Project Assistant Jobs in Pittsford, NY

Are you an organized and personable individual who thrives in a dynamic office environment? We're looking for a skilled Office Administrator & Front Desk Coordinator to join our team and play a key role in keeping our operations running smoothly. About the Role As the face of our office, you'll manage the front desk, ensure the office operates efficiently, and deliver excellent customer service to support our ongoing campaign. You'll be the first point of contact for visitors, staff, and customers, handling inquiries and administrative tasks with professionalism and a positive attitude. Key Responsibilities Front Desk Management: Greet and assist visitors, clients, and staff with a friendly and professional demeanor. Answer, screen, and direct incoming phone calls promptly and accurately. Manage incoming and outgoing mail, deliveries, and correspondence. Administrative Support: Maintain office supplies, ensuring stock is replenished as needed. Organize and update office records, documents, and filing systems. Support other departments with ad-hoc administrative tasks. Customer Service: Handle customer service calls related to the campaign, addressing inquiries and resolving issues. Provide clear and professional communication to clients, ensuring a positive experience. Collaborate with the campaign team to escalate and resolve complex issues effectively. Requirements Experience: Proven experience in an office-based role (administrative or receptionist experience preferred). Customer service experience is a plus. Skills & Qualifications: Strong organizational and multitasking skills with attention to detail. Excellent verbal and written communication skills. Proficiency in MS Office Suite (Word, Excel, Outlook). Ability to work independently and as part of a team in a fast-paced environment. Professional appearance and demeanor. Additional Requirements: Availabile to work full-time, Monday to Friday. A proactive and problem-solving mindset. High school diploma or equivalent. What We Offer A friendly and collaborative office environment. Opportunities for growth and professional development. If you're an organized, detail-oriented individual with a passion for delivering excellent customer service, we'd love to hear from you!

Graham & Borgese, LLP is a debt relief law firm dedicated to helping individuals deal with debt issues that may lead to legal matters. The firm offers affordable rates and payment plan options to ensure access to legal representation for clients of all financial backgrounds. The overall goal of Graham & Borgese is to improve the quality of life and reduce stress related to debt issues for their clients. Role Description This is a full-time on-site Secretary role located in Webster, NY at Graham & Borgese, LLP. The Secretary will be responsible for clerical tasks, secretarial work, administrative assistance, and providing excellent customer service on a daily basis. Qualifications Clerical Skills and Company Secretarial Work Strong Communication and Customer Service skills Attention to detail and organizational skills Proficiency in Microsoft Office Suite Ability to multitask and work in a fast-paced environment

Insero Talent Solutions has partnered with a rapidly growing electrical company in Rochester, NY, to recruit a Project Administrator. The Project Administrator assists Project Managers with the various project administrative tasks and duties. The Project Administrator oversees and performs administrative functions associated with a project to ensure the Project Manager has the time to dedicate their resources to fully understanding and working the project scope. Key Responsibilities: Assembling field documents for new projects as soon as project is awarded, and the project begins. Assisting in front end paperwork, including contact and subcontractor/supplier list, safety program turnover, and schedule creation, as necessary. Managing the submittal process specified by Project Managers by collecting submittal from vendors, logging and tracking submittal approval status, and returning approved documentation to correct parties and releasing material. Submitting and following up on RFI's. Managing change order logging by submitting change order designated by Project Manager, entering all change orders into all appropriate logs, and continual follow-up status of change order until approved. Managing the closeout process halfway through project completion, including submitting O&M's and as-builts electronically and a hard copy, and ensuring successful timely closeout of each project. Logging, tracking, and following up on all quotes for Project Managers. Assembling foreman binders, including COVID information, daily job log, jobsite inspection checklist, material request form, RFI form, weekly timesheets, check requests, toolbox talks, and safety manuals Employee job site badging, typing panel schedules, and additional project specific tasks as needed. Determining correct sales tax status ensuring proper forms are received and issued. Working with Project Managers to produce timely AIA/service billings. Reviewing job cost reports ensuring projects are not unbilled. Following up with customers on approval status of AIA's. Submitting final pay-app packages with all required documentation. Assisting with all aspects of financial closeout of projects. Maintaining project status in accounting system and server. Facilitating collections of all funds. Requirements: A minimum of an Associates degree, Bachelor's degree is preferred. 2-4 years of current and/or prior construction project administrative experience. Efficient and able to produce significant output. Detailed oriented, strong organizational and planning abilities: plan, organize, and scheduling in an efficient, productive manner, and focusing on key priorities. Self-starting and proactive. Takes the initiative to discover new methods and efficiencies. Excellent written and verbal communication skills. Ability to operate in a fast-paced environment, managing multiple project and duties simultaneously, and meet tight deadlines.

We are currently seeking a Junior Project Manager to join our team. This is an exciting opportunity for an organized and motivated individual who is eager to develop their project management skills and make a meaningful impact. Responsibilities: Assist senior project managers in planning, organizing, and executing various projects from start to finish. Coordinate project timelines, milestones, and deliverables to ensure projects are completed on schedule. Communicate with internal teams, clients, and stakeholders to ensure smooth project operations. Monitor project progress and provide regular status updates to management and clients. Assist with resource allocation, ensuring teams have the support and materials needed to meet deadlines. Maintain project documentation, including schedules, budgets, and project plans. Identify and resolve any issues that may arise during project execution. Help with the preparation of project proposals, contracts, and client presentations. Support the team in analyzing project performance and suggesting improvements. Requirements: Bachelor's degree in Business, Management, or a related field (or equivalent experience). Strong organizational and multitasking abilities with attention to detail. Excellent communication skills, both written and verbal. Ability to work collaboratively in a team environment. A proactive attitude, eager to learn and grow in the field of project management. Ability to manage time effectively and work under pressure. Benefits: Competitive salary. Opportunities for career growth and professional development. Collaborative and supportive team environment. Health and wellness benefits. Paid time off and holidays.

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description Skills: Proficient MS suite of products; 1-3 years of customer service experience with Minimal of telecom experience Education: High school diploma Process simple move, add change requests (MAC) Complete cancelation of orders in the OSS Manage tasks within OSS Must be comfortable working in an accountable and deadline oriented environment and maintain flexible working hours Additional Information Thanks & Regards Praveen K. Paila ************ Praveenp@mindlance(dot)com

The Opportunity QuidelOrtho unites the strengths of Quidel Corporation and Ortho Clinical Diagnostics, creating a world-leading in vitro diagnostics company with award-winning expertise in immunoassay and molecular testing, clinical chemistry and transfusion medicine. We are more than 6,000 strong and do business in over 130 countries, providing answers with fast, accurate and consistent testing where and when they are needed most - home to hospital, lab to clinic. Our culture puts our team members first and prioritizes actions that support happiness, inspiration and engagement. We strive to build meaningful connections with each other as we believe that employee happiness and business success are linked. Join us in our mission to transform the power of diagnostics into a healthier future for all. The Role QuidelOrtho is looking for a Project Management Intern that wants to spend their 2025 summer working towards our mission: Changing Lives, One Test at a Time. Interns will have the opportunity to gain knowledge and develop their skills all while contributing to key company projects and initiatives. Our team will help students apply their educational background and broaden their knowledge base within their role and learn more about working in the medical device/biotech industry. Interns will work with a mentor(s) on a guided and impactful project and will be able to collaborate with and be part of a supportive and dedicated team. This Internship is a full-time (40 hours per week) paid program for 12-weeks. Start dates are June 2nd or June 16th, 2025 Office Location: Rochester, NY - Students must be in the area for duration of the program. QuidelOrtho is unable to provide housing accommodations. The Responsibilities * Assisting in project management planning * Attend project meetings * Assist in creating and helping to maintain project/program schedules * Proactively follow-up with team members for updates & tracking progress on project deliverables and interim milestones being met * Documentation of key project decisions and maintainability of project and business documentation * Works collaboratively with the Project Leader * Perform other work-related duties as assigned The Individual Required: * Must be at least 18 years old * Must be currently enrolled as a full-time student in a Bachelor's or Master's program in the Fall Semester 2024 at an accredited university or college * Minimum GPA 3.0 or higher * Able to start on either June 2nd or June 16th * Ability to complete a consecutive 10-12 week internship * Proficient with Microsoft Office Suite: Word, PowerPoint & Excel * Team leadership: Demonstrated ability to coordinate multiple individuals to deliver on a task and or deliverables (e.g., scouts, sports, clubs, etc.) * Clear communication - excellent writing skills and articulate communicator * Must have work authorization in the United States at the time of hire and maintain ongoing work authorization during employment Preferred: * Rising Junior or Senior at an accredited university or college * Previous experience in managing projects or complex deliverables The Work Environment No strenuous physical activity, though occasional light lifting of files and related materials is required. 30% of time in meetings, working with team, or talking on the phone, 70% of the time at the desk on computer, doing analytical work. Salary Transparency The salary range for this position takes into account a wide range of factors including education, experience, knowledge, skills, geography, and abilities of the candidate, in addition to internal equity and alignment with market data. The salary range for current Freshman, rising Sophomore is 18.00/hour; Sophomore, rising Junior is 20/hour; Junior, rising senior is $23.00/hour to $26.00/hour; Senior, enrolled in school for fall 2024 is 25.00/hour to 28.00/hour; or currently enrolled Graduate, MBD, PhD program is 28.00/hour to 30.00/hour. At QuidelOrtho, compensation decisions are dependent on the facts and circumstances of each case. Equal Opportunity QuidelOrtho believes in Equal Opportunity for all and is committed to ensuring all individuals, including individuals with disabilities, have an opportunity to apply for those positions that they are interested in and qualify for without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. QuidelOrtho is also committed to providing reasonable accommodations to qualified individuals so that an individual can perform the duties. If you are interested in applying for an employment opportunity and require special assistance or an accommodation to apply due to a disability, please contact us at **************************.

February 2025 Intellectual Property Docketing and Project Coordinator Rochester, NY Harter Secrest & Emery is a full-service law firm founded in 1894, with offices in Rochester, Buffalo, Albany, Corning, and New York City. With over 120 lawyers, we offer the depth and breadth of legal talent and experience necessary to achieve exceptional results for our local, regional, and national clients. We are seeking a detail-oriented and organized part-time Intellectual Property (IP) Docketing and Project Coordinator to join our team. The ideal candidate will be responsible for managing the IP docketing system, coordinating IP-related projects, and ensuring compliance with all relevant deadlines and procedures. This role requires excellent organizational skills, attention to detail, and the ability to work independently. This position will be part of a cohesive team that provides support to clients, attorneys, and a paralegal. Job Responsibilities: Review and Identify incoming USPTO office actions and docket the action accordingly Review and docket all incoming and outgoing US and Foreign prosecution Prepare and facilitate our biweekly global docket meeting. Update any information in Pattsy Wave after the meeting. Send docket reminders to the attorney/admin Maintain communication with attorneys and legal assistants to make sure deadlines are met Run any requested reports for attorney/admin out of Pattsy Wave, as needed Organizes patent materials and files USPTO account documents into electronic files accordingly Assist with information disclosure statements, as needed Assists with overflow of electronic filing submissions with the United States Patent and Trademark Office Generate automated letters from the IP Docketing database as needed Research new legislation and regulations; implement changes to the docket accordingly Education / Experience Requirements: Associate's degree required; a minimum of five (5) years IP experience preferred; docketing experience strongly preferred Ability to work effectively with a variety of clients and staff; proven ability to provide exceptional client service Excellent written and verbal communication skills Attentive to detail; consistently accurate with names and numbers Ability to proofread and check typed material for grammatical, typographical, spelling, word usage and format errors Competency in Microsoft Word, Excel, and Outlook; knowledge of Pattsy Wave docketing software a plus Strong organizational skills; ability to respond to multiple priorities and deadlines Ability to work independently and as part of a team Recruiting Information: Competitive compensation dependent upon education and relevance of prior work experience Excellent benefits package FLSA Classification: Hourly Salary Range: $25-$34 per hour Apply on-line at ************** (select “Careers”). EOE HARTER SECREST & EMERY LLP IS COMMITTED TO THE POLICY OF EQUAL EMPLOYMENT OPPORTUNITY. THIS POLICY EXPRESSLY PROHIBITS DISCRIMINATION ON THE BASIS OF SEX, RACE, COLOR, RELIGION, CREED, NATIONAL ORIGIN, AGE, MARITAL STATUS, SEXUAL ORIENTATION, DISABILITY, GENETIC PREDISPOSITION OR CARRIER STATUS, DOMESTIC VIOLENCE VICTIM STATUS, VETERAN STATUS OR STATUS AS A MEMBER OF ANY OTHER PROTECTED GROUP OR ACTIVITY.

About Us: GMM Pfaudler (***************** is a global leader in providing high-quality engineered equipment, systems, and services for the chemical, pharmaceutical, nutraceutical, food, polymer, and other industries. GMM Pfaudler US Inc., our U.S. division based in Rochester, NY, serves the U.S. and Canadian markets. We have an immediate opening for an Equipment Project Coordinator to support ongoing and future business. Position Overview: The Equipment Project Coordinator will report directly to the Director of Technology Sales, Americas, in support of successful execution of new and refurbished equipment orders. The Equipment Project Coordinator will be the primary interface between the company and the customers for open orders. The successful candidate will work with multi-disciplinary colleagues throughout the organization as required to manage all aspects of the orders and ensure successful completion on time, and within scope. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Facilitating communication between all stakeholders after the return of approval drawings from the customer (or at the handoff between sales and engineering if no drawings are required), including scheduling meetings and recording and distributing updates. o Involvement could start prior to this point for more complex projects to ensure a seamless transition. Manage the relationship with the customer and all communications between the customer and Pfaudler. Monitor established project schedule to track, communicate progress, and escalate when there is risk of meeting the timeline. o When required as part of order scope, work with planning team(s) to develop a detailed project schedule; monitor, update and communicate at required frequency intervals to customer. Manage Changes including understanding customer change requirements and communicating to internal engineering and operation departments, gathering cost and schedule impact, executing change notices and change orders, and tracking associated drawing and documentation changes. Ensure all documentation requirements are met as per project requirements. Organize and maintain comprehensive project documentation including meeting minutes, project plans, and status reports. Perform other related duties as assigned. Qualifications & Experience: Bachelor's degree (B.S.) Mechanical Engineering preferred with custom fabricated equipment experience and/or Project Management experience. Associate's degree (A.S.), Mechanical Technology, also considered with appropriate industry experience 3+ years related experience and/or training; or equivalent combination of education and experience. Strong project management skills, with the ability to work independently and collaboratively with cross-functional teams. Project Management Professional (PMP) is a plus. Excellent organizational and time management skills Strong communication and interpersonal skills Attention to detail Ability to prioritize tasks and manage multiple orders simultaneously Team collaboration skills Supervisory Responsibilities: This role currently has no direct reports. Language Skills: Must be fluent in English (spoken and written). Ability to read, analyze, and understand customer technical requirements and specification sheets as well as internal technical specifications and drawings. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from multidisciplinary groups, individuals. Physical & Work Environment Requirements: Primary work location: GMM Pfaudler's Rochester, NY office. While minimal, occasional travel to other GMM Pfaudler locations, domestic or international, could be required depending on the nature of the project to conduct status updates, track performance to established schedules and be present for customer visits. Why Join Us? Be part of a globally recognized industry leader with a legacy dating back to 1884. Work in a collaborative and growth-oriented environment that values innovation and initiative. Competitive compensation and benefits package. Employer's Disclaimer: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship and in accordance with the Collective Bargaining Agreement.

About Us: GMM Pfaudler (***************** is a global leader in providing high-quality engineered equipment, systems, and services for the chemical, pharmaceutical, nutraceutical, food, polymer, and other industries. GMM Pfaudler US Inc., our U.S. division based in Rochester, NY, serves the U.S. and Canadian markets. We have an immediate opening for an Equipment Project Coordinator to support ongoing and future business. Position Overview: The Equipment Project Coordinator will report directly to the Director of Technology Sales, Americas, in support of successful execution of new and refurbished equipment orders. The Equipment Project Coordinator will be the primary interface between the company and the customers for open orders. The successful candidate will work with multi-disciplinary colleagues throughout the organization as required to manage all aspects of the orders and ensure successful completion on time, and within scope. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Facilitating communication between all stakeholders after the return of approval drawings from the customer (or at the handoff between sales and engineering if no drawings are required), including scheduling meetings and recording and distributing updates. o Involvement could start prior to this point for more complex projects to ensure a seamless transition. Manage the relationship with the customer and all communications between the customer and Pfaudler. Monitor established project schedule to track, communicate progress, and escalate when there is risk of meeting the timeline. o When required as part of order scope, work with planning team(s) to develop a detailed project schedule; monitor, update and communicate at required frequency intervals to customer. Manage Changes including understanding customer change requirements and communicating to internal engineering and operation departments, gathering cost and schedule impact, executing change notices and change orders, and tracking associated drawing and documentation changes. Ensure all documentation requirements are met as per project requirements. Organize and maintain comprehensive project documentation including meeting minutes, project plans, and status reports. Perform other related duties as assigned. Qualifications & Experience: Bachelor's degree (B.S.) Mechanical Engineering preferred with custom fabricated equipment experience and/or Project Management experience. Associate's degree (A.S.), Mechanical Technology, also considered with appropriate industry experience 3+ years related experience and/or training; or equivalent combination of education and experience. Strong project management skills, with the ability to work independently and collaboratively with cross-functional teams. Project Management Professional (PMP) is a plus. Excellent organizational and time management skills Strong communication and interpersonal skills Attention to detail Ability to prioritize tasks and manage multiple orders simultaneously Team collaboration skills Supervisory Responsibilities: This role currently has no direct reports. Language Skills: Must be fluent in English (spoken and written). Ability to read, analyze, and understand customer technical requirements and specification sheets as well as internal technical specifications and drawings. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from multidisciplinary groups, individuals. Physical & Work Environment Requirements: Primary work location: GMM Pfaudler's Rochester, NY office. While minimal, occasional travel to other GMM Pfaudler locations, domestic or international, could be required depending on the nature of the project to conduct status updates, track performance to established schedules and be present for customer visits. Why Join Us? Be part of a globally recognized industry leader with a legacy dating back to 1884. Work in a collaborative and growth-oriented environment that values innovation and initiative. Competitive compensation and benefits package. Employer's Disclaimer: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship and in accordance with the Collective Bargaining Agreement.

Full-time Description Reporting Relationship: Reports to Community Manager or District Manager Responsible for supporting the District Manager or Community Manager in all aspects of property management. Additionally, responsible for maintaining the rental office including collecting site income, maintaining site bookkeeping and keeping accurate files and records in accordance with company policies and procedures. Duties and Responsibilities: Financial/Administrative Operation Manage all communications with residents regarding rent and past due balances; prepare and facilitate reminders, payment arrangements, and/or legal eviction procedures according to company timelines. Collect rent, process billing statements, post payments, and deposit receipts according to company procedures and timelines (including Section 8 and other supplemental payments). Prepare reports as requested by Community Manager, District Manager, Accounting, or any corporate office department. Maintain accurate records and resident files in company approved, internal and external audit compliant order. Process move-out paperwork and security deposits; input information into current property management software. Order and maintain administrative office supplies. Ensure timely communication with the Community Manager and/or District Manager regarding all phases of property operation, resident issues and significant changes or problems. Marketing/ Leasing/ Move In Assist the Community or District Manager in the formulation of ideas for an effective marketing plan. Implement the marketing plan as directed by the Community Manager. (Applies to Conventional Properties.) Accurately record and track quantity and details of telephone and in-person prospects. Show and lease apartments to prospective residents. Process, approve or deny rental applications in accordance with the Tenant Selection Plan, Marketing Plan, Compliance Programs and all applicable laws and regulations (pertains to one-person office, otherwise, process applications for review and approval/denial by Community Manager). Schedule new resident move in dates and coordinate move in with Maintenance Supervisor; update vacancy and occupancy status daily. Conduct new resident orientation to property including rules and regulations. Perform move in and move out inspections with residents. Resident Retention Enforce and adhere to lease and rules and regulations as appropriate to Fair Housing laws and ensure consistent treatment of all residents. Process work orders from inception to completion in current property management software and coordinate schedules with maintenance department; perform resident follow-up calls on work orders. Maintain a professional office atmosphere to ensure all residents and prospective residents feel welcome. Maintain a positive customer service attitude; be pleasant, professional, and responsive to residents, prospective residents, vendors, and contractors. Process monthly lease renewals, prepare all necessary documentation and schedule and conduct interim and annual re-certifications or lease renewal signing according to policies and procedures. *Please refer to “Compliance” section along with policy and procedures for Affordable housing. Compliance Understand and conduct all business in accordance with regulations of HUD, DHCR, HFA, and all other federal and state supervisory agencies, Fair Housing, Americans with Disabilities Act, OSHA, federal, state, local and all other laws pertaining to multifamily housing and employees. Maintain accurate waiting list (AWL) in accordance with program compliance. Process required correspondence to remain in compliance with the 120, 90, 60 and 30 day notices (Affordable sites). Schedule and perform applicant/resident interviews. Obtain third party verifications on income, assets and deductions (when applicable). Ensure accurate and timely completion of all Certifications utilizing Tenant Rental Certification System (TRACS). (Affordable sites). Submit monthly reports to DHCR, HUD, or other regulatory agencies as required. Follow all company rules, regulations, policies, and procedures as set forth in training sessions, manuals, memos and other means of communication. Attend scheduled meetings including site staff meetings, corporate management meetings, or other meetings as required. Perform other duties as assigned. Supervisory Responsibilities: Not applicable. Requirements Minimum Educational Requirements: High School Diploma or equivalent. Must be Certified Occupancy Specialist (affordable sites). Knowledge of LIHTC (affordable sites) NYS Notary License must be obtained within six months of hire. Must obtain CMH (Affordable) or ARM (Market) within one year of hire. Special Skills/ Work Conditions Required: Must have complete knowledge of all phases of leasing and resident retention. Must have excellent interpersonal, customer service, organization, time management, conflict resolution, and verbal and written communication skills. Must be computer proficient in Microsoft Office and ability to navigate the Internet. Must be able to manage a flexible schedule including overtime. Must be able to walk, lift and move light loads (20 lb. max), bend, stoop, and climb stairs on a regular basis. Salary Description $16.00-$18.00, pending experience

PROJECT MANAGEMENT INTERN Project Managers play an important role in planning and executing projects throughout all phases of the construction process to ensure quality, schedule, cost control, safety, and customer satisfaction objectives are met or exceeded. Students will work alongside Project Managers to gain exposure in both office and field work environments. Field work will be conducted under the supervision of qualified personnel. Internships at O'Connell Electric offer students great opportunities to incorporate classroom learning into professional, real world situations. Typical activities throughout an internship include, but are not limited to: Preparing drawings and sketches, and other project documents. Assist in preparing project status reports and attend meetings. Interface with various team members to support administrative and project-specific tasks. Visit job sites to engage with foremen and electricians to learn about field operations. Engage with safety professionals to understand how safety policies and procedures affect projects. Engage with estimating team members to understand how projects are estimated bid to customers. Take on additional tasks assigned by supervisor to support operations and administrative support teams. Education Requirements and Key Competencies for Success: Current student as a sophomore - graduate level studies actively enrolled in a construction management or related undergraduate or graduate program Should have completed some relevant coursework that can be applied to experiential learning during an internship Strong writing, analytical and communication skills Detail-oriented with a strong emphasis on quality work deliverables Strong work ethic and a high level of integrity Compensation: The minimum and maximum annual salary (or hourly rates) that O'Connell Electric Company, Inc. believes in good faith to be accurate for this position at the time of this posting are $17.00 to $20.00 per hour. It is important to O'Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. O'Connell Electric aims to reward performance and attract top talent with competitive, fair pay and benefits. Please note that the top of the salary range represents exceptional, and/or senior-level positions, that meets all required qualifications. Actual offers take candidate's knowledge, skills, abilities, and experience into account. Equal Opportunity O'Connell Electric is an equal opportunity employer and prohibits discrimination and harassment of any type. O'Connell Electric affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

With EFPR's 2080 Annual Hours Policy for Accounting professionals, EFPR continues to be leader in the Public Accounting Industry. EFPR remains a destination employer. We are currently looking for a Finance Administrative Support Assistant to support the Finance Department and take care of other general administration needs for the office. If you want to join a team that offers excellent opportunities for career development and advancement, please visit our website, here (********************************************************************************************************** Job duties include but are not limited to the following: Time & Billing Assist with Client Monthly Billings Assist with Client AR including collections Maintain the Time & Billing database Produce monthly reporting Produce reporting as requested Answer Client Emails Year End Procedures Maintain & Oversee Quickbooks files General Ledger Record memorialized transactions Perform reconciliations on monthly basis Prepare & record invoices & payments Accounts Receivable Receive deposit information recorded in VPM and other money deposited Review bank accounts online daily for unrecorded transactions in and outbound Receive and record deposit from other offices not recorded in VPM Record cash receipts on daily basis and file Record accrual sales journal entries Reconcile to VPM Expense Reports Enter, record and reconicle for Partners Enter, record and reconicle for Staff Payroll Maintain payroll spreadsheet Process Payroll for all 4 Groups Accounts Payable Review & approve office supply orders for all offices Enter payables in Quickbooks preparing appropriate schedules as required Receives all calls for accounts payables Receives & secures appropriate approvals for requests for individual checklist for review W-9 Forms to clients from vendors Assist in review of vendors and expenses for cost savings Receive statements - online or paper and distribute Print checks Miscellaneous E-file Staff and Firm Tax Returns Provide data for Quarterly Reporting Prepare Invoices, Post Invoices, Credit Invoices, Delete Invoices and Email Invoices when applicable Assist with Time and Billing Changes Notary Answer phones Assist with client mailings and other admin duties when asked Requirements Education Requirements: HS Diploma preferred, but not required. Notary Public (preferred) Experience: 3+ years of full charge bookkeeping experience in a financial environment. Skills: Highly Confidential Self-starter & independent worker Positive Attitude Good communication skills Written & oral communication skills to communicate effectively with clients & vendors Written & oral communication skills to communicate effectively with partners, managers, and staff Written and oral communication skills to train others Knowledge of Practice Management Workstation in CCH a plus Intermediate knowledge of Excel Basic knowledge of Word Basic to advanced financial bookkeeping skills Advanced knowledge of QuickBooks Salary Description $25.00 - $35.00

Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies. Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilised on naval fleets across our allied navies around the globe. As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our 'five-eyes' Defence customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed. We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, expendables, signature management, and naval power systems. Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide! This unique position will be a roughly 50/50 mix of roles as a Project Coordinator for Antisubmarine Warfare (ASW) Receivers Repairs and Facility Security Officer (FSO) for the Victor, NY facility. As a project coordinator the candidate coordinates project activities and information to support project controls and reporting, such as monitoring completion of project tasks, monitoring costs against estimates, monthly updates on ETCs (Estimates to Completion), producing and maintaining project schedules for assigned projects and bids, and liaising between engineering and manufacturing groups and other business functions to ensure the smooth progress of projects. As Facility Security Office (FSO) the candidate will maintain/enhance the security posture inside the facility to Ultra employees and visitors by overseeing the system security program and policies for our accredited systems. Nationality Requirements Candidates must be eligible to obtain the relevant security clearance required for the role, due to the nature of the programmes we deliver for our customers. Job Description Project Coordinator Responsibilities: Gathers program financial, schedule, and technical information to support simple to intermediate project controls and reporting. Monitors completion of project tasks through frequent communication with all members of the project team and supporting functions. Problem solves and negotiates priorities through manufacturing via attendance at production planning meetings and regular reviews. Prepares and maintains project plans, work breakdown structures and ETCs maximizing use of all available project management tools. These tasks would be accomplished mostly through Excel but might include exposure to MS Project. Prepares and maintains relevant business system information for contract execution. FSO Responsibilities: Maintaining a working knowledge of systems functions, security policies, technical safeguards, and operational security measures Assist in developing and implementing an effective system security education, training, and awareness program Possessing sufficient experience, commanding adequate resources, and being organizationally aligned to ensure prompt support and successful execution of a robust system security program. Qualifications: High School Diploma (or equivalent) 1+ years of related office support experience in security administration or project support Strong interpersonal skills, written and verbal communication skills, and the ability to work in teams with members from various disciplines. Must be detail orientated and highly organized Must be proficient in prioritizing and multi-tasking Able to work independently with little guidance Ethical Conduct Desired Skills: Basic understanding of DoD contracting methodologies Basic understanding of program management techniques Experience with Insider Threat Programs Possesses basic knowledge of CUI (ITAR/EAR) regulations Ability to understand, explain, interpret, and apply rules, regulations, directives, and procedures Experience performing Security self-inspections Expected Compensation: The expected compensation for this role is between $50,000-$60,000 annually. Please note, this is the expected compensation however, Ultra Maritime considers many factors in determining compensation prior to offer, such as: responsibilities and scope of role, candidate's work experience and education related to position, applicable certifications or trainings, business and market conditions. #MAR #LI-onsite #li-kp1 Diverse & Inclusive Employer Ultra Maritime is an equal opportunities employer that values diversity, inclusion, equity and equality. Underpinned by our values, behaviours, and policies, we want you to feel empowered to be your best and authentic self. We promote a workplace that welcomes people from all backgrounds and cultures; believing that this will increase our diversity of thinking, and ultimately ensure we continue delivering on our commitments to our customers. We do not discriminate based on race, religion, colour, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status and welcome applications from all candidates. We offer competitive benefits including medical, dental, vision, 401k match, paid time off and family leave, and much more! This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, and for inquiring about, discussing or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Reasonable accommodation statement: if you need an accommodation for any part of the application process, please email ************************ Company: Ultra Maritime

Perform diverse and advanced administrative duties for the Accounting and Information Management Department. Essential Duties and Responsibilities include the following (other duties may be assigned as needed) Assemble and analyze change issue information, compose & prepare change documents for all DiMarco projects as guided by general company practices and owner contractual expectations. Formatting, proofreading and sending out all correspondence with appropriate enclosures. Work closely with DiMarco Superintendents, Project Engineers and Project Manager's, to assist in controlling project budgets and job costing. Participate in project meetings and owner/subcontractor video and conference phone calls. Responsible for the review of contract documents at project kick off meetings and during the preparation of all change issues. Work closely with ERP software teams - including and controlling materials DiMarco purchases on all projects. Act as liaison between accounting department and other departments within the company, with subcontractors, and various external contacts. Duties may include arranging meetings, clarifying and resolving problems, coordinating work, maintaining professional working relationships in and out of the company, and communicating with various departments to assist in monitoring project status. Represent the interests of the company when necessary, exhibiting behavior and professionalism commensurate with that expected at a senior level. Specific Duties may include the following: Log submittals and RFI's into CMiC. Distribute accordingly. Prepare purchase order commitments and short form contracts. Circulate PO's to Accounting Department to review against budget. Set up, organize and maintain project files, including subcontractor folders. Requirements Physical Demands: The noise level in the work environment is usually quiet. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. While performing the duties of this job, the employee is regularly required to sit, talk, and listen. Education and/or Experience: Minimum 5 years' experience in an administrative support level role, preferably in a construction environment. Preference to have accounting experience and training. Must have outstanding skills relative to organization, time management, and multi-tasking. Required to work professionally under pressure managing multiple tasks. Must have the ability to learn and exhibit a thorough knowledge of company operations, policies and procedures. Position requires good planning, attention to detail and the flexibility and ability to support and interact with all levels of management. Must have the ability to take ownership of various projects and see them through to completion. Must have the ability to maintain confidentiality required. Must have excellent grammar, interpersonal & communication skills. Must be able to be a team player & work overtime as needed. Computer Skills: To perform this job successfully, individual should have knowledge of word processing software (Microsoft Word), spreadsheet software (Microsoft Excel), and presentation software (Microsoft Power Point). Prefer experience with CMiC or Timberline. DiMarco is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. DiMarco is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the human resources department. Salary Description $20 - $24 per hour

Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies. Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilised on naval fleets across our allied navies around the globe. As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our 'five-eyes' Defence customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed. We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, expendables, signature management, and naval power systems. Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide! This unique position will be a roughly 90/10 mix of roles as a Project Coordinator/Office Administrator for Antisubmarine Warfare (ASW) Receivers Repairs and Facility Security Officer (FSO) responsibility for the Victor, NY facility. As a Project Coordinator/Office Administrator the candidate coordinates project activities and information to support project controls and reporting, such as monitoring completion of project tasks, monitoring costs against estimates, monthly updates on ETCs (Estimates to Completion), producing and maintaining project schedules for assigned projects and bids, and liaising between engineering and manufacturing groups and other business functions to ensure the smooth progress of projects. While also handling day-to-day administrative tasks, ensured efficient office operations, maintained a positive work atmosphere, and maintained organized records. As Facility Security Office (FSO) the candidate will maintain/enhance the security posture inside the facility to Ultra employees and visitors by overseeing the system security program and policies for our accredited systems. Ultra Maritime Security Office will provide appropriate security program and policy training. Nationality Requirements Candidates must be eligible to obtain the relevant security clearance required for the role, due to the nature of the programmes we deliver for our customers. Job Description Project Coordinator/Office Administrator Responsibilities (90%): * Gathers program financial, schedule, and technical information to support simple to intermediate project controls and reporting. * Monitors completion of project tasks through frequent communication with all members of the project team and supporting functions. * Problem solves and negotiates priorities through manufacturing via attendance at production planning meetings and regular reviews. * Prepares and maintains project plans, work breakdown structures and ETCs maximizing use of all available project management tools. These tasks would be accomplished mostly through Excel but might include exposure to MS Project. * Prepares and maintains relevant business system information for contract execution. * Welcome visitors, coordinate meetings, appointments and directing various administrative projects; plan in-house or off-site activities of the organization. FSO Responsibilities (10%): * Maintaining a working knowledge of systems functions, security policies, technical safeguards, and operational security measures. * Assist in developing and implementing an effective system security education, training, and awareness program while commanding adequate resources. Qualifications: * Associate's degree in accounting, Business, Finance, or a related field and two years of experience in business office functions, or an equivalent combination of education and experience. * Proficient in the use of Microsoft Project or equivalent, and Microsoft Office. Desired Skills: * Basic understanding of DoD contracting methodologies. * Basic understanding of program management techniques. * Self-motivated, accepts authority and responsibility. * Strong Organizational Abilities- disciplined, sets priorities, meets deadlines, handles multiple tasks and responsibilities. * Possesses basic knowledge of CUI (ITAR/EAR) regulations. * Possesses or has the capacity to be trained to understand, explain, interpret, and apply rules, regulations, directives, and procedures IAW applicable Security requirements. Expected Compensation: The expected compensation for this role is between $50,000-$60,000 annually. Please note, this is the expected compensation however, Ultra Maritime considers many factors in determining compensation prior to offer, such as: responsibilities and scope of role, candidate's work experience and education related to position, applicable certifications or trainings, business and market conditions. #MAR #LI-onsite #li-kp1 Diverse & Inclusive Employer Ultra Maritime is an equal opportunities employer that values diversity, inclusion, equity and equality. Underpinned by our values, behaviours, and policies, we want you to feel empowered to be your best and authentic self. We promote a workplace that welcomes people from all backgrounds and cultures; believing that this will increase our diversity of thinking, and ultimately ensure we continue delivering on our commitments to our customers. We do not discriminate based on race, religion, colour, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status and welcome applications from all candidates. We offer competitive benefits including medical, dental, vision, 401k match, paid time off and family leave, and much more! This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, and for inquiring about, discussing or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Reasonable accommodation statement: if you need an accommodation for any part of the application process, please email ************************ Company: Ultra Maritime

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background. The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community. Job Responsibilities The Division of Student Affairs at St. John Fisher University is seeking applicants for an administrative assistant to join our team. Our work complements and supports student learning. The Administrative Assistant ensures the daily administrative operations of the office are accomplished professionally and efficiently. Provide administrative and project support for the Vice President of Student Affairs and Dean of Students, Assistant Dean of Students, Director of Student Conduct, and Office of Campus Ministry. * Manage calendars using Microsoft Outlook; schedule appointments and meetings * Coordinate logistics to support appointments and meetings (such as catering, information needed prior, etc.) * Answer phone calls and respond to emails * Triage student concerns to appropriate offices * Maintain inventory of office supplies, materials, etc. * Manage room reservations for the Division * Promotional and graphic design for Campus Ministry including promotional flyers, posters, social media and weekly community bulletin * Basic book keeping and reconciliation of funds * Administrative support for chapel events * Maintaining chapel calendar * Prepare student conduct reference forms for programs such as study abroad, transferring students, graduate schools, background checks and similar inquiries for signatures as needed * Assume other responsibilities as assigned Education / Experience Required: * Associate's Degree or equivalent work experience. * Desire to work in a student-centered environment. * Excellent writing and interpersonal skills. * Ability to Operate: phone, fax, printer, scanner, copier, etc. * Computer Skills: Scheduling Software (Outlook), Word Processing, Excel. Preferred: * Experience working in a higher education environment. * Computer Skills: Canva, Mailchimp, Powerpoint Competencies / Skills * High degree of organization * Ability to manage multiple priorities * Offer assistance and information to students and their families with kindness, thoughtfulness, and discretion. * Strong time management skills * Attention to detail * Collaboration * Solutions-oriented approach to planning to meet department objectives Supervision of Employees none Work Environment Busy office with many interruptions. Must be available to work a limited number of extended hours, some weekends and for special events. This is a front office position and an organized, clean workspace is a must. Equipment to be Used MS Office Suite (Excel, Word, Outlook, PowerPoint), Canva, Google Apps, Banner (data warehouse for all functional areas across campus), student conduct management system, R-25 (campus reservation software), fax, scanner, printer, copier, multi-line telephone Job Type Full-time Work Hours 35 hours/week, 12 moths/year Special Conditions for Eligibility Minimum Number of References Requested 3 EEO Statement It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees. The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law. The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone **************, email (****************), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security **************. Work Location 3690 East Ave., Rochester, NY 14618 FLSA Non-Exempt Salary / Hourly Range $17.20 - $20.30 per hour Notes The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here Posting Detail Information Posting Number S00656P Desired Start Date Open Date Open Until Filled Yes Special Instructions to Applicant

The Outpatient Administrative Specialist will manage incoming new patient referrals and assist with standardized patient check-in and check-out procedures such as entering and verifying demographic, insurance and financial information and generating routine forms and other documentation. Also responsible for completion of FMLA and Disability forms as needed. Responsible for the processing of incoming/outgoing patient appointment referrals for all providers. In addition, will schedule complex multiple provider appointments. Will provide administrative support to ambulatory patient care functions. Will collect patient co-pays, manage denial process and assist with other Front Desk tasks. Works with/advises patients on insurance carrier requirements including services not covered and obtains documentation. Responsible for understanding the need for ABN's and Waiver of Liability. The Outpatient Administrative Specialist will answer calls, and obtain insurance authorizations as needed. Will prioritize incoming mail, faxes and correspondence. Accepts assignments to other areas as needed. Minimum Qualifications: Associate's Degree and two (2) years of relevant patient financial/insurance services experience in a healthcare related setting or equivalent combination of education and experience required. Working knowledge of medical terminology, familiarity with medical coding, and excellent written/oral communication skills required. Ability to multi-task all support roles in a high volume setting. Excellent phone customer service and strong computer skills, and keyboarding are necessary. Preferred Qualifications: Working knowledge of computer systems such as Epic, Word, Outlook, etc. and understanding of insurances and referrals preferred. Work Days: Monday-Friday Message to Applicants: Recruitment Office: Human Resources Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************.

Join one of Rochester's Top Workplaces! We would love to welcome you to the team! Loyal to People. Loyal to Planet. Our Core Values Believe in People Keep it Real Find Joy Be a Leader Work Together GreenSpark Solar is seeking a Commercial Solar Project Intern to join our team for a twelve-week summer internship starting May 19, 2025. Under the guidance of the Commercial Development Manager, you'll contribute to impactful projects that align with GreenSpark's mission to expand clean energy solutions. This role will focus on advancing large-scale, ground-mounted solar farms from concept to shovel-ready projects, offering exposure to key aspects of solar project development, including site selection, regulatory compliance, permitting, contract review, and community engagement. Through daily collaboration with our Development Team, you'll gain hands-on experience while contributing to the company's success in clean energy innovation. This internship is local to the Rochester, NY region. Key Responsibilities: Solar Project Development: Assist in advancing large-scale ground-mounted solar farms from concept to shovel-ready, including tasks like site evaluation and preliminary design. Regulatory Compliance: Support the permitting process to ensure compliance with local, state, and federal regulations. Permitting & Approvals: Help prepare and submit permitting applications, including SEQR, zoning permits, DOT permits, wetland permits, and others as required. Due Diligence & Site Evaluation: Perform research and assist with evaluating potential project sites and new opportunities. Team Collaboration: Work closely with the Development Team, providing updates on project progress and key findings. Attend regular department meetings and company-wide meetings. Community Engagement: Attend municipal board meetings, public hearings, and engage with community members. Represent GreenSpark Solar positively at these events. Professional Development: Participate in internship activities and networking opportunities to grow your knowledge of the solar industry and GreenSpark's approach to clean energy. Additional Duties: Perform additional duties as assigned. Education & Qualifications: Current enrollment or recent completion of coursework in renewable energy, sustainability, environmental science, urban planning, business, or related fields required. Strong research, due diligence, and analytical skills. Excellent project management skills, with the ability to balance multiple tasks effectively. Good communication and interpersonal skills. Detail-oriented with a proactive approach to task management.

CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture. A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You'll get unwavering support from all departments and total transparency from the top down. CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program. Position Overview: The Branch Administrative Assistant provides high-level support to the Branch Manager. This position is responsible for maintaining schedules, coordinating marketing efforts, planning events, and providing administrative support. Job Responsibilities: Assist with the management of the Loan Officer's daily, weekly, and monthly calendar, scheduling meetings, client calls, and follow-ups. Coordinate appointments with clients, realtors, and other business partners. Manage time blocking for lead generation, client consultations, and networking events. Proactively adjust schedules based on business priorities. Function as an additional point of contact for clients, partners, and internal team members. Assist in loan application tracking and ensure a smooth process for clients. Prepare reports, presentations, and documentation for business meetings. Monitor deadlines and follow up on pending tasks related to marketing and client outreach. Maintain organized records of loan applications, marketing efforts, and business growth initiatives. Assist in managing and executing marketing campaigns, including social media, email marketing, and print materials. Help create and schedule social media content for LinkedIn, Instagram, Facebook, and other platforms. Coordinate co-marketing opportunities with realtors, referral partners, and industry professionals. Oversee and update the CRM to track client and partner engagement. Assist in designing and distributing promotional materials, including flyers, newsletters, and loan product updates. Monitor engagement metrics and provide insights to improve marketing efforts. Plan and coordinate networking events, open houses, and educational workshops for realtors and clients. Organize lunch and learn sessions and business development meetings. Oversee venue selection, manage vendor communications, and coordinate guest invitations. Manage logistical planning for conferences and training sessions, with a focus on organizing travel arrangements. Qualifications and Skills: High School Diploma or equivalent. Experience as an Administrative Assistant, Marketing Coordinator, or in an Administrative Support position in the mortgage, real estate, or financial industry. Experience in event planning and marketing coordination, preferred. Proficiency in CRM software, Google Workspace, Microsoft Office, and social media platforms. Knowledge of mortgage and real estate terminology, preferred. Skilled at identifying business needs and independently resolving problems. Excellent attention to detail and organization skills. Excellent communication skills. Skilled at prioritizing and managing multiple tasks efficiently. This is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. Pay Range: Hourly Rate: $19.00 - $21.00 The posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position. CrossCountry Mortgage, LLC offers MORE than a job, we offer a career. Apply now to begin your path to success! careersatccm.com CrossCountry Mortgage, LLC strives to provide employees with a robust benefit package: ********************************** California residents: Please see CrossCountry's privacy statement for information about how CrossCountry collects and uses personal information about California applicants. CrossCountry Mortgage supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an individual or because of the individual's association with a member of a protected group or any other characteristic protected by federal, state, or local law (“Protected Characteristics”). The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion. CrossCountry Mortgage, LLC (NMLS3029) is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit ***************************