Project Assistant Jobs in San Francisco, CA

Redwood Electric is looking for a highly motivated and proactive individual who will be responsible for supporting the Project Manager and Project Team in the day-to-day operations of construction projects. About us Redwood Electric Group is a large business providing electrical construction and design services. We operate throughout the Greater Bay Area with offices in Santa Clara, San Leandro, Vacaville, and Sacramento. At Redwood Electric Group, our philosophy is focused on the commitment to our customers. Their success is a direct reflection of our success. Our business continues to reflect strong growth through innovation and our team's commitment to exceed customer expectations. Responsibilities: Duties will include but are not limited to material procurement and tracking, document management, estimating, and client relations. Workload may vary from several small-sized jobs to one large project. Support projects team with day-to-day operations of construction projects. Review project drawings and/or specifications for given projects. Establish and create submittals in conjunction with submittal logs. Assist with the production and/or processing of RFIs. Material procurement including quantity take-offs coordination with purchasing team and tracking tools to ensure product is delivered on schedule. Change Order pricing, including lump sum change orders and Field Work Order tracking and proposals. Assist engineering department on design/build projects. Attend project and field job site meetings as needed. Coordinate schedules with the field team and superintendent onsite. Coordinate schedules with vendors, manufacturers, and subcontractors. Interact with clients, interpreting their needs and requirements, and providing timely responses. Prioritize and perform multiple tasks in a dynamic environment with time-sensitive deadlines. Understand and follow operating procedures within company and jobsite guidelines. Represent the company in a safe and professional manner. Skills and Qualifications: Minimum 2 years of experience in the electrical construction industry as a Field Engineer and/or Estimator High school diploma or GED required Degree in Construction management, engineering or related field preferred Experience with Accubid Trimble preferred Proficient with Microsoft Office, Adobe, and Bluebeam Ability to problem solve and drive positive resolutions Adept at organizing and documentation Strong research and analytical skills Knowledge of inventory and supply management preferred

Required Skills & Experience • 2-5 years of Project Coordination experience • Strong problem-solving experience • Ability to read drawings, mark-ups, and take meeting notes • Experience with Microsoft Suite and Bluebeam or another PDF editor Nice to Have Skills & Experience • Experience in construction - general contractor, oil, trades, etc. Job Description • Manage communication and reporting for the Construction team • Act as a liaison between Engineering Program Managers, Construction Managers, and Superintendents • Create and track workflows for submittals, work approvals, and RFIs • Maintain RFI and submittal logs, setting priorities as needed • Facilitate the onboarding and orientation process for vendors and contractors • Gather information from all team members into a centralized workspace • Review schedules for accuracy, verify updates from the field team, and compile daily updates from Lead PMs, including construction metrics Compensation : $35/hr to $40/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Base Annual Compensation: $60,000-$65,000 (depending on experience) Title: Administrator, Projects Reports to: Manager, Projects Primary Function: Special Interdepartmental Projects Status: Full-Time, Non-Exempt Location: San Francisco, CA / Remote (Hybrid Position) Summary Brick and Timber (the “Company”) is seeking an Administrator, Projects to assist with special interdepartmental projects relating to the company's multifamily portfolio located in San Francisco and Berkeley. The ideal candidate is an individual looking for exposure to many aspects of the real estate investment industry. The Administrator, Projects is responsible for managing project objectives, driving the project from inception to completion, managing documentation, interdepartmental communication, and collaborating with the Project Manager using standard project management methodologies and tools. The Administrator, Projects will be assigned to cross-departmental projects where requirements and desired outcomes are well defined and SMART goal oriented. The Company is a property management company focused upon managing residential apartment properties in the Bay Area. The Company seeks to attract and retain motivated real estate professionals who love the unique local Bay Area culture. At Brick + Timber, we think renters can experience San Francisco's old-world charm without having to endure the 70's avocado fridge. We work hard to find historic apartment buildings in all the best San Francisco neighborhoods. Our architectural crew then carefully renovates each structure, restoring its unique characteristics, and builds modern amenities into the units. We believe living spaces should have integrity and are deeply committed to our tenants. Primary Responsibilities Collaborate primarily with the Project Manager, Senior Manager of Field Operations, Vice President of Operations, and other operations team members on special interdepartmental projects relating to a variety of process improvement initiatives and onsite tasks, including but not limited to: Rent increase letter & passthrough filings with the San Francisco / Berkeley Rent Boards, onsite project coordination, external stakeholder coordination, internal operational procedures, other projects as needed Identify key performance metrics for rent increase letters and passthrough projects under your management; provide expertise and insight to support the development of reports that enhance transparency to improve the visibility of project status Organize and guide project operations through adherence to standard project management methodologies including components such as: Schedule coordination, documentation management, resource management, cross-departmental and external communication, risk management, quality control and compliance Assist in the development of internal standard operating procedures and document those SOPs on the company's knowledge base Evolve trackers to facilitate the project so team members can work collaboratively- we mostly use Monday.com for this but experience with any similar platform will be relevant Communicate externally with tenants Minimum Requirements and Qualifications Bachelor's Degree or work experience in Operations Management, Business Administration, or related field Two years of project, administrative, or operational management experience Two years of experience working with the Rent Board in San Francisco / Berkeley on rent increase letters and passthroughs preferred Ability to collect information and escalate follow ups and passthroughs accordingly CAPM or similar certification is strongly preferred with opportunity to work toward PMP Proven ability to independently develop solutions to complex challenges, and communicate to team members, external parties, and senior leadership Familiarity with Getting Things Done or similar time management systems strongly preferred Experience with Microsoft Office suite, Monday.com, and YARDI preferred Knowledge in multifamily property operations preferred Key Skills and Competencies Strong working knowledge of quality control, inventory management, cost management and time management Demonstrate a comprehensive understanding of rent control regulations in San Francisco & Berkeley and their impact on lease agreements and compliance with local laws Great verbal and written communication skills Professional presence in all interactions with internal and external stakeholders Possesses a calm demeanor, able to remain calm under pressure Ability to set realistic deadlines and work with the team to complete work in a timely manner Propensity to communicate effectively with relevant parties if deadlines change or need to be adjusted Impeccable documentation skills in keeping with company policy Brick and Timber is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment, and we prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Brick and Timber is also committed to compliance with all fair employment practices regarding citizenship and immigration status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Our client is an international commercial real estate developer, owner and manager! The company has an extraordinary team of passionate professionals who promote within and are dedicated to cultivating careers for exceptional talent. Job Description - The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following: Responsibilities Include: Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team. Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy. Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards. Coding and entering invoices into the accounting system, MRI, Timberline, Yardi. Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues. Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator. Position Requirements 2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus! Highly proficient in Microsoft Word, Excel, and Outlook. Professional, reliable, flexible and have a positive, can-do attitude. Excellent attention to detail with strong customer service skills and ability to prioritize Ability to communicate well in both written and verbal communication forms. Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members' projects. Strong interest in real estate. Education Bachelor's degree preferred or similar work experience Benefits PTO, PST, Medical, Dental, and Vision Compensation $26 - 29/hr

Seeking a highly motivated Administrative Specialist to join the Research Division's Cardiovascular and Metabolic (CVM) Section to support the Section Associate Director and investigators. Responsibilities: Independently plans and executes information maintenance and distribution by drafting standard and nonstandard presentations, detailed correspondence, and reports. Executes workflow independently by assisting in the novel resolution of standard and nonstandard requests from department managers on an ad-hoc basis. Contributes to event coordination by beginning to develop relationships with leaders' assistants and an understanding of organizational hierarchy when coordinating and calendaring meetings for directors and their direct teams. Contributes to event execution by assisting senior colleagues to gather materials, plan, and arrange medium-scale events. Enacts data maintenance and management by integrating department data and documentation retention policies into all products. Requirements: 3+ years of experience supporting executives or high level individuals Excellent organizational skills Verbal and communication skills Experience organizing and coordinating large scale events

Litigation Secretary - Boutique Law Firm | San Francisco | $95K-$105K Our client, a boutique law firm, is seeking an experienced Litigation Legal Secretary with 5+ years to join their team in San Francisco. This role supports multiple litigation attorneys and requires strong organizational skills, attention to detail, and the ability to manage a high-volume desk in a fast-paced environment. The firm offers a collegial and team-oriented culture, where staff are valued as key contributors to the firm's success. They seek a dedicated professional with a can-do attitude who thrives in a busy yet supportive environment that encourages growth and excellence. Key Responsibilities: Prepare and file legal documents in state, federal, and appellate courts (including TOAs and TOCs). Manage attorney calendars, schedule meetings, depositions, and travel. Handle e-filing, document management, and administrative tasks such as expense reports and time entry. Proofread and finalize pleadings, discovery, and correspondence. Maintain deadlines using a docketing and calendaring system. Qualifications: 5+ years of experience supporting litigation attorneys. Strong knowledge of state and federal court rules and procedures. Experience with e-filing, calendaring programs (e.g., CompuLaw), and document management systems (e.g., iManage). Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint). Professional demeanor, excellent communication, and the ability to multitask. Hybrid arranagement - 4 days/week in-office. Compensation: $95K-$105K This is an excellent opportunity to join a highly respected firm with a collaborative team and a strong litigation practice. If you're interested, please apply or reach out to learn more!

Key Responsibilities Support the Executive Assistant with calendar management, scheduling appointments, and coordinating meetings Handle facility access management, including meeting vendors on-site Manage office logistics including receiving, unpacking, and organizing deliveries Maintain organized storage areas and break down boxes for recycling Monitor inventory and manage procurement of office supplies, snacks, and beverages, across multiple office locations Assist with (often last-minute) event planning and coordination, including team dinners and office gatherings Run time-sensitive errands for executives and team members as needed Coordinate with vendors and service providers for office maintenance and supplies Help setup meeting rooms and event spaces Qualifications 2+ years of administrative experience, preferably in a technology or fast-paced environment Problem-solving mindset with the ability to be proactive, take initiative, and work independently Exceptional time management and organizational skills Strong attention to detail and ability to follow through on tasks Strong written and verbal communication/interpersonal skills Committed to maintaining discretion and confidentiality Able to seamlessly adapt to changing priorities Able to hold composure under pressure Go-getter attitude, no task too small Ability to be in the office 5 days a week Physical ability to lift up to 30 pounds and move items around the office frequently Proficiency in Microsoft Office Suite, Google Workspace, and project management tools Nice to have: Car and valid driver's license/clean driving record What We Offer Competitive salary and comprehensive benefits package Health, dental, and vision insurance 401(k) matching Paid time off and company holidays We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status. For Candidates based in the United States: In accordance with the San Francisco Fair Chance Ordinance, we welcome and evaluate applications from individuals with prior arrest and conviction records. We are committed to providing reasonable accommodations to qualified applicants with disabilities.

Fidea Law Corporation is a Silicon Valley law firm specializing in startups, corporate law, and estate planning. With a focus on personalized and affordable legal services, we advise clients on entity formation, corporate governance, contract matters, and estate planning through wills and trusts. Our clients are based in cities throughout the San Francisco Bay Area, including San Jose, San Francisco, Cupertino, Sunnyvale, Palo Alto, Mountain View, Santa Clara, San Mateo, and Fremont. Role Description This is a full-time on-site role for an Administration Assistant / Client Support Team member based in Santa Clara, California. The role involves providing administrative support, handling phone calls with professionalism and courtesy, communicating effectively with clients, team members and insurance companies, executing executive administrative tasks, and utilizing clerical skills to assist in daily operations. Qualifications Administrative Assistance and Executive Administrative Assistance skills Phone Etiquette and Communication skills Clerical Skills Proficiency in Microsoft Office suite Strong Organizational and Time-management Abilities Attention to Detail and Accuracy Multi-tasking skills Associate's degree in Business Administration or related field High degree of professionalism and demonstrated ability to main confidentiality Previous experience in any professional office setting or similar setting is a plus Foreign language skills are not required, but helpful All Applicant Must Read and Read Our Firm's Value Statements at our company website at *****************

Ascentia Staffing is seeking a travel Outpatient Occupational Therapist for a travel job in Riverside, California. Job Description & Requirements Specialty: Occupational Therapist Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel A Travel Occupational Therapist is needed in Riverside, CA. This Occupational Therapist assignment is for 13 weeks and the setting is Outpatient. Not your typical outpatient. Posisiton located in beautiful, upscale retirement settings. These environments allow therapists to deliver care on-site in a supportive and resident-centered way. Therapists typically work with about 8 residents a day, providing one-on-one care rather than group or multiple concurrent treatments. This personalized approach allows therapists to make a meaningful impact, creating a rewarding experience that traveling therapists also greatly enjoy. Pay of $2106 may be adjusted based on experience. Ascentia staffing provides a unique experience for candidates. We only staff therapy ond only work with clients that we have a direct relationship. This enables us to provide Occupational Therapist candidates with an excellent experience in every assignment. The majority of the time our Occupational Therapist candidates are interviewed with 48 hours of submission and receive an offer on the same day. Benefits for the Occupational Therapist include medical, dental, vision, and 401K. In addition, we offer the Occupational Therapist licensure and relocation reimbursement if needed. Ascentia Staffing Job ID #1406. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Ascentia Staffing Ascentia is national healthcare management, consulting, and staffing firm, founded in 2017, committed to sustaining local healthcare delivery. We are dedicated to bringing healthcare experts to work in healthcare systems in order to grow and improve services and access to care. The Ascentia Staffing team works directly with hospitals and healthcare facilities to deliver allied medical staffing services and solutions across the United States. Our providers can truly practice medicine. They see a diverse caseload. They are compensated well. They are appreciated and respected by the community and facilities where they work. By providing a full-service and focused approach to the allied field, we are certain to fulfill our both our candidates and client's unique needs. Benefits Life insurance Medical benefits Dental benefits Vision benefits

Our client is looking to hire an Administrative Assistant on a 2-3-month contract basis to provide administrative support for their busy San Francisco, CA office. The ideal candidate for this role will have 1+ years of administrative office experience and be able handle day-to-day administrative duties and upkeep of the office. Candidates must be reliable, confident, motivated, have a sense of urgency, self-starter with excellent organizational and communication skills and can work well under pressure. Contract Compensation: $25-$28 per hour* *rate listed not guaranteed - potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range. Applicants must be able to work on a hybrid basis, 3-4 days (in office) and 1-2 days (home) per week in San Francisco, CA to be eligible for this position. If you are interested and meet the qualifications below, apply with your resume for more information! Responsibilities: Provides administrative support to office staff Responsible for scheduling and calendar management Manages travel arrangements Responsible for meeting preparation, including lunch reservations, marketing material preparation, and confirming attendees Takes meeting minutes and transcribes/distributes as needed Expense reporting Setting up any new hires Being back up to the receptionist as needed Handling any printing/binding for the office Other responsibilities as required Qualifications: Bachelor's degree 1+ years of administrative office experience Strong Microsoft Office Suite experience Ability to work effectively individually and in a team Strong organization and time management skills Desire to work in a fast-paced environment Excellent verbal and written communication Strong attention to details Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Join Our Team at WMH Corporation! WMH Corporation, a leading transportation civil engineering firm based in the San Francisco Bay Area, is seeking an ambitious, detail-oriented, and highly organized Project Administrator to join our dynamic team. This is an on-site position at our San Jose office. As a Project Administrator, you will provide essential administrative and accounting support to our Business Operations Manager and Project Managers on high-profile projects with some of the Bay Area's most renowned transportation agencies, including Santa Clara VTA, San Francisco County Transportation Authority, Bay Area Transit Authority, Alameda County Transportation Authority, and Caltrans. Preferred Qualifications: 2+ years of project administration experience in the A/E/C industry Associate's degree in Business or a related field (preferred) Proficiency in Microsoft Office, especially Excel Ability to thrive in a fast-paced, deadline-driven environment while managing multiple projects simultaneously Exceptional verbal and written communication skills, including grammar, punctuation, proofreading, spelling, and telephone etiquette Self-motivated, well-organized, and detail-oriented Strong ability to prioritize tasks, collaborate with team members, and manage competing deadlines A solutions-oriented mindset and a team player attitude Primary Responsibilities: Project Administration (80%) Provide administrative support to Project Managers, including: Budget management assistance for multiple projects Reviewing and preparing contracts Reviewing invoices and change orders Ensuring compliance with contract-related certificates of insurance Managing the monthly subconsultant invoice cycle (review, data entry, invoicing) Supporting print production for projects such as plan sets, proposals, and public outreach materials General Administration (20%) Support the smooth operation of the San Jose office, including: Providing backup support with scheduling meetings and answering phones Ordering office supplies and maintaining office organization Assisting with expense reports and event planning (meetings, training seminars, team-building activities) WMH Corporation offers competitive compensation, a comprehensive benefits package, and opportunities for professional development to help you advance your career. We invite you to apply and be part of our growing team! The estimated base annual salary range for this full-time position is $72,800 - $83,200 plus benefits and bonuses. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's job-related skills, experience, and relevant education or training. A Little More About Us WMH Corporation provides professional project management and design services for transportation agencies throughout California. Our skills have been proven by the successful completion of numerous transportation projects for state and local agencies. These projects include planning, preliminary engineering, final design and construction support services for new roadway alignments, roadway widening and extensions, interchanges and intersections, roadway rehabilitation, toll plaza improvements, airport infrastructure, local road improvements, transit, truck and bicycle and pedestrian facilities - in a variety of geographic and environmental settings. WMH Corporation is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer- Minority/Female/Disability/Veteran Candidates are considered for employment with WMH Corporation without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status (specifically status as a disabled veteran, recently separated veteran, armed forces service medal veteran, or active duty wartime or campaign badge veteran) or other classification protected by applicable federal, state or local law.

The Stanford Cancer Institute (SCI) is one of only 57 National Cancer Institute-Designated Comprehensive Cancer Centers in the country and builds synergies and collaborations across Stanford Medicine. The SCI is a prominent, dynamic, and complex Stanford School of Medicine Institute. In the SCI you will be working with an unparalleled leading-edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena. DESIRED QUALIFICATIONS: Four-year college degree Experience with managing complex calendars, processing transactions on SU Oracle Financial System, web authoring, SU IRB guidelines, and Stanford Administrative Systems. *Detail Oriented and Extremely Organized *Self-starter *Resourceful *Experience with Microsoft Office Suite • Strong writing and communication skills *Strong proof-reading skills *Prior experience in an academic setting EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or a combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills.

Employment type: PART - TIME with a Potential to go full-time Schedule : Full-time / Part-time Our Firm is looking to hire a Admirative Assistant to assist a Regional Vice President in supporting their team in operational roles, administrative tasks, and support to the RVP. Responsibilities • Calendar management for executives • Aid executive in Recruitment and Marketing Activities • Scheduling Reviews and Coordination of Client Events • Coordinating communication • Draft slides, meeting notes and documents for executives Qualifications Minimum Qualifications: • Bachelor's degree preferred (not needed) • 2+ years of experience in business a plus Preferred Qualifications: • Ability to work closely with both the leadership team and advisors • Ability to function independently and work well with a team • Proactive decision-making skills • Ability to collaborate • Verbal and Written communication skills • Proficient with MS Office Suite • Required to work with confidential material - must be discreet and trustworthy At Equitable, our power is in our people. We're individuals from different cultures and backgrounds. Those differences make us stronger as a team and a force for good in our communities. Here, you'll work with dynamic individuals, build your skills, and unleash new ways of working and thinking. Are you ready to join an organization that will help unlock your potential? Equitable Advisors is committed to making a difference in the lives of clients. Across the U.S., 4,330 financial professionals operating under the Equitable Advisors brand engage with individual clients to build relationships focused on helping individuals achieve meaningful financial wellness. In total, Equitable Advisors serves 2.4 million clients nationwide. The San Francisco office is seeking a detail-oriented/multi-tasking Lead Associate, RVP Assistant. This person will report directly to the Local Operations Manager. Responsibilities include but not limited to: • Support of the branch VPs • Creating, updating, maintaining DM/advisor reports • Assisting with calendars • Meeting logistics and creating the meeting agenda • Sourcing candidates • Assisting with branch office responsibilities, as needed

We are a small Jewish non-profit organization looking for some part time, flexible administrative help. The position is mostly remote with occasional office hours in the Richmond District of San Francisco Main Duties will include: -Organizing office, including minimal physical files, as well as email and an entire Google Workplace suite -Email, phone and mail correspondence -Invoice generating and processing -Meeting's note taking -Creation of documents (using ChatGPT and other AI tools) -Assisting executive director with projects and other tasks as needed We are looking for someone who is: -Self directed and proactive -Friendly and professional -Has some experience with administrative tasks KNOWLEDGE OF RUSSIAN IS NOT REQUIRED, BUT A HUGE PLUS The position will be for about 15-20 hours per week. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and be creative in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite Minimal knowledge of Google Workplace Suite is required Minimal knowledge of QuickBooks is a PLUS

We are working with a firm seeking a highly motivated Litigation Secretary with at least two years of experience to join their team in San Francisco. In this role, you will work directly with attorneys to provide critical administrative and secretarial support, ensuring the efficient delivery of quality legal services. If you're organized, detail-oriented, and thrive in a collaborative environment, we want to hear from you! Key Responsibilities: Provide secretarial and administrative support to attorneys, managing complex and specialized tasks related to litigation cases. Prepare and format legal documents, including drafting correspondence, managing calendars, filing documents, and coordinating court filings. Collaborate with a team to ensure deadlines are met and clients receive exceptional service. Order and maintain office supplies, and assist with building-related issues and other general office needs. Provide back-up secretarial assistance as required for other attorneys. Requirements: 2+ years of experience as a litigation practice assistant or legal secretary. In-depth knowledge of federal and local court rules. Proficiency in MS Office, TOC/TOA tables, document management, e-filing, and legal database software. Excellent written and verbal communication skills. Superior organizational skills, including filing, calendaring, and proofreading. Ability to manage multiple tasks efficiently and work under pressure to meet deadlines. Desired Qualities: Professional and polished demeanor with strong interpersonal skills. Detail-oriented with a proactive and adaptable approach to problem-solving. Ability to work independently and in a team-oriented environment. If you're ready to contribute your expertise to a fast-paced, high-performing team, apply today! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Occupational Therapy Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards. 2. Initial certification obtained from the National Board for Certification in Occupational Therapy. 3. They must be licensed and/or eligible for licensure as required in the state of practice. Posted Salary Range: USD $44.00 - USD $47.00 /Hr.

AmLaw 100 Firm is seeking an experienced Legal Administrative Assistant to assist with supporting its growing San Francisco office. The Legal Administrative Assistant will be part of a team supporting the firm attorneys in our Litigation & Trial Practice Group performing a variety of administrative duties including complex litigation court filings, type and revise correspondence, memoranda, documents, time sheets and project work; proofreading and ensuring quality of all document action; telephone and mail distribution; coordinate and plan events; coordinate travel arrangements; and maintain files. The ideal candidate will be an excellent collaborator, is willing to learn and grow while contributing to the practice group. ESSENTIAL DUTIES The Legal Administrative Assistant should have work experience in: Administrative skills Word processing skills General office procedures and filing techniques The capability to concentrate on detail and organize work Strong knowledge of local, state and federal court filing processes and procedures The ability to work with a wide spectrum of individuals Heavy administrative work Case and project management Typing, editing and proofreading correspondence and legal documents Entering attorney time Billing Electronic filing Answering telephones and sorting mail Maintaining client portals Coordinating travel arrangements Processing expense reimbursements Interacting with clients and maintaining files Must be proficient in MS Word, Outlook, and Excel SKILLS NEEDED TO BE SUCCESSFUL Have exceptional administrative and word processing skills. Have the ability to organize and prioritize numerous tasks and complete them under time constraints. Have great attention to detail, and the ability to concentrate and organize work. Must be able to work well independently while handling complex situations, analytical, and self-starters. Able to work with a wide spectrum of individuals. Possess good communication and interpersonal skills, along with an enthusiastic team player attitude and a strong work ethic. Able to proofread typed material for contextual, grammatical, typographical or spelling errors is also needed. Have a working knowledge and prior experience with e-Filing procedures. EDUCATION & EXPERIENCE A minimum of 5+ years of prior litigation experience in a law firm is highly desirable. A high school diploma is required; an Associate or Bachelor's Degree is highly preferred.

“NOTE: If selected for this position, you are required to perform ALL work within a commutable distance of your assigned Worksite Location. Three days a week onsite, Tues, Wed, Thurs, with Monday and Friday being remote” Junior Engineering Project Manager for Elk Grove, CA or Sunnyvale, CA for a 12-month Contract with possible extensions Responsibilities: Team management, Status Reporting, Governance, Stakeholder Engagement, Project Schedule Managing projects that provide development of enhancements, improvements, and implementation of products and applications used by client. Create detailed Project plans for developed products and software applications Determine detailed requirements and design of projects to enhance new and/or existing user applications. Work with our development teams to create functional and technical documentation. Facilitate project status, review meetings and provide timely detailed notes. Discuss next steps with owner(s) and track their timely delivery. Required Skills: 2+ years' experience as junior Engineering Project Manager or Project Coordinator with experience managing the development and enhancements and implementation of software applications and products. Strong experience creating detailed project plans for developing software applications Must have experience in Agile and Agile Scrum to produce and manage complex project plans and address them. Must be proficient in Mac, iCal, Apple mail Release Management Nice to Have: Project and Portfolio Management (PPM) Wrike ----------------------------------------------------------------------------- Red Oak Technologies is a leading provider of comprehensive resourcing solutions across a variety of industries and sectors including IT, Marketing, Finance, Business Operations, Manufacturing and Engineering. We specialize in quickly acquiring and efficiently matching top-tier professional talent with clients in immediate need of highly skilled contract, permanent or project management based resources. Red Oak Technologies is made up of people from a wide variety of backgrounds and lifestyles. We embrace diversity and invite applications from people of all walks of life. See what it's like to be at the top; connect with one of our recruiters and apply today. Let us help you find your next career opportunity! JOIN RED OAK TECHNOLOGIES! Learn what it's like to be a Red Oak Consultant! Red Oak Tech: Quality | Talent | Integrity

HiTHIUM's project management team is growing! If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for your career, this position is for you. As a project coordinator at HiTHIUM, you'll be responsible for supporting the full BESS project execution cycle which includes developing project plans, managing risk, coordinating team members, allocating resources efficiently and ensuring tasks are completed on time and within budget. Job Responsibilities: Assist in managing projects and support client communication and expectations. Help ensure project objectives, procedures, and performance standards align with company policies and contract requirements. Build and maintain relationships with clients, suppliers, partners, and subcontractors. Support the planning and scheduling of project timelines and milestones, and track progress. Assist in resource allocation and collaborate with internal departments when needed. Assist in preparing contracts and help with revisions and changes to agreements with clients and suppliers. Support the development and implementation of quality control processes. Prepare progress reports and track project updates. Help manage and identify potential risks in the project. Qualifications and Skills: Experience in project coordination or a related role is preferred. Strong communication and interpersonal skills. Fluent in English, both written and spoken. Professional Proficiency in Mandarin Chinese is a plus. Problem-solving skills and ability to think creatively. Strong team player and comfortable working in a collaborative environment. Education: Bachelor's degree or equivalent experience is preferred. Work Experience: 2-4 years of experience in project coordination or customer service roles. Familiarity with the energy storage or renewable energy industry is a plus, but not required. Experience with projects in the Americas is a plus, but not required. Skills and Requirements: Basic proficiency in MS Project is required. Familiarity with Procore is a plus. Willingness to travel to project sites if needed. HiTHIUM manufactures top quality stationary energy storage products for leading large-scale energy project developers as well as commercial and industrial customers. We're driven by our dedication to quality because that's what our customers, the energy transition, and future generations deserve. And we believe that the most effective way to achieve it isn't business as usual. Adopting clean energy and securing a liveable planet call for new ways of building, innovating, and working. HiTHIUM is an equal opportunity employer. We are committed to creating a diverse and inclusive environment for all employees and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status. All qualified applicants will receive consideration for employment without regard to these or any other characteristics protected by law.