Project assistant jobs in Portland, ME

The Project Coordinator - Administrative to the CMO provides high-level administrative, project, and operational support to the CMO and clinical leadership team at Greater Portland Health, a Federally Qualified Health Center (FQHC). This role supports the coordination of medical operations, provider scheduling, call coverage, peer chart review processes, and quality improvement (QI) initiatives. The Project Coordinator - Administrative serves as a key liaison between the CMO's office, internal departments, and community partners. The ideal candidate is detail-oriented, proactive, highly organized, and capable of managing multiple priorities in a fast-paced, mission-driven environment. This is an on-site role and is not available for a hybrid or fully remote schedule. Required: * Associate's degree in healthcare administration, business, or a related field; equivalent experience may be considered. * Minimum of three years of administrative or coordination experience in a healthcare or nonprofit setting. * Proficiency in Microsoft Office 365, including Excel (data tracking, formulas, and pivot tables). * Excellent written and verbal communication skills. * Strong organizational skills with the ability to manage multiple priorities and deadlines. * Proven ability to handle confidential information with discretion. * Self-directed, proactive, and capable of independent problem-solving. Preferred: * Experience in a Federally Qualified Health Center (FQHC), public health, or clinical environment. * Familiarity with healthcare quality improvement principles and performance metrics. * Experience working collaboratively with clinicians and interdisciplinary teams. Generous Benefits Package: * Organization-wide incentive bonus of up to 5% of annual base salary * Competitive compensation with shift differentials for some positions * Health, Dental, Vision Insurance (Employer - Employee shared) * Health Savings Accounts with employer contributions ($1,500 and $2,500/yr) * Flexible Spending Accounts * Employer paid Life insurance, Short-term and Long-term Disability * 403(b) employer match up to 3% * Generous PTO package, including paid Personal Days, Holidays, and time to volunteer * Bereavement and Military Leave * Paid Parental Leave (1 week) * Non-CME training reimbursement up to $300 for full-time (32 hour) employees * Tuition assistance up to $1,500 for full-time (32 hour) employees * Gym Membership and more!

The Masiello Group is committed to providing exceptional support to our real estate agents. The Business Support Specialist (BSS) is a cornerstone of that commitment. With 25+ offices across four states, this fast-paced and multifaceted role blends administrative support, technology troubleshooting, marketing coordination, and more. You are the first face our clients and agents see-your professionalism and warmth will set the tone for the entire office. This role requires someone with a strong work ethic, exceptional organizational skills, and the ability to remain composed and productive amidst constant shifting priorities. What We're Looking For: We value individuals who are proactive, solutions-focused, and dedicated to doing things the right way the first time. If you take pride in your work, enjoy organizing complex systems, and are driven by achieving excellence, you'll thrive here. This is a detail-heavy and knowledge-rich role that requires consistent learning, clear written and verbal communication, and an understanding that strong performance includes both day-to-day tasks and long-term growth. We're looking for someone who takes initiative, thrives under responsibility, and consistently looks for ways to support the team. Flexibility to occasionally stay late to finish time-sensitive work is part of the expectation. This is an in-person full-time opening in our South Portland, ME office. Candidates will be asked to provide 3 professional references in the final stages of the interview process. We're seeking someone who: Thrives in a support-focused role where helping others succeed is the primary mission Takes pride in doing things right the first time and never settles for "good enough" Has excellent written and verbal communication skills, including the ability to write and articulate professional, polished emails Is always willing to go the extra mile, including staying late to complete an important task when necessary Can juggle multiple responsibilities and requests with grace, accuracy, and follow-through Has a keen eye for detail and refuses to cut corners Is technically savvy with basic laptop/computer troubleshooting skills Presents themselves with professionalism, confidence, and a positive attitude Understands the importance of confidentiality, reliability, and showing up as a team player every day Benefits of working at The Masiello Group: Paid Time Off Medical with company-paid HSA Dental, vision, and voluntary plans 401K with match Flexible spending Account/Dependant Care Account Key Responsibilities: Deliver high-level, reliable administrative support for the Sales Director and agents Serve as the primary liaison between the home office and agents, maintaining clear, timely, and professional communication Greet clients and advisors, manage inbound calls, schedule appointments, and oversee daily office operations Maintain office supplies and inventory, ensuring a clean, organized, and efficient work environment Handle sensitive and confidential information with the utmost discretion and integrity Manage listing data across platforms, coordinate signage logistics, and ensure timely listing updates and closures Support agents in using client transaction and lead management platforms and tech troubleshooting Track agent licensing status and manage renewal notifications Onboard and offboard agents from Masiello systems, ensuring seamless transitions and proper training on processes and tools Review listing and transaction documents for accuracy and completeness using digital back-office systems Enter and manage data in real estate accounting software with precision Collect and process escrow and closing commission checks Input/update listing information into the MLS system Update and distribute digital and print templated marketing materials using Canva Troubleshoot common tech questions on devices, printers, and laptops Provide both 1:1 and group training sessions-supporting agents at every knowledge level Take initiative, stay organized, and help create a smooth, efficient office environment Requirements Previous experience with Canva platform and social media/marketing Experience with Microsoft suite Excellent written and verbal communication skills Strong organizational skills and the ability to multi-task in a fast-paced, deadline driven environment Attention to detail, a must Ability to thrive in a team environment and work well with others Experience in the real estate industry, a plus Salary Description $22-24/hour

Employment Type: Intern Division: Project Management Department: Project Management The Project Management Intern supports Project Engineers, Project Managers, and Superintendents in coordinating and executing construction projects. This role offers hands-on experience in project documentation, scheduling, communication, and field support within a dynamic construction environment. Responsibilities / Essential Functions * Assist and support Project Engineers, Project Managers, and Superintendents on assigned projects. * Demonstrate flexibility and adaptability as a team player with strong communication and organizational skills. * Process submittals and gather/distribute information; maintain high-quality project documentation and ensure processes stay within budget and on schedule. * Attend project meetings and accurately record meeting minutes. * Assist with tracking and inspecting material deliveries. * Perform other tasks as assigned by the project team. Key Skills * Strong written and verbal communication skills. * Broad understanding of the construction industry. * Strong initiative and problem-solving abilities. * Team-oriented with strong dependability. * Ability to maintain discretion and confidentiality at all times. * Strong organizational and time management skills. * Ability to understand and follow directions effectively. * Outstanding attention to detail. * Ability to manage time effectively and handle multiple responsibilities while meeting strict deadlines. Required Experience * Currently pursuing a Bachelor's Degree in a relevant field. * Demonstrated interest in construction management and the construction industry. * Proficiency in Microsoft Office and general computer efficiency. * Basic math and accounting skills.

Job Title: Temporary Admin Support Pay: $20/hr Hours: Monday-Friday, 8:00 a.m.-4:30 p.m. As a Temporary Admin Support, you'll ensure smooth daily operations by assisting patients, supporting staff, and helping maintain accurate records. You'll work closely with the administrative team to keep scheduling and communication flowing efficiently. What You'll Do: As a Temporary Admin Support, you will be responsible for: Making outbound screening calls for upcoming MRI appointments Ensuring patients are medically cleared to move forward with scheduled procedures Completing accurate data entry and maintaining organized records Scanning, filing, and performing basic office tasks Assisting with light scheduling and appointment coordination Communicating professionally with patients and team members Providing general administrative support as needed in a fast-paced environment What You'll Bring: The ideal candidate for this role will have: High school diploma or equivalent 1-2 years of customer service experience Previous office experience (preferred) Ability to multitask and stay organized Strong communication skills and professional phone etiquette Ability to work well in a team environment Ability to thrive in a fast-paced setting Vaccination required by client Why Join Us in Portland? Daytime, Monday-Friday schedule - enjoy your evenings and weekends Great opportunity to gain administrative experience in a professional setting Competitive pay Health and prescription coverage with no waiting period (while on assignment through Bonney) Referral bonus program available Location & Schedule: This position is on-site in Portland, ME, Monday-Friday from 8:00 a.m. to 4:30 p.m. Ready to Take the Next Step? If you're ready to start a rewarding role as a Temporary Admin Support in Portland, apply today or contact our recruiting team to learn more. Don't wait - we're hiring now!

Job Description REI Coordinator- Full-Time Schedule: Monday to Friday, 9:00 AM to 5:00 PM With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies - and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a shoulder to lean on when our patients need it most. Our sole mission is to provide individuals and couples with the best chance for a successful pregnancy - and each day we cherish the bonds we form with our patients. At Boston IVF, we have a deep commitment to diversity, equality, and inclusion. We are dedicated to building a diverse team, fostering an inclusive culture for every employee, and upholding an environment where everyone is treated with compassion and respect. Job Purpose: The REI Coordinator carries out administrative duties, assists nurses with patient checklists, and ensures all proper documentation for patients have been collected and more. Essential Functions and Accountabilities: Facilitates the planning and implementation of patient care with the other multidisciplinary teams to coordinate total patient care. Assists Nurses with completion of patient checklists. Utilizes EMR to make sure all required testing, cycle consents, consults and procedures have been done and that appropriate progress notes have been recorded or records uploaded to patient's file. Writes patient letters and letters of medical necessity. Notarizes practice consents or documents as a complimentary service to the patients. Covers Clinical Assistant and Patient Services duties as needed. Initiates Prior Authorization with insurance companies for testing. Triages patient inquiries & provides patients with high level of customer service. Academic Training: High School Diploma acceptable with appropriate hands-on clinical experience Studies level: High School Diploma or equivalent (GED) Associate Degree and/or CMA certification - preferred Studies level: Associate' Degree or Studies level: Certification Studies area: Medical Assistant program Position Requirements/Experience: Minimum of two years' experience in a multi-physician practice (three or more physicians) with proven work experience in both clinical and administrative areas Prior experience in women's healthcare - preferred Knowledge of medical terminology Technical Skills: Proficient computer skills (Microsoft Office). Keyboard skills of 25 words required. Experience with medical office software program(s) (EMR's) preferred. Comprehensive benefits package to all employees who work a minimum of 30 hours per week. Medical, Dental, Vision Insurance Options Retirement 401K Plan Paid Time Off & Paid Holidays Company Paid: Life Insurance & Long-Term Disability & AD&D Flexible Spending Accounts Employee Assistance Program Tuition Reimbursement Keywords: LPN, Medical Assistant, Clinical Medical Assistant Location: South Portland, ME Schedule: Monday - Friday from 9:00am - 5:00pm

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more. TBD At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent. Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies. Our associates are the heartbeat of our organization. We are committed to offering a welcoming work environment where all associates can succeed and thrive. Guided by our values of courage, care, teamwork, integrity (and even a little humor), we are dedicated to being a great place to work. We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.

Job Details Cheverus High School - Portland, ME Seasonal EducationDescription Indoor/ Outdoor Track Assistant- Sprint Coach November 17th, 2025- June 21st, 2026 The Indoor/Outdoor Track Assistant- Sprint Coach is responsible for leading and managing the Sprint program, fostering a culture of sportsmanship, discipline, and team unity, and developing the skills of each student-athlete. The coach is expected to be a role model, demonstrate strong character, and promote the educational and moral values of the institution. Responsibilities: Provide technical instruction and guidance to student- athletes to aid their skill development and maximize their performance on the field. Promote a team culture that emphasizes hard work, loyalty, fairness, and respect for teammates, officials, and opponents. Monitor and oversee the academic progress and behavior of student-athletes, offering support and guidance when needed. Communicate effectively with students, parents, administrators, and the media, serving as a representative for the team and the school. Develop and manage team roster, including team selections and substitutions. Ensure proper care and maintenance of equipment and facilities. Support and collaborate with assistant coaches and team staff. Support the overall mission and goals of the athletic department and Cheverus High school. Qualifications Qualifications: Prior coaching experience. Strong knowledge of Track fundamentals, strategies, and training techniques. Ability to teach, motivate, and inspire student-athletes. Excellent interpersonal, organizational, and communication skills. Ability to collaborate with administration, families, and the Cheverus community.

Job Description Administrative Coordinator SIG SAUER, Inc. is a leading provider and manufacturer of firearms, electro-optics, ammunition, airguns, suppressors, remote controlled weapons stations, and training. For over 250 years SIG SAUER, Inc. has evolved, and thrived, by blending American ingenuity, German engineering, and Swiss precision. Today, SIG SAUER is synonymous with industry-leading quality and innovation which has made it the brand of choice amongst the U.S. Military, the global defense community, law enforcement, competitive shooters, hunters, and responsible citizens. Additionally, SIG SAUER is the premier provider of elite firearms instruction and tactical training at the SIG SAUER Academy. Headquartered in Newington, New Hampshire, SIG SAUER has over 3,400 employees across sixteen U.S. locations in three states, and four additional global facilities. SIG SAUER is certified a Great Place to Work™. For more information about the company and product line visit: **************** Position Summary: The Administrative Coordinator functions as the primary point person on site for facility repairs and focuses on maximizing efficiency of the facility's workflow to achieve completion of work in the minimum time needed and with quality work results. The Administrative Coordinator reports to the Facilities Manager and must work well in a team environment. This individual must work well with other trades, disciplines, Facilities personnel, and always keeps in mind that our goal is to support Manufacturing, Production, and all other internal customers. FLSA: Non-exempt Job Duties and Responsibilities: *Add and maintain CMMS system including adding assets, building locations, PMs, reports, data banks, instruction manuals, etc. *Inventory and requisition parts, equipment, and other supplies so that stock can be maintained and replenished. *Update contracts with service providers and work with outside contractors to schedule, provide proposals, and provide proper documentation. *Create and update work instructions as well as scope of work. Coordinate work orders and assets with the Facilities Manager to include planning, scheduling, and executing work orders. *Interface with Facilities team on the Predictive Maintenance Program and identify variances between sites. *Occasionally work “hands on” with the Facilities team for extra support. Identify trends with equipment, workload, etc., and review, update, and maintain lists and documents pertinent to the department. *Engage in Continuous Improvement projects and tasks. *Be or become a Site Safety Committee member. *Participate in and sustain 5S Standards. *Must follow all required Safety and ISO procedures. *Regular on-site attendance and punctuality is a necessary function of this position. *May be required to work in other functional areas and/or facilities depending on business needs. *May be required to work overtime or alternate shifts based on business needs. *Miscellaneous duties as assigned. Education/Experience & Skills: *High school diploma or equivalent required, associate's degree preferred, or related experience and/or training, or equivalent combination of education and experience. 3+ years of previous experience within an administrative and organizational role. *Experience planning, scheduling, organizing, giving direction, and coordinating the work of skilled tradesmen. *Demonstrate a strong understanding of the key elements of CMMS (Computerized Maintenance Management System) and be the admin of the system. Previous experience with a maintenance system preferred. *Proficient in Microsoft Office applications. *Capacity to enhance and maintain cooperative working relationships between Maintenance team members, Production employees, plant management, Engineering, and contractors, and the ability to interact with other departments to gain access to necessary information. *Must be able to clearly, concisely, and accurately convey ideas and information to others, both verbally and in written form. *Must be a team player and actively helps out in the department where applicable. *Completes assigned tasks on time. Adherence to break times, 15-minute breaks and 30-minute lunch breaks. *Communicate effectively to supervision regarding problems and corrective action. Working Conditions: *Work is primarily standing (90 + % of the shift) except for breaks/lunch periods. *The duties of this position require standing for long periods of time, frequently working on ladders, scaffolds, and lifts; frequent kneeling, running, sitting, crouching, crawling, twisting, grasping and walking can be expected along with frequent lifting equipment up to 40 pounds and/or moving of equipment and materials up to 100 pounds. *Must be able to reach with hands and arms, bend and kneel frequently at a minimum 50% of the shift, as well as undergo repetitive wrist, hand, elbow, shoulder, and ankle motions. *Work environment will sometimes be dusty, dirty, hot or wet conditions, and possible confined spaces. *Assignments will require exposure to varying climate and environmental conditions both extreme cold and warm weather condition for extended periods of time. *Must demonstrate proficient fine motor skills, be able to grip, reach, pull, and turn. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

Provide administrative support to the Power & Energy team, interacting with both internal and external customers. Job Responsibilities * Facilitate meetings and coordinate training as required. * Process payroll. * Manage accounts payables. * Perform purchasing duties as required for consumables and miscellaneous supplies. * Assist project engineer with project cost tracking. * Assist with preparation of client invoices. * Perform general office duties including answer telephone and relay messages, filing system, photocopies, office maintenance and supplies, mail distribution, and prepare documents, as required. Qualifications/Requirements * Demonstrated computer skills in Word processing, Excel, and Outlook required. * AS in Business or related field experience, preferably in a construction environment. * Excellent verbal and written communication skills. * Must have strong attention to detail. Ability to be self-directed, prioritize, multi-task, and change between duties with accuracy and quality. Cianbro is an employee-owned, tobacco-free, equal opportunity employer, we do not discriminate based on marital status, race, color, creed, gender, sex, religion, national origin, gender identity, age, veteran status, union affiliation, physical or mental disability, citizenship status, or sexual orientation.

Title: Academic Administrative Assistant - Roger Williams Hall The Academic Administrative Assistant (AAA) position provides professional, administrative, and creative support to individual faculty and their Departments and Programs. This particular position supports the faculty in the programs of Asian Studies (Chinese and Japanese) and European Studies and the departments of French and Francophone Studies, German and Russian Studies, and Spanish. Job Duties: Provides administrative support to the faculty's teaching, research and scholarship, and service to the college by providing reception services, scheduling appointments, meetings, and travel arrangements, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested. Serves as the principal contact for students, staff, faculty and the general public for the purpose of gathering and distributing information, answering inquiries and establishing priorities for projects. Supports departments and programs under review, including clerical assistance with self-studies and alumni surveys; scheduling student and faculty meetings for internal and external committees; and securing room reservations and ordering catering. Supports the work of the department by purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department. Responsible for maintaining current content on the departmental websites, and those that advertise the featured events, as well as maintenance of department and program faculty expertise sites. Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, publicity announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs. Supports the administrative business functions of the department or program which may include obtaining and processing textbook adoptions and creating brochures and newsletters. May assist with the collection of credentials and other required material during searches and/or collect scholarship/fellowship or other award applications. May prepare personnel action forms and position authorizations as directed, verifying and processing student employee time records, scheduling the use of classrooms, department facilities, or meeting rooms, and maintaining the security of classrooms, theatre, labs, equipment, and records. Remains competent and current by attending professional development courses, software training classes, and/or training sessions as needed or directed by the supervisor or required by the college. Supports the academic departments by performing other duties as assigned or as needed. Adheres to departmental standards, policies, and procedures with respect to all aspects of his/her work. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Minimum Qualifications: Education Bachelor's degree preferred but not required. An equivalent combination of education and experience will be considered. Bi-lingual preferred. Experience 3+ years of experience in a professional office setting providing administrative support or office management, preferably in a higher education environment. Experience working within a complex office environment with frequently shifting tasks and priorities. Experience with publishing software and web publishing tools such as WordPress and social media platforms are strongly preferred. Experience working with multiple constituencies in sometimes difficult and stressful situations. Skills and Knowledge Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community. Excellent communication (written, verbal, and listening) skills. Strong problem solving and analytical skills. Finds comfort and enjoyment in the creative process. Impeccable discretion and ability to maintain confidentiality. Excellent customer service skills with the ability to remain composed, friendly, and demonstrate poise under stress while working in a deadline driven environment. Ability to work independently and handle multiple priorities with minimal supervision. Highly motivated and demonstrates initiative. Impeccable organizational skills and ability to coordinate resources within the college community. Strong interpersonal skills with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude. Keen attention to detail. Knowledge of commonly used computer applications including but not limited to the Microsoft Office Suite, Adobe, Banner, Google suite (Gmail, calendar, docs). Willingness and ability to learn additional applications as needed. Ability to work independently and as part of a team. Personal commitment to excellence and the mission of a top-tier small liberal arts college. Benefits: Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation*, 13 paid holidays, free parking, access to library and athletic facilities & more), and a supportive, collegial environment in a drug- and smoke-free workplace. Equal Employment Opportunity Statement: Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy. Inquiries concerning the college's policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, ************ or via email at ****************. About Bates: Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world. Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin. Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces - intellectual trends, demographic changes, and technology - that are transforming higher education and the world into which our students graduate. Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff. The college is proud of deep roots in the Lewiston/Auburn community, Maine's second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.

Project Coordinator General Statement of Job Performs specialized administrative work in support of the Public Works department. Employee may be responsible for providing secretarial support at an executive level or for coordinating administrative functions of work units within the assigned department. Work also involves General Statement of Job Performs specialized administrative work in support of the Public Works department. Employee may be responsible for providing secretarial support at an executive level or for coordinating administrative functions of work units within the assigned department. Work also involves coordinating meetings and providing administrative support for committees, researching and compiling data, performing routine analysis of operational data to assist department staff, and ensuring compliance with routine reporting requirements. Work may involve performing routine secretarial functions, performing bookkeeping functions, processing departmental information, preparing documents, answering telephone calls, providing customer service, and maintaining records. Reports to the Division Manager or Assistant Manager. Specific Duties and Responsibilities Essential Functions: Coordinates improvements to Cityworks and GIS applications with IT and Consultant's staff; maintains Division's GIS layers in conjunction with GIS Technician, adds facilities and program information to the CityWorks application. Trains employees on application use and troubleshooting problems that may occur. Updates equipment, labor and materials information and costs. Coordinates and provides administrative support for an assigned department; processes a variety of documentation associated with department operations within designated timeframes and per established procedures; works with and provides guidance and assistance to administrative staff assigned to divisions or work units within the department to ensure uniform and cooperative work efforts. Provides administrative support at a senior or executive level for management and/or staff of assigned department; relieves management staff of routine administrative tasks; screens telephone calls, mail, and other communications and initiates appropriate response; records dictation; types, composes, types, edits, or proofreads correspondence on behalf of management staff; records and/or transcribes correspondence, statements, minutes, or other information; keeps management informed of significant matters, messages, documentation, or other information. Serves as liaison between the assigned department and other departments, staff members, City officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among department personnel; circulates documentation to appropriate departments. Maintains schedule of activities for assigned department; schedules and confirms appointments, meetings, interviews, conferences, training activities, or other activities; updates calendar on a regular basis and notifies parties involved of changes. Coordinates arrangements for various meetings: notifies participants of scheduled meetings; prepares meeting notices, agendas, and meeting packets; coordinates room reservations, setup, refreshments, and equipment required for meetings; attends meetings; records and/or transcribes meeting minutes; distributes documentation; maintains records. Answers telephone calls and greets visitors; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; responds to requests for assistance; retrieves messages from voice mail or answering machine; initiates and returns calls as necessary; relays calls/messages via two-way radio. Performs customer service functions in person, by telephone, or by mail; provides information or assistance regarding department services, activities, forms, procedures, fees, or other issues; receives and/or disseminates documentation; responds to routine questions, researches problems, and initiates problem resolution; refers problems to appropriate personnel. Receives moneys in payment of various fees, fines, deposits, or services; records transactions, issues receipts, and forwards revenues as appropriate. Performs data entry functions by keying data into computer system; enters, retrieves, reviews or modifies data in computer database; scans documents into computer; verifies accuracy of entered data and makes corrections; develops databases and computerized reports. Processes forms relating to department services, such as licenses, facility usage, program enrollment, employment, funding, or other purposes; distributes application forms and provides information; accepts fees/deposits and processes completed applications; issues permits as appropriate; publishes advertisements for meetings, hearings, notices, or other activities. Processes documentation pertaining to personnel/payroll functions; reviews timesheets for accuracy and researches discrepancies; enters payroll data into computer for processing; types personnel action forms and performance appraisals, maintains attendance records, personnel/payroll files, and related records. Processes documentation pertaining to purchasing and accounts payable; obtains price quotes for potential purchases; prepares purchase orders and enters purchasing data into computer; reviews invoices, purchase orders, or other documents for accuracy; researches discrepancies, assigns proper accounting/budgetary codes, obtains proper signatures, and forwards for payment; reconciles and files P-Card purchases; maintains files and records. Processes documentation pertaining to accounts receivable; creates invoices and forms; posts billing data to customer accounts; responds to billing inquiries. Performs general tasks, which may include making copies, sending/receiving faxes, filing documentation, processing incoming/outgoing mail, mailing packages, delivering documentation to other offices, or running errands. Provides assistance or backup coverage to other employees or departments as needed. Performs other related duties as required. Minimum Education and Training High school diploma or GED; supplemented by college level course work or vocational training in secretarial science, office administration, and personal computer operations; supplemented by one (1) to five (5) years previous experience and/or training involving office management, administrative work, office administration, bookkeeping, customer service, data entry, personal computer operations, and/or experience in area of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Training involving job tracking software and ArcGIS applications. May require possession and maintenance of valid State of Florida Notary Public certification. Must possess and maintain a valid state of Florida driver's license. Must possess or obtain the most current FEMA 100, 200, and 700 Incident Command System certifications within 6 months of appointment to the job. Minimum Qualifications and Standards Required Skill Requirements: Has considerable knowledge of the policies, procedures, and activities of the City and of departmental practices as they pertain to the performance of duties relating to the position of Project Coordinator. Has considerable knowledge of office administration practices, and of the operation of standard office machines and equipment used within the department. Has general knowledge of bookkeeping practices and methods. Has considerable knowledge of guidelines for proper document formatting, spelling, punctuation, and grammar in business communications. Has comprehensive knowledge of the terminology, principles, and methods utilized within the department. Knows how to keep abreast of any changes in policy, methods, computer operations, equipment needs, policies, etc., as they pertain to departmental operations and activities. Has knowledge of the laws, ordinances, standards, and regulations pertaining to specific duties and responsibilities of the position. Has the ability to comprehend, interpret, and apply laws, regulations, procedures, and related information. Is able to effectively communicate and interact with supervisors, members of the general public, and all other groups involved in the activities of the department. Has the ability to plan, organize, and prioritize daily assignments and work activities. Is able to use independent judgment and work with little direct supervision as situations warrant. Is able to assemble information and make written reports and documents in a concise, clear and effective manner. Has the mathematical ability to handle required calculations. Is able to read, understand, and interpret departmental documentation, reports, and related materials. Is knowledgeable and proficient with computers and software programs typically used in the position. Is able to type and perform data entry accurately and with appropriate speed. Physical Requirements: Must be physically able to operate a variety of office machines, tools and equipment, such as a personal computer, scanner, telephone, switchboard, postage machine, dictation equipment, cash register, shredder, two-way radio and general office equipment. Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10-20 pounds). Tasks may require the ability to stoop, finger, grasp, handle, balance, crouch, feel, kneel, reach and/or climb. Tasks may involve extended periods of time at a keyboard or workstation. Responsibilities: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with whom the position interacts. Performs described Essential Functions and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations. Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, policy, standards and prescribed procedures. Maintains accountability for assigned responsibilities in the technical, human and conceptual areas. Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches issues, situations and alternatives before exercising judgment. Working Conditions: Works primarily in an office environment. Other: It is understood that every incidental duty connected with operations enumerated in the is not always specifically described, and employees, at the discretion of the City, may be required to perform duties not within their job descriptions. Type : INTERNAL & EXTERNAL Posting Start : 11/14/2025 Posting End : 12/31/9999 MINIMUM HOURLY RATE: $19.60

Acuren is seeking Entry Level NDT Assistants for operations in Auburn, ME. THIS WILL BE A CALLOUT/TRAVEL POSITION. NDT Assistants will assist in performing calibrations, Nondestructive Tests, and evaluations for acceptance or rejection determinations according to written instructions and record results. Responsibilities Set up and utilize Nondestructive Test equipment Assist Radiographers in the calibration of NDT equipment Assist Radiographers to conduct tests to ensure quality or detect discontinuities (defects) using NDT methods of inspection Record results of inspections Assist performing NDT procedures, carrying equipment and other operations Perform other job related tasks as assigned by management Requirements High School Diploma or equivalent Some college preferred Technical background desired Must be able to have experience, credentials and history to be certified as Trustworthy & Reliable to comply with federal and state regulations, as determined by a thorough background check Motor Vehicle Driving record must meet company standards to drive company vehicles MUST BE ABLE TO PASS DRUG/ALCOHOL AND BACKGROUND SCREENS PER CLIENT REQUIREMENTS. Benefits Competitive Salary Medical, dental, vision, and supplemental insurance 401K Plan Paid Holidays Paid Time Off Company Overview Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability , Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services. Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments. Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. #LI-BE1

Job DescriptionBenefits: 7.5 Paid Holidays Simple IRA 3% Match Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off **Must have residential remodeling experience (no commercial or remote applicants) ** This is an in-person position located in Dover, NH - remote applicants will not be considered About Us Credible Construction is a design-build remodeling company specializing in kitchens and bathrooms. We run $1.4M in annual projects with a focus on systems, service, and scaling sustainably. We use JobTread, Google Workspace, WaveAi, Google Drive, and OpenPhone to run our projects and were looking for someone who thrives on structure, communication, and keeping projects moving smoothly. Role Overview The Project Coordinator is the bridge between sales, estimating, and production. Youll take projects from signed design agreement through ready to build, making sure the details, schedules, selections, and documentation are complete. Youll prepare everything for approval by the owner or project manager - because in remodeling, a second set of eyes is always essential. This role is primarily office-based, with only rare exceptions for work-from-home in exceptional circumstances. Occasional site visits may be required for verification, deliveries, or trade coordination. Responsibilities Build and maintain project records in JobTread (drawings, specifications, selections, schedules). Prepare and update project binders/folders, purchase orders, and scope sheets. Coordinate with trade partners: send bid requests, gather quotes, follow up on pricing and scheduling. Track selections and vendor orders; monitor deliveries and resolve issues with suppliers. Maintain communication with clients about selections, approvals, and scheduling updates. Support the project manager by preparing job schedules, trade handoffs, and documentation. Work closely with the owner to develop and improve JobTread processes and internal systems. Requirements Prior remodeling or construction experience is required (understanding of drawings, scopes, and trade language). Strong organizational and communication skills. Comfortable working with JobTread or similar project management software; tech-savvy with Google Workspace and cloud-based tools. Detail-oriented with the ability to manage multiple active projects. Office-based presence (limited WFH). Team-oriented mindset: you prepare, another person approves. Growth Path This position is designed as a launchpad. Depending on how the business develops, the role can grow into: Project Manager - leading jobs through the field side. Showroom Manager - if/when we establish a showroom, managing client design selections and front-end coordination. ** This is an in-person position located in Dover, NH - remote applicants will not be considered

Wireless Sales Assistant Wireless Zone , A Verizon Wireless Authorized Retailer is the nation's largest wireless retail franchise with over 400 stores and growing. We are looking for a high-energy, reliable individual with outstanding customer service skills to assist our Wireless Sales Representatives when selling and helping our customers with their Verizon Wireless cellular service and products. If you are outgoing with amazing energy. You love to talk about cool technology. Well, we have the job for you. As a Wireless Sales Assistant, you will get to know our communication technology inside and out, and you will be the one everyone else looks to when it comes to what's next in wireless and wired technology solutions. It is good to be the expert. We offer Competitive hourly pay (with periodic goal-based incentives) Paid time off On-going training on the latest technology A fun, fast paced work environment A growing company with lots of opportunity for growth Job Description Assist our tenured Wireless Sales Representatives with all aspects of the sales process and customer service duties. Help with all administrative aspects of the sale including completing customer contracts and warranties, pulling products from inventory, accepting customer payments and filing the completed orders. Maintain strong knowledge of all Company products, accessories, pricing plans, promotions, and service features. Maintain knowledge of competitive offers and provide critical market feedback to the Store Manager regarding local competition and product/service needs. Handle service inquiries from customers. Provide efficient, courteous customer service and assistance in all aspects of product offerings and services. Job Requirements Must be 18yrs old Goal orientated Works well with others in a competitive, friendly team environment Staying up to date on the latest data/entertainment technology and devices, such as Wi-Fi, data devices, etc. Customer Service focused Understanding customers' needs and helping them discover how our products meet those needs Multi-tasking in a fast-paced team environment Working a variety of hours including weekends, evenings and holidays involving occasional overtime Educating and engaging customers through product demonstrations Interacting with customers and providing prompt and courteous customer service to all customers in person, via phone or written note Position may be commissioned, and quota based Desired Qualifications: Highschool Diploma 1-year retail/customer facing/sales experience preferred. E.O.E (Equal Opportunity Employer) Compensation: $33,280.00 - $45,000.00 per year Our Company In 1988 Wireless Zone opened it's first store in Wethersfield, CT. From the moment it opened, it was a model that begged to be replicated. Today we've grown to become the largest Wireless Franchise in the US. We have over 400 stores, in 28 states throughout the northeast, mid-Atlantic, south and mid-west. In addition to our franchise stores we have a growing number of corporately owned and operated locations. We sell all the latest cellular/wireless phones, GPS navigation, wireless accessories, Verizon FIOS High Speed Fiber Optic Network, Wireless Data Devices and pre-paid cellular services. Our Culture We take pride in being a first name only company and we realize that employees are the key to our continued success. Today our employees are committed to the same standards of outstanding customer service that helped to found the company. We are dedicated to being the nation's top wireless retailer by providing the best customer experience. Our Community The Wireless Zone franchise is passionate about community involvement and positively impacting the lives of others. The Wireless Zone Foundation for Giving was established in 2003 and offers grants to charitable organizations from donations by Wireless Zone franchisees, employees and friends. The grants are given to support programs and organizations dedicated to improving the communities in which we operate and live. Our Future In December 2012, the Wireless Zone franchise was acquired by GLENTEL, the largest independent multi-carrier mobile phone retailer in Canada and a leading international provider of innovative telecommunications services. This merger is expected to open exciting new possibilities for growth for our company. We are constantly in search of other business lines that would complement our current list of services and provide another source of profit for our franchise owners. Join our team today!

Admin Specialist needs 1+ years experience Admin Specialist requires: Data entry Administrative experience Interpersonal skills Handle inbound Lien questions Make outbound calls to customers along with some data entry tasks Strong organizational skills. ... Communication skills. ... Interpersonal skills. ... Experience with technology and software. ... Problem-solving skills. ... Attention to detail. ... Customer service skills.

The Administrative Assistant will be responsible for offering a proactive approach to support the insurance team. Specifically, the Administrative Assistant will support with client phone calls, basic service requests, and the day-to-day operations of the Insurance Division Office. This position will offer support to the team to maintain long-term, full-service member relationships. Job Duties: Provide excellent customer service through multiple channels including answering service-related customer phone calls and requests such as billing, payments by phone, address changes, request for auto I.D. cards and evidence of insurance. Verify insurance for banks, mortgage companies and automobile dealers. Monitor cancellation notices and perform customer record maintenance. Tracking claims with carrier and updating the agency management system. Monitor renewal report for potential missing renewal. Monitor expiration report for cross-sell opportunities. Develop and maintain familiarity with insurance companies' websites. Atlantic is proud to be an Equal Opportunity Employer Requirements High school diploma or equivalent. Previous customer service experience preferred. Strong written and verbal communication skills. Functional with software packages including MS Office and core processing.

Fiber Materials Inc. | solutions for the most extreme places in the universe FMI's manufacturing facility has been a leading solutions provider of high temperature materials and composites for more than 50 years, serving the Department of Defense and NASA. The focus in Maine is on multidirectional reinforced Carbon/Carbon (C/C) and Ceramic Matrix Composites (CMCs) that enable high-temperature components such as: thermal protection systems, re-entry vehicle nose tips as well as rocket motor throats and nozzles. Our materials are being used on ground-breaking space initiatives such as the Orion Multi-Purpose Crew Vehicle and the heat shield for NASA's Mars 2020 mission, important missile programs, airfoils in commercial and military jet engines, and as lightweight armor for U.S. military ground vehicles. Your role: FMI is seeking an Engineering Administrative Assistant who will support R&T Engineers, Project Managers, and Technicians with various administrative tasks during the development and maturation of novel carbon and ceramic composite materials and processes for high performance, lightweight thermal protection systems and hot structures. As the Engineering Administrative Assistant, you will support the R&T team by handling a variety of administrative tasks, ensuring smooth operations within the department. You'll act as the administrative backbone for the team, assisting in the accurate creation and standardization of production documentation, facilitating timely approval of controlled documents and drawings, and may assist in the development, management, and/or maintenance of R&T digital tools and environments. By taking on these responsibilities, you'll be allowing engineers to focus more effectively on their technical tasks, thereby enhancing productivity and efficiency within the team. The role requires a blend of administrative skills and a basic understanding of engineering processes, making it a unique and important part of the engineering department's success. Job Responsibilities: Under minimal guidance, creating and releasing Travelers and Procedures per engineering instructions and intent Generating production Travelers within SAGE100 Standardizing Traveler format, creating template operations, streamlining approval process Owning administrative level engineering change orders (ECO) Assisting in Procedure / Specification updates and approvals Supporting V&V / Quality in characterization requirements generation and documentation Owning R&T contracts administration functions Owning the R&T SharePoint site Assisting with R&T purchases and expenses Other tasks may be assigned depending on the experience of the resource and/or needs of the department What we need from you: 1+ years administrative and/or technical writing experience Strong interpersonal, communication, and organization skills Strong verbal and written skills Ability to handle tasks independently with minimal guidance Experience with Office 365 (Word, Excel, SharePoint, Teams, etc.) Preferred: Associates Degree in Engineering or related field Experience in a manufacturing environment Admin experience with SharePoint, Project Online, and other Office 365 tools Experience with SAGE 100 Knowledge of computer programming Experience with CAD, Solidworks, engineering drawings, and GD&T Demonstrated ability to work effectively in a research environment What you'll get from us: 16 ETO days 12 paid holidays (including Winter Closure!) Medical / Dental / Vision 401k Company Match Tuition Reimbursement $1000 Sign-On Bonus

Title: Academic Administrative Assistant - Pettengill Hall First Floor The Academic Administrative Assistant (AAA) position provides a high level of professional, administrative and creative support to individual faculty and their Departments and Programs. This particular position supports the three academic units: Program in Digital and Computational Studies, Department of History, and Department of Politics. Job Duties: * Provides administrative support to the faculty's teaching curriculum, research and scholarship, and service to the college by providing reception services, scheduling appointments, meetings, and travel arrangements, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested. * Serves as the principal contact for students, staff, faculty and general public for the purpose of gathering and distributing information, answering inquiries and establishing priorities for projects. * Supports the work of the department by purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department. * Responsible for creative design and implementation of materials on the departmental websites, and those that advertise the featured events. * Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, publicity announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs. * May support the administrative business functions of the department by obtaining and processing textbook adoptions, creating brochures and newsletters, maintaining and updating the departmental website or databases. * May assist with the collection of credentials and other required material during searches and/or collect scholarship/fellowship or other award applications. * May prepare personnel action forms and position authorizations as directed, verifying and processing student employee time records, scheduling the use of classrooms, department facilities, or meeting rooms, and maintaining the security of classrooms, theatre, labs, equipment, and records. * Remains competent and current by attending professional development courses, software training classes, and/or training sessions as needed or directed by the supervisor or required by the College. * Supports the academic departments by performing other duties as assigned or as needed. * Adheres to departmental standards, policies, and procedures with respect to all aspects of his/her work. * Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Minimum Qualifications: Education * Bachelor's degree preferred. * An equivalent combination of education and experience will be considered. Experience * 3+ years of experience in a professional office setting providing administrative support or office management, preferably in a higher education environment. * Experience working within a complex office environment with frequently shifting tasks and priorities. * Experience with publishing software and web publishing tools such as WordPress and social media platforms are strongly preferred. * Experience working with multiple constituencies in sometimes difficult and stressful situations. Skills and Knowledge * Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community. * Excellent communication (written, verbal, and listening) skills. * Strong problem solving and analytical skills. * Finds comfort and enjoyment in the creative process. * Impeccable discretion and ability to maintain confidentiality. * Excellent customer service skills with the ability to remain composed, friendly, and demonstrate poise under stress while working in a deadline driven environment. * Ability to work independently and handle multiple priorities with minimal supervision. * Highly motivated and demonstrates initiative. * Impeccable organizational skills and ability to coordinate resources within the college community. * Strong interpersonal skills with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude. * Keen attention to detail. * Knowledge of commonly used computer applications including but not limited to the Microsoft Office Suite, Adobe, Banner, Google suite (Gmail, calendar, docs). * Willingness and ability to learn additional applications as needed. * Ability to work independently and as part of a team. * Personal commitment to excellence and the mission of a top-tier small liberal arts college. Benefits: Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation*, 13 paid holidays, free parking, access to library and athletic facilities & more), and a supportive, collegial environment in a drug- and smoke-free workplace. *Benefits may be tied to years of service or may be prorated for employees working less than full-time or 12 months. Equal Employment Opportunity Statement: Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy. Inquiries concerning the college's policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, ************ or via email at ****************. About Bates: Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world. Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin. Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces - intellectual trends, demographic changes, and technology - that are transforming higher education and the world into which our students graduate. Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff. The college is proud of deep roots in the Lewiston/Auburn community, Maine's second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.

Job Purpose: The Project Engineering Intern supports engineering and project management teams by assisting with the planning, coordination, and execution of technical projects. This role provides hands-on experience in applying engineering principles to real-world challenges, while contributing to project documentation, process improvements, and cross-functional collaboration. The intern will gain exposure to industry practices, develop problem-solving skills, and help ensure projects are delivered on time, within scope, and aligned with organizational goals. * Bridge engineering and business strategy: Support technical project execution while contributing to cost analysis, resource planning, and process improvement. * Develop cross-functional insight: Gain exposure to both engineering workflows and business decision-making in aviation/aerospace projects. * Prepare for leadership pathways: This internship is designed for students who aspire to combine technical expertise with business acumen in future roles. Job Responsibilities: In performing their respective tasks and duties, all employees are expected to adhere to Albany's current values: Albany Wins Together, Count on Each Other, Own Your Actions, Care About Each Other, and Share Your Enthusiasm. Safety must always come first; we never compromise on safety for the sake of achieving another objective. Employees are also responsible for the health and safety of themselves and each other. * Assist with Project Tasks: Support project engineers in planning and tracking assigned activities. * Data Collection: Gather project information (costs, schedules, risks) to help the team make decisions. * Documentation Support: Help prepare and update project documents such as schedules, reports, and change requests. * Team Collaboration: Work with cross‑functional teams to understand project requirements and share updates. * Schedule Tracking: Monitor project milestones and flag delays or issues to the project engineer. * Problem-Solving Support: Contribute ideas and assist in troubleshooting project challenges under guidance. * Continuous Improvement: Participate in small projects to improve efficiency, reduce waste, or enhance quality. * Reporting: Help prepare simple reports and presentations to communicate project progress. * Learning & Development: Actively engage in meetings, ask questions, and build understanding of project management practices. * Nothing in this document restricts management's right to assign or reassign duties and responsibilities to this job at any time. Supervisory Responsibility: No Working Conditions: Indoor production environment, duties performed indoors, adequate lighting and comfortable temperatures. Occasional exposure to moderate noise and machinery with mechanical moving parts. Physical requirements Occasionally positions self to move an office item >10 lbs. Frequently move about the production floor and office area to attend meetings or trainings. Must be able to remain in a stationary position up to 75% of the time. Frequently operates a computer, enters data into systems, verifies information, etc… Qualifications/Characteristics: * Completed at least two years (three years preferred) toward a BS in Engineering with a GPA of 3.0 (3.5 preferred) or more (preferred Aerospace, Composites, Mechanical or equivalent) * Demonstrated interest in business - coursework, minor, or extracurriculars in management, finance, or operations. * Proficient in the use of Microsoft software (MSWord, PowerPoint, Excel) to enable the creation of work instruction and other production documentation. * Capability to understand and interpret engineering drawings, with a basic understanding * Demonstrated experience with CAD software a plus (SolidWorks, AutoCad, etc.) * Team and people skills that are required to ensure efficient execution of tasks. * Problem solving skills. * Flexible and adaptable. * Effective communication. * Well organized and disciplined. * Able to identify problems and willing to make decisions.