Project Coordinator
Project Assistant Job 6 miles from Speedway
Gradex, Inc., a heavy civil construction company, is hiring a Project Coordinator in Indianapolis, Indiana.
OPPORTUNITY:
Gradex is on an exciting growth plan with dynamic employment opportunities. As our detail-oriented Project Coordinator, you will ensure smooth and efficient project execution. Manage budgets, schedules, and details while maintaining communication across departments to keep everyone aligned. In this role, you'll handle administrative tasks that support fieldwork productivity, organize reports, and provide key updates to Project Managers for informed decision-making. Reporting to the Controller you will play a vital role in driving project success!
KEY ACCOUNTABILITIES:
Set up projects within our ERP system, ensuring a smooth handoff from estimating to project management.
Manage subcontractor master agreements, work orders, and procurement of bonds, coordinating approvals with project owners.
Procure and review Certificates of Insurance (COIs) while verifying material, trucking, and other costs.
Review submitted labor and equipment reports for accuracy and assist in cost coding tickets and project invoices.
Schedule, prepare, and process owner billings while supporting Project Managers in tracking quantities for unit price contracts.
Handle Accounts Payable processing, subcontractor payment applications, and change orders.
Perform additional duties as necessary or assigned.
SUCCESS FACTORS:
Minimum of 2+ years of previous experience as a Project Coordinator or in a similar role within the heavy civil construction industry.
Construction and/or Service industry experience preferred.
Proficiency in project management software, accounting ERP, and Microsoft Office Suite.
Understands job costing and project-based accounting.
Strong organizational skills with the ability to prepare and coordinate schedules, detailed action plans, and prioritize tasks effectively.
Self-starter with the ability to follow processes & procedures.
Excellent communication, interpersonal skills, and adaptability to changing project requirements and deadlines.
Exemplifies integrity and confidentiality.
Desire to be a collaborative and supportive team member on a growing team of professionals.
COMPENSATION & BENEFITS:
Gradex, Inc. will reward your Project Coordinator talents with a base salary of $55K - $70K depending on your experience. You will also receive a generous benefits package that includes medical, dental, 401k, and paid holidays and vacation.
APPLY NOW:
If you are motivated and highly organized to coordinate projects, we encourage you to apply online now.
COMPANY:
Gradex, Inc. is a premier site development contractor in Indiana, with a focus on meeting or exceeding project timelines and budgets. The company, founded in 1973, has a large heavy equipment fleet and experienced staff dedicated to safety and quality work. Gradex's management team is known for its exceptional industry experience, working closely with engineers and owners to provide well executed projects and value engineering solutions.
To learn more about Gradex, Inc., please visit: **********************
Tammy Prehoda, HR Consultant
Safari Solutions
***************************
commercial construction / industrial construction / wastewater / municipalities / bid coordinator / project manager / estimator / assistant project manager / project assistant / bid coordinator / accounting / account receivable / account payable / bid coordinator / submittals / invoicing / job costing / civil engineering / site work
Construction Project Coordinator
Project Assistant Job 6 miles from Speedway
We are seeking a Project Coordinator / Project Engineer in the Indianapolis, Indiana area. This person would provide support to construction project managers by managing and distributing project documentation, facilitating information flow, obtaining approvals, reviewing plans, contracts, owner change events, owner change orders, and similar tasks. This position is also responsible for project management in current project management software, assists in the creation of subcontractor and supplier contracts, change orders, and tracks insurance and safety documentation for subcontractors, budgeting, accounting, and follow-up with clients and subcontractors.
Work closely with the project manager and ensure projects are set up accurately and promptly in current project software to begin the construction process, track progress, and invoice for the project during the entire construction phase.
- Accounting and budget control of commercial construction projects
- Create schedules and submittal logs according to specifications for approval by architects and direct the subcontractors.
- Distribute drawings and plans to the appropriate individuals.
- Create and track the cost impact on any design changes and/or change events. Create Change Orders for clients to approve or deny.
- Enter punch list items in the current project software to track the status.
- Create partial invoicing through current project software.
- Create all reporting for the Principal in Charge (PIC) monthly meeting.
- Timely and accurately begin the process to bring subcontractors onto the job.
- Submit Requests for Information (RFI ‘s) from subcontractors, including all pricing.
- Create contracts and purchase orders for subcontractors, ensuring the scope of work is correct, for Project Manager review and approval.
- Secure and track insurance certifications of all subcontractors.
- Track subcontractor safety forms.
- Ensure the project meets financial goals by managing subcontractor invoicing.
- Receive invoices from subcontractors, cost code the invoice, verify the contract amount, review change orders, and identify what has been previously billed.
- Submit verified invoices to the Project Manager, who signs off and then submits to accounting for payment.
- Facilitate overall communication between the corporate office, the job sites, the architects, subcontractors, and others as needed.
- Attend and take minutes of meetings, which may include meetings with owners, subcontractors, etc., and distribute minutes to all attendees.
- Assemble all close-out documents (Operation and Maintenance Manuals) according to the specification book, including warranties, record drawings, operation and maintenance manuals, etc. Create the final invoice for the Project Manager.
- Provide courteous, professional services to clients and present a positive image of our client's construction company.
- Participate in construction programs and training programs as required.
- Tasks as directed by the supervisor that assist in the delivery of the project or function of the main office or job site.
Critical skills knowledge, and behaviors
- Demonstrated ability to read, interpret, and use drawings, specifications, sketches, plans, forms, and other visual instructions, either in print or digital form, to perform required work.
- Demonstrated ability to read and understand financial contracts.
- Effective analytical, problem-solving, and decision-making skills (can gather and analyze data and information, track trends, and conclude). Able to think logically and analytically.
- Able to manage documentation for multiple projects including the ability to understand, follow, and meet schedules; ability to prioritize, organize tasks and time, and follow up; and perform responsibilities efficiently and timely.
- Able to manage multiple requests and meet multiple deadlines.
- Takes initiative and needs little supervision.
- Proactive in anticipating and alerting others to problems with projects or processes.
- High-detail orientation and accuracy; can thoroughly and accurately complete forms and other documents.
- Demonstrates strong customer service orientation.
- Effective verbal, written, and interpersonal skills. Can effectively communicate with a variety of individuals with diverse backgrounds, education, and economic levels and roles both with external and internal others. Able to communicate effectively and professionally in person, over the telephone, and through email.
- Able to work well in a team environment and as part of a team.
- Proficient in basic computer skills, i.e. Microsoft Word, Excel, Internet usage, Outlook (e-mail), Microsoft Teams, and Zoom. Capable of learning company database programs and software specific to this job.
- Demonstrates proficiency in basic math.
- Meet the Company requirements for minimum OSHA safety training of the position.
- Must have a valid driver's license.
Experience, education, degrees, and licenses
- High-school education; prefer some post-secondary education.
- Minimum 1-2 years experience in a comparable position, preferably in the construction field.
- Accounting and budgeting
Physical requirements
- Must be able to work proficiently with computers and other office equipment.
- Work is primarily working with office equipment, sitting for long periods.
- Occasionally lifting up to 50 lbs. and climbing stairs.
Work environment
Work is performed primarily in an office environment but may include outside work if working at a job site.
May visit job sites.
Wear protective equipment as outlined in the Wurster safety manual and/or owner job site requirements while meeting OSHA standards.
Administrative Support Specialist
Project Assistant Job 10 miles from Speedway
CrossRoad Engineers, PC is looking for a competent Office Clerk/Administrative Support Specialist to perform various administrative and clerical tasks to support our office. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic bookkeeping.
An effective Office Clerk/Administrative Support Specialist has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills and the ability to multi-task.
Responsibilities
Maintain files and records so they remain updated and easily accessible.
Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
Answer the phone to take messages or redirect calls to appropriate colleagues.
Utilize office equipment such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
Undertake basic bookkeeping tasks and issue invoices, checks, payroll, etc.
Assist in office management and organization procedures.
Monitor stocks of office supplies and place orders when necessary.
Assist in making travel arrangements.
Assist in coordination and organization for all company events.
Perform other office duties as assigned.
HR Assistance - Assist HR Manager as needed.
Requirements and skills
Proven experience as Office Clerk/Administrative Support Specialist or other clerical position
Familiarity with office procedures and basic accounting principles
Working knowledge of office equipment and processes
Very good knowledge of MS Office
Effective communication skills
Detail-oriented
Very good organizational and multi-tasking abilities
Creative background
High school diploma
Disclaimer
This indicates the knowledge, skills, abilities, and essential and non-essential job functions (as covered under the Americans with Disabilities Act as Amended Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities. An incumbent may be asked to perform other duties as required. The job description does not constitute a contract of employment and the company may exercise its employment-at-will rights at any time.
EOE - CrossRoad Engineers, PC is an EOE including disability/veteran.
Administrative Assistant
Project Assistant Job 6 miles from Speedway
Help more people than you can ever imagine. If you have high attention to detail, are hardworking, and want to work with an amazing team of like minded people changing the world, we'll show you how.
At Oath we believe that we all get one short life and that you should make the most of it. We help our clients prioritize their lives through estate and financial planning. The role of an Oath Office Manager is to work to organize our attorneys, advisors, clients, and team in office and remote.
We believe in great freedom and great responsibility. We believe in doing the hard work first. We believe there is a difference between busyness and effectiveness. We believe in empowering our team to help thousands of people nationwide.
Responsibilities
Oversee our day-to-day office and remote operations in Indiana
Execute other office administration tasks as assigned
Liaise with clients, attorneys, team, and advisors as the mainline of communication
Answering and directing phone calls
Responding to client requests via email and telephone
Monitoring deadlines
Scheduling appointments
Preparing materials for client meetings
Drafting correspondence
Organizing and maintaining client files
Scanning, copying, and filing of documents in an electronic file management system
Qualifications
Excellent time management, problem-solving, and communication skills
Basic computer skills including experience with Microsoft Office
Bachelor's degree or relevant work experience
Ability to maintain and cultivate client relations
About Oath Law & Oath Planning
Oath was founded in 2010 on the idea that estate and financial planning should be accessible to people from all different backgrounds -- not only the wealthiest 1%. We began in one small office with a team of only a few innovative, creative thinkers that wanted to make planning and estate and financial education a possibility for every community. Now, we've grown our firm across multiple states, with more offices opening every year.
Our success comes down to one motivating factor -- helping families and individuals do the best that they can for the people and things that they love most. As we continue to expand and help more individuals and families, we are seeking like-minded individuals to embody our mission and values and join our growing team.
Industry
Financial Services
Employment Type
Full-time
Branch Administrator
Project Assistant Job 6 miles from Speedway
The Office Support Associate (aka Branch Administrator) acts as an Office Coordinator to ensure smooth daily administration and operations support to a financial services branch office. This person will support the Branch Manager (BM) and Assistant Manager (AM) by creating a welcoming and supportive environment for existing and new financial professionals, clients, and branch associates.
What you will do:
Work alongside the Branch Manager to assist in the daily operation of the branch office in accordance with the branch's annual business plan and associated goals.
Act as a liaison between Cetera's home office and the local branch office
Responsible for supporting Branch Management with recruiting efforts to ensure contacts, follow-up and meeting activities exceed weekly office goal expectations while ensuring all notes are entered in tracking system (Sales Force).
Support Branch Management with the Intern Program and potential Career Pathing Program by acting as a resource for participants for access to systems, office supplies, etc.
Assist as a resource during the onboarding of new Financial Professionals and new Branch Associates to create a welcoming and informative experience.
Partner with the Branch Manager in growth activities, which include but are not limited to coordinating client events, seminars, marketing campaigns, wholesaler presentations, etc.
Maintain detailed notes in tracking system (SalesForce) related to coaching discussions held with Financial Professionals.
Assist with adoption of Cetera Assets/Programs (RightBridge, Marketing Central, Pentameter, Leading Response, etc.) with New and Existing Financial Professionals and Sales Assistants.
Create a welcoming environment for clients visiting with their Financial Professional in the Branch.
Maintain Office Supplies to ensure smooth ongoing branch operations.
Aid Branch Management in presentations and report needs.
Mail and package delivery processing (incoming/outgoing).
What you will have:
2 years in an administrative or customer service role
High School Diploma or GED
Strong time management skills
Excellent written and verbal communication skills
Proficient in Microsoft Office tools (Word, Excel & PowerPoint) and ability to learn new programs, such as Sales Force
What is nice to have:
Financial services background is preferred
College degree preferred
Series 7, 63/65 or 66, and Life, Accident, Health and Variable Contracts Insurance License Lines is preferred, but not required
Attention to detail, excellent organization skills, ability to multi-task and produce timely results in a fast-paced work environment
Able to manage own workflow and priorities, and can accommodate unexpected requests or needs from Advisors and Managers
Self-starter, productive, works well with a team and independently
Professional and positive attitude, friendly demeanor both in-person and by telephone
Trustworthy; uses discretion with confidential information
Listens well to instruction and consistently retains details; takes direction well
#LI-Onsite
Construction Project Administrator
Project Assistant Job 6 miles from Speedway
The Wurster Construction Project Administrator provides support to construction project managers by managing and distributing project documentation, facilitating information flow, obtaining approvals, reviewing plans, contracts, owner change events, owner change orders, and similar tasks. This position is also responsible for project management in current project management software, assists in the creation of subcontractor and supplier contracts, change orders, and tracks insurance and safety documentation for subcontractors.
Key Outcomes Expected
Work closely with the Project Manager and ensure projects are set up in current project software accurately and timely to begin the construction process, track progress, and invoice for the project during the entire phase of construction.
Create schedules and submittal logs according to specifications for approval by architects and to direct the subcontractors.
Distribute drawings and plans to the appropriate individuals.
Create and track the cost impact on any design changes and/or change events. Create Change Orders for client to approve or deny.
Enter punch list items in current project software to track the status.
Create partial invoicing through current project software.
Create all reporting for Principal in Charge (PIC) monthly meeting.
Timely and accurately begin the process to bring subcontractors onto the job.
Submit Requests for Information (RFI ‘s) from subcontractors, including all pricing.
Create contracts and purchase orders for subcontractors, ensuring the scope of work is correct, for Project Manager review and approval.
Secure and track insurance certifications of all subcontractors.
Track subcontractor safety forms.
Ensure the project meets financial goals by managing subcontractor invoicing.
Receive invoices from subcontractors, cost code the invoice, verity the contract amount, review change orders, and identify what has been previous billed.
Submit verified invoices to the Project Manager, who signs off and then submits to accounting for payment.
Facilitate overall communication between the corporate office, the jobsites, the architects, subcontractors and others as needed.
Attend and take minutes of meetings, which may include meetings with owners, subcontractors, etc., and distribute minutes to all attendees.
Assemble all close-out documents (Operation and Maintenance Manuals) according to the specification book, including warranties, record drawings, operation and maintenance manuals, etc. Create the final invoice for Project Manager.
Provide courteous, professional services to clients and present a positive image of Wurster Construction.
Other tasks as may be directed by the assigned Project Manager and COO.
Construction Project Administrator
Project Assistant Job 36 miles from Speedway
WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE We partner with National & International prime contractors to provide them with qualified talent they can trust. We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles. Our objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US.
We aspire to partner with candidates who are eager to learn, grow, and progress in their career path while deepening their knowledge in their given field.
We deeply value our partnerships and place great emphasis on maintaining strong relationships and long term hires.This is reflective in our competitive offerings to our hires including:
Ongoing HR support
Competitive benefits packages including- Health, Dental, Vision & Life insurance
Our very own JLM Rewards incentive program
THE IDEAL CANDIDATE
The ideal candidate has a proven track record of working in construction and/or transportation
They thrive in a fast paced and a team oriented environment.
They get excited about construction projects as well as completing assignments on time.
An individual who will do well in this position is self oriented, organized, a great communicator, and approachable.
Comfortable working within a team environment at the project site.
KEY RESPONSIBILITIES/SKILLS
Prepare and manage change orders
Prepare and manage procure to pay process
Administration of payment procedures
Administration of back-charges and resolution of claims
Interface with Project Controls and Project Leadership on changes and progress regarding Seller and Subcontractor management
Interface with multiple departments and disciplines to evaluate Seller/Subcontractor performance, ensuring compliance with contractual obligations
Interface with Business Services for invoice and document management resolution
Interface with Seller/Subcontractors regarding proper documentation backup, contract procedures, and work under the direction of Project Controller(s)/Contracts Manager
Oversee sub-contractors.
Track material costs and quantities entering project sites
Create reports based on monthly material costs and inventory
Other duties as assigned
PERKS OF JOINING JLM
We offer a competitive compensation package as well as benefits including Health Insurance, Vision, Dental, Life, and Paid Time Off! Compensation: $25.00 - $35.00 per hour
JLM is a DBE-accredited agency specializing in finding world-class talent and managing infrastructure project staffing needs.
As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.
Div 8 Project Detailing Assistant
Project Assistant Job 6 miles from Speedway
For APTURA Group, Core Values are not a slogan, but our way of doing business. They are foundational beliefs that reflect our company's history and culture. We begin by creating an exceptional customer and employee experience, treating everyone uniquely and focusing on the way they want to be treated. We pride ourselves on providing excellence in our field by hiring and training experts in what we do. Our industry-leading team uses professional, transparent, and open communication to coordinate all of our activities to ensure we create a safer, more secure world.
By living our Core Values each day, we have the opportunity to make a difference and support our customers by following through on our promise to them of “providing YOU what YOU need, when YOU need it.”
Job Summary- The Project Detailing Assistant establishes a single point of contact for the detailing department and assists them with their needs.
The Project Detailing Assistant is responsible and accountable for:
Update sold jobs to the detailing schedule.
Update assigned Project Manager names to the detailing schedule and to the project in Comsense.
Log requests from Project Managers to the detailing assistance log.
Follow up with Project Managers when information is needed for the Detailer to complete a request.
Maintain all changes to Smartsheets.
Keep CEO informed of gain or loss entries made by Detailers.
Run/edit all submittal packages (including RFIs) for Detailers.
Run revised submittals per Project Manager request.
Monitor the Detailing Dashboard to ensure information is up to date and correct.
Assist Detailers with any additions needs.
Experience and Other Requirements-
Ability to multi-task in a fast-paced environment.
Detail oriented with ability to edit and proofread documents.
Excellent written and verbal communication skills.
Good understanding of MS Office, specifically Excel and Word.
Great organizational and time management skills.
Experience with PDF editor and Bluebeam.
Project Assistant
Project Assistant Job 6 miles from Speedway
Project Assistant needs 2+ years experience
Project Assistant requires:
Documentation Support
Inventory Monitoring
SAP support
Purchase Order Processing
Provides the primary support for oversight of assigned projects and processes for their assigned areas/departments.
Involves several administrative tasks, document management activities, and SAP-related support.
Assist document creation, routing documents for approval, SAP item code set up, Bill of Materials (BOM) creation activities, inventory monitoring, database management, purchase order processing, and deviation management.
Project Coordinator - Riley Outpatient Center - Days
Project Assistant Job 6 miles from Speedway
Provides project management support to leaders and team members. Assists with and supports team planning, execution, monitoring progress, and delivering end results. Collaborates across teams to ensure alignment. Assesses situations, gathers appropriate information and input, and makes recommendations to leaders. Ensure quality customer service and professional representation of the team and the department.
Hours: Flexible hours ranging from 7:30AM-5:30PM
Requirements:
• Bachelor's degree in related field or equivalent years of experience required.
• Clinical license and/or other certifications may be required per unit/department specialty according to patient care policies.
• 0-3 years of experience is required.
• Experience with matrix organization and complex work environment a plus.
• Experience exhibiting professional judgment and diplomacy in handling unexpected problems and frequent interruptions is required.
• Requires basic proficiency in Microsoft Office (Word, PowerPoint, Excel).
Project Coordinator - ACA
Project Assistant Job 6 miles from Speedway
**Creating Peace of Mind by Pioneering Safety and Security** _At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 12,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024 we were awarded the Gallup Exceptional Workplace Award, which recognizes the most engaged workplace cultures in the world._
**Project Coordinator - ACA - Carmel, IN or Remote US**
**Project Coordinator - ACA**
We are seeking a highly organized and detail-oriented individual to join our team as a Project Coordinator for the ACA team. The ACA Project Coordinator will be responsible for managing the invoicing process for Overtur Architectural Services, LLC, as well as building relationships with architectural Accounts Payable (AP) teams. They will also be responsible for building relationships with the AAS team and supporting continuous improvement activities. Additionally, the Project Coordinator may be involved in managing billing and payments for the School Safety team's assessments and speaking engagements. The ideal candidate will have excellent communication and problem-solving skills, as well as the ability to multitask and prioritize effectively.
**What You Will Do:**
+ Invoicing Process Management: Responsible for supporting the end-to-end invoicing process for the Special Projects and School Safety teams. This work will be in conjunction with the internal services and credit teams to align with Allegion standard billing processes.
+ Develop Client Relationships: Build relationships with client support teams, such as accounts payable, contract administration and project management to ensure compliance with procedural requirements of contracts and agreements.
+ Invoicing Process Optimization: Implement strategies to streamline the invoicing process, ensuring timely and accurate billing as an initial project focus.
+ Continuous Improvement: Lead efforts to identify areas opportunities for process, tool, and team capability enhancements across the business program. Rebuild the process into a scalable process that includes the introduction of new software's that will need to be interfaced with
+ Strategic Expansion: Assume responsibilities beyond invoicing, such as insurance process management, contract administration.
+ Collaboration and Communication: Work closely with the Allegion Architectural Services team and other stakeholders to maintain a cohesive approach to project management and service delivery.
+ Performance Metrics: Track and report on key performance indicators related to AR aging, revenue realization, and team and client feedback to measure success and drive further improvements.
**Why Work for Us?**
+ High School Diploma required; Bachelor's degree in related field preferred
+ Strong organizational and time management skills
+ Excellent communication and interpersonal skills
+ Ability to work under pressure and meet deadlines
+ Detail-oriented with strong problem-solving skills
+ Ability to positively represent Allegion in written and verbal communication, comfortable connecting with people both internally and externally, sales-minded
+ Proficiency in Microsoft office suite (Word, Excel, PowerPoint
+ CRM experience/exposure required, Microsoft Dynamics a plus
+ Preference given to candidates in Carmel, IN, but open to remote United States.
**Allegion is a Great Place to Grow your Career if:**
+ You're seeking a rewarding opportunity that allows you to truly help others. With thousands of employees and customers around the world, there's plenty of room to make an impact. As our values state, "this is your business, run with it".
+ You're looking for a company that will invest in your professional development. As we grow, we want you to grow with us.
+ You want a culture that promotes work-life balance. Our employees enjoy generous paid time off, because at Allegion we recognize that you have a full life outside of work!
**What You'll Get from Us:**
+ Health, dental and vision insurance coverage, helping you "be safe, be healthy"
+ Unlimited Paid Time Off
+ A commitment to your future with a 401K plan, which currently offers a 6% company match and no vesting period
+ Health Savings Accounts - Tax-advantaged savings account used for healthcare expenses
+ Flexible Spending Accounts - Tax-advantaged spending accounts for healthcare and/or dependent daycare expenses
+ Disability Insurance -Short-Term and Long-Term coverage, paid for by Allegion, provides income replacement for illness or injury
+ Life Insurance - Term life coverage with the option to purchase supplemental coverage
+ Tuition Reimbursement
+ Voluntary Wellness Program - Simply complete wellness activities and earn up to $2,000 in rewards
+ Employee Discounts through _Perks at Work_
+ Community involvement and opportunities to give back so you can "serve others, not yourself"
+ Opportunities to leverage your unique strengths through CliftonStrengths assessment & coaching
**Compensation:** This range is provided by Allegion. Your actual pay will be based on your skills and experience.
+ The expected Base Salary Range: $50,000-65,000. The actual compensation will be determined based on experience and other factors permitted by law.
**Apply Today!**
Join our team of experts today and help us make tomorrow's world a safer place!
**_Not sure if your experience perfectly aligns with the role?_** _Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification_ **_and_** _every single preferred qualification of a job posting. At Allegion, we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you're excited about this role but your past experience doesn't align perfectly with every item in the job description, we encourage you to apply anyway. You may be just the right candidate for this role._
**We Celebrate Who We Are!**
Allegion is committed to building and maintaining a diverse and inclusive workplace. Together, we embrace all differences and similarities among colleagues, as well as the differences and similarities within the relationships that we foster with customers, suppliers and the communities where we live and work. Whatever your background, experience, race, color, national origin, religion, age, gender, gender identity, disability status, sexual orientation, protected veteran status, or any other characteristic protected by law, we will make sure that you have every opportunity to impress us in your application and the opportunity to give your best at work, not because we're required to, but because it's the right thing to do. We are also committed to providing accommodations for persons with disabilities. If for any reason you cannot apply through our career site and require an accommodation or assistance, please contact our Talent Acquisition Team (********************) .
© Allegion plc, 2023 | Block D, Iveagh Court, Harcourt Road, Dublin 2, Co. Dublin, Ireland
REGISTERED IN IRELAND WITH LIMITED LIABILITY REGISTERED NUMBER 527370
Allegion is an equal opportunity and affirmative action employer (****************************************************************
Privacy Policy
**We are Allegion.**
A team of experts.
United under a common desire;
Protect today innovate for tomorrow.
And never settle for the status quo.
We believe in anticipating opportunities
by sharpening our skills
and finding new answers
through collaboration.
We believe in a safer, more secure world.
We believe in providing peace of mind.
We believe in being true to ourselves and to those
who trust-in our protection.
We are many. We are one.
**We are Allegion.**
Project Coordinator
Project Assistant Job 6 miles from Speedway
The Project Coordinator is responsible for assisting the PMO and Project Managers in organizing ongoing projects. This includes monitoring and updating project management plans, organizing, and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.
The successful candidate will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Word and Excel, and have exceptional verbal, written, and presentation skills. 3 to 5 years of relevant experience is required and a bachelor's degree in communications, business/business management or other similar fields is preferred.
This position will mainly be remote but must be an Indiana resident.
Responsibilities
Organizing documentation and processes
Project record-keeping
Monitoring project progress
Tracking project artifacts
Updating team members on status of projects
Managing information flow
Updating project management plans and process documents
Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project
Organizing, attending, and participating in project meetings
Documenting and following up on important actions and decisions from meetings
Preparing necessary presentation materials for meetings
Ensuring project deadlines are met
Providing administrative support as needed
Undertaking other project tasks as required
Requirements
Knowledge and experience of the software development life cycle
Three years of experience as a project coordinator in a related field
Exceptional verbal, written, and presentation skills.
Ability to work effectively both independently and as part of a team.
Experience using computers for a variety of tasks.
Competency in Microsoft applications including Word, Excel, and Outlook.
Knowledge of file management, transcription, and other administrative procedures.
Ability to work on tight deadlines.
Experience managing project-level reporting such as risks, issues, executive-level reporting, and meetings. A
Bachelor's degree in business or a related field of study is preferred
Other Information:
Briljent is committed to a diversified workforce that creates an inclusive workplace for all employees.
Must be eligible to work in the United States. No sponsorships are available currently.
Physical Requirements & Environmental Conditions: These physical demands must be met by an employee to successfully perform the essential functions of this job. Employee is regularly required to talk or hear, sit, stand, and utilize technology tools such as a laptop computer for extended periods of time. Specific vision abilities include close vision, and the ability to adjust focus. This position requires the ability to occasionally lift to 20 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Equal Opportunity Employer Briljent will not discriminate against any employee or applicant based on age, color, marital status, race, religion, veteran status, disability (in compliance with the Americans with Disabilities Act), sex, sexual orientation, gender identity, or national origin or other status as protected by applicable law. Briljent will not discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants.
Electrical Project Coordinator
Project Assistant Job 6 miles from Speedway
InPwr, Inc. is looking for an Electrical Project Coordinator join our dynamic team!
We are an award-winning electrical design-build firm headquartered in Indianapolis, IN, with offices in Denver, CO, Los Angeles, CA, and Naples, FL. Named a 2019, 2022, 2023, and 2024 Top Places to Work, we believe in building it better, focus on complex opportunities, and taking the electrical design to the next level, with licenses in over forty states and projects across the nation.
We InPwr people through personal commitment, relentless dedication, and driving results together. Come Join our Team!
Benefits:
Medical, Dental, Vision and Life Insurance 100% company paid for employees
Paid vacation & holidays
401(k) company match
30-day paid sabbatical every 5 years of employment
Stable employment with a growing company
Highly competitive salary
Essential Functions
Job Start Up/Pre-Qualifications/Job Closeout Documents
Maintain, organize, be informed of SharePoint regarding job folders.
Research vendors in area that work is to be performed
Create Project team list with names, addresses, phone numbers, e-mail addresses
Support the PM with all items the Superintendent/Foreman requires for the job
Support PM with all official InPwr field forms
Support with closing punch list.
General Assistance to PM as directed
Special projects-as required
Create/Maintain All Project O&M manuals
Follow-thru with weekly meeting with PM.
Literary review of documents and correspondence including project update reports, proposals, requests for information and miscellaneous.
Maintain heavy equipment/rentals on projects
WIP Documentation to the PM at end of month close
Support PM on WIP input.
Assist PMs in project coordination in daily tasks as requested such as permit pulling, meeting agendas, collection/organizing/analyzing daily logs,
Project photos are executed from start to finish.
Review project logs and execute on administrative actions.
Accounts Payable and Purchasing
Troubleshoot invoice issues from AP Specialist with PM for resolution
Vendor Maintenance and Relations
Obtain Vendor Certificates of Insurance
Field Purchasing
Quote material
Submit, create and maintain POs
Manage Project Subcontracts and Change Orders including being the liaison between vendor & InPwr.
Accounts Receivable
Maintain, verify and troubleshoot the following reports on a weekly basis:
Job Cost Status Summary
Aged Payables Report
PO Status Report
Job Overview
Change Requests for potential change orders
Understand, Organize, Maintain and/or Utilize the following:
Spectrum - InPwr financial software
Microsoft Outlook/Word/Excel
SharePoint
Vendor websites - rentals specifically
Adobe Acrobat
Skills and Requirements
Proven experience in accounting preferably in the construction industry
Positive and “Can Do!” attitude, team player, and leader
Strong work ethic and commitment to excellence
Possess excellent interpersonal and communication skills
Proficiency in office software and project management tools (e.g., Microsoft Office Suite).
Exceptional organizational and time-management skills, with the ability to prioritize tasks and handle multiple projects simultaneously.
Strong communication skills, both written and verbal, with the ability to interact effectively with team members and stakeholders.
Attention to detail and accuracy in handling documentation and data.
Ability to work independently and collaboratively within a team environment.
Bachelor's degree in business administration, project management, or a related field (preferred but not required).
Candidate must live in the Indianapolis, IN area, and able to commute to the office each day.
Working/ Environment/ Physical Demands to successfully perform the essential functions of this job. This is a stationary position that requires frequent sitting or standing, repetitive wrist motions, grasping, speaking, listening, close vision, color vision, and the ability to adjust focus. The employee must occasionally lift and/or move up to 15 pounds. Employees in this position must be physically able to efficiently perform the essential functions of the position.
EEO, Drug Free Workplace
Safety has always been our priority. Along with the usual protocols to protect our workforce, vendors, and business partners, we've implemented additional safety standards, specifically in response to minimizing the possibility of transmission of the COVID-19 virus. Along with CDC recommended guidelines associated with hand-sanitization and safe-distancing, we've established procedures to reduce exposure and susceptibility. These include providing personnel with appropriate PPE, limiting non-essential foot traffic, added cleaning protocols, and encouraging open lines of communication for feedback, questions, and concerns.
Employment contingent upon successful completion of background investigation and drug screening. Smoke-free workplace. Drug-free work environment according to Federal Law.
Visit us at **************** to apply online!
Project Coordinator (Medical Staff Services)
Project Assistant Job 6 miles from Speedway
Build your career with IU Health! We have an exciting opportunity available for a Project Coordinator to join the Medical Staff Services team at our Academic Health Center Medical Staff Office - Indianapolis, IN on a hybrid schedule.
Provides project management support to leaders and team members. Assists with and supports team planning, execution, monitoring progress, and delivering end results. Collaborates across teams to ensure alignment. Assesses situations, gathers appropriate information and input, and makes recommendations to leaders. Ensure quality customer service and professional representation of the team and the department.
We are looking for candidates with excellent writing skills, the ability to obtain a high level of confidentiality and the ability to collaborator effectively with executive level employees.
At IU Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as training, leadership development, promotion opportunities and cross training development. We offer a comprehensive benefits package designed for you, which includes Medical-Dental-Vision, a matching 401K, PTO, tuition reimbursement program, wellness program, and more!
• Bachelor's degree in related field or equivalent years of experience required.
• Clinical license and/or other certifications may be required per unit/department specialty according to patient care policies.
• 0-3 years of experience is required.
• Experience with matrix organization and complex work environment a plus.
• Experience exhibiting professional judgment and diplomacy in handling unexpected problems and frequent interruptions is required.
• Requires basic proficiency in Microsoft Office (Word, PowerPoint, Excel).
Project Coordinator
Project Assistant Job 14 miles from Speedway
Behind the Design is on the lookout for a solution-driven, confident Project Coordinator for a local, thriving interior design business! Why Join the Team? Over the last 18 years, this family-owned business' demonstrated track record of success has led them to become a one-stop shop for bespoke solutions that range from indoor and outdoor shades to full-home window coverings. Join a dynamic team that values curiosity, problem-solving, and providing expert customer service.
What We Offer:
+ A history of promoting from within + a pre-paved path for your growth!!
+ A starting salary between $60-65,000/year, depending on experience.
+ Retirement planning through an IRA with 2% match.
+ A monthly health plan stipend of $400 to go toward your plan(s) of choice.
+ PTO: 2 weeks in year one. 3 weeks in year 2. 4 weeks in year 10 and beyond!
+ Paid Holidays Per Year: 6
+ Work-life Balance: Start between 8-9am M-Friday, wrapping between 4-5pm, depending on the day. Fridays, we wrap the day around 3pm.
A High Level Snapshot of the Role:
You'll project-manage the smooth flow of orders after designers complete consultations with our clients. You'll act as the last stop in realistic delivery of each design and be responsible for communicating any gaps to the designers and posing solutions. You'll be an account manager and order-placer with our vendors, who are fabricators and manufacturers, and you'll interface on every project's success by communicating details to our installation team via a streamlined process. You'll work closely with operations to help streamline the post-order process, maintain stock levels, prepare for installations, and coordinate with vendors.
A Day In the Life:
+ Project manage a high volume of sales/projects with priorities of deadline, realism and detail.
+ Serve as an affable yet courageous liaison for each sale/design's realism, communicating any misgivings to designers in a timely manner, according to process and procedure, with each sale or project's deadline in mind.
+ Prep materials and provide installers with necessary product and installation details.
+ Communicate with vendors and third party logistics to place orders and communicate regarding any changes in lead times and deliveries.
+ Maintain project timelines and ensure coordination between internal teams and ensure designer communication to clients in a timely fashion.
+ Occasionally visit project sites to assist with installations.
+ Problem-solve on the spot with confidence and proficiency.
What We're Looking For:
We're looking for a problem-solver with a "figure-it-out" attitude-someone who takes ownership and isn't afraid to dive in and find answers. While interior design industry experience isn't required, you should have a strong sense of organization and be able to manage a variety of tasks efficiently.
Qualifications:
+ Strong organizational and multitasking skills.
+ Excellent communication skills, both written and verbal.
+ Basic knowledge of design sales processes. Huge bonus points for experience with window treatments or other textile-based projects.
+ Background in project management, account management, vendor management,and/ or a showroom/workroom environment preferred.
+ Former seamstresses and seamsters are welcome!
+ A curious, confident, driven, and actionable mindset.
+ You're solution-oriented and take ownership without a second thought.
+ Ability to work well within a dynamic team of life-long learners.
+ Experience with luxury in-home products is a plus.
+ Agility with training at our Carmel showroom but reporting longterm to our Indianapolis warehouse.
Ready to grow with us? Apply Today! We can't wait to hear from you.
Behind the Design and its affiliates are equal opportunity employers.
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Project Coordinator
Project Assistant Job 43 miles from Speedway
Element has an opportunity for a Project Coordinator, primarily responsible for planning new customer orders and entering them into lab software. This role will review the incoming test contracts including specifications, drawings, and other work order documents to determine and coordinate the workflow, machining and testing methods.
Responsibilities
Plan new customer orders
Review material specifications and drawings to process customer orders
Schedule incoming orders using Element scheduling tools and/or guidance from management
Provide technical support and status updates to clients
Communicate scheduling delays and quality concerns to location management
Skills / Qualifications
High School Diploma or GED
Minimum 3 years of customer service experience
Experience with order entry, price quotations, etc.
Ability to read and interpret documents such as customer quotes / contracts, marketing materials, and customer testing specifications
#LI-SN1
Company Overview
Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 7,500 brilliant minds operating from 200 sites across 30 countries. Together we share an ambitious purpose to ‘Make tomorrow safer than today'.
When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.
While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.
Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.
Diversity Statement
At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world's most trusted testing partner”.
All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.
Project Assistant
Project Assistant Job 6 miles from Speedway
Project Assistant needs Bachelors or Associates degree in business, philanthropy, non-profit management or related fields or 5 years minimum experience
Project Assistant requires:
Passion and commitment to making a positive impact
Non-profit organization experience or understanding
Basic understanding of financial management principles, including budgeting, financial reporting, and bookkeeping
Ability to work with sensitive information and maintain a high level of ethical conduct and confidentiality
Excellent written and oral communication skills
Strong organization skills and attention to detail
Strong interpersonal skills and demonstrated teamwork and collaboration abilities
Strong research, analysis, and problem-solving skills
Flexibility and adaptability to changing circumstances and ability to thrive in dynamic environments
Proficiency in using various software applications, databases, and other technological tools.
Microsoft Office Suite (Word, Excel, SharePoint, PowerPoint), data management, and online communication platforms.
Project Assistant duties:
Responsible for managing and organizing Foundations records, documents, and files.
Assisting with financial tasks such as processing invoices, tracking expenses, and maintaining financial records.
Project Coordinator (Quality Reporting)
Project Assistant Job 6 miles from Speedway
Build your career with IU Health! We have an exciting opportunity available for a Project Coordinator to join the Quality Reporting team at our Methodist Hospital on a hybrid schedule.
The Project Coordinator provides project management support to leaders and team members. Assists with and supports team planning, execution, monitoring progress, and delivering end results. Collaborates across teams to ensure alignment. Assesses situations, gathers appropriate information and input, and makes recommendations to leaders. Ensure quality customer service and professional representation of the team and the department.
We are looking for a candidate with 2 or more years of project coordinator or administrative experience, they would also have experience with Vizient, Quality Reporting and Excel.
At IU Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as training, leadership development, promotion opportunities and cross training development. We offer a comprehensive benefits package designed for you, which includes Medical-Dental-Vision, a matching 401K, PTO, tuition reimbursement program, wellness program, and more!
• Bachelor's degree in related field or equivalent years of experience required.
• Clinical license and/or other certifications may be required per unit/department specialty according to patient care policies.
• 0-3 years of experience is required.
• Experience with matrix organization and complex work environment a plus.
• Experience exhibiting professional judgment and diplomacy in handling unexpected problems and frequent interruptions is required.
• Requires basic proficiency in Microsoft Office (Word, PowerPoint, Excel).
Project Coordinator - Riley Outpatient Center - Days
Project Assistant Job 6 miles from Speedway
Provides project management support to leaders and team members. Assists with and supports team planning, execution, monitoring progress, and delivering end results. Collaborates across teams to ensure alignment. Assesses situations, gathers appropriate information and input, and makes recommendations to leaders. Ensure quality customer service and professional representation of the team and the department.
Hours: Flexible hours ranging from 7:30AM-5:30PM
Requirements:
• Bachelor's degree in related field or equivalent years of experience required.
• Clinical license and/or other certifications may be required per unit/department specialty according to patient care policies.
• 0-3 years of experience is required.
• Experience with matrix organization and complex work environment a plus.
• Experience exhibiting professional judgment and diplomacy in handling unexpected problems and frequent interruptions is required.
• Requires basic proficiency in Microsoft Office (Word, PowerPoint, Excel).
Project Coordinator - ACA
Project Assistant Job 14 miles from Speedway
**Creating Peace of Mind by Pioneering Safety and Security** _At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 12,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024 we were awarded the Gallup Exceptional Workplace Award, which recognizes the most engaged workplace cultures in the world._
**Project Coordinator - ACA - Carmel, IN or Remote US**
**Project Coordinator - ACA**
We are seeking a highly organized and detail-oriented individual to join our team as a Project Coordinator for the ACA team. The ACA Project Coordinator will be responsible for managing the invoicing process for Overtur Architectural Services, LLC, as well as building relationships with architectural Accounts Payable (AP) teams. They will also be responsible for building relationships with the AAS team and supporting continuous improvement activities. Additionally, the Project Coordinator may be involved in managing billing and payments for the School Safety team's assessments and speaking engagements. The ideal candidate will have excellent communication and problem-solving skills, as well as the ability to multitask and prioritize effectively.
**What You Will Do:**
+ Invoicing Process Management: Responsible for supporting the end-to-end invoicing process for the Special Projects and School Safety teams. This work will be in conjunction with the internal services and credit teams to align with Allegion standard billing processes.
+ Develop Client Relationships: Build relationships with client support teams, such as accounts payable, contract administration and project management to ensure compliance with procedural requirements of contracts and agreements.
+ Invoicing Process Optimization: Implement strategies to streamline the invoicing process, ensuring timely and accurate billing as an initial project focus.
+ Continuous Improvement: Lead efforts to identify areas opportunities for process, tool, and team capability enhancements across the business program. Rebuild the process into a scalable process that includes the introduction of new software's that will need to be interfaced with
+ Strategic Expansion: Assume responsibilities beyond invoicing, such as insurance process management, contract administration.
+ Collaboration and Communication: Work closely with the Allegion Architectural Services team and other stakeholders to maintain a cohesive approach to project management and service delivery.
+ Performance Metrics: Track and report on key performance indicators related to AR aging, revenue realization, and team and client feedback to measure success and drive further improvements.
**Why Work for Us?**
+ High School Diploma required; Bachelor's degree in related field preferred
+ Strong organizational and time management skills
+ Excellent communication and interpersonal skills
+ Ability to work under pressure and meet deadlines
+ Detail-oriented with strong problem-solving skills
+ Ability to positively represent Allegion in written and verbal communication, comfortable connecting with people both internally and externally, sales-minded
+ Proficiency in Microsoft office suite (Word, Excel, PowerPoint
+ CRM experience/exposure required, Microsoft Dynamics a plus
+ Preference given to candidates in Carmel, IN, but open to remote United States.
**Allegion is a Great Place to Grow your Career if:**
+ You're seeking a rewarding opportunity that allows you to truly help others. With thousands of employees and customers around the world, there's plenty of room to make an impact. As our values state, "this is your business, run with it".
+ You're looking for a company that will invest in your professional development. As we grow, we want you to grow with us.
+ You want a culture that promotes work-life balance. Our employees enjoy generous paid time off, because at Allegion we recognize that you have a full life outside of work!
**What You'll Get from Us:**
+ Health, dental and vision insurance coverage, helping you "be safe, be healthy"
+ Unlimited Paid Time Off
+ A commitment to your future with a 401K plan, which currently offers a 6% company match and no vesting period
+ Health Savings Accounts - Tax-advantaged savings account used for healthcare expenses
+ Flexible Spending Accounts - Tax-advantaged spending accounts for healthcare and/or dependent daycare expenses
+ Disability Insurance -Short-Term and Long-Term coverage, paid for by Allegion, provides income replacement for illness or injury
+ Life Insurance - Term life coverage with the option to purchase supplemental coverage
+ Tuition Reimbursement
+ Voluntary Wellness Program - Simply complete wellness activities and earn up to $2,000 in rewards
+ Employee Discounts through _Perks at Work_
+ Community involvement and opportunities to give back so you can "serve others, not yourself"
+ Opportunities to leverage your unique strengths through CliftonStrengths assessment & coaching
**Compensation:** This range is provided by Allegion. Your actual pay will be based on your skills and experience.
+ The expected Base Salary Range: $50,000-65,000. The actual compensation will be determined based on experience and other factors permitted by law.
**Apply Today!**
Join our team of experts today and help us make tomorrow's world a safer place!
**_Not sure if your experience perfectly aligns with the role?_** _Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification_ **_and_** _every single preferred qualification of a job posting. At Allegion, we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you're excited about this role but your past experience doesn't align perfectly with every item in the job description, we encourage you to apply anyway. You may be just the right candidate for this role._
**We Celebrate Who We Are!**
Allegion is committed to building and maintaining a diverse and inclusive workplace. Together, we embrace all differences and similarities among colleagues, as well as the differences and similarities within the relationships that we foster with customers, suppliers and the communities where we live and work. Whatever your background, experience, race, color, national origin, religion, age, gender, gender identity, disability status, sexual orientation, protected veteran status, or any other characteristic protected by law, we will make sure that you have every opportunity to impress us in your application and the opportunity to give your best at work, not because we're required to, but because it's the right thing to do. We are also committed to providing accommodations for persons with disabilities. If for any reason you cannot apply through our career site and require an accommodation or assistance, please contact our Talent Acquisition Team (********************) .
© Allegion plc, 2023 | Block D, Iveagh Court, Harcourt Road, Dublin 2, Co. Dublin, Ireland
REGISTERED IN IRELAND WITH LIMITED LIABILITY REGISTERED NUMBER 527370
Allegion is an equal opportunity and affirmative action employer (****************************************************************
Privacy Policy
**We are Allegion.**
A team of experts.
United under a common desire;
Protect today innovate for tomorrow.
And never settle for the status quo.
We believe in anticipating opportunities
by sharpening our skills
and finding new answers
through collaboration.
We believe in a safer, more secure world.
We believe in providing peace of mind.
We believe in being true to ourselves and to those
who trust-in our protection.
We are many. We are one.
**We are Allegion.**