Project Assistant Jobs in San Diego, CA

San Diego, CA 92130 (*Onsite. Local candidates only) $28-30hr (Weekly pay + Benefits) 6 month contract Full-time: M-F 8am-5pm PST onsite Our client recognizes that their exceptional employees are vital to their success. Their work is rewarding - both professionally and personally - because they are making a difference. The team is seeking talented individuals who will thrive in their collaborative, diverse, fast-paced environment and share in their mission - to identify, develop and deliver life-changing therapies to people living with rare disease. They are pursuing of becoming a leading biopharmaceutical company dedicated to the delivery of innovation and hope to patients in the global rare disease community. Be a part of a global team that is inspired to make a difference in the lives of people living with rare disease! Position Summary: The Facilities Workplace Administrative Coordinator will provide overall day to day support for facilities teams. Able to support building operations, service, maintenance & repair, and team member requests, exercising independent judgement, and maintaining confidentiality. This position understands the requirements for flexibility and accommodates shifting priorities; excellent team player. The successful candidate will be responsible for a wide variety of activities including front desk duties, checking in guests, vendor management, supply ordering & inventory, event coordination as needed, overseeing reception activities and processes, visitor, and security badge distribution and collection. Core Responsibilities: Manages the ongoing appearance of Travere's reception lobby and building spaces ensuring a clean, safe, and functional environment for visitors and team members. Responsible for ensuring front desk coverage, processes, and protocols are upheld. Stays up to date on training and compliance of FDA procedures. Responsible for the monitoring and distribution of company voicemails, faxes, and phone calls. Initial recipient of the facilities help desk requests. Respond quickly and efficiently while providing a high level of customer service and support to Travere team members. Forward requests to the appropriate Facilities team member when needed. Communicates frequently with team members, property management, and vendors to resolve basic facilities related issues and provide timely status updates. Notifies facilities team and employees of deliveries and received goods upon arrival including supplies, personal deliveries, catering, and business packages. Lead for receiving, sorting, scanning, and distribution of incoming/outgoing mail, Fed-Ex, and business packages, etc. Collaborate with day porter to collect/ordering requirements, stock, and organize products, supplies, and inventory within break areas, kitchens, workrooms, and storage areas on site. An administrator of the company's visitor management system including check-in/out processes, reporting, security badging, space reservations, delivery module, and documentation. Collects and processes Kilroy gym waivers. Place service calls to the appropriate vendor for building and office equipment repair and maintenance. Creates, submits, and follows up on work orders notifying Kilroy property management team of building issues, repairs, janitorial requests, company closures/holidays, amenities, and security requests and information. Effectivity and professionally communicates and collaborates with Travere's Administrative, Day Porter, Facilities, Corporate Communications, and IT teams to support company events and meetings onsite at the office. Assists and provides support for employee moves, building fit-ups, decommissioning, and facilities projects. Maintains facilities management records and documentation including, Facilities contacts. Provides administrative support and participates as an active member of the emergency, health & safety, and security teams. Assists with onboarding/off-boarding tasks for new hires and terminations. Key contributor to managing the company security badge distribution, collection and monitoring. Assists with the coordination of facilities projects, services, and repairs & maintenance with cross functional Travere team, landlord, and outside vendors as needed. Organizes and supports the Facilities Department staff with tasks and projects as needed. What we value: High school Diploma or equivalent 2+ years supporting Facilities teams or Admin Assistant, Receptionist or Office Manager Comfortable sitting at the receptionist desk/front office and greeting guests; friendly and welcoming Experience supporting for a global or larger employee based company Experience to process visitors, including check-in/out processes, reporting and security badging Must be very tech savvy; able to understand technology and learn new systems easily Experience to manage the ongoing appearance of reception lobby and building spaces ensuring a clean, safe, and functional environment for visitors and team members. Experience to answer phone calls as needed supporting front desk duties Experience to do daily building walk through; Ability to be the eyes and ears of the office; identify any building issues to report for repairs Team player: Able to go the extra mile and assist other depts. as needed Experience in a customer/client facing role; engaging and able to communicate effectively to a group. Experience working vendor communication, building owners/landlords and janitorial company to ensure office runs smoothly Experience with general office support; distribution of incoming/outgoing mail, Fed-Ex, Ordering, stocking, and organization of products and supplies. Able to support the process to create, submit, and follow up on work orders on building issues, repairs, janitorial requests, company closures/holidays, and security requests. Must have proficiency in Microsoft Excel and Power Point; ability to create Power point presentations as needed Bonus: Industry background in the life science/biotech/pharmaceutical industry. Ability to read instructional documents and follow directions (Example: Building maps, schematics, and drawings or similar documents) Able to lift 50lbs; assistance with heavier items. Ability to respond to emergency situations on occasion during the weekends or extend work hours (as a backup for facilities team) during the week

Job Title: Administrative Assistant / Maintenance SAP Administrator Schedule: Monday - Friday 6:00 AM - 2:30 PM Duration: 6 - 8 months Pay: $25.00 per hour (Depending on experience) Positions Summary: Our client is seeking an Administrative Assistant for the maintenance department in the Manufacturing facility in San Diego, CA. This position will be responsible for providing administrative support to the maintenance department and/or operations management. Duties include general clerical, receptionist, and project based work. Project a professional company image throughout all interactions and communications. This is a great opportunity to make an impact on an innovative leading solutions company. Responsibilities To perform this job successfully, an individual must be able to perform the fundamental functions and responsibilities of the job as defined below: Support the Maintenance group and/or operations management team with administrative needs, including formatting presentations, compiling reports, internet research, entering data, organizing meetings and conference calls, collating and mailing payments to vendors and customers, maintaining office supplies and equipment, and scanning, copying and faxing documents Create and modify documents using Microsoft Suite. Maintain hard copy and electronic filing system. Support staff in assigned project-based work. Set up and coordinate meetings, conference calls, and training activities. Order lunches and arrange catering as needed Perform other duties as assigned. Qualifications The ideal candidate will also possess the following experience/characteristics: Experience with SAP is a definite plus. An ability to interface with all levels of management, as well as the plant personnel on a day-to-day basis. The requirements listed below are representative of the knowledge, skill, and/or ability required: Basic reading, writing, and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.; Associate's degree strongly preferred 3-5 years' experience in a clerical role & a high level of clerical skills. Demonstrated proficiency in computer skills, especially knowledge of, and experience with, Microsoft Office applications (Word, Excel, PowerPoint), and a high degree of basic computer skills/knowledge/aptitude in general. Good problem-solving/decision-making skills. Excellent organization and record keeping skills. Proactive team player. Capable of handling multiple projects concurrently. Self-starter who can work independent of constant supervision. Must be able to communicate well with many departments. Working Conditions/Physical Requirements The physical/mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Ability to work hours exceeding 40 hours per week over varying shifts as needed Ability to work in variable temperature conditions depending on the season Ability to work in dusty environments

Business Development & Project Management Intern About Flerish Flerish is a new hydration drink brand redefining healthy hydration for a new generation. We are looking for ambitious, career-oriented college interns to join our team and gain hands-on experience in a fast-paced startup environment. Location: Remote and On-Site (as needed for events like farmer's markets, product sampling, and on-campus activations) Scope of Work This all-encompassing internship offers hands-on exposure across sales, marketing, operations, and strategy. As a Flerish intern, you will be an integral part of the team and will gain access to all parts of the business. 1. Business Development & Sales Outreach to local and regional businesses to secure retail placement for Flerish. Send targeted communications to 10-15 businesses per day via email, phone, and in-person interactions. Represent Flerish at local farmers markets, pitching and selling products to consumers while building brand visibility. Support the team in coordinating product shipments to stores, influencers, and events. 2. Marketing & Influencer Engagement Identify and secure influencer partnerships to amplify Flerish's brand presence on social media platforms. Support marketing operations, including content creation, planning promotional activations, and coordinating giveaways. Assist with event logistics for trade shows, conferences, and experiential marketing opportunities. Track engagement for events and evaluate the effectiveness of activations 3. College Campus Strategy Develop creative plans for Flerish to establish a presence on college campuses, including: Organizing campus activations (sampling, events, tabling). Distributing Flerish product to fraternities, sororities, and campus organizations. Sponsoring campus events and student activities. Recruit and manage additional ambassadors (campus partners) to build a campus-wide Flerish presence. 4. Project Management Assist with cross-functional projects to streamline business processes and product launches. Track deliverables across marketing, operations, and sales, ensuring timely execution. Work with the leadership team to identify growth opportunities and develop strategies to execute them. 5. Operations Support Assist with coordinating and tracking shipments of Flerish products to retail stores, influencers, and college campuses. Support the logistics team with event inventory and operational needs. Qualifications Current sophomore, junior, or senior pursuing a degree in Business, Marketing, Communications, Entrepreneurship, or related fields at USC. Strong communication skills (written and verbal), with excellent organizational abilities. Self-motivated, entrepreneurial mindset with a desire to learn and problem-solve. Ability to manage multiple priorities in a fast-paced environment. Prior work experience in sales, business development, or marketing is a plus. Availability to work outside of class hours and on weekends for events or activations as needed. Benefits of the Internship Hands-On Experience: Gain exposure across business development, sales, marketing, and operations at a dynamic CPG startup. Professional Development: Work directly with founders and team members from top universities (UPenn/Wharton, UCLA, Northwestern, SMU) who will provide mentorship and guidance. Competitive Compensation: Monthly stipend and equity options. Networking Opportunities: Build connections with industry professionals, entrepreneurs, and influencers. Resume-Building: Enhance your resume with real-world startup experience and tangible results. Entrepreneurial Insight: Get an inside look at launching and scaling a consumer brand. How to Apply Interested candidates should submit their resume and a cover letter detailing their interest, relevant experience, and why they'd be a great fit for Flerish to *********************. A cover letter is strongly encouraged. Flerish is an equal-opportunity employer. We believe in fostering an inclusive work environment and providing opportunities for growth and development to all team members. If you require accommodations during the application process, please reach out to *********************. Important Security Notice for Candidates All official communications from us will come from an @DrinkFlerish.com domain. Be cautious of any requests for sensitive information or payments outside of our official channels. If you encounter any suspicious activity, please report it immediately to *********************.

StatRad is Growing! JOB TITLE: Credentialing and Licensing Assistant (3 positions available) This is a unique opportunity to join a market-leading company in the telehealth industry. We support healthcare providers around the country through our teleradiology services. Using our novel cloud enabled medical image management and interpretation services, we help to advance patient care by facilitating rapid diagnosis from our large network of radiologists and clinical support professionals who all work from their homes. POSITION OVERVIEW The Credentialing and Licensing Assistant assists their direct supervisor and/or the Manager, Credentialing and Licensing in all aspects of licensing and credentialing StatRad radiologists, on behalf of StatRad and its clients, which are located across the country. The Credentialing and Licensing Assistant works hand-in-hand with their manager and department colleagues, as well as with the other areas of the company. PRIMARY RESPONSIBILITIES • Completing/processing initial and reappointment applications. • Assisting with physician licensing. • Ensuring timely renewal of licenses and certificates. • Keeping track of all credentialing requirements. • Responding to medical staff office requests. • Updating physician and medical staff documents. • Sorting daily credentialing mail/faxes/emails. • Creating USPS labels and tracking delivery dates. • Filing and archiving. • Ability to integrate new responsibilities into current job description when needed. • General office duties including, but not limited to, answering phones, emailing, faxing, making copies, scanning documents, archiving, opening, and sorting mail, etc. • Other projects and duties as assigned. JOB REQUIREMENTS AND SKILLS • Office equipment (phone, fax, etc.) and computer proficiency necessary, including Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe. • Must be able to learn quickly and work with minimal supervision. • Ability to effectively prioritize and execute tasks in a high-volume, high-pressure environment. • Strong customer service orientation and focus. • Must be reliable and possess extreme attention to detail and documentation. • Excellent interpersonal and communication skills, both oral and written. EDUCATION AND EXPERIENCE • Bachelor's Degree, preferred. • Credentialing experience preferred, but not required. WORK LOCATION AND CONDITIONS • Corporate office in San Diego. Hybrid Model, 3 days in the office and 2 days remote, with manager approval. • Job Type: Full-time; Non-Exempt. REQUIRED TRAININGS • Internal Regulatory and Quality System training required for Credentialing. Hourly Pay Range: $21.00 - $24.95 The stated pay scale has been implemented to reward employees fairly and competitively, as well as to support recognition of employees' career progress, ranging from entry level to experts in their field, and talent mobility. It reflects the range that StatRad reasonably expects to pay for this position at various levels of experience. The actual pay rate for this position will be dependent on a variety of factors, including an applicant's relevant experience, unique skills and abilities, education, market demand, and employer business practices, and will be discussed at the offer stage with the selected candidate. The starting hourly pay is $21.00/hour.

Join our client's dynamic team in downtown San Diego as a Litigation Legal Secretary! We're seeking a proactive professional with 3+ years of litigation defense experience. This direct-hire role is perfect for a motivated, detail-oriented individual looking to make an impact. Key Responsibilities: Support attorneys with Federal, State, and Appellate filings (manual and e-filing) Manage calendaring, document processing, and proofreading Assist with trial preparation and other administrative duties Qualifications: Strong civil litigation experience, including Federal, State (CA), and Appellate court filings with e-filing expertise Insurance defense experience is preferred Proficient in NetDocs, Microsoft Office (Word, PowerPoint, Excel, Outlook), Compulaw is a plus Strong organizational and communication skills Able to multi-task, prioritize, and work under pressure in a fast-paced environment All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Count On Sheep is a venture-backed firm based in San Diego, CA, specializing in crypto tax preparation & planning for individuals and digital asset accounting for businesses. Through the application of our “Digital Asset Reconciliation” (DAR), our experts accurately track cost basis across the blockchain ensuring IRS-compliant reporting of crypto activities, including NFTs, DeFi, mining, and more. Role Description This is a full-time on-site role for an Administrative Assistant at Count On Sheep. The role involves providing administrative assistance, managing metric tracking tools, onboarding clients, offering support to executive team, and facilitating communication within the company. This position is based in San Diego, CA. Qualifications Administrative assistance and clerical skills Strong communication skills Ability to work independently and collaboratively Strong organizational and multitasking abilities Effective time-management skills Proficiency in Microsoft Office (Word, Excel, PowerPoint) Strong attention to detail and problem-solving Detailed notetaker Passion and ability to learn about the field of crypto

We are a 30-year-old company based in San Diego, providing consulting and engineering construction services. We are seeking a detail-oriented Administrative Assistant (Construction Industry) who knows how to effectively extract accurate information from daily reports into a tracker for billing accuracy, follow up with Foreman/Superintendent on any discrepancies or questions, and assist the Project Manager, Estimating and Accounting Department. Organized, experienced candidates with strong interpersonal skills are encouraged to apply. Project Administrator Duties and Responsibilities Assist project manager in all administration functions and processes Monitor all moving parts of the project keeping them synchronized and moving forward Prepare, organize, and distribute all necessary project materials Organize and implement formulated policies and procedures Process Daily Reports from all active jobs and extract pertinent information from our billing trackers in an accurate and timely manner. Monitor and maintain communications between the field and the office Set goals, provide motivation, and thoroughly support your project team members Analyze project data and produce progress reports Foster positive and productive client relationships Answering 3-line phone system and act as Front-Of House for the company daily, so a professional demeaner and strong phone etiquette is required. Administrative Assistant Requirements and Qualification sAssociate or bachelor's degree preferre d2+ years proven experience as a Construction Administrative Assistant or similar rol eProficiency with construction documents .Proficiency in Microsoft Suite (Excel, Access ) Extremely organized and focuse dExcellent communication skills both oral and writte nPropensity for multi-taskin gDeadline drive nStrong problem-solving abilities and attention to detai lExcellent record keepin gGood work ethic and takes direction well .Must have experience in Microsoft Office and be highly skilled with spread sheets, contract documents and the change order process . Company offers Medical, Dental, Vision, Life & Accident Insuran ce Salary commensurate with experie nce

Angelos Towing is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support our company in a dynamic, fast-paced environment. This role will be key to ensuring the efficient operation of the executive office, handling day-to-day administrative duties, and supporting the CEO in achieving company goals. The ideal candidate will be a strong communicator, adaptable to change, able to manage multiple tasks simultaneously, and possess advanced proficiency in Microsoft Excel to handle data analysis, reporting, and document preparation. Responsibilities Excel Reporting and Analysis Document Preparation: Prepare and organize additional reports. Client/Partner Relations: Assist in communicating with vendors when needed. Data Management: Maintain and organize both digital and physical files. Qualifications Advanced proficiency is Microsoft Excel Strong interpersonal, customer service and communication skills Ability to multitask Excellent organizational, time management and multitasking skills. How to Apply: Please submit your resume and a cover letter outlining your qualifications and interest in the position through LinkedIn or send them to ***************************. We look forward to hearing from you!

Ultimate Staffing is actively seeking an experienced Project Coordinator to join their client's team in San Diego. This role requires a highly organized individual who can efficiently manage project tasks and ensure successful project completion. The ideal candidate will bring a blend of strong organizational skills and the ability to work collaboratively with a team. Required Work Hours Full-time, onsite. Monday to Friday, 8 AM to 5 PM. Pay Range This position offers competitive pay, with a salary range from $22 to $30 per hour, depending on experience and qualifications. Responsibilities Support in planning, organizing, and executing construction project activities Coordinate project schedules and track project milestones Facilitate communication among project team members Ensure projects adhere to timelines and deliverables Prepare project documentation and reports Prepare, review, and verify project documents Perform project accounting using QuickBooks Support project managers in administrative tasks as needed Requirements 10+ years of experience in construction project coordination, or related field Strong organizational and multitasking skills Excellent communication and interpersonal abilities Proficiency in QuickBooks, Adobe Acrobat, and Microsoft Office Suite Detail-oriented with a focus on accuracy Ability to work in a fast-paced environment Please apply for additional details and consideration! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

This position performs a variety of administrative support duties and delivers high-quality services to clients, exhibiting commitment to integrity and excellence. The position requires thorough knowledge of all firm and practice specific administrative processes and procedures, information technology systems, research tools and a broad-based understanding of the clients, matters and associated practices. The scope of responsibilities includes prioritizing, managing and following through on multiple projects, and communicating effectively, courteously and professionally with clients, attorneys, staff and peers. Duties: The coordination or management of email, calendars, contact information, tasks or similar communication activities utilizing systems such as Outlook or manual systems. Processes associated with the coordination or management of phone calls, emails, voice mail messages or conference calls. Drafting, revising, proofreading or transcribing documents, presentations or correspondence. Initial drafting of documents from handwritten notes, annotated hard copies, discussions, etc. Proofreading of documents for grammatical, spelling and format errors. Editing documents from handwritten notes, annotated hard copy, transcription, etc. Includes comparisons, conversions, merges, creation of tables of contents/authorities, etc. Court services including filing, requesting transcripts and litigation searching. Company or business name searching and registration (e.g., filing documents, forms, charges, provisional charges). Identifying attendees, inviting/scheduling attendees, meeting RSVP tracking, menu planning and caterer selection, identification of support services needed and equipment required. Requirements: Work in the office 5 days a week Adapt to change (expected and unexpected) and balance competing demands in a fast-paced environment. Work in collaboration within a group to ensure that clients are satisfied; includes the desire to understand client concerns and build trust. Monitors, proofreads and takes ownership of work product for accuracy, ability to apply organizing strategies to ensure projects are appropriately prioritized and resources are used effectively and efficiently, and performs independently with little supervision. Communicate clearly and coherently, interpreting information and adapting communication to suit particular situations. Demonstrates excellent communication, grammatical and proofreading skills. Keeps client and firm information confidential at all times; understands and implements general rules of ethical behavior applicable to legal personnel. Proactively demonstrates effective teamwork and communication with team members, actively participates in team meetings, prioritizes and anticipates work needs, and works well under occasional periods of pressure and short deadlines. Possesses strong knowledge of computer operation, spreadsheet software and word processing software; the use of Microsoft products and office technology - to include imaging and scanning applications - is required. Software: Microsoft Suite - Office 365, iManage Filesite, InTapp Time, Chrome River, Zoom, Avaya Telephone Education: High School diploma or general education degree (GED); undergraduate degree or some college is beneficial. Minimum five years of related experience. Full knowledge of filing in federal and state courts.

Reporting to the Senior Project Manager, Finance PMO, you will support key Finance projects by coordinating tasks, tracking progress, managing RAID logs, and preparing dashboards. This role requires strong collaboration, relationship management, and excellent communication skills. While not leading a technical team, you will support business team accountability and assist project managers in delivering high-quality results. Responsibilities: Perform project support and completion using an internal customer perspective, from initiation through delivery utilizing the established toolkit and processes developed in Smartsheet. Coordinate and support cross-functional teams through meetings and progress measurement activity which bring distinct, specific projects to completion both on time and within budget. Supports and participates in development of the project plans templates for the workstream including stakeholder engagement, communications, change impacts etc. Supports project management processes utilizing Smartsheet as the project management tool. Contributes to and reviews key workstream template deliverables. Advises the workstream leads and other leaders within the workstream on project implementation priorities by utilizing templates created in Smartsheet Participates in all project management meetings and adheres to governance and disciplines of approved processes for the Finance PMO. Facilitate and document best practice processes throughout the stages of the project Requirements: Experience supporting projects from idea phase through to implementation. Develop project plans / schedules and track the completion of milestones, particularly for business-focused activates. Identify critical path, surface roadblocks, and find creative solutions to resolve issues. Experience supporting Business Owners to ensure clear business prioritization of requirements and promote collaborative relationships across business and IT Experience supporting the management of risks and anticipate potential issues that pose a threat to achieving project goals; propose plans to resolve issues and execute corrective actions. Has developed working knowledge in a variety of work processes or activities Cultivate strong stakeholder relationships and maintain effective communication channels Supports the program alignment and company initiatives and manage cross-project dependencies. Supports recommendations on project management best practices and help the maturity of our Finance PMO utilizing Smartsheet Proven ability to support and partner with integrated teams from various internal and external organizations across geographies. Experience in managing finance domain projects Understanding of Agile PM practices Pay Rate: $30-36/hr

Want to be part of a team that strives to promote human interaction and encourages broad community access to science, education, and the arts? Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a significant, meaningful impact. Part-time position , Saturday and Sunday hours. This is a residential office in Solana Beach. Candidate must be organized and self-motivated. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with office organization Answer phone and field questions from stakeholders Schedule appointments and conference calls Researching articles Foundation related correspondence Reply to emails Support the foundation's President Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Along with your resume please share with us your typing WPM, GPA. Pay, benefits: $28/ hour

Nexiya is seeking a data-driven Project Specialist with at least 3 years of relevant administrative experience, preferably in the construction industry or similar, to support our client who is a major utility in San Diego. This role provides crucial data analytics and reporting for new projects and is a long-term contract role supporting Nexiya's client with the position located in San Diego, CA. Nexiya is a Women's Business Enterprise (WBE) that embraces diversity and inclusion in all aspects of business along with the core values of honesty, integrity, loyalty, and commitment. Join Nexiya today to become part of an elite team of experts in the utility industry. Roles and Responsibilities: Build and maintain databases in Smartsheet and Excel Develop and manage dashboards for tracking project metrics and data Connect data between Excel and Smartsheet for streamlined reporting Track new project intake process and route assignments accordingly Provide daily administrative support to project management team and other departments Gather and update project information, including schedules, assignments, tasks, and project meeting calendars Attend staff meetings, record all action items, and follow up on Assist leadership with strategic and operational meetings Trains and provides mentorship for multiple other Project Specialists Perform office administrative tasks such as filing and reporting Performs other duties as assigned Education/Experience Requirements: Minimum 3+ years of experience in a projects-related role and/or administrative support role, preferably with electric and gas infrastructure projects Must be a self-starter attitude with a proactive, results-oriented focus; and willing and capable to assume additional responsibilities Strong data analytics and reporting skills Skilled in Microsoft Office (Excel, Word, Outlook) SharePoint, SAP, Smartsheet, Power Bi, and Procore are a plus Preferred knowledge of Smartsheet, with experience in building databases and dashboards Prior work experience with SDG&E, SCE or PG&E is a plus Associate degree in project management, engineering, supply chain management or related field is preferred Familiarity with project management, project lifecycle, and supply chain management is preferred Ability to work independently and in a team environment Self-starter attitude with a proactive, results-oriented focus, and willingness to assume additional responsibilities Strong customer service skills and proactive follow-up (internal and external) Strong communication and writing skills Superior organizational skills with a demonstrated ability to manage multiple priorities and meet strict deadlines Candidate must be eligible to work in the US Benefits: Nexiya provides a comprehensive total benefit package that extends beyond the basic salary offering. Company benefits include: Health Insurance Dental Insurance Vision Insurance 401K and Match Vacation Sick Leave Phone & Internet Reimbursement Pay Range: Min: $26/hour Max: $29/hour Nexiya is dedicated to maintaining equitable and competitive compensation for our employees. Initial salary offerings may differ, taking into consideration factors such as pertinent experience, qualifications, and educational background. Nexiya, Inc. proudly provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We're looking for an organized, tech-savvy, and reliable assistant to support a busy executive with administrative and personal tasks. This part-time role offers a mix of home office, business office, and occasional errand duties-perfect for someone looking for flexibility and variety. The schedule is flexible (8 to 10 hours per week). Key Responsibilities: • Organizing files, managing mail, and scheduling tasks • Coordinating travel and handling invoices/receipts • Calendar management and professional communication • Running errands (personal and professional) Requirements: • Reliable transportation and a valid driver's license • Strong organizational skills • Tech proficiency (Microsoft Office, Google Workspace, etc.) • Business casual dress required Flexible hours, competitive pay, and a dynamic work environment.

Assists directors of development in their efforts to cultivate new and upgraded gifts from clinic/hospital donors and prospects. Assists physicians in organizing annual and major giving efforts specific to their areas. Assists development/ events staff in creating and coordinating fundraising events to benefit clinic/hospital approved priorities. Assists in planning and implementing programs/events for prospects and donors. Assists in establishing, implementing and maintaining programs that recognize donors to specified areas on the hospital campus. Provides support services needed to operate the development office. Pay and Benefits The pay range for this position is $30.00 - $32.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in San Diego,CA. Application Deadline This position is anticipated to close on Mar 8, 2025. About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About the job First Command Financial Services is committed to helping military families get their financial lives squared away. As we continue to expand our team, we are seeking talented individuals who have an internal drive, a passion for the military and a desire for professional growth. Position Overview: The Administrative Assistant will play a vital role supporting our Financial Advisors who work with clients to achieve their financial goals. This role is critical to ensuring all clients feel welcome and receive exceptional service in all interactions with the firm. You will collaborate with Advisors, Home Office personnel and business partners to fulfill client requests. As a key member of our local support staff team, you will: Promote a consistently exceptional client experience Schedule and confirm client appointments, and prepare all required paperwork/workflows Submit required forms and follow up with appropriate business partners/internal departments to ensure the request is completed Assist in problem resolution and act as the Advisor liaison with various business partners as well as the Home Office Maintain Advisor sales and commissions records as needed Work with the district and office to maintain a marketing events calendar and plan, and assist with marketing events as needed Manage office communications, Advisor business tracking, and record keeping requirements for compliance purposes What We Offer Competitive wages (Based on experience) Pleasant work environment Opportunities for professional development The ability to be in control of your career trajectory Portable career opportunities throughout the United States and overseas Desired Qualifications Excellent organizational, written and verbal communication skills 2 years+ general office experience Proficient in basic computer skills and Microsoft Office, specifically Outlook, Word and Excel Sales Force, Navi-Plan, Envestnet (ideal) Ability to handle multiple tasks and thrive in a fast-paced environment Self-motivated High school diploma General knowledge of financial products preferred Satisfactory completion of background check, fingerprinting and required employment documentation, as well as any screening/hiring tool if required by hiring district Interested? Email your resume to: Valente Villalobos: **************************** or via phone: ************

LHH has partnered with a mid size firm in San Diego Seeking Solid Litigation Secretary Direct hire Experience in Litigation State and Federal E Filing Experienced with Drafting of legal documents TOC/ TOA Calendaring Knowledge of State and Federal Laws 5 years experience plus role

JOB TITLE: Administrative Assistant / Patient Services Case Administrator DURATION: 3-month contract position to cover a leave of absence, with the possibility of a 3-month extension SCHEDULE: Day Shift, likely 8:00 AM - 4:30 PM (some flexibility may be available) PAY RATE: $21 - $24 per hour JOB SUMMARY: The Patient Services Case Administrator is responsible for supporting the department by handling outgoing and incoming mail, scanning, and uploading documents to patient accounts. This role also involves processing financial assistance applications, creating cases, and verifying insurance information. The ideal candidate will have strong time management, communication, adaptability, and problem-solving skills. SKILLS AND QUALIFICATIONS: Exposure to Salesforce, Microsoft, and scanning preferred but not required. Experience in a medical setting is preferred but not required. Strong organizational skills and attention to detail. Excellent time management and communication skills. Ability to adapt and problem-solve in a fast-paced environment. Emotional intelligence and professionalism in all interactions. ESSENTIAL DUTIES/RESPONSIBILITIES: Task Completion: Complete assigned tasks efficiently and accurately, ensuring high standards of performance. Case Load Creation: Assist in creating and managing caseloads, ensuring accurate and timely processing of patient cases. Documentation: Ensure patient documentation is correct, complete, and up to date, maintaining accuracy. Insurance Verification: Verify and interpret insurance benefits and upload accurate patient estimates for billing. Financial Assistance Processing: Obtain all required documents for processing applications and understand associated policies. Administrative Support: Perform data entry, filing, and maintain patient records. Professional Conduct: Maintain a respectful and empathetic demeanor to foster a positive work environment. WORKING CONDITIONS/PHYSICAL REQUIREMENTS: Onsite role in San Diego, CA. Standard office environment. May require extended periods of sitting and computer use. ADDITIONAL NOTES: This job description is not intended to be all-inclusive. Employees may be required to perform special projects and/or additional tasks as needed to meet the ongoing needs of the organization.

Are you a detail-oriented Litigation Legal Secretary looking to thrive in a fast-paced, dynamic law firm? We're seeking a skilled legal professional to join our client's growing San Diego team. Ideal candidate with have 5+ years of California Civil Litigation experience, preferably within labor and employment. Responsibilities: Prepare, proofread, and file legal documents (state (CA) & federal courts) Maintain client files and manage attorney calendars Schedule meetings, coordinate travel, and process expenses Handle time entries, invoices, and new client requests Provide backup support as needed Requirements: 5+ years California litigation legal secretary experience (labor & employment a plus) Strong document formatting & court filing skills Proficiency in Outlook, Word, Excel, PowerPoint, iManage & CompuLaw Ability to multitask, meet deadlines & work independently Apply now! Submit your resume and salary requirements for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.