiple executives or working in a “floater” or cross-functional support role
Passion for the entertainment industry and an interest in executive leadership operations
Familiarity with industry workflows such as production, agencies, or talent relations
About Lionsgate
Lionsgate (NYSE: LION) is one of the world's leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio's bold and entrepreneurial culture.
Our Benefits
Full Coverage - Medical, Vision, and Dental
Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day
401(k) company matching
Compensation
$43,000 - $45,000
EEO Statement
Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.
Administrative Assistant
Project assistant job in Los Angeles, CA
Job Title: Administrative Assistant
Duration of Assignment: 2 months with a chance to extend based on LOA return
Work hours: 9:00 am - 5:30 pm / 40 hours per week
Parking: candidates are responsible for paying for parking on their own expenses
The incumbent will:
• Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations.
• Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides.
• Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR.
• Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested.
• Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures.
• Coordinate with key vendors for services and assist in the maintenance and use of office equipment.
• Oversee office operations and assist in purchases to maintain supplies and inventory.
• Research and gather data for departmental reports.
Note to Suppliers
• Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus!
• Must have good typing skills - 40 wpm+
• This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills.
• This Department needs a candidate that can be trained quickly and jump in to support the volume
• There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.
Administrative Assistant II
Project assistant job in Los Angeles, CA
Job Title: Administrative Assistant II
Duration: 2+ Months
Shift: 09.00 am - 05.30 pm
RESPONSIBILITIES:
Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations.
Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides.
Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR.
Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested.
Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures.
Coordinate with key vendors for services and assist in the maintenance and use of office equipment.
Oversee office operations and assist in purchases to maintain supplies and inventory.
Research and gather data for departmental reports.
Administrative Assistant
Project assistant job in Los Angeles, CA
D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA
Responsibilities
Perform various administrative, clerical, data collection, data entry, and report writing tasks
Answer telephone, take and relay messages, screen callers and direct calls accordingly
Scan, fax and bind documents and reports as required
Prepare general correspondence and maintains general files.
Coordinate approval signatures in a timely manner
Maintain calendars
Set up and coordinates meetings
Reserve conference rooms
Take meeting minutes
Copy and scan documents
Log information
Track documents
Greet and assist visitors
Gather statistics and general data; review and combine this information into established reports for use internally
May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
Distribute reports
Originate correspondence and reports
Stock supplies and maintain office equipment
Maintain an organized workspace by keeping documents and supplies properly stored
Provide backup for other administrative staff within TDIP
Perform other responsibilities associated with this position as may be appropriate
Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations.
Qualifications
10 years or more experience as an administrative assistant
Excellent written and oral communication skills
A working knowledge of standard policies and procedures on complex capital public works projects is preferred
Proficient in Microsoft Office Suite and Bluebeam
D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.
Account Management Assistant
Project assistant job in Cypress, CA
Hybrid's humble beginnings started in 1997 in the back of a print shop designing, selling, and printing tee shirts. Today, Hybrid is a global apparel industry powerhouse in brand and licensing management. Hybrid provides its expertise and fully vertical operations capability - design, merchandising, development, sourcing, production, and distribution - to a broad suite of branded, licensed, generic, and private label partners. Hybrid's full-service apparel design and manufacturing expertise extends across the apparel category, including knits, woven tops, bottoms, tees, and accessories.
As our organization has evolved, so has our philosophy of doing business. We have made concerted efforts to remove ourselves from the antiquated approach of other apparel manufacturers and doing things differently has been our focus. We are building a company ethos that breeds innovation, collaboration, integrity and excellence in customer service.
What is my role?
Work closely with the Senior Account Manager in conjunction with other various departments to assist in the daily functions of managing the orders and accounts.
What You'll Do
License Approvals
Support AM working with Licensing Dept. on license approvals:
Route lines sheets for concept approval
Check concept/PP approval status
Request Production Line sheets (as needed)
Samples
Submit sample requests (enter CPS)
Ensure samples requested cover customer and license requirements
Order blanks for domestic samples, if needed
Follow up on sample needs with Import or Domestic team
Review sample and check against customer CAD
Prep and send PP samples to customer (as needed)
Include any special tags or special instruction as required by account
Prep and send TOP samples to customer (as needed)
Include any special tags or special instruction as required by account
Packages
Prep and send packages as needed for customers with guidance from AM.
Keep log and track packages as needed with AM
Miscellaneous
Prep and build Development Project Requests
Prep and build Worksheets for costing or orders
What You'll Need
BA or AA in a Fashion related field preferred
1-2 years' experience in account management within the apparel industry
Detail oriented and very organized
This position must push for results and constantly follow up with others.
Good communication skills
Proficient with MS Office and Excel. Computer comfort as all tasks are done on various programs (i.e. sample portal, unity, art portal, inventory portal)
Able to work in hectic environment and with tight deadlines
Need to be able to juggle many tasks simultaneously
Ability to work until the job is done. There are often extra hours spent at end of day.
Must be self-motivated and comfortable working without constant managerial follow up
Hybrid Apparel is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
Administrative Assistant-(Legal & Business Affairs)
Project assistant job in Los Angeles, CA
The Administrative Assistant is highly organized and detail-oriented with expertise in highly effective communication.
They will provide both general administrative support and assist with department optimization projects for the Business and Legal Affairs and Business Operations teams.
They must be adept at decision-making as well as collaborating with others in a fast-paced environment.
This position will be directly supporting the 3 VPs Business/Legal Affairs & Business Operations.
Responsibilities include:
Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars
Coordinates travel schedules and arrangements, such as booking flights, cars, hotels and restaurant reservations
Collects required travel documentation
Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
Maintains proper recordkeeping and filing system for all work
Composes and types routine e-mail correspondence
Performs basic administrative tasks including but not limited to typing, scanning, photocopying and filing
Handles extremely heavy phones (including logging, placing and rolling calls) -- Acts as back up for other assistants on team
Manages tickets and incident reports for team to ensure that all business tools and equipment are ordered/repaired/installed
Manages department inventory and orders essential supplies when running low and ad hoc supplies as needed
Maintains contact lists and distribution lists; updating, creating new ones, deleting old ones
Collate and distribute department mail
Assists other department members as necessary
Complete ad hoc projects as necessary
Assists in making arrangements for temporary help, storage, meeting offsites etc. as necessary
Qualifications:
3-5 Years Strong telephone etiquette, communications and organizational skills.
Team player with exceptional interpersonal skills. Working knowledge of Microsoft Excel and Word.
Bachelor's Degree preferred.
Administrative Assistant
Project assistant job in Wildomar, CA
Administrative Assistant (Field Secretary)
Schedule: Monday-Friday, 8:00 AM - 5:00 PM PST
Pay: $25-$28 per hour
Employment Type: Full-Time
About the Role
We are seeking an experienced Administrative Assistant to provide full-time, on-site support to two State Managers and a team of 24 field representatives. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, and enjoys creating efficient processes.
Responsibilities
• Manage calendars and schedule appointments
• Pull, edit, and prepare reports for leadership review
• Create marketing materials and assist with promotional initiatives
• Coordinate onboarding for new hires
• Maintain accurate records and ensure timely completion of administrative tasks
• Serve as a point of contact for internal and external communications
Qualifications
• Minimum 2 years of experience supporting field teams or similar administrative roles
• Proficiency in Microsoft Excel (VLOOKUPs, reporting, creating tables)
• Fluent in English; bilingual in Spanish is a plus
• Strong organizational skills and attention to detail
• Ability to work with urgency and adapt to a fast-paced environment
• Creative problem-solving skills and professional communication
Soft Skills for Success
• Detail-oriented and highly organized
• Ability to prioritize and manage multiple tasks
• Professional demeanor and strong interpersonal skills
Compensation & Benefits
• $25-$28 per hour
• Benefits eligibility after one full month cycle
Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to *******************************************
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
Administrative Coordinator
Project assistant job in Los Angeles, CA
Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA.
RESPONSIBILITIES
The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:
Answer management phones and assist with tenant needs
Respond to inquiries by providing routine information and/or taking and delivering messages
Prepare and distribute correspondence
Process incoming and outgoing mail
Assist with meeting, event and other scheduling and coordination
Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events
Assist with publication and distribution of tenant newsletter, maintenance of property website
Maintain inventory of office supplies and property staff directory
Maintain accurate and up to date tenant, team and vendor contact lists
Maintain compliant certificates of insurance for tenants and vendors
Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs
Coordinate tenant survey process, including annual action plan implementation
Assist team with vendor coordination as requested or assigned
Assist with preparing and administering service agreements
Establish and maintain good record keeping and filing systems for tenant, vendor and property files
Responsible for accounts payable, accounts receivable and reporting at the property level
Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding
Track invoices to ensure vendors are submitting timely
Prepare and distribute Tenant billings
Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested
Assist with budget preparation as requested
POSITION REQUIREMENTS
High school diploma required, associate or bachelor's degree preferred
Experience with MRI and Yardi software / property management preferred but not required
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Ability to work independently
Able to prioritize tasks and projects and thrive in a fast-paced environment
On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
Administrative Assistant
Project assistant job in Los Angeles, CA
Duration of Assignment: 2 months with a chance to extend based on LOA return
Work hours: 9:00 am - 5:30 pm / 40 hours per week
Dress code: Business Casual
Parking: Metered Parking on Norwalk or can purchase monthly pass, approximately 118.00 per month - to be paid at contingent's expense
The incumbent will:
Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations.
Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides.
Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR.
Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested.
Respond to inquiries and requests for information requiring knowledge of departmental and client policies and procedures.
Coordinate with key vendors for services and assist in the maintenance and use of office equipment.
Oversee office operations and assist in purchases to maintain supplies and inventory.
Research and gather data for departmental reports.
Note to Suppliers:
Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus!
Must have good typing skills - 40 wpm+
This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills.
This Department needs a candidate that can be trained quickly and jump in to support the volume.
There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.
Administrative Assistant
Project assistant job in San Bernardino, CA
Now Hiring: Administrative Assistant
Assignment: Temp to Hire
Pay Rate: $21.50 - $23.00/hr
Are you an organized, proactive, and detail-driven professional who thrives in a fast-paced, mission-focused environment? Do you enjoy being the go-to person who keeps everything running smoothly behind the scenes? If you're ready to support a dynamic team and make a real impact, we want to meet you!
Why You'll Love This Role
You'll work directly with the Program Director and leadership team, serving as the central hub of information, organization, and communication. This is the perfect role for someone who enjoys meaningful work, variety in their day, and opportunities to take initiative.
What You'll Do
Serve as the professional face of the program supporting employees, partners, stakeholders, and leadership with a positive attitude
Draft, respond to, and manage correspondence on behalf of the Program Director
Organize division contracts, financial documents, communications, and staff structure
Schedule meetings, prepare materials, distribute minutes, and compile reports
Gather information from team members and field questions from customers and stakeholders
Conduct research, investigate concerns, and provide timely follow-up
Maintain confidential documents and controlled files
Create, update, and develop program and financial reports
Keep program plans up-to-date to provide leadership with a clear and accurate project outlook
Screen calls and assist with inquiries using knowledge of division programs and policies
Process workers' compensation incident reports and coordinate claims with HR
Train or provide guidance to support staff when needed
Assist with additional projects, overtime, and coverage as assigned
What You Should Know
Knowledge of:
Proper grammar, spelling, punctuation, and professional communication
Office procedures, filing systems, and business correspondence
Research, data collection, and analysis techniques
Ability to:
Represent and support the Program Director with professionalism and confidentiality
Communicate clearly on behalf of leadership
Operate standard office equipment and software (MS Word, Excel, Access, PowerPoint, Outlook, Adobe)
Safely operate an agency or personal vehicle for official business
Minimum Qualifications
Associate degree OR at least 1 year of administrative experience, including:
Collecting & analyzing information
Supporting management
Composing and routing correspondence
Maintaining files and records
Preparing agendas and reports
If you're looking for a role where your organizational talent, communication skills, and initiative truly shine, this is the opportunity for you! Email your résumé to: Daisy - ************************* or Call: ************
Administrative Assistant, Part-time (ELS)
Project assistant job in El Segundo, CA
The Administrative Assistant will play a key role in supporting the office's administrative functions and assisting the leadership team. This role involves handling tasks such as data entry, managing the main phone line, providing executive administrative support, scheduling appointments, managing calendars, and effectively communicating with clients and agents. Additional responsibilities include taking dictation, completing special projects across departments, and relieving office leadership of various clerical and administrative duties. The Administrative Assistant will collaborate with multiple departments, including IT, Facilities, the Market Leader, and Regional Recruiting Coordinators, to ensure seamless operations.
This role is based in our El Segundo, CA office.
RESPONSIBILITIES:
Office Administration:
Serve as the first welcoming point of contact for clients and visitors, direct them to the appropriate party, while ensuring a positive first impression
Ordering, stocking, inventory, and expense report of office supplies
Costco, Amazon, etc.
Coffee supplies stocking (daily)
Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process
Computer set up, phones etc.
Welcome packets and New Hire collateral
Building and office card access
Updating seating chart in Box and in Atlas
Workstation setup as needed
Clean out agent cube if terminated
Liaison between building management and MREIS
Handle on-site building requests
Restocking public restroom, light not working, A/C issues, etc.
Required emergency course education
Parking validations
Office equipment management
Reload and troubleshoot Pitney Bowes system
Printer supplies (toner and paper) and stocking (daily)
Printer troubleshooting and handle troubleshooting with vendor
Manage and answer the main phone line
Ensure company voicemail is checked daily and messages are relayed to the appropriate party
Provide wire instructions
Mail pickup and delivery (daily)
Cleaning up office
Keeping organized and presentable (daily)
Clean refrigerator (weekly)
Setup conference room for conference calls and meetings
Monday morning meeting
Setup live trainings
Stocking collateral and water for meetings
Setting up recruiting presentations
Coordinating with vendors for miscellaneous office tasks
Assisting agents with basic technology needs
Expense reimbursements
Coordinating and supporting internal office events
Market Leader Administrative Support:
Office Competition Support
Interview scheduling & administrative support
Miscellaneous tasks
Training Support:
Act as the office point of contact for Matthews University Program and assisting Training and Recruiting Team ad hoc
Preparing first day collateral
Posting training calendar around office
Organizing mixers and activities
Ordering catering and setting up for Summer Training Events
Prepare conference room for live trainings and herd summer class
REQUIREMENTS:
Associates Degree or higher
2+ year(s) relative experience
Expert knowledge of Microsoft Office including but not limited to Word, Excel, OneNote, and Outlook
Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management
Excellent interpersonal and communication skills
Exceptional problem-solving skills
Ability to apply common sense and understanding to interpret instructions and perform duties efficiently
The ideal candidate is extremely detail oriented, intelligent, confident, and professional. This person must be proactive with the ability to anticipate potential problems and solve them before they occur. The candidate should be driven, ambitious, excited by new challenges, and thrive in a fast-paced, high-energy work environment. This is an entry-level opportunity with the potential for considerable career growth within the firm.
Matthews™ is an Equal Opportunity Employer; employment with Matthews™ is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
Hourly Wage range - $20 - $25
Color Assistant
Project assistant job in Los Angeles, CA
A leading apparel brand is seeking a Color Assistant to support its Raw Materials team for a 3-month onsite assignment in Los Angeles, CA. This role is ideal for someone highly organized, detail-oriented, and interested in color development, product processes, or merchandising support.
Position Details
• Title: Color Assistant
• Location: Los Angeles , CA - Fully Onsite
• Type: 3-Month Freelance Assignment
• Compensation: $25-$30 per hour, based on experience
• Start Date: ASAP
What You'll Do
• Check in and log inbound mail and submissions using trackers and PLM
• Pull, organize, and prepare files for team review
• Maintain color records, approval history, and file systems
• Create and file folders for new and completed submissions
• Maintain Color Continuity Cards to support seasonal consistency
• Coordinate with internal partners and overseas teams to send approvals and track progress
• Log submissions in and out as they move across stakeholders
What They're Looking For
• Strong organization skills and attention to detail
• Ability to multitask in a fast-paced environment
• Positive attitude and proactive communication
• Strong written and verbal skills
If you or someone you know would be a great fit, feel free to reach out or apply for more information.
Amazon Vendor Central ads assistant
Project assistant job in Los Angeles, CA
Key Responsibilities:
Manage and maintain product listings and ads on Amazon Vendor and Seller Central and Walmart platforms.
Create new product listings by generating product information and utilizing bulk feeds on Vendor Central, Seller Central, Walmart, and Shopify platforms.
Update and optimize existing product data using bulk feeds.
Support product visibility improvements through a basic understanding of SEO.
Conduct accurate and detailed data entry and analysis using Excel.
Assist with daily operational tasks such as inventory management and pricing updates.
Collaborate with internal teams to ensure smooth e-commerce operations.
Qualifications:
Junior-level experience with Amazon Seller Central operations.
Junior-level experience with Walmart Marketplace operations.
Basic knowledge of SEO principles.
Experience handling bulk data feeds.
Proficiency in Excel for data entry and analysis.
Preferred Attributes:
Organized and capable of multitasking.
Accurate and detail-oriented work ethic.
Strong communication and teamwork skills.
Location: Los Angeles, CA