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Junior Project Manager- Construction
PMCS Group, Inc.
Project assistant job in Los Angeles, CA
Junior M&O Project/ Project Manager- P&D- $119,000 to $127,000 + Benefits- Los Angeles, CA
The Role
Do you enjoy keeping complex construction projects on track from early planning through to handover? Are you looking for a role where your technical skills, organisation and eye for detail directly improve public and educational facilities? If so, we have an exciting opportunity for you.
This Junior M&O Project / Project Manager - P&D role offers hands-on exposure across the full project lifecycle, while working alongside experienced professionals on high-profile public sector projects in Los Angeles, CA.
As a Junior M&O Project / Project Manager - P&D, you will support the Planning and Development Project Manager (PDPM) across multiple construction projects. You will be involved from early site reviews and concept development through design coordination, construction progress and close-out.
This is a practical, varied position where no two days look the same. You will gain valuable experience working with public agencies, consultants and contractors, while building a strong foundation for long-term career growth in project and construction management.
If you want to grow your career while working on projects that benefit communities, apply today and take the next step.
Key Responsibilities:
Validate existing site conditions to support project scope development.
Prepare concept drawings to help visualise project requirements.
Review design team feedback and suggest clear, workable recommendations.
Prepare progress and status reports for management.
Coordinate with utility providers and government agencies to meet state and federal requirements.
Track project budgets and ensure costs reflect current progress.
Support planning, design and construction schedules.
Assist with bid preparation, contracts and project documentation.
Help develop project procedures and suggest improvements.
Support cost estimates and track changes.
Maintain facility inventory maps using AutoCAD.
Carry out additional duties as required.
The Company
At PMCS Group, Inc., we've built our reputation on over 70 years of combined industry experience and a team of 130+ professionals with deep expertise in construction, engineering, architecture, and inspection. We don't just manage projects-we deliver them to the highest standard, on time and within budget.
We're proud to partner with clients such as the Los Angeles Unified School District (LAUSD), Los Angeles Community College District (LACCD), California State University (CSU) campuses, and other public agencies. Our work has a direct impact on communities, improving educational facilities and public infrastructure across California.
The Benefits
PTO: 120 hours annually (vacation/sick time), accrual starts on day one, available after 30 days.
Holidays: 8 paid holidays per year, including New Year's Day, Thanksgiving, and Christmas.
Insurance: 100% coverage for employee's Medical, Dental, and Vision, with additional costs for dependents and enhanced plans (Kaiser and Anthem Blue Cross options).
401(k) Savings Plan: 100% match up to 3%, plus 50% of the next 2% (fully vested immediately).
Professional Development: Up to $1,000 annually for license/certification renewals and qualifying education.
Parking: Parking provided, up to $100/month if applicable.
The Person
At least five years' experience in project or construction management.
Degree in architecture, engineering or construction management, or equivalent experience.
Strong knowledge of construction safety and environmental requirements.
Confident with Microsoft Office, AutoCAD and reporting tools.
Organised, clear communicator and comfortable working with multiple stakeholders.
$119k-127k yearly 2d ago
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Junior Project Manager
Insight Global
Project assistant job in Long Beach, CA
Title: Project Coordinator
Duration: Contract
Must Haves:
3-5 years of relevant experience in construction/admin role
Strong communication skills
Ability to work under pressure
Proficiency in Microsoft Office
Procore experience preferred
Job Description
Our client is seeking a highly organized, detail-oriented Project Coordinator to support multiple Construction Managers within our Homeowners Association (HOA) department. This role is critical to maintaining clear communication, accurate documentation, and consistent project reporting across multiple active capital improvement projects.
Compensation:
$25/hour + Uncapped Commission -
Depending on experience
Exact compensation may vary based on several factors, including skills, experience, and education.
Benefit packages for this role include: Benefit packages for this role may include healthcare insurance offerings and paid leave as provided by applicable law
$25 hourly 4d ago
Administrative Coordinator
Ascend Talent Solutions
Project assistant job in Los Angeles, CA
Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA.
RESPONSIBILITIES
The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:
Answer management phones and assist with tenant needs
Respond to inquiries by providing routine information and/or taking and delivering messages
Prepare and distribute correspondence
Process incoming and outgoing mail
Assist with meeting, event and other scheduling and coordination
Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events
Assist with publication and distribution of tenant newsletter, maintenance of property website
Maintain inventory of office supplies and property staff directory
Maintain accurate and up to date tenant, team and vendor contact lists
Maintain compliant certificates of insurance for tenants and vendors
Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs
Coordinate tenant survey process, including annual action plan implementation
Assist team with vendor coordination as requested or assigned
Assist with preparing and administering service agreements
Establish and maintain good record keeping and filing systems for tenant, vendor and property files
Responsible for accounts payable, accounts receivable and reporting at the property level
Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding
Track invoices to ensure vendors are submitting timely
Prepare and distribute Tenant billings
Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested
Assist with budget preparation as requested
POSITION REQUIREMENTS
High school diploma required, associate or bachelor's degree preferred
Experience with MRI and Yardi software / property management preferred but not required
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Ability to work independently
Able to prioritize tasks and projects and thrive in a fast-paced environment
On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
$42k-62k yearly est. 3d ago
Project Coordinator
Omninet Capital
Project assistant job in Los Angeles, CA
Omninet Capital is seeking a highly organized, proactive, and resourceful Project Coordinator to support the Chief Financial Officer and Senior Vice President of Operations. This role is for someone who can anticipate needs, keep projects moving forward, and act as a true partner in helping leadership deliver results.
The ideal candidate thrives in a fast-paced environment, brings strong judgment and attention to detail, and is energized by making it easier for executives to focus on strategic priorities.
Key Responsibilities
Serve as a project coordinator-tracking deliverables, following up on next steps, and ensuring accountability across teams
Act as a liaison between executives and internal departments, streamlining communication and ensuring alignment
Provide day-to-day support to the CFO and SVP of Operations, ensuring priorities are managed and deadlines are met
Manage calendars with a focus on internal and external meetings (minimal travel coordination)
Prepare presentations, reports, agendas, and other executive-level materials
Attend key meetings to capture notes, document action items, and drive follow-through
Monitor email communications, prioritize messages, and draft responses when needed
Handle sensitive information with the utmost discretion and professionalism
Support operational needs such as expense reporting, document organization, and light office management tasks
Qualifications
3+ years of executive administrative support or project coordination experience
Strong organizational and time-management skills with proven ability to manage multiple priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
High degree of professionalism, discretion, and judgment
Positive, proactive, and collaborative approach
Omninet Capital, LLC is an Equal Opportunity Employer and is committed to maintaining a workplace free from discrimination and harassment. We recruit, employ, train, compensate, and promote without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local laws.
All employment decisions are based on qualifications, merit, and business needs. Omninet complies with all applicable state and local fair employment practices laws, including the California Fair Employment and Housing Act (FEHA).
$44k-68k yearly est. 2d ago
Administrative Assistant
LHH 4.3
Project assistant job in Norwalk, CA
Office Coordinator
Employment Type: Full-Time
We are looking for a highly organized and proactive Office Coordinator to provide administrative support across multiple departments at our Norwalk location. This role is essential in ensuring smooth day-to-day operations and delivering exceptional service to internal teams.
Key Responsibilities:
Serve as the central point of contact for office coordination and administrative support
Manage scheduling, meeting logistics, and departmental communications
Assist with document preparation, data entry, and reporting
Coordinate office supplies, vendor relationships, and facility needs
Support cross-functional teams with special projects and events
Maintain confidentiality and accuracy in handling sensitive information
Qualifications:
2+ years of experience in office coordination or administrative support
Strong organizational skills and attention to detail
Excellent communication and interpersonal abilities
Proficiency in Microsoft Office Suite and other administrative tools
Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment
What We Offer:
Competitive compensation and benefits package
Collaborative work environment with opportunities for growth
Onsite role with direct impact on multiple departments
Compensation: $27 to $30 per hour
Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to *******************************************
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
$27-30 hourly 2d ago
Junior Project Manager
Hill International, Inc. 4.8
Project assistant job in Los Angeles, CA
Hill International is seeking a Junior M&O Project/Project Manager in Los Angeles, California
Qualifications:
Minimum of five (5) years full-time paid professional experience in the Project/Construction
Management, preferably in an educational facility or public agency project; involved in all phases of construction, including pre-construction activities and planning, monitoring construction progress and close-out activities
Experience in safety construction protocols, Cal OSHA requirements and environmental procedures
Graduation from a recognized college or university with a bachelor's degree, preferably in architecture, engineering, construction management
Possession of a valid Certified Construction Manager (CCM) credential may be substituted for the required education
Candidates who do not meet the education requirement may substitute experience on a year-for-year basis and demonstrate extensive proficiency in the duties indicated
Proficient in Microsoft Office products (Outlook, Word, and Excel, Powerpoint)
Preferred Experience/Skills:
Bluebeam
Adobe
AutoCAD
Report writing
Revit & Revit Enscape
Arc GIS
Responsabilities:
Assist in the coordination and oversight in all facets of pre-construction, project development, bid/award, and project close-out phase of all assigned projects
Work closely with PDPM to validate existing site conditions in preparation of project scope
Draft concept drawings to assist with visualization of project scope
Review feedback and proposed scopes of work from the design team and provide recommendations to the Planning and Development Project Manager (PDPM)
Draft reports to the PDPM and management with respect to the status and/or progress of the projects
Coordinate with all pertinent public agencies to complete federal and state requirements as needed; coordinate with representatives from various utility and government agencies to obtain timely action on successive phases of project completion
Assist the PDPM with monitoring project budgets and ensure that budgets accurately reflect the status/progress of projectsAssist the PDPM with reviewing project status and overall planning, design and construction project progress, and ensure project scope stay within the approved project definition
Assistproject team with contracts, bid and contract planning
Assist with the development of project or program policy guidelines and procedures and suggest improvements
Recommend new developments and strategies affecting program objectives and results
Work with technical personnel to estimate building costs and changes
Maintain facility inventory maps with AutoCAD software
Perform other duties as assigned
The salary range for this position is $80,000 - $109,000. The offered salary will be based on the applicants qualifications, education, experience and work location.
Depending upon your employment status, Hill's comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.
$80k-109k yearly 1d ago
Administrative Assistant
Specialized Recruiting Group-Irvine, Ca
Project assistant job in Irvine, CA
Specialized Recruiting Group, Irvine is seeking an Administrative Assistant for a leading architectural design firm in the Irvine, CA area. Our client supplies specialty building components for both the commercial and residential markets and works with brand-name customers, including Fortune 500 companies and internationally recognized sporting venues.
Schedule: Monday-Friday, 7:00 a.m. to 4:00 p.m.
Employment Type: Permanent, direct hire
Compensation: $60,000-$65,000 per year
Responsibilities:
Handle inbound phone calls
Process orders and payments
Respond to client inquiries regarding previously placed orders
Set up and maintain customer files
Prepare and process invoices
Provide accounts receivable support
Perform data entry
Provide general administrative support for the sales department
Qualifications:
Previous office-based customer service and administrative experience
Bilingual in English/Spanish is a plus
Proficiency with Microsoft Office
Positive, upbeat personality
Excellent communication skills
At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.
$60k-65k yearly 2d ago
Administrative Assistant
BKM Capital Partners
Project assistant job in Newport Beach, CA
The Administrative Assistant must exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
This position is 100% in-office due to the collaborative nature of this role.
Job Essentials
Administrative and Operational Support
Completes a broad variety of administrative tasks including back-up support for Executive Assistant team including:
Calendaring meetings and daily coordination/management of calendars
Arranging travel plans, itineraries, and agendas
Book internal and external meetings as needed.
Ensure Expense Reports are submitted accurately and timely
Assist with booking conferences and asset tours to include but not limited to hotel, airfare, meals, prep itineraries, and agendas.
Assists with planning and coordinating company-wide or department specific events and meetings, including Employee Engagement and Volunteer events.
Includes assisting as needed for company events - setup, tear down, etc.
* Provide direct support to Operations, including HR, Technology and Marketing.
* Assist with operational policies and uphold company policy guidelines
Document Preparation and Management
Review and prepare tour books, investor materials, including printing, binding, etc.
Printing, compiling documents that require signatures (contracts, expense reports, etc.), then scanning, filing, emailing accordingly.
Compose and/or transcribe various correspondence, some of which may be highly confidential.
Create department binders.
Draft letters or email correspondence as needed.
Pulling reports from various internal databases as needed.
Office Organization and Support
Cross-train on responsibilities to act as back up to Office Manager, as needed, including:
Organize and stock office supplies, snacks, and reorder supplies, as needed.
Keep kitchen clean and office picked up.
Operate and troubleshoot office equipment like copy machine, etc.
Answering the incoming calls.
Mailing of packages / Copying and meeting material preparation
Mail any packages or letters via FedEx, UPS, USPS, as required.
* Sort and distribute incoming mail.
Cross-train on responsibilities to act as back up to other Executive Assistants as needed.
Lead Culture Crew Committee meetings and follow up communications with committee members.
Manage decorating of employees work area on their birthdays.
Onboarding tasks for new hires.
Order lunch and prep conference if necessary for meetings.
Book on-site and off-site meetings.
Special Projects
Exercises discretion and independent judgement to make decisions with respect to matters of significance.
Joins internal meetings (as appropriate / requested), takes copious notes/minutes, drives effective follow up, including correspondence and next steps.
Suggests more efficient ways to run the office and troubleshoot malfunctions.
Perform research, special projects, record keeping, and other miscellaneous duties as needed for the office.
Proactive and Responsive Support
* Prioritizes conflicting needs; handles matter, expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
* Other duties as assigned.
Skills and Qualifications
Excellent written and verbal communication skills.
Strong work tenure: Five to ten years of experience supporting multiple departments.
Proficient in Microsoft Office Suite with aptitude to learn new software and systems.
Demonstrates proactive approaches to problem-solving with strong decision-making capability.
High EQ with the ability to form relationships within the company to create better results on deliverables.
Exceptional collaborator and influencer - ability to engage with multiple stakeholders (CEO, Directors, staff, vendors) and quickly build relationships needed to accomplish goals and objectives.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
The Qualifiers:
Strong proficiency with Microsoft Outlook calendaring
Expert travel coordination experience a must.
Intermediate knowledge of Excel
Ability to adapt to changing situations in calm professional manner.
Physical Requirements:
* Prolonged periods siting at desk and working on a computer.
* Must be able to lift up to 15 pounds at times.
The Perks:
Competitive Pay
Paid Time Off
Professional Development Resources Fun Work Vibe (indoor basketball/gym/pickleball court, BBQ Area, Pool Table, Ping-Pong to name a few...)
BKM Capital Partners is an Equal Opportunity Employer.
$35k-50k yearly est. 7d ago
Administrative Assistant
Newport Bay Conservancy
Project assistant job in Newport Beach, CA
Newport Bay Conservancy (NBC) has a proud history of environmental advocacy, having been involved in the original efforts to protect Upper Newport Bay from development over 50 years ago. Upper Newport Bay is a 1,000-acre open space containing tidally influenced water and freshwater sources, mudflats, and marsh surrounded by upland coastal sage scrub. Our mission is to protect and preserve the Bay and its watershed through education, restoration, research and advocacy. We are able to do this with a small, dedicated staff and the support of over 200 active volunteers contributing over 11,000 hours of service each year
Job Summary
The Administrative Assistant will report to the Operations Director and work in collaboration with the Education and Restoration Managers to provide essential clerical and organizational support, ensuring smooth office operations as it pertains to finances, managing schedules, handling communications, organizing files, preparing documentation, managing supplies, and supporting the rest of the NBC team.
Duties and Responsibilities
Handle general correspondence and act as the first point of contact.
Provide clerical support and effectively manage digital files.
Perform basic bookkeeping with data entry in QuickBooks to maintain financial records.
Support accounts receivable and payable functions, ensuring compliance with GAAP and various funder requirements.
Assist in project accounting and reconciliations as needed to ensure accurate reporting.
Order supplies and manage inventory with education and restoration teams.
Job Requirements
Bachelor's degree with a year of paid, professional experience in an administrative or office management role (or at least four years of paid, relatable work experience).
Behavioral Skills
Strong work ethic, commitment to the organization, and enthusiasm towards supporting our team and community.
Dedication to the conservation of wildlife and natural resources.
Exhibits confident communication skills, both written and verbal.
Organized and exhibits excellent time management.
Familiarity in customer service principles with the ability to handle confidential information responsibly.
Shows compassion to diversity and sensitivity to all races, ethnicities, class, and sexual orientations.
Computer/Technology
Ability to effectively manage inboxes and correspond clearly through email.
Uses cell phone and communicates efficiently through text messaging.
Able to use Microsoft Office, Google platforms (docs, sheets, drive, etc).
Previous experience in QuickBooks or other accounting software is strongly desired.
Decision-making skills to work autonomously to manage specific tasks and the ability to work collaboratively as part of a team.
Other
Punctual and reliable self starter.
CPR/First Aid Certification (provided if not currently certified).
Successfully pass a background check.
Requires use of a vehicle to drive safely between the various offices and activity sites around the Bay. May use a personal car for transport of program materials and supplies.
Location
The position is based at the Back Bay Science Center (600 Shellmaker Road, Newport Beach, CA 92660) with routine work at the Peter and Mary Muth Center (2301 University Drive, Newport Beach, CA 92660). A portion of this job may be performed at a remote location with telework approved by the Operations Director.
Salary Detail and Working Hours
$22.00-$26.00 per hour, part-time up to 28 hours a week. Ability to work a flexible but regular daytime, weekday and/or weekend schedule with consultation and approval of the Operations Director. This is a one year position with the possibility of extension based on performance and business needs.
Application Process
We are an equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Apply online here; application reviews will begin January 30, 2026. Please no phone calls at this stage. More information about NBC can be found at newportbay.org.
$22-26 hourly 2d ago
Administrative Assistant
Temporary Staffing Professionals
Project assistant job in Newport Beach, CA
We are hiring for a great client in Newport Beach seeking a dependable and detail-oriented Administrative Assistant to support a busy department. This is an on-site, contract position offering hands-on experience with clerical workflows, vendor coordination, and high-volume administrative support.
Key Responsibilities
Perform daily clerical tasks, including filing, scanning, organizing records, updating logs, and maintaining accurate documentation across multiple operational workflows.
Review and process invoices and statements with a high level of accuracy; assist with basic accounting-related tasks such as reconciling information, confirming totals, and routing items for approval.
Communicate with vendors regarding invoice status, missing information, corrections needed, and follow-up on outstanding documentation.
Assist with Purchase Requisitions by collecting forms from project managers, reviewing for completeness, confirming coding/details, and routing for approvals.
Manage Contract Change Order forms: receive and review requests, gather or coordinate required supporting information, obtain signatures/approvals, and forward for system entry.
Answer and route incoming phone calls; provide warm, patient, and professional customer service to the public, vendors, and internal staff.
Support public inquiries submitted via phone and online requests, ensuring timely responses and excellent service.
Track data, update spreadsheets/logs, and maintain consistent accuracy across all assigned tasks.
Provide general administrative support to assist the operations team with day-to-day workflow and project needs.
Qualifications
Prior administrative, clerical, customer service, or accounting support experience preferred.
Strong communication skills with a friendly, professional, and helpful demeanor.
Highly organized with strong attention to detail and the ability to manage multiple documents and deadlines.
Comfortable reviewing invoices, statements, and vendor documentation with provided training.
Willingness to learn new processes and systems within a structured operational environment.
Bachelor's degree is a plus.
Reliable, punctual, and able to work the full on-site schedule (7:30am-4:30pm).
$35k-50k yearly est. 2d ago
Administrative Assistant
Apex Space
Project assistant job in Los Angeles, CA
Spacecraft represent the most pressing unmet need across the entire aerospace industry. As more launch vehicles come online and the cost to orbit decreases, more companies launching payloads to space continue to emerge.
For the first time in history, this influx of payload companies combined with reduced launch costs has resulted in a massive increase in need for commercial spacecraft platforms, known as satellite buses. These buses hold the payloads of our customers and are flown on launch vehicles.
Apex manufactures these satellite buses at scale using a combination of software, vertical integration, and hardware that is designed for manufacturing. Our spacecraft enable the future of society: ranging from earth observation to communications and more.
We'd love for you to join us on our mission of providing humankind access to the galaxy beyond our planet.
About the Role
As an Administrative Assistant at Apex, you'll provide high-level support for company leaders, ensuring their calendar, meetings, and day-to-day workflows run smoothly. This is a fast-paced, high-visibility role that requires exceptional attention to detail, strong organizational skills, and a proactive mindset. You'll play a key role in keeping schedules and daily operations running smoothly behind the scenes.
Responsibilities
* Own calendar coordination for a high volume of internal and external meetings, both on-site and virtual
* Prepare for on-site customer visits, including conference room readiness, meal coordination, etc.
* Manage internal meeting logistics, including recurring 1:1s and team syncs
* Proactively identify and resolve calendar conflicts and scheduling bottlenecks
* Track action items and help ensure nothing falls through the cracks
* Review inbox to flag urgent messages and help triage high-priority items
* Coordinate travel and lodging when needed
* Submit expense reports accurately and on time
* Jump in to support other tasks as assigned
Requirements
* All applicants must be a U.S. Person
* Prior experience in an administrative or executive support role preferred
* Exceptional attention to detail and organizational skills
* Strong communication and interpersonal skills, especially in customer-facing situations
* Ability to move quickly, stay organized, and maintain high standards in a fast-paced environment
* Comfortable working through ambiguity and shifting priorities
* Proficiency with calendar tools and Microsoft Office
* Prior startup experience is a plus
Why Join Apex?
Apex believes in creating a work environment that you look forward to embracing every day. Our employees love working at Apex, and we want you to love it too. We're a fast-growing startup backed by $200M in Series C funding, and we invest heavily in our people from day one.
What We Offer:
* Shared upside: Receive equity in Apex, letting you benefit from the work you create
* Best-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no cost
* Comprehensive PTO package to reset and recharge - starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidays
* Competitive 401(k) plan with generous matching - 100% match on first 3%, 50% on next 2%
* 8 weeks paid parental leave plus childcare reimbursement up to $350/day for work-related travel
* Daily catered lunch and unlimited snacks to keep you fueled throughout the day
* Vibrant community: Monthly office BBQs, pickleball tournaments, run club, and social gatherings for you and your family
* Your dream desk setup and all the tools you need to be your most productive self
* World-class Playa Vista office with EV chargers, with the benefit of in-person collaboration with amazing coworkers and flexibility to integrate work and life
* Real impact opportunity: Work alongside experts from aerospace, new space, and other cutting-edge industries to make a lasting difference
Ready to join a team where your contributions matter and your future is bright? Let's build something extraordinary together.
Equal Opportunity Employer
Apex Technology, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.
$36k-51k yearly est. 7d ago
Litigation Secretary - Aviation
Adams & Martin Group 4.3
Project assistant job in Los Angeles, CA
A leading legal team is seeking a seasoned Litigation Secretary to provide high-level support in a fast-paced, paperless environment. This role is ideal for a proactive, detail-driven professional who excels at managing complex litigation tasks, anticipating attorney needs, and ensuring seamless workflow across the practice.
Key Responsibilities & Requirements:
* Prepare, proofread, and revise complex litigation documents, pleadings, and correspondence with exceptional accuracy
* File documents with state and federal courts, including electronic court filing systems
* Manage attorney calendars, including hearings, depositions, meetings, and court deadlines
* Maintain organized electronic case files and assist paralegals with records management
* Handle administrative tasks such as billing, expense reports, travel arrangements, and client reporting
* Minimum 5 years of litigation secretary/assistant experience with strong Microsoft Office proficiency; iManage/FileSite preferred
* Strong communication skills, discretion with confidential information, and the ability to work independently in a paperless workflow
Please submit your resume in MS Word format for immediate and confidential consideration.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
Job Reference: JN -012026-413051
$39k-46k yearly est. 7d ago
Administrative Assistant
Appleone 4.3
Project assistant job in Ontario, CA
Campus Support Coordinator | Full-Time | On-Site We're a mission-driven organization focused on training the next generation of skilled trades professionals and creating real pathways to opportunity. We're hiring a Campus Support Coordinator to be the heartbeat of our campus. This role is highly people-facing and hands-on-you'll be the first point of contact for students, staff, and partners, while keeping daily operations organized and moving smoothly.
What you'll do
Serve as the front-line contact in person and by phone
Support day-to-day campus operations, scheduling, and administration
Manage digital documents and workflows using tools like Docusign and Google Workspace
Support onboarding for students and staff
Assist with campus communications, flyers, emails, and outreach using Canva
Jump in where needed to support a fast-moving, collaborative team
What we're looking for
2+ years of administrative, operations, or support experience
Experience in nonprofit, education, or workforce development strongly preferred
Strong communication skills and attention to detail
Comfortable working in a people-heavy, in-person environment
Organized, adaptable, and service-oriented
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
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The pay transparency policy is available here:
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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
$36k-45k yearly est. 7d ago
Administrative Assistant
American Threads 3.9
Project assistant job in Orange, CA
Who We Are
Since 2009, American Threads has grown into a multi-location brand with boutiques across Texas, Arizona, Georgia, and Florida-alongside a thriving online store that reaches customers nationwide.
We strive to empower individuals to show up confidently and express their personal style for all their milestone events. Whether it's a Graduation, Bridal event, vacation, Birthday, or just a night out with friends, Threads pieces are made to be worn with confidence and purpose. We combine trend-forward looks with timeless influences to create styles that feel current, effortless, and uniquely you.
American Threads is the land of the free, home of the babes-and that means we celebrate bold energy, originality, and the freedom to be who you are. In our stores, you'll find more than just a great outfit. You'll find a team of stylists who know how to turn a moment into a memory, who hype you up in the fitting room, and who know how to build a look that tells a story.
Who You Are
The Administrative Assistant plays a key role in supporting day-to-day office operations and cross-functional teams at American Threads. This role is ideal for a highly organized, proactive individual who thrives in a fast-paced, fashion-driven environment and enjoys keeping things running smoothly behind the scenes. You will be a trusted support partner to leadership and internal teams, helping manage schedules, communications, and administrative processes with professionalism and discretion.
Key Responsibilities:
Provide administrative support to leadership and HQ team.
Serve as a point of contact for internal and external communications, ensuring timely and professional responses.
Support internal communications, memos, and presentations as needed.
Help track projects, deadlines, and follow-ups to ensure timely completion.
Order office supplies and assist with general office management.
Support special projects and ad hoc administrative needs across departments.
Requirements:
1-3 years of experience in an administrative, office support, or coordinator role (retail, fashion, or corporate environment preferred)
Strong organizational and time-management skills with exceptional attention to detail
Excellent written and verbal communication skills
Proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar)
Ability to handle confidential information with discretion and professionalism
Self-starter with a positive, solution-oriented mindset
Comfortable working in a fast-paced, evolving environment
Skills & Competencies:
Highly organized and detail-oriented
Strong follow-through and accountability
Adaptable and able to prioritize competing deadlines
Professional, friendly, and team-oriented
Clear communicator with strong interpersonal skills
Why You'll Love Working at American Threads:
Join a fast-growing, trend-forward fashion brand with a focus on style, customer experience, and operational excellence.
Collaborate with a passionate team in a dynamic, fashion-focused environment.
Opportunity to develop leadership skills, merchandising expertise, and career growth within the brand.
Note:
This in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow other job-related instructions and perform additional duties as requested by store leadership. All responsibilities outlined above are essential to the role and may be adjusted to accommodate individuals with disabilities in accordance with the ADA. This job description does not create an employment contract and reflects an at-will employment relationship.
$34k-46k yearly est. 2d ago
Admin Support Specialist
Matura Farrington
Project assistant job in Gardena, CA
IN OFFICE IN GARDENA 100%
TEMPORARY SUPPORT (6 MONTHS PROJECT)
Key Responsibilities
Reporting & Data Management
Track and report on program activity, client participation, referrals, and service outcomes
Prepare recurring reports showing volume, trends, percentages of activity, and program effectiveness
Maintain accurate spreadsheets and dashboards using Excel
Ensure data integrity across multiple tracking sources
Program & Client Support
Support tracking of client programs, solutions provided, and referral outcomes
Assist with compiling data for internal reviews, audits, and funder reporting
Help identify gaps or inconsistencies in reported data and flag issues to leadership
Financial & Administrative Support
Assist with basic financial tracking related to programs (budgets, allocations, activity-based reporting)
Support documentation needed for financial controls and program compliance
Maintain organized records and reporting files
Calendar & Coordination
Manage calendars, scheduling, and deadlines related to program reporting
Coordinate timelines for report submissions and internal reviews
Support meeting preparation with reports, summaries, and data snapshots
Required Qualifications
1-2 years of experience in an administrative, reporting, or data support role
Strong Excel skills (formulas, formatting, basic data analysis)
Experience maintaining spreadsheets and producing recurring reports
Strong organizational and calendaring skills
High attention to detail and accuracy
Ability to manage multiple deadlines and priorities
Preferred Qualifications
Experience working in a nonprofit, social services, or community-based organization
Familiarity with program tracking, client data, or referral reporting
Comfort working with leadership and handling confidential information
Skills & Competencies
Strong written and verbal communication skills
Analytical mindset with the ability to summarize data clearly
Dependable, proactive, and highly organized
Ability to follow established processes and improve reporting efficiency over time
Support the Southern California Conference ("SCC") in accomplishing its mission, "to exalt Christ by cultivating healthy churches and schools and embody its values of integrity with transparency, engagement, stewardship, unity in diversity, and relationships and team.
Perform a wide range of office and administrative functions to ensure office operations run efficiently and effectively.
ESSENTIAL FUNCTIONS
Regular attendance and punctual attention to duties listed below.
Composes and prepares routine correspondence for signature.
Answers the phone, retrieves messages, provides information and receives information.
Prepares and distributes notices of Asset Management Committee Meetings.
Record, index and maintain Minutes of Asset Management Committee Meetings.
Assist in setting up Escrow Documents for signature.
Assist with legal documents - Notes, Grant Deeds, Deeds of Trusts, Substitution of Trustee, Full Reconveyances, Leases, etc.
Notarize documents on request.
Prepare, compile, maintain data and documents to support annual tax exemption applications.
Exhibit proficiency in or the ability to learn asset management software to track and develop reporting for trends and analysis of all Conference properties;
Develop and maintain calendar and schedule for department and department Director.
Participate in all office activities such as weekly staff meeting/worship, department/committee meetings and conference socials.
Upgrade office skills and enhance knowledge regularly by attending approved seminars and webinars for professional and personal development.
Comply with policies and procedures of the Conference, including but not limited to those in the employee handbook and the North American Division Working Policy.
Perform other duties as assigned.
ESSENTIAL RISK MANAGEMENT FUNCTIONS:
Ongoing liaison communications with NAD Adventist Risk Management general liability and auto insurance representatives, maintaining entity updates, insurance changes, and other concerns as the needs arise.
Assist in the management of annual entity auto insurance updates and distributions.
File annual Certificates of Insurance for churches, entities renting.
Receive ongoing requests for Certificates of Insurance, additions to insurance policies, auto acquisitions, Pacific Union Conference Loans; deletions of the same when required.
Assist in managing Volunteer background checks with the Southern California churches and entities, to include but not be limited to Pathfinders & Adventurers, Sabbath School Leaders and all volunteers, Chaperones, Drivers, and key church leaders.
Effective and appropriate communicator with Pastors and other church lay leaders.
Maintain a local "open claims" eFile for insurance reference and direct answers.
Assist in the coordination of annual SCC Adventist School entities' student acquisition insurance and communications with Education Department.
Liaison with ARM and local entities regarding annual property inspections.
Maintain department calendars efficiently.
Respectfully represent the department and the Director.
A Team player who is self-motived and can work independently.
Can follow directions and accept constructive criticism.
REQUIRED QUALIFICATIONS
To perform this job, the individual
Must perform each essential duty and responsibility satisfactorily, and
Be a member of the Seventh-day Adventist Church in good standing, and
Possess a proven track record of effective leadership, judgment, collaboration, a learner and possess
character above reproach, and
Meet the requirements listed below.
Education and Experience
Prefer three (3) years of experience in a secretarial or administrative position in a Seventh-day Adventist institution or entity performing average and above-average difficulty duties; OR
At least one (1) year of experience in a secretarial position in a Seventh-day Adventist institution or entity performing average and above-average difficulty secretarial duties AND an undergraduate degree in a relevant field (e.g., secretarial sciences or office administration); and
Must be a baptized member of a local Seventh-day Adventist Church and follow the religious teachings and practices of the Seventh-day Adventist Church and uphold Biblical principles of morality, deportment, health, and dress as interpreted by the Seventh-day Adventist Church.
Competencies
High organizational skills in prioritizing tasks daily.
Desire to work as a team with results driven approach.
Ability to communicate clearly and effectively in writing and speaking.
Ability to relate to others well individually and in teams.
Display honesty, integrity and ethics.
Good judgment and accountability.
Ability to make independent decisions and solve problems.
Ability to maintain strict confidentiality of privileged information.
Self-starter and able to work with minimal direct supervision.
Ability to perform simple arithmetic calculations.
Understand general policies and procedures of the Conference.
Ability and willingness to follow protocol.
Ability to speak other languages is desirable.
Personality Traits
Professional, punctual, flexible, tactful and discreet, approachable, proactive, dependable, pleasant, "can-do" attitude,
professional appearance, high level of emotional and social intelligence.
Appropriately represent the Seventh-day Adventist Church and the Southern California Conference in a professional
and appropriate manner including attire and demeanor.
PHYSICAL DEMANDS
While performing the duties of this job, the employee may be required to do the following for prolonged or significant periods: sit, stand; walk; use hands and fingers; reach with arms; talk; and hear. The employee is occasionally required to climb, balance, stoop, and kneel. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close, distant, color, peripheral vision and ability to adjust focus.
WORK ENVIRONMENT
Work usually takes place in an office environment where the noise level is moderate in both indoor and outdoor environment. Travel on assignment will be required at times. May be required at times to work on weekends for different events or meetings.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
$33k-46k yearly est. 7d ago
Administrative Assistant with Meeting Minutes and Calendaring
Ultimate Staffing 3.6
Project assistant job in Long Beach, CA
Ultimate Staffing is partnering with a non-profit organization in Long Beach who is looking for an Administrative Assistant for 5-8 months covering a leave of absence. The pay is between $24-$30 an hour based on experience.
Main duties this person will handle:
Filing and record keeping with invoices
Scheduling with calendar and coordinating meetings
Meeting minutes (Must have) 2-3 meetings roughly during temp period
Expense Reports - Corporate and project reports
Communicate with other departments
Other projects as assigned or supporting other employees/managers
Candidates should have excellent written and verbal communication skills
Someone who can learn and is competent, good ability to read social situations
Real Estate or Property Management Experience preferred
Must be organized and be able to work independently
Must be good with Excel and computer software's
Manager is easy going but won't have time to train for basic skills
No task too small.
Desired Skills and Experience
Verbal communication
Written communication
Attention to detail
Multi-Tasking
Organization
Calendar Management
Meeting Minutes
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
$24-30 hourly 4d ago
Assistant, C-Suite
Lionsgate 4.8
Project assistant job in Santa Monica, CA
Lionsgate is seeking a highly organized and adaptable Assistant, C-Suite. This role reports directly to the Executive Assistant to the Chief Executive Officer and will provide key administrative and operational support to both the CEO and Vice Chairman, while also serving as a secondary resource to the broader C-suite executive support team. This is an excellent opportunity for a highly motivated individual interested in the business side of the industry, looking to grow within a high-performing, collaborative environment.
Responsibilities
Provide day-to-day administrative and operational support to the CEO and Vice Chairman under the guidance of the Executive Assistant to the CEO
Assist with managing calendars, scheduling meetings, and preparing meeting materials
Coordinate travel arrangements and itineraries as needed
Help with organizing documents, decks, reports, and incoming materials such as scripts and screenings
Support internal and external meetings by setting up in-person or virtual spaces and capturing key follow-up items
Act as a liaison and point-of-contact on behalf of the executive office when needed
Partner closely with the Executive Assistant to ensure high-level priorities and day-to-day details are aligned and executed smoothly
Provide backup support to the Executive Assistants of the C-suite, stepping in as needed to ensure continuity during busy periods or absences
Assist with ad hoc tasks and special projects across the executive team, including research, prep materials, and event support
Uphold the highest standards of professionalism and confidentiality across all responsibilities
Be available after hours for urgent, time-sensitive needs, as required
Qualifications and Skills
Bachelor's Degree in Business Administration with focus in Finance, Economics, Marketing, etc.
Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint)
Strong verbal and written communication skills
Meticulous attention to detail and highly organized
Ability to multitask, manage shifting priorities, and remain calm under pressure
Comfortable working in a dynamic, fast-paced environment with senior-level executives
A team player with a can-do, no-task-too-small attitude and eagerness to learn from a seasoned Executive Assistant
Nice to Haves
1+ years of relevant administrative or assistant experience, ideally in the entertainment, media, or creative industries
Experience supporting multiple executives or working in a “floater” or cross-functional support role
Passion for the entertainment industry and an interest in executive leadership operations
Familiarity with industry workflows such as production, agencies, or talent relations
About Lionsgate
Lionsgate (NYSE: LION) is one of the world's leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio's bold and entrepreneurial culture.
Our Benefits
Full Coverage - Medical, Vision, and Dental
Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day
401(k) company matching
Compensation
$43,000 - $45,000
EEO Statement
Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.
$43k-45k yearly 21h ago
Administrative Assistant
Lumicity
Project assistant job in West Hollywood, CA
Type: Full-Time | Onsite
Compensation: Base Salary $50,000
At Lumicity, we're a specialized recruitment consultancy dedicated to building world-class teams across some of today's most exciting and impactful industries - Technology, Life Sciences, Renewable Energy, and Aerospace.
Our success doesn't stop once a placement is made. We believe in supporting our contractors throughout their assignments to ensure a smooth, positive, and rewarding experience - and that's where you come in.
The Opportunity
We're looking for a Administrative assistant to join our growing team in West Hollywood. This person will serve as the main point of contact for contractors once they begin their assignments with Lumicity's clients.
You'll be responsible for ensuring that every contractor's journey runs seamlessly, from timesheet submissions to ensuring payroll accuracy (though you won't be processing payroll yourself), and helping resolve any issues that may arise during the assignment.
This is a relationship-driven, service-oriented position ideal for someone who's proactive, organized, and enjoys supporting people in a fast-paced, professional environment.
What You'll Do
Serve as the primary point of contact for contractors once they are placed on assignment.
Ensure timely timesheet submissions and follow up with contractors or clients as needed.
Coordinate with the payroll and compliance teams to ensure smooth weekly or biweekly payments.
Build and maintain strong relationships with contractors to ensure satisfaction and engagement throughout their contracts.
Act as a problem-solver, helping to address and resolve issues related to assignments, communication, or client expectations.
Keep accurate records of communications, status updates, and contractor milestones.
Partner with recruiters and account managers to maintain a positive experience for both contractors and clients.
Support renewal discussions and identify opportunities to strengthen contractor retention.
Who You Are
We're looking for someone who genuinely enjoys helping others succeed and has a natural ability to stay organized while juggling multiple priorities.
A great communicator who builds trust easily and handles sensitive matters with professionalism.
Organized and detail-oriented, ensuring deadlines (like timesheets!) are never missed.
Empathetic and solutions-focused, able to navigate challenges calmly and effectively.
Collaborative, comfortable working closely with recruiters, account managers, and operations teams.
Tech-savvy, familiar with CRM systems, spreadsheets, and digital communication tools.
Experience in customer service, staffing, or contractor management is a plus, but not required.
Why Join Us?
Be part of a fast-growing company with a strong reputation in high-impact industries.
Work in a collaborative, people-first culture where your role directly affects contractor satisfaction and retention.
Enjoy clear career growth opportunities, with potential to move into account management or operations leadership.
Get hands-on training and mentorship from industry experts.
Thrive in a high-energy, supportive, and team-oriented office environment in West Hollywood.
$50k yearly 4d ago
Buying Assistant
24 Seven Talent 4.5
Project assistant job in Los Angeles, CA
We're partnering with a well-known fashion brand to find a Buying Coordinator to support their Men's Factory team on a short-term onsite assignment, with potential to extend. This is a great entry-level opportunity for someone looking to gain hands-on experience in buying and merchandising operations.
Position Details:
• Title: Buying Coordinator
• Department: Men's Factory-they are open on category
• Location: Fully onsite - Los Angeles
• Schedule: Monday-Friday, 7:30am-4:30pm
• Type: Temporary (approximately 1 month, with potential to extend)
• Start Date: ASAP
• Pay Rate: $20-$23/hr (based on experience)
Responsibilities:
• Support the men's buying team with sample management and organization
• Assist with reports and light data entry
• Handle heavy written communication and light phone communication
• Maintain accurate tracking of samples and related documentation
• Provide general administrative support to the buying team
Qualifications:
• Entry-level experience
• Comfortable working on a PC
• Proficient in Microsoft Word, Excel, and Outlook
• Strong written communication skills
• Organized, detail-oriented, and able to manage multiple tasks
If you're interested in gaining experience with a well-established fashion brand and supporting a fast-paced buying team, please apply or message directly with your resume.
How much does a project assistant earn in Santa Ana, CA?
The average project assistant in Santa Ana, CA earns between $30,000 and $73,000 annually. This compares to the national average project assistant range of $25,000 to $57,000.
Average project assistant salary in Santa Ana, CA
$46,000
What are the biggest employers of Project Assistants in Santa Ana, CA?
The biggest employers of Project Assistants in Santa Ana, CA are: