OT-Assistant
Project Assistant Job 8 miles from South River
At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school.
With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most.
Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you.
Why Powerback?
Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members.
Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field.
Continuing Education: Keep growing with free CEUs through Medbridge.
H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role.
Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program.
Responsibilities: Title: Occupational Therapy Assistant
Location/work environment: In facility
Reporting structure: Reporting to Director of Rehab
As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you!
Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better.
Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take.
2. You'll hear back from us within 1 business day.
3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability.
4. You will then be presented to the hiring manager
5. The hiring manager will reach out within a business day to schedule the interview.
This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week.
7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards.
2. Initial certification obtained from the National Board for Certification in Occupational Therapy.
3. They must be licensed and/or eligible for licensure as required in the state of practice.
Assistant/Associate Attending Surgeon, Head and Neck Service
Project Assistant Job 28 miles from South River
The people of Memorial Sloan Kettering Cancer Center (MSK) are united by a singular mission: ending cancer for life. Our specialized care teams provide personalized, compassionate, expert care to patients of all ages. Informed by basic research done at our Sloan Kettering Institute, scientists across MSK collaborate to conduct innovative translational and clinical research that is driving a revolution in our understanding of cancer as a disease and improving the ability to prevent, diagnose, and treat it. MSK is dedicated to training the next generation of scientists and clinicians, who go on to pursue our mission at MSK and around the globe.
Job Description:
Exciting opportunity at MSK: Join our team as an Assistant/Associate Attending Surgeon in the Head and Neck Service. We are seeking a highly motivated individual with strong work behaviors to be part of a world-class organization that is leading the way in healthcare innovation. The incumbent will join the Head and Neck Service team of 13 surgeons and will have a primary clinical focus of head and neck oncologic surgery.
Role Overview:
Serve as a member of the multidisciplinary Head and Neck Disease Management Team.
Provide an integrated, highly specialized, and personalized treatment approach for patients with thyroid, oral cavity, pharyngeal, laryngeal, sinonasal, skin, and salivary cancers
Receive an academic appointment at Weill Cornell Medical College.
Treat patients in both inpatient and outpatient setting in NY and NJ
Perform complex surgical resections.
Educate residents and fellows.
Perform and conducting scientific research.
Key Qualifications:
Board certified or eligible head and neck surgeon
Training in an AHNS accredited head and neck surgical oncology fellowship
Experience in Trans Oral Robotic Surgery (TORS)
Experience in integrating multi-disciplinary care of patients with advanced head and neck cancer
Pay Range: $472,055 - $571, 612
Application Requirements:
Submit C.V., letter of interest and contact information for three references to:
Mindy Sovel
Associate Director, Hospital Operations
****************
Helpful Links:
MSK Compensation Philosophy
Review our great benefits offerings
Closing:
MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Project manger assistant
Project Assistant Job 28 miles from South River
J&S Waterproofing LLC is a fast-growing exterior restoration company located in New York, NY. Specializing in restoring residential and commercial buildings in the greater NYC area, we take pride in our expertise and commitment to quality. No project is too small or too big for us as we work towards restoring NYC one building at a time.
Role Description
This is a full-time on-site role for a Project Manager Assistant at J&S Waterproofing LLC. The Project Manager Assistant will be responsible for providing administrative support to the project management team, assisting with coordination, and ensuring efficient communication between stakeholders. Daily tasks include managing schedules, organizing project documentation, and facilitating effective project execution and well skillful in plans/drawings.
Qualifications
Administrative Assistance and Executive Administrative Assistance skills
Strong Phone Etiquette and Communication abilities
Clerical Skills proficiency
Excellent organizational and time-management skills
Attention to detail and problem-solving capabilities
Ability to work well in a fast-paced environment and multitask effectively
Experience in the construction or project management industry is a plus
Associate's or Bachelor's degree in Business Administration or related field
Executive Assistant / Project Coordinator
Project Assistant Job 28 miles from South River
The Project Coordinator (PC) plays a key role in the execution of searches, acting as project manager to drive the search process, enforce best practices and deliver superior service to our clients. The EA performs administrative duties to support one or multiple managers and makes contributions to the firm overall as needed.
Other responsibilities include, but are not limited to:
Assist manager in the smooth execution of our search projects. Serve as the search team's quarterback, ensuring best practices are adhered to, meetings and calls are scheduled and deliverables are sent on time.
(30%)
Organize complex meeting and travel logistics for one or more partners as well as candidates and clients.
(25%)
Prepare and proof professional, high-quality reports that are client-ready.
(15%)
Maintain up-to-date, quality data in our database for all search projects, business development activity and contacts.
(15%)
Ensure the smooth operation and administration of the office - greet guests, order supplies, coordinate with vendors, etc.
(5%)
Process expense reports for manager and candidates.
(5%)
Assist or lead other ad hoc activities such as marketing initiatives, events, and internal projects.
(5%)
THE PERSON
Ridgeway Partners is seeking to recruit an individual with excellent communication skills and personal presence and demeanor. The successful candidate must have the highest level of professionalism and personal ethics.
The successful candidate will possess all or substantially all of the following attributes:
A positive, enthusiastic and fun demeanor and good sense of humor to add to our strong office culture.
A professional mindset and demeanor and strong work ethic.
High level of integrity and transparency.
Highly organized with extreme attention to detail.
The ability to create a strong first impression with clients, candidates and other visitors.
Comfort in communicating with high level executives (written, verbal and face-to-face).
Ability to manage a demanding workload which includes extensive multi-tasking skills and the ability to meet tight deadlines.
Ability to work independently, but be a strong effective team player.
Strong organizational, analytical and project management skills.
Solid business understanding - experience in executive search, professional services or financial services or a relevant educational background.
Strong intellectual capacity; a continuous learner and strong conceptual thinking skills.
Computer Skills: Microsoft Office, especially Word and PowerPoint. Internet research skills. Salesforce or similar CRM experience a plus.
Maturity and a genuine interest in the role and industry as a career path.
Self-directed, detail-oriented, problem solver.
Legal Administrative & Project Assistant (Global Law Firm)
Project Assistant Job 28 miles from South River
Legal Administrative & Project Assistant (Global Law Firm)
Company: Globally Recognized AM 100 Law Firm
Comp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.
Summary for Legal Administrative & Project Assistant:
This position will be responsible for providing concierge-style, high-level assistance to attorneys and clients, which includes handling administrative tasks, extensive travel/visa coordination, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.
This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!
Responsibilities for Legal Administrative & Project Assistant:
Handle administrative functions including screening client calls; managing files, attorney calendars, and time records; and preparing attorney expense reports
Anticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs
Assist with preparing materials for presentations and conferences.
Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
Assist with calendaring and scheduling requests (domestic & international)
Organize and facilitate conference and video calls
Prepare engagement letters and new matter memos for new clients and matters
Assist with new-business conflicts process
Assist in promoting business development, entering business activities and coordinating with Marketing department
Requirements for Legal Administrative & Project Assistant:
Bachelor's Degree preferred
3+ years of related experience in a law or professional services firm
Proficiency with Microsoft Excel, Word, and PowerPoint
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Ability to work independently
Ability to handle sensitive matters and maintain confidentiality
Jr. Project Manager
Project Assistant Job 28 miles from South River
We are hiring a Jr. Project Manager to join a top fashion accessories company in NYC! This position will run for 6 months with potential to extend and can be based in their NYC or Foothill Ranch, CA office (hybrid - 2 days onsite, 3 days remote)
Responsibilities:
Drive project timelines by managing status updates, next steps, and key deliverables
Serve as a central point of communication between cross-functional teams to ensure alignment and progress
Identify potential roadblocks and proactively problem-solve to keep projects on track
Oversee the uploading, downloading, and deployment of assets across marketing and sales functions
Ensure asset accuracy and proper organization within internal platforms
Manage version control and approvals for creative deliverables
Track project budgets and provide financial oversight to ensure spending aligns with forecasts
Support monthly budget reconciliation and reporting
Work with finance and procurement teams to process invoices and ensure timely payments
Assist in the development of brand and campaign decks for internal and external presentations
Provide copywriting and content development support for marketing materials
Support the execution of go-to-market strategies, ensuring deliverables align with brand objectives
Assist in event planning, logistics, and execution, both pre-event and on-site
Coordinate with vendors, agencies, and internal teams to ensure smooth operations
Track event performance and gather key learnings for future activations
Serve as a day-to-day liaison between the brand team and external agencies
Assist in briefing agencies, reviewing deliverables, and ensuring work aligns with brand guidelines
Support contract and scope-of-work tracking to maximize efficiency and value
Qualifications:
2+ years of experience in a similar position
Microsoft Excel and PPT proficiency
Strong organizational skills
Knowledge in the sports industry a plus
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
Sr. Contract & Project Administrator
Project Assistant Job 28 miles from South River
Who We Are
WXY Architecture + Urban Design is an award-winning New York City -based multi-disciplinary practice specializing in the realization of urban design, planning and architectural solutions in challenging contexts. WXY is known for its innovative work that supports the creation of places and neighborhoods that are vibrant, inclusive and sustainable.
Focused on innovative approaches to public space, structures and urban issues, the firm's work engages both site-specific design and planning on multiple scales. The firm's commissions are in collaboration with community-based, public authority, institutional and private clients.
The firm's architectural design embraces place-specific concepts, resilient designs to create new and repurposed buildings, piers, bridges, and urban furnishings for the public realm. WXY's integrated design process involves clients and stakeholders coordinating and solving complex design problems, yielding solutions as noteworthy for their intimacy and detail as for their civic dignity and amenity.
WXY's planning work engages local communities and constituencies in unique ways, utilizes analytical GIS and zoning expertise, and integrates an understanding of infrastructure and economic development concerns. The results have included the creative visioning of public spaces, new urban clusters and broad urban revitalization and infrastructure planning efforts.
WXY Architecture + Urban Design is certified as a Women-Owned Business Enterprise (WBE) by New York City, New York State, and the Port Authority of NY and NJ. To learn more about us, please visit us at ***************************
Job Summary
Reporting to the CFO and Principals of the WXY, the Sr. Contract & Project Administrator is an essential team member who manages and coordinates various aspects of the firm's architectural, planning and urban design projects. They will directly support the CFO, Managing Directors and the firm's Project Managers on a variety of firm and project-based finance and administrative tasks and initiatives, including contract reviews, project setup, document management and closeout procedures for multiple project teams simultaneously.
Responsibilities
Serve as a resource to the project lifecycle team regarding WXY's Project Management Best Practices and Standard Operating Procedures.
Understand all project scopes and help monitor the project timelines, keeping a close eye on budget.
Collaborate with the Managing Directors as a champion of the firm's Project Lifecycle (from new project setup, terms and conditions, monitoring contract performance reporting, assist with contract close outs in accordance with applicable regulations.
Preparing and reviewing project agreements/contracts/sub contracts
Support Senior Accountant with project setup on Ajera, processing requisitions and monthly invoices, subconsultants contracts and reconciliation
Coordinate with internal and external project team members and client representatives to ensure that all project requirements are understood and met.
Prepare professional reports for use by senior management throughout the project lifecycle
Perform quality assurance checks on all documents to ensure that they are accurate, complete and in compliance with firm and industry standards and regulations.
Ensure that all relevant project information is correctly distributed to the necessary team members and stakeholders.
Process the administrative paperwork for project submittal to public agencies for approval.
Manage the firm's various federal, state and local certifications and business registration.
Manage all insurance applications, renewals and special requests.
Assist CFO and Studio Coordinator with vendors/consultant agreements and payments.
Qualifications
Bachelor's degree in Business Administration, Accounting, Finance or related field
At least 3-5 years of office experience in the Architecture, Engineering or Construction sectors preferred.
Prior experience with Contract Management and/or Administration
Experience with Deltek Ajera (preferred) or Deltek Vision.
Ability to operate common office software programs, including Microsoft Office Suite (e.g. Word, Excel, Outlook, PowerPoint, Publisher, Adobe Acrobat).
Knowledge of office management systems and procedures.
Excellent time management skills and a proven ability to multi-task and prioritize work appropriately.
Great attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational and planning skills.
Ability to work collaboratively in a fast-paced team environment.
Able to work on a computer workstation for extended periods of time.
This is an in-person, full-time salaried position with benefits, including Healthcare, Dental, Vision, 401(k), generous PTO and more. The salary range for this position is $80,000 - $85,000.
To Apply: Please submit cover letter, resume and salary requirements to ******************
All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or national origin. WXY is committed to take affirmative action to employ and advance in employment qualified employees and applicants who are disabled veterans, recently separated veterans, Armed Forces service medal veterans, and other protected veterans. WXY is committed to take affirmative action to employ and advance in employment qualified individuals with disabilities.
Junior Project Manager (Retail and Corporate Interiors Construction)
Project Assistant Job 28 miles from South River
MUST be a US Citizen or Green Card Holder
Client Details:
Our client is an established General Contractor and Construction Manager with a track record of building high-end retail and corporate interiors projects throughout New York City looking to bring on a strong Junior Project Manager (Retail and Corporate Interiors Construction). They have a growing pipeline of projects and are continuing to bring on exceptional construction talent.
The Junior Project Manager (Retail and Corporate Interiors Construction) will:
Evaluate job information to ensure completeness, design intent, and compliance with local codes and obtain all required clarifications from the design team.
Partake in management of all aspects of a construction project from preliminary design, Development, Engineering, Contracts, and Material Procurement, Daily Construction Management Monitoring, Financing, Bank Requisitions, Punch List, and Final CO process for the owner.
Prepare budgets and assist in preparation of capital expenditures and reporting to the upper management.
Leveling process with subcontractors for bid/award.
Oversee the construction schedule, budget, and ensure project is completed in a timely manner.
Implement cost reducing options when available in order to reduce maintenance and subcontractor labor costs.
Manage and maintain relationships with subcontractors and with ownership.
Plan, document, execute & manage projects through all phases including close-out.
Ensure that all necessary permits and licenses are acquired before project commencement.
Conduct post-project evaluations to determine what went well and areas for improvement.
The ideal Junior Project Manager (Retail and Corporate Interiors Construction) will:
3+ years Construction experience in High-End Retail and/or Commercial Interiors construction
Knowledge of construction procedures, building codes, estimating, budgeting, scheduling, and safety practices.
Excellent communication skills.
Ability to commute to job sites throughout NYC
The Junior Project Manager (Retail and Corporate Interiors Construction) will receive:
Competitive base salary
Bonus structure
Excellent benefits - health, medical, vision, dental
Administrative Coordinator
Project Assistant Job 28 miles from South River
A global steel trading company trading in a wide range of steel products with 20 offices throughout the United States, Canada and Mexico is Administrative Coordinator for our Risk Management team in their New York office.
Responsibilities include:
Receiving applications from sales offices and transmitting them to designated analysts.
Monitor the credit application process including inputting and uploading data and following up as necessary.
Issuing required reports based on credit data.
Organizing and maintaining risk management documents
Coordinating meetings and schedules.
Assist with special projects.
Qualified candidates will have a bachelor's degree and 2-3 years experience. . Excellent interpersonal skills, ability to handle multiple tasks, detail orientation and computer literacy are a must. Experience working with SAP a plus.
Operations Assistant
Project Assistant Job 28 miles from South River
We are currently recruiting for a Temporary Operations Assistant in NYC Midtown (in-office 2 days per week - Tues & Thursday). Approximately 3 month+ assignment. The ideal candidate will have 1-3+ years of experience providing administrative support in a corporate office setting. Standard business hours (35 hours weekly). This is a temp opportunity starting ASAP. $23-26 hourly rate
Responsibilities:
Provide administrative support to department and team members.
Handle in-person, e-mail and phone communications for the team in a professional, courteous, and timely manner.
Resolve requests and support an array of needs, including administrative work utilizing Excel and PowerPoint.
Data maintenance and data entry.
Partner with Operations Specialist, Director and team to take on multiple projects and priorities.
Requirements:
Strong verbal and written communication skills
Administrative support experience taking on new opportunities with a sense of urgency, high energy, and enthusiasm
Strong technology skills MS Office and ability to learn new internal databases
Local candidates only. Must live in a commutable range to NYC - midtown and comfortable with hybrid schedule (in-office 2 days). Standard business hours Mon - Fri (35 hours weekly). This is a temp opportunity starting ASAP for approx. 3 months. $23-26 per hour.
Administrative Coordinator
Project Assistant Job 28 miles from South River
Our client, a financial services firm, seeks an experienced Administrative Coordinator to join their team.
As the Administrative Coordinator will specialize in client services to ensure the maintenance of an efficient, organized office that allows Financial Representatives to focus their energy on building client relationships. As a member of the team you will be a liaison between the home office, financial representatives and the client.
Responsibilities include but not limited to:
Administrative Duties:
Handle incoming non-securities related insurance service requests from clients: processing address changes, bank change information, loan requests.
Handle phone calls providing status and account values for non-securities related accounts.
Contact clients on underwriting requirements and late payments and billing service inquiries.
Communicate with home office as needed to supply or attain policy information.
Prepare new electronic insurance applications.
Arrange medical, paramedical and any exams necessary for underwriting.
Pre-check insurance applications, conversions and policy changes for completeness and accuracy.
Maintain client case files/notes. E-file new statements, account forms and other insurance related requirements.
Prepare policies for delivery and setup DocuSign requests for delivery requirements.
Follow-up mailing of forms to clients/prospects over signature of financial representative.
Qualifications:
NY State Life & Health Insurance License
Administrative support experience to include computer skills
Knowledge of insurance
Demonstrated organizational skills, multitasking abilities, and time management skills
Ability to maintain a high degree of confidentiality
Excellent oral and written communication skills
Ability to take independent action and to make sound decisions
Ability to work effectively with people at all level
This position is on-site five days a week.
Salary $55,000 to $65,000
Junior Project Manager
Project Assistant Job 26 miles from South River
Job Title: Junior Project Manager
Job Type: Contract with potential to hire
Dynamic and innovative company dedicated to [briefly describe your company's mission, vision, and industry]. We are looking for a motivated and detail-oriented Junior Project Manager to join our team and help us achieve our goals.
Job Description:
Responsibilities:
Assist in planning, executing, and closing projects.
Coordinate with cross-functional teams to ensure project deliverables are met on time and within budget.
Monitor project progress and provide regular updates to senior management.
Identify and mitigate project risks and issues.
Maintain project documentation and ensure all project information is up-to-date.
Support the development of project plans, schedules, and budgets.
Facilitate communication and collaboration among project stakeholders.
Assist in resource allocation and management.
Requirements:
Bachelor's degree in Business, Management, or a related field.
2+ years of experience in project management or a related role.
Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Proficiency in project management software (e.g., MS Project, Asana, Trello).
Ability to work independently and as part of a team.
Detail-oriented with strong problem-solving skills.
PMP or CAPM certification is a plus.
Administrative Coordinator
Project Assistant Job 28 miles from South River
We're a small but fast-paced company specializing in financial management for musicians, bands, and creative professionals in the entertainment industry. Every day is dynamic, and we're looking for someone who can help keep us organized and efficient while bringing a positive attitude to our team.
Role Description
We're looking for a proactive and highly organized Administrative Coordinator to provide support to join our team. This role is perfect for someone who loves staying on top of details, thrives in a fast-moving environment, and is interested in working in the entertainment industry. You will be responsible for providing administrative support, managing phone communications, maintaining office communication, and assisting with administrative tasks.
What You'll Do
Keep the office organized by maintaining files, supplies, and systems.
Support the team with administrative tasks like preparing reports, taking meeting notes, and creating presentations.
Be a point of contact for clients, ensuring professional and timely communication.
Assist with special projects as needed (there's always something exciting going on).
What We're Looking For:
Experience as an executive assistant, administrative assistant, or similar role.
A natural multitasker who can juggle priorities without missing a beat.
Strong communication skills-both written and verbal.
Excellent organizational skills and attention to detail.
Proficiency with Microsoft Outlook, Excel and project management tools.
A friendly, can-do attitude and the ability to handle sensitive information with discretion.
Comfortable working in an office setting (this position is in-office only).
Bonus: Familiarity with the entertainment or music industry.
Nice-to-Haves:
Experience working in the entertainment industry
A passion for supporting creative professionals and helping them thrive.
Ability to anticipate needs and solve problems before they arise.
Why Join Us?
Be part of a small, collaborative team where your work makes a real impact.
Work in the entertainment industry, supporting creative clients and exciting projects.
Enjoy a dynamic work environment where no two days are the same.
How to Apply:
If this sounds like the right fit for you, please send your resume and a brief cover letter explaining your experience and why you'd like to join our team
Project Coordinator
Project Assistant Job 28 miles from South River
2-3 days onsite in Raritan, NJ
The Project Coordinator will be responsible for the following:
Coordinate scheduling if calendars and assist in the generation of the agenda and subsequent tracking and implementation of action items.
Provide meeting management and facilitation support to the lead as needed to ensure projects and plans move forward
Assist in the development, alignment, and implementation of strategic goals and long-range plans to achieve operational excellence. Provide day-to-day contact on project status and changes.
Develop and maintain project timelines and associated budget to ensure realistic targets, project, and action item completion.
Product specific uploads to SKIM/Pigeon templates (as needed)
Support internal meetings for Talquetamab assets as needed. (W-MAST, WISE, Regional and clinical 1:1s, ad hoc, etc.)
Support congress & KOL engagement planning and execution (ASCO 2023, EHA 2023; IMS 2023, ASh 2023); serve as coordinator on ASH Taskforce, Global-Regional 1-1s (LATAM, US, CAN, APAC, EMEA)
SharePoint & MS Teams management
Fabric and Trim Assistant
Project Assistant Job 28 miles from South River
The Fabric and Trim Assistant supports the Fabric and Trim Coordinator on all stages of the product development process for our underwear and loungewear business. They will assist in sorting out submits, evaluating submits for visual and hand feel needs, and communicating findings daily. We're seeking someone who is proactive and able to maintain strong organizational skills. This is an opportunity to work with notable national brands in the apparel industry!
Responsibilities:
Assist Associate Fabric and Trim Coordinator in daily assessment of all submits
Punch all submits and record weights
Admin submit sample requests from lab dips to TOP
Assess fabric and trims against standards
Retrieve all history on any given style via Airtable and storage as needed
Communicate via Airtable with vendors for all submit comments in relation to color, quality layout, and execution of all fabrics and trims
Maintain Standards library and file submits weekly
Create fabric codes and update date fabric development chart
Qualifications:
Strong sense of organization
Proficient in Microsoft Excel
Knowledge of fabric qualities
Strong color understanding
PLM experience a plus
Airtable experience a plus
Must work well with a team in a very fast paced and high-volume atmosphere
Salary range: $50,000 - $55,000 annually
The disclosed salary range is commensurate with experience and does not reflect the total compensation package. Our associates have access to other valuable benefits that our Human Resources team is happy to share with candidates during the interview process.
Administrative/Research Assistant | 100-120K base plus paid o/t | Bachelors 'Degree required
Project Assistant Job 28 miles from South River
Highly respected global asset management firm is seeking an extremely bright and pro-active College Graduate with 2+ years administrative experience out of a busy environment and a true desire for $ success to support a Portfolio Manager and team of Analysts. Manage intricate calendars, coordinate meetings, organize global travel, conduct research, and process expense reports. Great opportunity for someone with exceptional administrative skills, a can-do attitude and a true desire to succeed both personally and financially within a top global investment firm
Base salary up to 120K with an extremely generous bonus and sensational benefits and perks.
Bachelors' degree out of a highly accredited university with a cumulative GPA of 3.2+. required.
Administrative Assistant
Project Assistant Job 21 miles from South River
Our client a distributer of auto parts is seeking a Data Entry Specialist to join their growing team. Looking for a self-motivated, self-starter who is eager to learn new things. Must be a team player willing to help on when needed. Great opportunity to join a family-owned company who values a work life balance.
Responsibilities:
Preforming data entry on Excel. (VLOOKUPs a plus)
Receiving and finding discrepancies and entering info into system.
Filing, phones, email correspondence. 80% Excel 20% other duties.
Comparing multiple Excel sheets
Pulling data from one sheet and copy/pasting it on another sheet
Creating Sales Orders
Researching Discrepancies
Project Coordinator (Design Admin)
Project Assistant Job 28 miles from South River
We are seeking a highly organized and detail-oriented Project Coordinator to join one of our top clients' teams. The ideal candidate will be responsible for managing various organizational, communication, and small project tasks to ensure the smooth operation of our projects. This role requires strong multitasking abilities, proficiency in various software tools, and excellent communication skills.
Job Responsibilities:
Clean and organize file systems.
Manage assets from the licensors.
Synthesize information to create tasks in project management systems (Asana). Training will be provided as needed.
Relay information to other internal teams.
Compile feedback from designs to improve operational efficiency.
Take notes during inter-department meetings.
Compose and send out internal team communications.
Manage spreadsheets of priorities to present to Production and Licensing departments.
Export and upload images to the company PLM system (QuickBase).
Compile existing onboarding documents to be revamped for new design hires. This will be under Manager Supervision.
Collect available existing designs housed on the server to be used for Sales presentations.
Print and mount presentation boards.
Required Skills:
Strong organization and multi-tasking abilities.
Proficiency in MAC and Microsoft Office, Google Sheets, Strong Excel, ADOBE.
Basic knowledge of Adobe Illustrator (typing, resizing, exporting).
File management.
Clear, concise written communication skills.
Time management.
Problem solving.
Patience and high attention to detail.
Familiarity with PLM Systems.
Administrative Assistant
Project Assistant Job 28 miles from South River
Job Title: Executive Assistant
Assignment Length: 3 months
Location/TimeZone (On-site/hybrid): hybrid in NY - up to 2 days per week, typically Tuesday/Wednesday (Wednesdays are required)
Hours: 9:30AM - 5:30PM - Need someone who is flexible, ebs & flows
What are the main 3-5 responsibilities of this resource?
• Submitting expenses - looking for someone who is timely & fast with software to upload expenses
• Processing invoices for department - primary responsibility.
• Collecting clips for returns from press releases
• Managing calendar, including travel & meetings
• Booking & organizing travel, comfortable with last minute changes
What are the TOP Critical Skills?
Able to manage multiple tasks simultaneously and adapt to shifting priorities under deadlines and pressure
1. Must be precise, detail oriented
2. Have technical knowledge: Office Suite, screen grabs, creating jpegs/pdfs, etc.
3. Complete tasks quickly & timely - fast paced
4. Concur experience is required
5. Must be willing and able to work OT occasional weekends when needed due to project delivery/releases
6. Must have experience booking travel
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Recruiter Details:
Name: Abhijita Swain
Email: *******************************
Internal Id: # 25-31835
OT-Assistant
Project Assistant Job 23 miles from South River
At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school.
With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most.
Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you.
Why Powerback?
Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members.
Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field.
Continuing Education: Keep growing with free CEUs through Medbridge.
H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role.
Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program.
Responsibilities: Title: Occupational Therapy Assistant
Location/work environment: In facility
Reporting structure: Reporting to Director of Rehab
As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you!
Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better.
Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take.
2. You'll hear back from us within 1 business day.
3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability.
4. You will then be presented to the hiring manager
5. The hiring manager will reach out within a business day to schedule the interview.
This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week.
7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards.
2. Initial certification obtained from the National Board for Certification in Occupational Therapy.
3. They must be licensed and/or eligible for licensure as required in the state of practice. Posted Salary Range: USD $30.50 - USD $37.00 /Hr.