Project Assistant Jobs in San Marcos, CA

Lynberg & Watkins, APC, a law firm with offices throughout Southern California has an immediate opening for a Defense Litigation Secretary with 5-10 years of litigation experience. Our San Diego office is looking to hire immediately. This is an excellent direct hire opportunity for a talented and motivated Litigation Secretary. The Litigation Secretary must have experience with Federal, State, and Appellate e-filing, calendaring, proofreading, trial preparation, document processing, and other administrative duties. The right candidate will be a self-starter with excellent attention to detail, strong analytical and written communication skills, and the ability to work efficiently and independently. The candidate should be comfortable multitasking in a fast-paced, team-structured environment. Position: Defense Litigation Secretary Location: San Diego, California Employment Type: Full-time Key Responsibilities: · Federal, State, and Appellate e-filing. · Calendaring, proofreading, trial preparation, document processing, and other administrative duties. Qualifications: · Computer proficiency in Net Docs, iManage, Microsoft Office Word, PowerPoint, Excel and Outlook, as well as document management, and other office technologies. We will provide training for NetDocs/iManage if not familiar with this system. · Possess strong civil litigation experience, including mastery of court e-filings with Federal, State (CA), and Appellate Courts. · Strong organizational skills, attention to detail, client service skills, and excellent verbal and written communication skills. · The ability to work well under pressure, multi-task, and set priorities while meeting deadlines in a fast-paced environment. · Proficiency in handling litigation calendars (Compulaw). · Position requires the ability to work full-time, 40 hours a week, with flexibility for overtime as necessary. · In-office position: Monday - Friday 8.0 hours a day. · The ratio will be 3-4 attorneys. What We Offer: Competitive salary: $32.00-$41.00 hourly based on experience Benefits package and retirement plan Opportunities for professional growth and development Supportive and collaborative work environment Paid office parking or Transit Pass How to Apply: If you're ready to take the next step in your career and contribute to a thriving team, we'd love to hear from you! Please send your cover letter, resume, and a list of references to: ****************** with the subject line "Defense Litigation Secretary Application - SD." Join a team dedicated to excellence in client service and professional growth. Apply today to take the next step in your legal career with Lynberg & Watkins, APC. About us: Lynberg & Watkins, formed in the early 1970's, has earned a long-standing reputation of excellence and prominence with clients and the legal community alike. The firm's core practice is in civil litigation and insurance coverage. We represent public entities, insurance companies and their insureds, private corporations and individuals on a national, regional and local level. L&W's San Diego office representation includes the defense of high exposure personal injury actions, traumatic brain injuries, exposures to environmental contaminants, habitability claims, state and federal class actions and the investigation and defense of 1 st party insurance fraud claims. Tired of your “Megalaw firm” where you are just a number? We can fix that! We look forward to hearing from you!

Project Coordinator for growing Construction Company in San Diego! Ultimate Staffing Services is actively seeking an experienced Project Coordinator to join their client's dynamic team in San Diego. This role is essential to ensuring the smooth operation of construction projects by supporting project managers and site superintendents, while maintaining close collaboration with the accounting department. Direct hire Onsite: Monday- Friday Pay: $25.00-$35 DOE Must have 2+ years PC experience in the construction field Responsibilities: Provides administrative support to the construction project team, consisting of Project Managers and Site Superintendents, as well as works closely with the Accounting Department. Builds relationships and communicates via telephone and email with all individuals associated with each project, including clients, subcontractors, trade partners, vendors, and other construction professionals. Manages and organizes all aspects of the construction project administration. Completes Job Start Up Worksheet for new projects. Sets up project files on the server, sets up job in Procore and, if required, maintains project files for the Project Manager. Assists the Project Manager with maintaining Contract Documents, Subcontract Agreements, and Change Orders (both owner and subcontractor), and prepares Subcontract Exhibits with guidance from the Project Manager. Copies Accounting on all Subcontract Agreements so information can be input into the Timberline accounting system. Assists the Project Manager with procurement of construction materials or specialty items. Ensures Accounting is copied on all purchase orders and provided with receipts. Obtains project-specific insurance certificates for clients from the insurance vendor, Cavignac & Associates. Sends specific insurance requirements to Cavignac. Once insurance certificates are received, files in appropriate folder on the server and sends to client. Monitors subcontractor insurance, ensuring that all contractual and internal requirements are met. Saves received insurance certificates in Procore and sends a copy to the accounting department to be saved in the vendor compliance file on the server. Follows up on all expiring insurance certificates, ensuring that adequate insurance is maintained until project completion and subcontractor payment is fulfilled. Verifies with Accounting that current copies of all subcontractor W9's and state contractor's licenses are on file. Obtains updated copies as necessary. Keeps track of all supplier Preliminary Lien Notices. Collects monthly conditional or unconditional lien releases from all suppliers who filed Preliminary Notices and forwards to the accounting department. Attends jobsite meetings and prepares meeting minutes for the Project Manager. Updates meeting minutes in Procore and distributes them to stakeholders. For projects without a Homeowner Liaison assigned, handles all upcoming notices and communications with residents. Assists with preparing monthly invoices to be sent to clients. Depending on the project type, this may include collecting subcontractor invoices, including schedules of values for each subcontractor providing labor, and preparing time and material invoices with complete backup of timesheets and material receipts. Keeps hard copies of approved material and subcontractor invoices to use as invoice backup to the client. Assists Project Manager with other aspects of maintaining project files, including filing and/or monitoring of daily reports, submittals, RFIs, photos, budgets, etc. Assists Project Manager with project close-out packages to be submitted to clients at project completion. These packages may vary but should generally contain warranties, operation and maintenance manuals, approved submittals, as-built drawings, and final lien releases from all subcontractors and suppliers. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

StatRad is Growing! JOB TITLE: Credentialing and Licensing Assistant (3 positions available) This is a unique opportunity to join a market-leading company in the telehealth industry. We support healthcare providers around the country through our teleradiology services. Using our novel cloud enabled medical image management and interpretation services, we help to advance patient care by facilitating rapid diagnosis from our large network of radiologists and clinical support professionals who all work from their homes. POSITION OVERVIEW The Credentialing and Licensing Assistant assists their direct supervisor and/or the Manager, Credentialing and Licensing in all aspects of licensing and credentialing StatRad radiologists, on behalf of StatRad and its clients, which are located across the country. The Credentialing and Licensing Assistant works hand-in-hand with their manager and department colleagues, as well as with the other areas of the company. PRIMARY RESPONSIBILITIES • Completing/processing initial and reappointment applications. • Assisting with physician licensing. • Ensuring timely renewal of licenses and certificates. • Keeping track of all credentialing requirements. • Responding to medical staff office requests. • Updating physician and medical staff documents. • Sorting daily credentialing mail/faxes/emails. • Creating USPS labels and tracking delivery dates. • Filing and archiving. • Ability to integrate new responsibilities into current job description when needed. • General office duties including, but not limited to, answering phones, emailing, faxing, making copies, scanning documents, archiving, opening, and sorting mail, etc. • Other projects and duties as assigned. JOB REQUIREMENTS AND SKILLS • Office equipment (phone, fax, etc.) and computer proficiency necessary, including Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe. • Must be able to learn quickly and work with minimal supervision. • Ability to effectively prioritize and execute tasks in a high-volume, high-pressure environment. • Strong customer service orientation and focus. • Must be reliable and possess extreme attention to detail and documentation. • Excellent interpersonal and communication skills, both oral and written. EDUCATION AND EXPERIENCE • Bachelor's Degree, preferred. • Credentialing experience preferred, but not required. WORK LOCATION AND CONDITIONS • Corporate office in San Diego. Hybrid Model, 3 days in the office and 2 days remote, with manager approval. • Job Type: Full-time; Non-Exempt. REQUIRED TRAININGS • Internal Regulatory and Quality System training required for Credentialing. Hourly Pay Range: $21.00 - $24.95 The stated pay scale has been implemented to reward employees fairly and competitively, as well as to support recognition of employees' career progress, ranging from entry level to experts in their field, and talent mobility. It reflects the range that StatRad reasonably expects to pay for this position at various levels of experience. The actual pay rate for this position will be dependent on a variety of factors, including an applicant's relevant experience, unique skills and abilities, education, market demand, and employer business practices, and will be discussed at the offer stage with the selected candidate. The starting hourly pay is $21.00/hour.

Exciting Opportunity: Join Our Legal Team as a Litigation Secretary! Are you a skilled and organized litigation professional looking for a new challenge? We're seeking a highly motivated Litigation Secretary to join our fast-paced, dynamic legal team. If you have a strong background in litigation and a passion for ensuring everything runs smoothly, this is the role for you! We need someone who thrives under pressure, pays close attention to detail, and can juggle multiple tasks while meeting critical court deadlines. What You'll Be Doing: Be the Backbone of Litigation: Provide essential support to attorneys in all aspects of litigation, including case management, legal research, and document preparation. Keep Us On Track: Take charge of court calendaring, ensuring filings are completed on time and in full compliance with court rules. Master of Legal Documents: Draft and review key legal documents, including pleadings, motions, and discovery responses-ensuring accuracy and quality. Coordinate Critical Events: Schedule and coordinate depositions, hearings, and trials to ensure smooth legal proceedings. Organize and Maintain Files: Keep case files and documents meticulously organized for easy access and smooth workflow. Be the Point of Contact: Communicate effectively with clients, opposing counsel, and court personnel, keeping everyone on the same page and handling all inquiries with professionalism. What We're Looking For: Experience & Expertise: A minimum of 3 years of experience as a litigation secretary or in a similar role is required. Court Deadline Wizard: You MUST have strong experience managing litigation and civil court calendaring deadlines. Tech Savvy: Proficiency with legal research tools and document management software is essential. Clear Communicator: Excellent written and verbal communication skills to handle high-stakes conversations with ease. Independent & Team-Oriented: Ability to take initiative and work independently, but also collaborate effectively within a team. Organized & Detail-Oriented: A natural at managing time, staying organized, and maintaining a high level of accuracy. Bonus Skills: Familiarity with Common Interest Developments/Homeowners Associations is a plus! What You'll Get: Competitive Salary: $65,000 - $85,000, based on experience. 401(k) & Matching: Save for your future with our generous 401(k) plan. Comprehensive Benefits: Health and dental insurance to keep you covered. Paid Time Off: Recharge with ample paid time off to balance work and life. On-Site Role: Please note, this position is NOT remote. We're looking for someone who can thrive in our office environment. Ready to make an impact? Apply today to join our talented legal team!

Want to be part of a team that strives to promote human interaction and encourages broad community access to science, education, and the arts? Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a significant, meaningful impact. Part-time position , Saturday and Sunday hours. This is a residential office in Solana Beach. Candidate must be organized and self-motivated. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with office organization Answer phone and field questions from stakeholders Schedule appointments and conference calls Researching articles Foundation related correspondence Reply to emails Support the foundation's President Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Along with your resume please share with us your typing WPM, GPA. Pay, benefits: $28/ hour

JOB TITLE: Administrative Assistant / Patient Services Case Administrator DURATION: 3-month contract position to cover a leave of absence, with the possibility of a 3-month extension SCHEDULE: Day Shift, likely 8:00 AM - 4:30 PM (some flexibility may be available) PAY RATE: $21 - $24 per hour JOB SUMMARY: The Patient Services Case Administrator is responsible for supporting the department by handling outgoing and incoming mail, scanning, and uploading documents to patient accounts. This role also involves processing financial assistance applications, creating cases, and verifying insurance information. The ideal candidate will have strong time management, communication, adaptability, and problem-solving skills. SKILLS AND QUALIFICATIONS: Exposure to Salesforce, Microsoft, and scanning preferred but not required. Experience in a medical setting is preferred but not required. Strong organizational skills and attention to detail. Excellent time management and communication skills. Ability to adapt and problem-solve in a fast-paced environment. Emotional intelligence and professionalism in all interactions. ESSENTIAL DUTIES/RESPONSIBILITIES: Task Completion: Complete assigned tasks efficiently and accurately, ensuring high standards of performance. Case Load Creation: Assist in creating and managing caseloads, ensuring accurate and timely processing of patient cases. Documentation: Ensure patient documentation is correct, complete, and up to date, maintaining accuracy. Insurance Verification: Verify and interpret insurance benefits and upload accurate patient estimates for billing. Financial Assistance Processing: Obtain all required documents for processing applications and understand associated policies. Administrative Support: Perform data entry, filing, and maintain patient records. Professional Conduct: Maintain a respectful and empathetic demeanor to foster a positive work environment. WORKING CONDITIONS/PHYSICAL REQUIREMENTS: Onsite role in San Diego, CA. Standard office environment. May require extended periods of sitting and computer use. ADDITIONAL NOTES: This job description is not intended to be all-inclusive. Employees may be required to perform special projects and/or additional tasks as needed to meet the ongoing needs of the organization.

The Business Cleaning Company Inc., based in San Diego County, offers quality commercial cleaning services nationwide. Our comprehensive services include janitorial service, construction site cleaning, move-out cleaning, pressure washing, day porter services, carpet cleaning, window washing, and parking lot sweeping. As an environmentally conscious corporation, we promote green cleaning and recycling for all customer facilities. Role Description This is a full-time, on-site role for an Administrative Assistant located in San Diego, CA. The Administrative Assistant will handle day-to-day clerical tasks such as administrative assistance, managing phone communications, and supporting executive staff. Responsibilities include: · Daily opening tasks (i.e., checking voice mail messages, opening blinds, taking daily staff temperature) · Answer phones · Filing, Data entry · Responsible for key cabinet, including checking in new account keys, labeling and logging keys, and monthly key audits · Responsible for searching for new potential contractors (partners) in our industry in California and out-of-state · Responsible for updating all TBCC vendor's contact spreadsheet · Assist with creating janitorial supply orders for our customers' accounts when warehouse tech is out · Support Management, Operations, QA Reps, and Sales team in creating/updating/modifying existing Excel spreadsheets and TBCC forms · Create and proofread letters for clients and /or office use · Support Management, Operations, and QA team in creating, editing, copying, and binding service proposals · Create files and binders as requested · Assisting job applicants and checking employment applications for completion · Drafting memorandums, take minute notes in all Staff and Operations meetings · Translating documents, forms, and specifications · Assisting with creating proposal and marketing literature · Assist with Travel Reservations and accommodations · Assist with Travel Expenses for the team · Maintain social media accounts/programs like Facebook, Twitter, Instagram, Yelp, etc. · Assist in updating all prospects for marketing · Keep all copy paper stocked for the copy machine · Maintain Kitchen supplies stocked and order when needed (see COO for this) · Keep the front office tidy and looking neat Qualifications Administrative Assistance and Clerical Skills Phone Etiquette and Communication skills Experience in Executive Administrative Assistance Excellent organizational skills and attention to detail Strong interpersonal skills and ability to work in a team environment Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Prior experience in a similar role is a plus High school diploma or equivalent; additional qualifications in office administration are advantageous Spanish language, helpful

Who We Are At West Pak, being a family owned and operated company means, among other things, respect, integrity, support, and commitment to excellence. Our dedication starts with how we respect the land and the people who work it and carries over into the way in which we conduct all business. This same thoughtful care goes into how we handle our precious cargo. Our avocados are harvested at exactly the right time, packed to perfection, and delivered fresh for enjoyment worldwide. Over the years, as West Pak's relationships and reputation grew, operations increased with larger facilities and extended distribution. Our company has since grown to 6 distribution facilities exceeding 300,000-square-feet across the United States and Mexico. Today, West Pak avocados are sourced from over 1,000 growers owning over 65,000 acres across California, Mexico, Colombia, Chile, and Peru. Current distribution includes 350+ customers throughout the United States, Canada, Mexico, Japan, China, South Korea, Hong Kong, and the Middle East. Primary Duties & Responsibilities: The Administrative Coordinator provides executive support to the Director of Operations (D.O.O.) and Vice President of Operations (V.P.O.) while assisting in data entry, scheduling, purchasing, and project documentation. This role ensures smooth daily operations by managing administrative tasks, organizing key meetings, and maintaining operational records. Executive Support & Expense Management Serve as the primary administrative support for the Director of Operations and Vice President of Operations. Handle expense reporting and tracking for the D.O.O. and V.P.O. Organize meetings, service work, and appointments for internal teams and external vendors. Maintain and update calendars, schedules, travel arrangements, and availability tracking for the executive team. Purchasing & Vendor Coordination (Support Role Only) Enter Purchase Orders (P.O.s) in coordination with the Purchasing team. Assist in ordering supplies and materials for the Maintenance team (but does not research vendors or negotiate pricing). Maintain basic records of vendor transactions for tracking purposes. Data Entry & KPI Tracking (Support Role Only) Enter provided data into Excel spreadsheets and tracking systems (but does not create or generate data). Assist in compiling KPI reports using pre-set templates and automated data pulls. Ensure accurate record-keeping and document organization for operational metrics. Project Coordination (Support Role Only) Assist in special projects by handling documentation, scheduling, and status updates. Draft and release memos, notes, and updates to relevant teams regarding ongoing projects. Ensure smooth coordination between Operations, Sales, Logistics, and Supply Chain teams. Administrative Tasks Manage and organize filing systems for operational and purchasing records. Act as the point of contact for vendors, internal teams, and external clients regarding administrative matters. Assist in preparing and distributing reports, correspondence, and documentation. Perform general administrative duties to support the Operations team. All other duties as assigned. Education & Experience: High School Diploma or equivalent (AA Degree preferred). Minimum 2 years of administrative experience in a fast-paced environment. Experience in expense tracking, scheduling, or data entry is a plus. Skills: Bilingual - English / Spanish, preferred but not required Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Strong organizational skills with the ability to multi-task Proficiency in Microsoft: Word, Excel, Outlook, PowerPoint Has developed skills in a range of processes or procedures to carry out assigned tasks Strong effective communication skills Ability to work independently and handle confidential information professionally Able to work effectively with other employees, supervisors, managers, and external parties Writes clearly and informatively; edits work for spelling and grammar; able to read and interpret written information Working Hours Standard Hours: M-F 7:30am - 4:00pm Ability to work overtime or weekends may be required based on workload Pay Rate The base pay we reasonably expect to pay for this role is: $19.00/hour to $22.00/hour. The actual pay for this role will be determined by a variety of factors, including but not limited to the candidate's skills and experience. Please note that base pay is one important aspect of a compelling Total Rewards package. The base pay range indicated here does not include any additional benefits or cash bonuses that you may be eligible for based on your role and/or employment type. Physical Requirements/Working Conditions While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds, with or without assistance. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk, and hear.

Are you a detail-oriented Litigation Legal Secretary looking to thrive in a fast-paced, dynamic law firm? We're seeking a skilled legal professional to join our client's growing San Diego team. Ideal candidate with have 5+ years of California Civil Litigation experience, preferably within labor and employment. Responsibilities: Prepare, proofread, and file legal documents (state (CA) & federal courts) Maintain client files and manage attorney calendars Schedule meetings, coordinate travel, and process expenses Handle time entries, invoices, and new client requests Provide backup support as needed Requirements: 5+ years California litigation legal secretary experience (labor & employment a plus) Strong document formatting & court filing skills Proficiency in Outlook, Word, Excel, PowerPoint, iManage & CompuLaw Ability to multitask, meet deadlines & work independently Apply now! Submit your resume and salary requirements for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

About the job First Command Financial Services is committed to helping military families get their financial lives squared away. As we continue to expand our team, we are seeking talented individuals who have an internal drive, a passion for the military and a desire for professional growth. Position Overview: The Administrative Assistant will play a vital role supporting our Financial Advisors who work with clients to achieve their financial goals. This role is critical to ensuring all clients feel welcome and receive exceptional service in all interactions with the firm. You will collaborate with Advisors, Home Office personnel and business partners to fulfill client requests. As a key member of our local support staff team, you will: Promote a consistently exceptional client experience Schedule and confirm client appointments, and prepare all required paperwork/workflows Submit required forms and follow up with appropriate business partners/internal departments to ensure the request is completed Assist in problem resolution and act as the Advisor liaison with various business partners as well as the Home Office Maintain Advisor sales and commissions records as needed Work with the district and office to maintain a marketing events calendar and plan, and assist with marketing events as needed Manage office communications, Advisor business tracking, and record keeping requirements for compliance purposes What We Offer Competitive wages (Based on experience) Pleasant work environment Opportunities for professional development The ability to be in control of your career trajectory Portable career opportunities throughout the United States and overseas Desired Qualifications Excellent organizational, written and verbal communication skills 2 years+ general office experience Proficient in basic computer skills and Microsoft Office, specifically Outlook, Word and Excel Sales Force, Navi-Plan, Envestnet (ideal) Ability to handle multiple tasks and thrive in a fast-paced environment Self-motivated High school diploma General knowledge of financial products preferred Satisfactory completion of background check, fingerprinting and required employment documentation, as well as any screening/hiring tool if required by hiring district Interested? Email your resume to: Valente Villalobos: **************************** or via phone: ************

We're looking for an organized, tech-savvy, and reliable assistant to support a busy executive with administrative and personal tasks. This part-time role offers a mix of home office, business office, and occasional errand duties-perfect for someone looking for flexibility and variety. The schedule is flexible (8 to 10 hours per week). Key Responsibilities: • Organizing files, managing mail, and scheduling tasks • Coordinating travel and handling invoices/receipts • Calendar management and professional communication • Running errands (personal and professional) Requirements: • Reliable transportation and a valid driver's license • Strong organizational skills • Tech proficiency (Microsoft Office, Google Workspace, etc.) • Business casual dress required Flexible hours, competitive pay, and a dynamic work environment.

OVERVIEW: Our client, a US Fortune 250 company and a global Medical technology corporation serving customers in Clinical Labs, Health care research & Pharmaceutical industry, seeks an accomplished “Administrative Assistant” Administrative Assistant Location: San Diego, CA Duration: 8 months+ Contract with high possibility of extension!!! Pay rate: $25/hr on W2 Note: Onsite role Work schedule: 8am-4:30pm (30 min lunch) [Mon-Fri] 3 Must have on the resume: experience admin supporting a manager and team, proficiency in Microsoft office (i.e. teams, outlook, excel), experience working with vendors for projects JOB DESCRIPTION: Required work experience - 3 years admin experience Education requirements - AA or experience can be substituted with admin work experience at least 3 years Assistant is responsible for performing a variety of administrative activities in support of their assigned work team. May assist manager in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May provide input for designing processes to enhance work flow. Serves as administrative liaison with others within and outside the company regarding administrative issues. Organizes electronic files, schedules and coordinates team events, maintains communication within the team. Basic research and minimal project management for manager's directives. Proficient in excel, word, MS office to include teams, outlook. Excellent organizational and communication skills. Proactive self-reliance, independent, and self directed. Highly desired prior experience in EHS (Environmental Health & Safety) Thanks! GURJANT "GARY" SINGH | LEAD RECRUITER Office ************

📢 ON SITE Part-Time Administrative Assistant Wanted - 20-30 Hours/Week We are seeking a motivated and outgoing tech-savvy multitasker with an obsession with organization! We're looking for a Part-Time Administrative Assistant to join our team for 20 hours per week! In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. ✨ What We're Looking For: Excellent computer skills and knowledge. Expert competency in Asana, SharePoint, Outlook, and Excel - This is a must! Experience in social media marketing and QuickBooks is a plus. Proven experience in an administrative support role. Excellent organizational skills and attention to detail. Strong written and verbal communication skills. A proactive and positive attitude with the ability to work independently. Bachelors degree preferred Two years or more previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Highly organized with excellent time management skills and the ability to prioritize projects 💼 Key Responsibilities: Manage and track tasks and projects in Asana. Maintain and organize documents in SharePoint. Schedule, coordinate, and manage communications via Outlook. Create and manage spreadsheets, reports, and data analysis in Excel. Assist with basic bookkeeping and financial tasks using QuickBooks (if applicable). Support social media marketing efforts, including scheduling posts and tracking engagement. Provide general administrative support to the team as needed. Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings for CEO and take accurate minutes of meetings Manage CEO's email boxes including writing emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures 🌟 Why You'll Love Working with Us: Flexible hours to fit your schedule (20 hours/week). Work remotely or hybrid, depending on your location and preferences. Be part of a dynamic and collaborative team environment. Competitive hourly compensation. 📍 Location: Laguna Hills, CA Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities 📧 How to Apply: Email your resume and a brief cover letter highlighting your experience with Asana, SharePoint, Outlook, Excel, and any additional expertise in social media marketing or QuickBooks to ***********. Join our team and bring your organizational expertise and tech-savvy skills to the next level! 🌟

The primary role of Administrative Assistance function is to provide all secretarial and administrative support to the Business leaders and teams across businesses. Key deliverables include arranging for conferences, travel, email and diary management. Supporting key communication programs and coordinating staff functions and events. Managing key meetings, minutes and report preparation. Responsibilities: The primary objective of Administrative Assistance specialization within Administrative Assistance Job Family is to provide analytical and specialized administrative support to relieve executives, employees and people managers of complex details and advanced administrative duties. Key responsibilities include analysis of problems, determination of approach, compilation and analysis of data, and preparation of reports. Coordination of activities between departments and outside parties. Contacts employees at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Assignments may be found in various functional areas. Requirements: Minimum of 1 years of related experience. Has broad knowledge of routines and procedures to handle day to day situations. Will generally only require instructions on new assignments. Pay Rate: $20-25/hr

Los Angeles based law firm seeks a Litigation Secretary for their satellite office in San Diego. This person must have a strong background in civil/commercial litigation and be able to support up to 6 busy litigators. The coordination or management of email, calendars, contact information, tasks or similar communication activities utilizing systems such as Outlook or manual systems. Processes associated with the coordination or management of phone calls, emails, voice mail messages or conference calls. Drafting, revising, proofreading or transcribing documents, presentations or correspondence. Initial drafting of documents from handwritten notes, annotated hard copies, discussions, etc. Proofreading of documents for grammatical, spelling and format errors. Editing documents from handwritten notes, annotated hard copy, transcription, etc. Includes comparisons, conversions, merges, creation of tables of contents/authorities, etc. Court services including filing, requesting transcripts and litigation searching. Company or business name searching and registration (e.g., filing documents, forms, charges, provisional charges). Identifying attendees, inviting/scheduling attendees, meeting RSVP tracking, menu planning and caterer selection, identification of support services needed and equipment required. Software: Microsoft Suite - Office 365, iManage Filesite, InTapp Time, Chrome River, Zoom, Avaya Telephone Must be able to file in State and Federal Courts.

Nexiya is seeking a data-driven Project Specialist with at least 3 years of relevant administrative experience, preferably in the construction industry or similar, to support our client who is a major utility in San Diego. This role provides crucial data analytics and reporting for new projects and is a long-term contract role supporting Nexiya's client with the position located in San Diego, CA. Nexiya is a Women's Business Enterprise (WBE) that embraces diversity and inclusion in all aspects of business along with the core values of honesty, integrity, loyalty, and commitment. Join Nexiya today to become part of an elite team of experts in the utility industry. Roles and Responsibilities: Build and maintain databases in Smartsheet and Excel Develop and manage dashboards for tracking project metrics and data Connect data between Excel and Smartsheet for streamlined reporting Track new project intake process and route assignments accordingly Provide daily administrative support to project management team and other departments Gather and update project information, including schedules, assignments, tasks, and project meeting calendars Attend staff meetings, record all action items, and follow up on Assist leadership with strategic and operational meetings Trains and provides mentorship for multiple other Project Specialists Perform office administrative tasks such as filing and reporting Performs other duties as assigned Education/Experience Requirements: Minimum 3+ years of experience in a projects-related role and/or administrative support role, preferably with electric and gas infrastructure projects Must be a self-starter attitude with a proactive, results-oriented focus; and willing and capable to assume additional responsibilities Strong data analytics and reporting skills Skilled in Microsoft Office (Excel, Word, Outlook) SharePoint, SAP, Smartsheet, Power Bi, and Procore are a plus Preferred knowledge of Smartsheet, with experience in building databases and dashboards Prior work experience with SDG&E, SCE or PG&E is a plus Associate degree in project management, engineering, supply chain management or related field is preferred Familiarity with project management, project lifecycle, and supply chain management is preferred Ability to work independently and in a team environment Self-starter attitude with a proactive, results-oriented focus, and willingness to assume additional responsibilities Strong customer service skills and proactive follow-up (internal and external) Strong communication and writing skills Superior organizational skills with a demonstrated ability to manage multiple priorities and meet strict deadlines Candidate must be eligible to work in the US Benefits: Nexiya provides a comprehensive total benefit package that extends beyond the basic salary offering. Company benefits include: Health Insurance Dental Insurance Vision Insurance 401K and Match Vacation Sick Leave Phone & Internet Reimbursement Pay Range: Min: $26/hour Max: $29/hour Nexiya is dedicated to maintaining equitable and competitive compensation for our employees. Initial salary offerings may differ, taking into consideration factors such as pertinent experience, qualifications, and educational background. Nexiya, Inc. proudly provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

LHH has partnered with a mid size firm in San Diego Seeking Solid Litigation Secretary Direct hire Experience in Litigation State and Federal E Filing Experienced with Drafting of legal documents TOC/ TOA Calendaring Knowledge of State and Federal Laws 5 years experience plus role

Job Type: Full-Time Temp, Hybrid (60% WFH, 40% In-Person) Pay: $30 to $50 per hour About Us Elevo's mission is to transform the well-being of students so they look forward to coming to school. Our WASC-accredited curriculum engages students and fosters social-emotional learning through fun, physically active games, sports, and enrichment activities focused on arts, humanities, and STEM. The services we provide include the Expanded Learning Opportunities Program, Before & After School Programs, Summer & Intersession Programs, and so much more. Our programs offer opportunities to learn, move, and thrive together beyond classroom walls while developing essential life skills. We continue to build our capacity as we expand our programs to more districts. The Role We are seeking a highly organized and proactive Project Assistant to support our Microsoft Migration project. This role will focus exclusively on the migration initiative, ensuring seamless coordination and execution of project-related tasks. The ideal candidate will attend key meetings, liaise with technology leaders, and deliver actionable insights and documentation. Key Responsibilities: Executive Support: Provide direct administrative support to technology leaders, ensuring smooth communication and organization throughout the project. Meeting Coordination & Facilitation: Schedule, organize, and attend key meetings, including those with stakeholders and leadership. Prepare agendas, take detailed notes, and ensure action items are followed through. Project Support & Documentation: Maintain and track project timelines, deliverables, and key milestones. Ensure proper documentation of project decisions, status updates, and next steps. Stakeholder Communication: Serves as a point of contact between executives, project teams, and external partners, ensuring alignment and clarity. Follow-Up & Task Management: Track outstanding tasks, deadlines, and commitments, proactively identifying and addressing any roadblocks. Research & Data Analysis: Gather and synthesize relevant information to support project planning and decision-making. Administrative Coordination: Manage executive calendars, arrange travel, process expense reports, and provide additional logistical support as needed. Qualifications: Experience: Minimum 4+ years of experience as an Executive Assistant, preferably in a technology, corporate, or project management environment. Experience supporting senior executives is highly preferred. Technical Proficiency: Strong command of Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, Teams, and SharePoint) . Familiarity with project management tools (Asana, Smartsheet, Monday.com, or similar) is a plus. Skills & Attributes: Highly organized, detail-oriented, and proactive in problem-solving. Excellent written and verbal communication skills with the ability to synthesize complex information. Ability to handle sensitive and confidential information with discretion. Comfortable working in fast-paced, deadline-driven environments. Education: A Bachelor's degree in Business Administration, Project Management, or a related field is preferred but not required This position's target pay range is $30 - $50 per hour. Final pay determinations may depend on various factors, including, but not limited to, experience level, education, geographical location, knowledge, and skills. Elevo is committed to creating a diverse work environment and is proud to be an equal-opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability, age, or veteran status. Elevo is an e-verify employer. Read Elevo's Privacy Policy HERE.

The USC Keck School of Medicine - Alzheimer Therapeutic Research Institute (ATRI), located in San Diego, California is an academic institute comprised of an expert panel of scientific collaborators committed to advancing the development of new treatments for Alzheimer's Disease (AD) through innovative clinical trials. ATRI is looking for a Project Administrator to serve as a Quality Assurance (QA) representative who will serve as a Trial Master File (TMF) subject matter expert, support inspection readiness of the ATRI, and participate in the planning and execution of internal and external audits. Incumbent will contribute to the creation and implementation of strategies to maintain the integrity of the quality system by promoting the consistent application of standards and best practices. Key responsibilities include but are not limited to: Lead TMF compliance efforts and operational strategies. Serve as TMF subject matter expert across multiple trials, collaborating with internal teams and external vendors to support inspection readiness Support study teams in the resolution of TMF-related queries or quality issues Provide education and training to study teams to ensure a high level of data quality and research study compliance Effectively convey complex concepts and research principles to others to foster a quality culture Support study setup and closeout, including development of TMF indices and plans as well as plans for closeout/archival/transfer as required; participate in user acceptance testing Monitor, report and present on the health of the TMF through contemporaneous reviews, quality and completeness checks, and reporting tools Identify trends, and drive actions when issues are identified Assist with the development, implementation and execution of inspection and audit related activities Evaluate documents, records and procedures, including audit materials, to ensure they comply with regulations, policies, procedures and customer requirements Recommend improvement initiatives based on identified areas of improvement May provide work direction to TMF contractors or internal TMF support Oversee TMF user access management as required Essential skills and abilities: Solid understanding of the clinical trial process, medical terminology as it pertains to clinical trials, and/or research concepts, ICH guidelines and Good Clinical Practices (GCP) Extensive experience in handling clinical trial related documents and electronic TMF systems and technologies Ability to handle multiple ongoing projects and tasks with ability to quickly adapt to changing priorities while maintaining a high level of customer service Stays informed of industry best practices by reading pertinent literature, attending meetings, and participating in professional associations as appropriate. Ability to collaborate with all members to gather, interpret and consolidate data, generate documentation and reporting, review data and information for presentation and review. Knowledge of important research principles including ALCOA+, Good Documentation Practices, GCP, confidentiality, human subjects protection Analytical skills / assessment / evaluation including interpretation of policies and trends Strong attention to detail Proficient at planning, organization, time management and follow through Skilled at problem identification and proposing solutions Effective and frequent written and oral communication with others using tact and diplomacy Gathering data / evidence Research information / regulations / requirements Interviewing / questioning - asking the right questions - adept listening skills Preferred education: Master's degree or combined experience/education as substitute for education. Preferred experience: 3 or more years of focused TMF experience preferred Preferred Field of Expertise: Extensive experience with Trial Master File (preferably DIA Reference Model) and monitoring or auditing. Ability to work collaboratively in a team setting. Familiarity with Microsoft Office and Microsoft Excel. Ability to analyze data and familiarity with data analytics procedures and software. Ability to analyze and conduct problem solving. Ability to train and motivate others and ability to work effectively with diverse populations. Excellent written and oral communication skills. Pharmaceutical or Device Research experience. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. The annual base salary range for this position is $77,215.84 - $107,844.71. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Minimum Education: Master's degree, Combined experience/education as substitute for minimum education Minimum Experience: 3 years, Combined education/experience as substitute for minimum experience Minimum Field of Expertise: Directly related education and project administration experience in specialized field represented by project. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************