The Executive Assistant provides high-level support to the CEO, primarily focused on personal administrative coordination and day-to-day logistics. This role owns calendar management, appointment coordination, and travel planning, ensuring the CEO's schedule runs smoothly and priorities are executed consistently. The Executive Assistant will also coordinate as needed with the Pardee Properties management team on shared tasks and time-sensitive projects. The ideal candidate is organized, discreet, responsive, and able to adapt quickly while maintaining a high standard of professionalism.
Salary
Starting at $100,000 base; compensation will be determined based on relevant experience and qualifications.
Benefits Summary
Paid time off and sick time
Paid holidays
Medical and dental support through our group plan, including a monthly employer contribution for eligible employees
401(k) retirement plan eligibility after an initial waiting period (per plan requirements)
Reimbursement for approved business travel and work-related expenses
Key Responsibilities include (but are not limited to)
Provide broad executive and personal support as directed to ensure smooth daily operations and responsiveness to CEO needs.
Communication Management: Manage and review the CEO's email inboxes, text messages, and daily calls, ensuring timely handling of communications, responses, follow-ups, and scheduling of communications. Establish a daily and weekly prioritization process with the CEO, including a brief daily stand-up or recap to keep the CEO informed on what's happening each day. Maintain a running task list with clear status updates so priorities, deadlines, and next steps are consistently tracked. Collaborate with the CEO and VP of Operations to maintain fluid communication and execution of priorities.
Calendar Management: Calendar Management includes ownership of the CEO's business, personal, and family calendars, with weekly planning to map priorities and logistics, a daily brief to confirm the day's schedule, and day-of adjustments as changes arise. This role coordinates details with all affected parties in a timely manner, and requires strong attention to detail to ensure schedules, locations, and timing stay accurate and on track.
Family Scheduling and Logistics: A core part of this role is managing the children's school and activity calendars, coordinating transportation and timing, and staying ahead of schedule changes. This includes confirming daily drop-offs and pickups, managing after-school activities and sports schedules (including tournaments), and handling school-related logistics like tracking communications and deadlines, ordering required supplies, and ensuring the children are prepared for events and seasonal needs.
Appointment & Meeting Prep: Confirm and prepare CEO for all appointments, providing pertinent background, documentation, and bios for business and YPO activities.
Travel Coordination: Schedule and coordinate all business, YPO, and occasional personal travel. Manage passports, Global Entry, and travel documents. Research and book flights, accommodations, and transportation. Manage credit card miles/points and plan itineraries.
YPO Support: Monitor and manage all YPO correspondence. Present event opportunities, coordinate trips and retreats, and prepare CEO for Chapter and Forum meetings. Assist with planning and executing YPO-hosted events.
Financial/Legal Coordination: Coordinate with accountant and financial manager on purchases, expenses, and payment information. Act as liaison on sensitive financial matters. Review monthly bank and credit card statements. Assist with legal matters and correspondence in partnership with CEO.
Event/Party Planning: Plan and execute events for the CEO, including managing guest lists, invitations, vendors, and logistics. Prepare bios and materials as needed.
Sales Coordination & Liaison: Collaborate with the CEO, VP of Operations, and Listing Team on sales-related tasks. Support MLS tasks, assist with brokerage CRM updates, and attend meetings and appointments as liaison when needed.
Schedule & Availability: Some early mornings, evenings, and occasional weekends may be required based on scheduling needs and travel. Schedules are communicated as far in advance as possible, with flexibility required for last-minute changes.
Required Knowledge/Skills/Abilities
Exceptional organizational skills with a keen attention to detail.
Strong interpersonal abilities for fostering relationships internally and externally.
Effective written and verbal communication skills.
Proactive problem-solving and strong decision-making capabilities.
Resourceful team player with the capacity to work independently.
Proven confidentiality in handling sensitive information.
Forward-thinking with a proactive approach to identifying opportunities and proposing solutions.
Efficiently manages multiple tasks with a detail-oriented focus.
Demonstrates a high work ethic and maintains quality standards.
Consistent follow-through on tasks, proactive in research, and effective problem-solving.
Adaptable and able to switch gears, including working with children as needed.
Maintains an optimistic "can-do" attitude and positive energy.
Effectively multitasks and demonstrates strong time-management skills.
Understands and applies effective prioritization strategies.
Qualifications
5 years of executive support experience (supporting a C-level executive preferred)
Valid Drivers License w/ Dependable Car as there will be a need to drive
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, Slack, and all components of Google Suite.
Proficient in Social Media web platforms
Know how to use a Mac computer, iPhone & Mac Mail
Tech Savvy
Interview Process
Candidates who move forward may be asked to complete a short DiSC assessment as part of the interview process.
$100k yearly 2d ago
Junior Project Manager- Construction
PMCS Group, Inc.
Project coordinator job in Los Angeles, CA
Junior M&O Project/ Project Manager- P&D- $119,000 to $127,000 + Benefits- Los Angeles, CA
The Role
Do you enjoy keeping complex construction projects on track from early planning through to handover? Are you looking for a role where your technical skills, organisation and eye for detail directly improve public and educational facilities? If so, we have an exciting opportunity for you.
This Junior M&O Project / Project Manager - P&D role offers hands-on exposure across the full project lifecycle, while working alongside experienced professionals on high-profile public sector projects in Los Angeles, CA.
As a Junior M&O Project / Project Manager - P&D, you will support the Planning and Development Project Manager (PDPM) across multiple construction projects. You will be involved from early site reviews and concept development through design coordination, construction progress and close-out.
This is a practical, varied position where no two days look the same. You will gain valuable experience working with public agencies, consultants and contractors, while building a strong foundation for long-term career growth in project and construction management.
If you want to grow your career while working on projects that benefit communities, apply today and take the next step.
Key Responsibilities:
Validate existing site conditions to support project scope development.
Prepare concept drawings to help visualise project requirements.
Review design team feedback and suggest clear, workable recommendations.
Prepare progress and status reports for management.
Coordinate with utility providers and government agencies to meet state and federal requirements.
Track project budgets and ensure costs reflect current progress.
Support planning, design and construction schedules.
Assist with bid preparation, contracts and project documentation.
Help develop project procedures and suggest improvements.
Support cost estimates and track changes.
Maintain facility inventory maps using AutoCAD.
Carry out additional duties as required.
The Company
At PMCS Group, Inc., we've built our reputation on over 70 years of combined industry experience and a team of 130+ professionals with deep expertise in construction, engineering, architecture, and inspection. We don't just manage projects-we deliver them to the highest standard, on time and within budget.
We're proud to partner with clients such as the Los Angeles Unified School District (LAUSD), Los Angeles Community College District (LACCD), California State University (CSU) campuses, and other public agencies. Our work has a direct impact on communities, improving educational facilities and public infrastructure across California.
The Benefits
PTO: 120 hours annually (vacation/sick time), accrual starts on day one, available after 30 days.
Holidays: 8 paid holidays per year, including New Year's Day, Thanksgiving, and Christmas.
Insurance: 100% coverage for employee's Medical, Dental, and Vision, with additional costs for dependents and enhanced plans (Kaiser and Anthem Blue Cross options).
401(k) Savings Plan: 100% match up to 3%, plus 50% of the next 2% (fully vested immediately).
Professional Development: Up to $1,000 annually for license/certification renewals and qualifying education.
Parking: Parking provided, up to $100/month if applicable.
The Person
At least five years' experience in project or construction management.
Degree in architecture, engineering or construction management, or equivalent experience.
Strong knowledge of construction safety and environmental requirements.
Confident with Microsoft Office, AutoCAD and reporting tools.
Organised, clear communicator and comfortable working with multiple stakeholders.
$119k-127k yearly 4d ago
Operations Coordinator
8Fleet Inc.
Project coordinator job in San Francisco, CA
Job Title: Operations Coordinator Reporting to: General Manager About 8Fleet: 8Fleet is hiring! 8Fleet is a rapidly growing LA-based technology and logistics startup building the operational infrastructure for both non-autonomous and future autonomous rideshare fleets. With our anticipated growth, we're searching for passionate team members to join and grow with our team. You'll be involved in every aspect of the operations as we rapidly expand across Los Angeles and beyond!
About the Role:
We are looking for a highly organized and reliable Operations Coordinator to join our team. In this role, you'll be a key part of our daily operations, interfacing with drivers and ensuring our fleet of vehicles is ready for our drivers at the start of each shift and accounted for at the end. You'll be the point person for managing shifts, helping to maintain a smooth and efficient workflow for the entire team. This is a hands-on position that requires strong attention to detail and a proactive approach to problem-solving.
What You'll Do:
Supporting Drivers: Providing assistance and support to drivers, including troubleshooting issues, on-road coaching, and managing overall performance.
Scheduling Maintenance and Repairs: Coordinating routine maintenance, inspections, and repairs to ensure vehicles are in good working order.
Managing Inventory: Maintaining records of keys, vehicle equipment, and other supplies needed for fleet operations.
Monitoring Fuel Levels and Other Key Metrics: Tracking fuel consumption and other relevant data to optimize fleet performance.
Ensuring Compliance: Adhering to safety regulations, DOT regulations, and other relevant standards.
Optimizing Routes and Logistics: Working to improve routing, scheduling, and other aspects of fleet operations to maximize efficiency and minimize costs.
Working with External Vendors: Coordinating with mechanics, repair shops, and other vendors to ensure timely and cost-effective repairs.
Maintaining Records: Keeping accurate records of vehicle maintenance, repairs, and other relevant data.
Assisting with Vehicle Purchases and Replacements: Working with the fleet manager to plan for vehicle purchases and replacements.
Process Improvement: Identifying and implementing process improvements to enhance fleet operations.
Scheduling and Time & Attendance Tracking: Monitoring, managing, editing, and approving timecards as well as creating weekly schedules for all supervisors and drivers.
Successful Candidates Will Bring:
1-3 years of experience in startups or consulting with a proven track record of success.
Strong analytical and problem-solving skills with the ability to analyze data and make data-driven decisions.
Excellent communication, interpersonal, and leadership skills.
Proficiency in Microsoft Office a plus!
Bachelor's degree required.
Experience with ridesharing platforms (Uber, Lyft) is a strong plus.
Compensation:
Pay: $65,000 - $75,000The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
Equal Opportunity Employer:
8Fleet is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, 1 gender, sexual orientation, age, marital status, veteran status, or disability status.
Disclaimer:
This job description may be updated at any time without prior notice.
$65k-75k yearly 8d ago
Temporary Project Coordinator (Construction)
Vaco By Highspring
Project coordinator job in Irvine, CA
Senior ProjectCoordinator (Temporary) Onsite | Irvine, CA Duration: 3-4 months Responsibilities ProjectCoordination
Assist with managing timelines, deliverables, and documentation for entitlement, permitting, and construction phases.
Coordinate with internal teams, consultants, contractors, and municipal agencies to ensure compliance and timely approvals.
Obtain and route signatures for agreements, easements, applications, and other project documents.
Maintain tracking systems for signed documents, approvals, and project milestones.
Entitlements & Permitting
Track and maintain entitlement and permit applications for accuracy and completeness.
Monitor regulatory requirements and deadlines, escalating potential issues proactively.
Prepare and circulate signature-required documents for municipal and agency submittals.
Compile supporting materials for approvals and related filings.
Construction Support
Maintain project schedules, budgets, and progress reports.
Partner with development managers and construction teams for seamless project execution.
Coordinate signatures for construction agreements, lien waivers, and compliance documentation.
Support preparation of project close-out packages and compliance certifications.
Contract Administration
Prepare contracts for consultants, designers, and general contractors using company templates.
Coordinate vendor negotiations and update contract terms to reflect changes.
Ensure all executed contracts are documented and audit-ready.
Track contract status, revisions, and approval logs.
Financial Administration
Process check requests and update project budgets.
Review and process invoices through the internal portal.
Partner with accounting and external lenders to manage general contractor pay applications.
Verify proper documentation and signatures for financial and lender compliance.
Documentation & Reporting
Prepare meeting agendas, minutes, and regular status updates.
Organize project files, contracts, and correspondence for accessibility and audit requirements.
Maintain logs of signed documents and ensure accurate filing.
Assist with workload distribution and process improvement initiatives.
Qualifications
3+ years of experience in construction administration/coordination or real estate development.
Experience with contract preparation and accounting processes.
Proficiency in project management tools (MS Project, Smartsheet) and Microsoft Office Suite.
Strong communication, organization, and problem-solving abilities.
Experience with industrial or commercial development projects.
Ability to read and interpret construction documents and site plans.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
$43k-68k yearly est. 2d ago
Jr Project Manager- San Diego CA
Yoh, A Day & Zimmermann Company 4.7
Project coordinator job in San Diego, CA
Assist MMS with Field Action execution, including customer notifications, acquiring customer acknowledgment forms, and follow-ups with customers to answer questions. Ensure all role-related project records are accurate and up to date Ensuring compliance with all relevant policies, procedures, and applicable regulatory requirements
Supports product teams to ensure the successful completion of their remediation projects
Facilitate, coordinate, and supervise day-to- day activities required to ensure the project is completed on time, successfully, and in a manner consistent with organizational goals, departmental policies, established processes, and/or the standard terms and conditions of the contract
Creation and use of project plans for assigned projects, which include clear milestones and assignment of project task responsibilities
Successfully manage the scope of the project, including customer priorities
Demonstrate a proactive approach to identify risks to project success; develop effective action plans for resolution
Appropriately manage / escalate project issues or risks
Managing customer expectations of product and services
Demonstrate effective communication skills, verbal and written, with customers, project teams and leadership
Demonstrated ability of leading project teams and act as an effective team leader for all
matrixed staff
Accurately forecasting current and future quarter revenue for each assigned projects
Utilize governance tools (scope document, project status reports, risk and change logs,
tollgates, etc.), for all assigned projects, to effectively manage all projects
Provides constructive performance appraisal input through peer review process
Demonstrates knowledge of industry-recognized project management methodologies
Compliant with forecasting and backlog management processes
Effectively work across multiple departments (e.g. TSC, Sales, Finance)
Demonstrates the professional and soft skills vital to being an effective project manager
Estimated Min Rate: $28.00
Estimated Max Rate: $35.00
What's In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh's network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh's extensive talent community that will provide you with access to Yoh's vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:
Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
Health Savings Account (HSA) (for employees working 20+ hours per week)
Life & Disability Insurance (for employees working 20+ hours per week)
MetLife Voluntary Benefits
Employee Assistance Program (EAP)
401K Retirement Savings Plan
Direct Deposit & weekly epayroll
Referral Bonus Programs
Certification and training opportunities
Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Visit ************************************************ to contact us if you are an individual with a disability and require accommodation in the application process.
For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh's hiring clients' preferences. To learn more about Yoh's privacy practices, please see our Candidate Privacy Notice: **********************************
$28 hourly 1d ago
Project Coordinator
Bayone Solutions 4.5
Project coordinator job in Palo Alto, CA
MANDATORY AND MOST IMPORTANT REQUIREMENTS:
Key task is managing requests for hardware (one or more element of a system and related wiring harnesses, and managing the distribution of that hardware to the requestors: Skills: Responsive to stakeholders for managing allocation demand, answering questions about orders, detail oriented and well organized. Has Google Sheets experience ideally - able to track people, requests, volumes and create request forms, handle the device requests and orders, coordinate with stakeholders, negotiate (with support) allocation when the received amount of boards and harnesses is short or arrives later than expected time. Some experience of logistics is ideal - knowing what kind of documentation is needed for overseas shipment (but will be able to rely upon a skilled Logistics and shipping compliance team at RVT). Check shipments when they arrive to see that they are what was expected, label items with a labeler, track serial numbers, put sets of equipment together (e.g. assemble together several related boxes of items: Assembly A plus Assembly B plus wiring Kit C. Not assembling electronically - just gathering a kit as a set of boxes. No need to lift anything heavy. Move lightweight single boxes only - or groups of boxes using a trolley.
Role Overview
We are looking for a highly organized and detail-oriented ECU Device Allocation
Coordinator to join our Technical Program Management team. In this role, you will act as the
"traffic controller" for our critical prototype hardware. You will manage the flow of Electronic
Control Units (ECUs) and wiring harnesses, ensuring that our software, and hardware teams
to ensure they have the hardware they need to build the future of software defined electric
vehicles.
This is a hybrid desk/lab role. You will spend time managing complex data sets and inventory
logistics, as well as handling physical hardware, performing basic software updates, and
managing distribution between sites, supported by our Logistics team.
Key Responsibilities
1. Allocation & Inventory Management
● Centralize Requests: Act as the primary point of contact for engineering teams
requesting prototype hardware (ECUs, harnesses, systems of ECUs).
● Prioritization: Work with engineering leads to track project priorities and allocate scarce
hardware resources accordingly.
● Inventory Tracking: Monitor incoming shipments and track inventory arrival dates to
provide accurate timelines to stakeholders.
● Asset Management: Tag all incoming materials with asset tracking labels and maintain a
precise database of device locations.
2. Logistics & Distribution
● Distribution: Organize the physical distribution of hardware to multiple local buildings and coordinate shipments to remote engineering sites and partner sites.
● Shipping & Receiving: Assist with validating incoming inventory and readying outgoing
hardware.
3. Technical Support
● Firmware Flashing: Connect ECUs to laptops to flash updated software versions or
firmware prior to distribution. (assume: engineer support and detailed instructions)
● Version Control: Verify software versions on ECU boards to ensure engineers receive
the correct configurations for their testing needs.
● Basic Troubleshooting: Perform visual inspections of wiring harnesses and hardware
for physical damage.
Qualifications
Required Skills:
● Data Management: Exceptional attention to detail. You must be comfortable managing
large datasets without errors.
● Software Proficiency: Strong proficiency in Microsoft Excel or Google Sheets (e.g.,
VLOOKUP, Pivot Tables, conditional formatting). Familiarity with Salesforce, Jira, or
similar inventory/ticket management systems.
● Communication: Ability to communicate clearly with engineers and program managers
regarding timelines and delays. Slack proficiency is preferable.
● Organization: specific ability to multitask and track hundreds of moving parts in a fast-
paced environment.
Preferred Experience:
● Previous experience in an automotive, electronics, or hardware manufacturing
environment.
● Basic understanding of flashing firmware or working with hardware testing tools.
● Interest in EV technology and automotive engineering.
Physical Requirements
● Must be able to lift and carry boxes weighing up to 25-30 lbs.
● Ability to stand for extended periods while sorting, tagging, or flashing hardware.
● Manual dexterity to handle small electronic components and wiring harnesses.
Why Join Us?
● Work directly with cutting-edge EV prototypes for both Client Group brands: Audi, VW, Scout, Porsche.
● Gain exposure to the cross-functional operations of a major automotive engineering
firm.
● Opportunity to develop technical skills in hardware management and basic software
operations
$55k-81k yearly est. 1d ago
Ticket Operations Coordinator
AEG 4.6
Project coordinator job in Los Angeles, CA
The 3-time WNBA Champion Los Angeles Sparks are seeking a Ticket Operations Coordinator to support the organization's ticketing processes across gameday operations, ticket sales fulfillment, customer service, and system administration. This role plays a critical part for ensuring an efficient and fan-friendly ticketing experience by supporting daily operations, managing box office needs, and assisting with the sales and servicing of all ticket products throughout the season and offseason. The position works closely with Ticket Sales, Membership Services, Marketing, and Revenue Strategy & Operations to ensure accurate, efficient, and high-quality ticketing execution. This position reports under the direction of the Manager, Revenue Strategy & Operations. This is a non-exempt, full-time position at $27/hourly.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Gameday & Box Office Operations
Coordinate daily ticket sales and gameday Box Office operations
Support gameday ticket operational needs, including running the box office member window, fulfilling ticketing needs, and troubleshooting issues
Ticket Fulfillment & Customer Support
Accurately fulfil ticket requests and address ticket-related inquiries in a timely manner
Maintain detailed records of ticket fulfillment activities, including tracking and responding to all requests submitted to the ticket operations inbox
Practice and uphold department policies and promote high-quality customer service
Ticketing Systems & Event Builds
Maintain knowledge of team ticketing platforms/systems and policies
Support event and offer builds in the ticketing system, ensuring all ticketing assets are set up and maintained
Cross-Department Collaboration
Work closely with the ticket sales and operations teams to align ticketing efforts
Other duties as assigned
KNOWLEDGE, SKILLS & ABILITIES:
Strong understanding of ticket operations, ticketing platforms/systems, or sports/entertainment sales processes
Ability to communicate clearly and professionally with fans, partners, and internal teams
High attention to detail, strong organizational skills, and a commitment to accuracy and data integrity
Ability to manage multiple tasks, prioritize deadlines, and work effectively in a fast-paced environment.
Familiarity with major ticketing platforms is preferred
Strong interpersonal skills with a customer-service-driven mindset
MINIMUM REQUIREMENTS:
Bachelor's degree in Sports Management, Business Administration, Marketing, Analytics, or related field.
Minimum of 1-2 years of experience in ticket operations, sales, or analytics within a professional sports/entertainment sector
Experience working with major ticketing platforms and/or box office operations
Ability to work evenings, weekends, and holidays as required by the Sparks home game and event schedule.
PREFERRED:
Experience working in professional or collegiate sports ticketing departments
Familiarity with AXS or other major ticketing systems
Strong customer service background with previous face-to-face fan interaction
Experience in event operations or live entertainment venues
Comfortable with data entry, reporting, and ticket operations maintenance
WORKING CONDITIONS
Hybrid/onsite as required by Sparks events and game schedules
Available to work on-site for Sparks home games and event
Must be available to work flexible hours, including evenings, weekends, and holidays as required
This non-exempt; full-time position is compensated at $27 per hour.
This job description in no way states or implies that these are the only duties to be performed by the employee in this position. It is not intended to give all the details or a step-by-step account of the way each procedure or task is performed. The incumbent is expected to perform other duties necessary for the effective operation of the department.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Job Questions:
Are you located in California? If no, can you relocate?
How many years of experience do you have in Ticketing Operations, specifically in sports or entertainment?
$27 hourly 3d ago
Project Coordinator
Omninet Capital
Project coordinator job in Los Angeles, CA
Omninet Capital is seeking a highly organized, proactive, and resourceful ProjectCoordinator to support the Chief Financial Officer and Senior Vice President of Operations. This role is for someone who can anticipate needs, keep projects moving forward, and act as a true partner in helping leadership deliver results.
The ideal candidate thrives in a fast-paced environment, brings strong judgment and attention to detail, and is energized by making it easier for executives to focus on strategic priorities.
Key Responsibilities
Serve as a projectcoordinator-tracking deliverables, following up on next steps, and ensuring accountability across teams
Act as a liaison between executives and internal departments, streamlining communication and ensuring alignment
Provide day-to-day support to the CFO and SVP of Operations, ensuring priorities are managed and deadlines are met
Manage calendars with a focus on internal and external meetings (minimal travel coordination)
Prepare presentations, reports, agendas, and other executive-level materials
Attend key meetings to capture notes, document action items, and drive follow-through
Monitor email communications, prioritize messages, and draft responses when needed
Handle sensitive information with the utmost discretion and professionalism
Support operational needs such as expense reporting, document organization, and light office management tasks
Qualifications
3+ years of executive administrative support or projectcoordination experience
Strong organizational and time-management skills with proven ability to manage multiple priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
High degree of professionalism, discretion, and judgment
Positive, proactive, and collaborative approach
Omninet Capital, LLC is an Equal Opportunity Employer and is committed to maintaining a workplace free from discrimination and harassment. We recruit, employ, train, compensate, and promote without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local laws.
All employment decisions are based on qualifications, merit, and business needs. Omninet complies with all applicable state and local fair employment practices laws, including the California Fair Employment and Housing Act (FEHA).
$44k-68k yearly est. 4d ago
Project Coordinator / Project Administrative Support
Talent Group 4.2
Project coordinator job in Modesto, CA
Pay: $28-$38 per hour (based on experience and scope)
Job Type: Full Time
• Support role designed to assist Project Managers with documentation, coordination, and administrative oversight
• Expanded position that may evolve from an internal promotion or an external hire
• Intended to improve project flow, organization, and consistency across teams
• Role scope may grow over time based on business needs
Key Responsibilities
• Provide administrative and coordination support to Project Managers
• Assist with project documentation, tracking, and organization
• Support internal communication and information flow between teams
• Maintain accurate records related to active projects
• Assist with scheduling, follow ups, and general projectcoordination
• Support process consistency and documentation standards
Required Skills and Experience
• Strong organizational and administrative skills
• Experience supporting projects, operations, or leadership teams
• Ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Comfortable working in a structured, detail-oriented environment
Preferred Candidate Profile
• Highly organized and detail oriented
• Collaborative and supportive team mindset
• Adaptable and comfortable in an evolving role
• Strong follow through and accountability
• Interest in growth and expanded responsibility over time
Work Schedule and Environment
• Onsite role
• Monday through Friday, standard business hours
• Office based environment
• Workspace logistics will be finalized prior to start
Hiring Notes
• Role is exploratory and timing is flexible
• Hiring does not need to be rushed
• Candidates will be pre framed on role scope and logistics
• Direct hire is the preferred hiring approach
Reporting and Culture
• Supports the Project Management team
• Collaborative, team-oriented environment
• Emphasis on organization, reliability, and shared ownership
• Opportunity to grow alongside the business
$28-38 hourly 2d ago
Project Coordinator
Delta Electronics Americas 3.9
Project coordinator job in Fremont, CA
Delta, founded in 1971, is a global leader in switching power supplies and thermal management products with a thriving portfolio of smart energy-saving systems and solutions in the fields of industrial automation, building automation, telecom power, data center infrastructure, EV charging, renewable energy, energy storage and display, to nurture the development of smart manufacturing and sustainable cities. As a world-class corporate citizen guided by its mission statement, “To provide innovative, clean and energy-efficient solutions for a better tomorrow,” Delta leverages its core competence in high-efficiency power electronics and its ESG-embedded business model to address key environmental issues, such as climate change. Delta serves customers through its sales offices, R&D centers and manufacturing facilities spread over close to 200 locations across five continents. Delta has 158 sales offices, 72 R&D centers and 48 manufacturing facilities worldwide
Throughout its history, Delta has received various global awards and recognition for its business achievements, innovative technologies and dedication to ESG. Since 2011, Delta has been listed on the DJSI World Index of Dow Jones Sustainability™ Indices for 11 consecutive years. In 2021, Delta was also recognized by CDP with leadership level ratings for its substantial contribution to climate change and water security issues and named Supplier Engagement Leader for its continuous development of a sustainable value chain.
Title: ProjectCoordinator:
Provide effective business operations and administrative needs for the region office.
Manage region leadership's calendars, appointments, complex scheduling across multiple time zones and travel logistics.
Maintain confidentiality and professionalism in handling sensitive documents, data, and communications.
Organize, schedule, and facilitate project and management meetings with clear agendas.
Assist with special projects by coordinating resources, monitoring timelines, and tracking deliverables.
Coordinate team communications and assist in planning internal meetings, workshops, and events as instructed.
Plan and orchestrate work to ensure management priorities are executed effectively and organizational goals are met.
Support cross-functional coordination by ensuring timely follow-ups and alignment across stakeholders.
Qualifications
Bachelor's degree in Business, Operations, or a related field.
3+ years of experience in business operations or project management roles.
Advanced organizational skills to manage time, coordinate calendars, prioritize tasks and meet deadlines.
Good analytical skills and experience with Excel or dashboards.
Excellent written and verbal communication skills; able to interface with all levels of the organization.
Detail-oriented, proactive, and able to support multiple projects under tight timelines.
Experience working in a matrixed, global, or fast-growth organization.
Mandarin proficiency is a plus.
$52k-73k yearly est. 4d ago
Operations Coordinator
Renew Medic
Project coordinator job in Antioch, CA
Renew Medic is a professional cabinet solutions company with a focus on delivering exceptional craftsmanship and personalized services in both residential and commercial settings. Evolving from Furniture Medic , we provide a range of cabinet services including repairs, restoration, and custom designs. Trusted by homeowners, insurance professionals, builders, and manufacturers, we are a go-to partner for cabinet restoration and transformation. With decades of experience, Renew Medic is dedicated to delivering high-quality solutions that meet the unique needs of our clients.
Role Description
This is a full-time, on-site role located in San Leandro, CA, for an Operations Coordinator. The Operations Coordinator will oversee daily operational processes, provide administrative support, and ensure efficient functioning of company workflows. Key responsibilities include managing customer service interactions, coordinating between teams and external partners, analyzing and improving operational procedures, and maintaining accurate records. Effective communication and collaboration with internal and external stakeholders will be vital for success in this role.
Qualifications
Operations Management and Administrative Assistance skills to manage workflows, schedules, and documentation
Strong Communication and Customer Service skills for effective interaction with clients, team members, and external partners
Sound Analytical Skills to assess operations, identify areas for improvement, and implement solutions
Proficiency with relevant office software, organizational tools, and data management systems
Ability to multitask, prioritize responsibilities, and work in a fast-paced environment
Previous experience in an operations or administrative role is preferred
$39k-62k yearly est. 4d ago
Project Administrator
Alvah Contracting LLC
Project coordinator job in South San Francisco, CA
The Project Administrator will be responsible for troubleshooting issues, revamping timelines, giving status reports to the program manager and the project managers and making changes as necessary to ensure the project progresses
Project Administrator Duties and Responsibilities
Prepare job folders
Review job packages and complete checklists
Review as-built documentation and completion form
Assist PM with managing/tracking work authorizations
Filing of Daily reports
Managing and routing LME forms for signatures
Updating Monday.com project statuses
Data entry/reporting
Qualification's
Associates Degree or 3 years prior Project Administrative work
Self-directed
Database Management
The ability to work independently, and being highly motivated
Must be able to work in a fast-paced and deadline driven environment
Carry out tasks in a timely and accurate manner
Detail-oriented, dependable and trustworthy
$43k-70k yearly est. 4d ago
Project Coordinator
Insight Global
Project coordinator job in San Diego, CA
Insight Global is seeking two ProjectCoordinators to support a leading utility client in San Diego, CA. These individuals will play a key role in managing gas pipeline damage prevention work, coordinating with contractors and subcontractors, and ensuring timely scheduling and documentation. This is a fast-paced role requiring strong communication skills and attention to detail. This is a two-year contract role.
Responsibilities
• Coordinate damage prevention requests and schedule site visits.
• Communicate effectively with contractors and field locators.
• Update and maintain master trackers and project documentation.
• Manage Dig Alert ticketing and high-pressure gas scheduling.
• Work closely with internal teams and subcontractors to meet deadlines.
Required Skills & Experience
• 1-3 years of projectcoordination experience (utility or telecom industry preferred).
• Strong interpersonal skills; able to communicate professionally and handle challenging conversations.
• Proficiency in Microsoft Excel (sorting, filtering data) and other MS Office tools.
• Document control experience.
• Ability to work with urgency and manage multiple priorities.
Nice to Have Skills & Experience
• Advanced Excel skills (VLOOKUPs, pivot tables).
• GIS experience.
• SAP experience.
• Ticket management systems (e.g., Cortera).
• Familiarity with Smartsheet.
Compensation: $25-$27/hour, depending on experience
Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
$25-27 hourly 4d ago
TUMO - Operations Coordinator
TUMO Los Angeles
Project coordinator job in Los Angeles, CA
4146 Lankershim Blvd • North Hollywood, CA • Full-Time • Start Date: Jan 2026
TUMO Los Angeles is seeking a highly organized and proactive Operations Coordinator to support the day-to-day functioning of our center and ensure smooth, consistent operations. This full-time, on-site role supports the Center Manager in maintaining systems, documentation, logistics, and technology readiness so that students and staff have an exceptional experience every day at TUMO. The Coordinator will take on special projects and events that will require collaboration with industry experts from diverse technical and design fields.
Start Date
January 2026
Hours / Location
Full-time, on-site in North Hollywood.
Workweek: Tuesday-Saturday.
Must be available for evening student sessions on Tuesday and Wednesday and all day student sessions on Saturdays.
Compensation [full-time, salaried role]
$70,000 - $75,000 per year, commensurate with experience.
Health and Dental Insurance Included
About TUMO
TUMO serves approximately 40,000 teens each week across 10 countries, with centers in Paris, Berlin, Lisbon, Buenos Aires, Yerevan, Amsterdam, and more. TUMO Los Angeles is the first U.S. location, made possible with support from the State of California and the City of Los Angeles.
TUMO students (ages 12-18) attend the center after school to explore technology and design through self-learning activities, hands-on workshops, and project-based labs, all free of charge. TUMO LA opened in October 2025 and currently serves 600 students per week.
Main Responsibilities
The Operations Assistant works closely with the Center Manager to:
Support daily session logistics to ensure the center is operationally prepared and functioning smoothly during student sessions
Solve minor issues that arise during student sessions and document concerns that need follow-up
Develop a strong understanding of TUMO's programs, activities, learning model, and daily operations, and be able to explain the program clearly to students, families, visitors, and partners
Maintain and update internal schedules, calendars, lists, and operational documents
Assist with backend enrollment tasks such as data entry, learning platform updates, and preparing onboarding materials
Track and maintain accurate internal data and ensure information is up to date in all systems
Troubleshoot basic hardware and software issues and coordinate with IT support when needed
Set up, organize, and maintain devices, charging stations, and equipment used throughout the center
Monitor inventory and manage procurement tasks including purchasing, deliveries, returns, and warranty claims
Submit and track help desk tickets for product, IT, or system issues
Organize TUMO “Learning Labs” intensive workshops led by top industry professionals, including outreach.
Assist with operational and administrative projects and special events as needed; responsibilities may evolve as the center grows
Requirements
Minimum 2-3 years experience in an operations or administrative role
Strong organizational skills with the ability to create and maintain systems
Ability to learn new technology platforms and troubleshoot basic technical issues
Clear communicator with excellent documentation habits
Proactive, solution-oriented, and able to anticipate operational needs
Comfortable engaging with teens in a structured environment
Experience with basic inventory management, procurement, or technical support is a plus
How to Apply
Submit your resume and cover letter to la.jobs@tumo.center
Only candidates selected for an interview will be contacted.
$70k-75k yearly 1d ago
Operations Coordinator
Treatment Technologies & Insights
Project coordinator job in El Segundo, CA
WHO ARE WE:
TTI is a health-tech startup helping patients and organizations leverage electronic Patient-Reported Outcomes (ePRO) and Real-World Data to improve health outcomes. TTI's leading mobile application, Wave Health, helps patients fight cancer or chronic disease by empowering them with unique health insights based on their own data.
POSITION SUMMARY:
We are seeking a highly detail-oriented, proactive, and process-driven Operations Coordinator (OC) to oversee TTI's customer communication, support operations, and various compliance-related workflows.
This role supports the Product and Engineering Teams by coordinating necessary input and documentation required for TTI's official Standard Operating Procedures (SOPs), such as Issue Identification and Resolution, Change Management, and Post-Market Surveillance. The OC will be responsible for several compliance-driven activities, including coordination with the company's PRRC (Person Responsible for Regulatory Compliance).
Additionally, this role will support TTI's Human Factors Engineering by conducting user interviews when applicable, gathering structured feedback, and helping translate user analytics/insights into product suggestions/feedback.
The OC may also support Patient Engagement projects such as writing educational content, blogs, or patient-facing materials. The ideal candidate thrives in a fast-paced environment, enjoys solving problems, and can balance precise documentation with empathetic customer communication.
YOUR RESPONSIBILITIES:
Customer Support & Daily Operations
Manage support email inboxes through HelpScout and respond promptly to customer questions.
Route inquiries to the appropriate departments and follow up with the product team until the issue is resolved.
Maintain clear communication with users about updates, timelines, and issue outcomes.
Log and document all customer interactions to maintain a complete audit trail.
Issue Resolution & Change Management
Supporting the Issue Resolution Process: receive reports, create Jira tickets, follow progress, and confirm completion.
Track, prioritize, and communicate changes to internal teams and stakeholders.
Compliance & Post-Market Processes
Handle Feedback and Complaint Management according to established policies.
Manage Customer Requests such as Account Deletion, Subscription Cancellation, and Data Export Requests.
Support Post-Market Surveillance reporting and compliance monitoring.
Collaborate closely with the PRRC and share regulatory updates with relevant internal teams.
Human Factors & User Research
Conduct usability interviews and gather structured user feedback.
Analyze insights and provide summaries to inform product improvements.
Patient Engagement & Content Support (as needed)
Assist with content creation for patient materials, FAQs, blogs, and educational content.
Support outreach or engagement activities depending on team needs and workload.
YOUR QUALIFICATIONS:
Bachelor's degree in Health Sciences, Business, Communications, Psychology, Human Factors, or a related field.
2-4 years experience in support operations, SaaS support, or digital health.
Extremely detail-oriented with the ability to track small changes and procedures.
Strong communication skills, both written and verbal.
Experience with support tools (HelpScout, Zendesk, or similar) and ticketing systems (Jira preferred).
Ability to work independently and collaboratively across departments.
Preferred
Experience in digital health, medical technology, or regulated industries.
Understanding of Human Factors, usability testing, or patient experience research.
Ability to summarize technical issues clearly for both users and internal teams.
Familiarity with compliance-driven environments (e.g., MDR, FDA, or similar frameworks).
Who You Are
Extremely detail-oriented - you catch inconsistencies and track workflows effortlessly.
Process-driven - you can follow established protocols and help improve them.
Empathetic and customer-focused - you are passionate about helping patients and work to improve the patient experience.
A strong communicator - both written and verbal, with clarity and consistency.
A proactive collaborator - comfortable working with many teams and juggling multiple priorities.
Organized and reliable - able to maintain documentation, logs, and audit trails.
JOB DETAILS:
Full-time position, in-person at El Segundo office
Opportunities for professional development and cross-functional learning
Salary: Roughly $70k
Check out TTI and Wave Health at the below links:
Treatment Technologies & Insights - *****************
Wave Health App - ***************************
Wave Health App, your health companion - *******************************************
Social media links:
Wave Health App Instagram: **************************************** (@wavehealthapp)
Wave Health App Twitter: ********************************* (@wavehealthapp)
Wave Health App Facebook: ***************************************
$70k yearly 1d ago
Operations Coordinator
Bernard Nickels & Associates
Project coordinator job in Glendale, CA
Contract Through 12/18/26
Mange store services/facilities (including external vendors and consultants) in providing a high-quality support service to the 20 Outlets and 2 Flagships and field teams across NA. In the process, protect and maintain the continual operation of the Store environments, the fabric and services of Stores and Store plant and the upkeep of fixtures and fittings etc. in accordance with the required standards (including Health and Safety of Guests, Cast operatives and visitors).
• Work with line manager, senior leaders, peers, end users and other stakeholders to review and tailor Maintenance and Repair programs/policies to the prevailing needs and expectations of the business. Ensure excellent internal Guest Service and relationships,
• Adhere to agreed budgets and ensure focus is spent on obtaining value and delivering a safe estate with robust levels of maintenance support to the Store teams,
• Through team, ensure planned proactive maintenance is carried out at seasonally appropriate times of the calendar and are completed to such standards to ensure that estate, fixtures and fittings, environmental services and plant is efficiently maintained to a safe and highly effective level providing optimum support to the Store teams,
• Through team, ensure the reactive and ad hoc requested maintenance activity and comments from internal and external sources are received, considered and where applicable actioned swiftly yet efficiently and to a high quality, aiming for one time only resolution. Produce, record and manage a process of communication and visibility for all requests, actioned or otherwise. Use the recorded information to understand the imminent challenges, risks, opportunities and to organize works, monitor completion and agree fees/ensure payment,
• Monitor and consider recorded M and R activity to identify repetitive and/or common problems in order to address “trends”
• Review Store M and R requirements in line with existing construction warranties and contracts,
• Source contractors, consultants and suppliers, negotiate agreements and contracts for a range of services. Monitor performance of contractors to ensure competitive costings and quality outputs to meet expected standards. Develop contractors to TDSE Guest Service standards,
• Be prepared to provide relevant information on a weekly basis as and when required from line management, peers and internal Guests,
• Respond to special estate development and estate relevant ad hoc projects as defined by self, team or other stakeholders,
• As resource and finance allows, undertake Store visits and/or meet contractors to continue to achieve the requirements of the department and the business,
• Keep up to date with industry information and compile database and photographic library of information relevant to Global Retail Operations
$39k-60k yearly est. 2d ago
Qualitative Project Coordinator
PG Forsta
Project coordinator job in Fresno, CA
Who we are:
Forsta is the new brand for the merged businesses of FocusVision and Confirmit & Dapresy, and is a full-spectrum, Customer Experience and Research Technology solutions provider, servicing professional client enterprises directly. Our technology allows our clients to gather, analyze and share data for Voice of the Customer Programs & Market Research. If you want to join an exciting growth brand, then we are your natural choice.
Job Description
The ProjectCoordinator oversees all aspects of the InterVu/Live Video project lifecycle from sale to invoice. He/she leverages industry and platform expertise to assure a superior customer experience from start to end.
This is a remote position (all US) and based on the West Coast US time zone working hours.
JOB DUTIES:
Set and manage client expectations regarding our Qualitative research platforms
Launch client projects in the Forsta scheduling system and distribute specs to relevant internal and external parties
Work closely with external partners/vendors to obtain rosters/schedules
Ensure that participant pre-project materials/testing is sent to them in an accurate and timely manner
Maintain accurate rosters across all projects with any pertinent notes regarding project specifics and/or special requirements
Communicate with end-users to securely distribute login information and instructional material for live event
Work closely with other internal teams and partners/vendors to ensure clients are properly serviced
Address any end-user issues/questions that may arise prior, during or after live event
Ensure post-project deliverables, including transcripts and timely invoicing are provided to end-users
Qualifications
2+ years' experience in technical support and/or customer service with direct user interaction a plus
Proficient in database entry and attentive to detail
Ability to work effectively in a fast paced environment, both within a group and independent setting
Excellent customer service skills
Familiar with online web conferencing software with webcam a plus (Adobe Connect, Skype, etc)
Skillful in multi-tasking
Excellent time management and organization skills
Excellent written and verbal English communication skills
Comfortable with technology and ability to troubleshoot standard technical issues
Additional Information
What we offer:
Forsta is a great place to advance your career, and we have an amazing culture. To those of us who already work here, Forsta is more than "just another job". We work hard, but Forsta is an employer that provides ample opportunities to learn, grow, and express creativity. The management team has an open-door policy and encourages collaboration at every point in every process. Our team members are much more than just co-workers - we're all friends working toward a common goal.
Opportunity to work in a fast-paced, market leading SaaS company, with colleagues and customers from all over the world and an experienced executive leadership team
Exciting challenges in an international environment
Competitive salary and regular performance reviews
Flexible location and working environment - possibility to work from home
Benefits like generous vacation days, employee referral bonuses, Employee Support Program, Internal Mobility program, etc.
and many more...
Interested in joining a great team?
If you have the qualifications listed above and want to join a great team, apply now!
Our privacy policy can be found here:
$45k-70k yearly est. 2d ago
Workplace Coordinator
Us Tech Solutions 4.4
Project coordinator job in El Segundo, CA
We're looking for a proactive and detail-oriented Facilities - Planning Assistant to join our Facilities team at the El Segundo Campus. This is an exciting opportunity for someone who enjoys space planning, problem-solving, and coordinating behind-the-scenes operations that help keep a dynamic Campus running smoothly. If you're passionate about workplace design, like working on a variety of projects, and enjoy a collaborative environment, we'd love to hear from you!
What You'll Do:
Assist with in-house space planning for the El Segundo Campus, including workspace layouts and occupancy tracking.
Assist with the development of furniture installation drawings and workspace reconfiguration plans.
Create and manage Facilities Work Orders to address user needs and support project delivery.
Help coordinate employee and department relocations.
Apply workplace design and planning principles help create functional, safe, and user-friendly spaces.
Manage small-scale furniture installations and office refresh projects, ensuring timely and efficient execution.
Research and place orders for furniture, equipment, and related workplace items.
Collaborate with IT, Security, and other teams to ensure seamless daily operations and successful project outcomes.
What We're Looking For:
2+ years of experience in Facilities, Workplace Services, or a related field.
Strong problem-solving skills and multi-tasking skills.
Proficiency in AutoCAD is required.
Experience using CAFM (Computer-Aided Facilities Management) systems is strongly preferred.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Excellent written and verbal communication skills.
Strong collaboration and interpersonal skills; ability to work effectively with internal teams and external vendors.
Highly organized with strong attention to detail and documentation skills.
Education:
Bachelor's degree in Architecture, Interior Design, Facilities Management, or a related discipline.
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ***********************
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Recruiter Name: Jatin
Designation: Sr. Recruiter
Job Id: 25-41362
$42k-62k yearly est. 1d ago
Bid Coordinator
Woojin IS America, Inc.
Project coordinator job in Santa Fe Springs, CA
Job Description: Bids Coordinator - Passenger Rolling Stock
Department: Project Management and BIDs
Reports To: Director of Programs
Employment Type: Full-Time, Non-Exempt or Exempt (DOE)
Job Summary
The Bids Coordinator will play a key role in supporting the preparation and submission of competitive proposals for passenger rolling stock projects. This includes bids for new train manufacturing, fleet modernization, maintenance services, and long-term support contracts. The role requires strong coordination skills, attention to detail, and the ability to work across multidisciplinary teams to deliver compliant, compelling, and timely bid responses.
Key Responsibilities
Bid Coordination & Management
Support the full lifecycle of bid activities for passenger train projects, from pre-qualification to final submission.
Develop and maintain bid schedules, action plans, and compliance checklists.
Organize and facilitate bid kick-off meetings, progress reviews, and submission planning sessions.
Stakeholder Engagement
Collaborate with internal departments including engineering, operations, finance, legal, and procurement to gather bid inputs.
Liaise with external partners, subcontractors, and suppliers to coordinate joint bid efforts.
Ensure alignment with client expectations and tender requirements.
Documentation & Submission
Prepare, format, and compile bid documents in accordance with client specifications and industry standards.
Ensure all submissions meet regulatory and technical compliance, including safety, accessibility, and environmental standards relevant to passenger rail.
Manage version control and maintain a centralized bid document repository.
Content Development
Draft and edit non-technical sections such as executive summaries, company profiles, and project references.
Assist technical teams in structuring and presenting engineering solutions, maintenance strategies, and lifecycle cost models.
Maintain a library of reusable content tailored to passenger rolling stock offerings.
Market Intelligence & Tender Tracking
Monitor public and private sector tender portals for upcoming passenger rail opportunities.
Support go/no-go decisions through initial opportunity assessments and risk analysis.
Track competitor activity and market trends in the passenger rail sector.
Qualifications & Experience
Bachelor's degree in business, engineering, communications, or a related field.
Minimum 2 years of experience in bid coordination or proposal development, ideally within the rail or transportation industry.
Familiarity with passenger rolling stock systems, procurement processes, and public sector tendering is highly desirable.
Skills & Competencies
Strong organizational and project management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite and document collaboration platforms (e.g., SharePoint, Teams).
Ability to manage multiple deadlines and work under pressure.
Detail-oriented with a proactive and collaborative mindset.
Preferred
Experience with bid management tools (e.g., CRM, proposal automation platforms).
Understanding of passenger train specifications, regulatory frameworks (e.g., FRA, EN standards), and customer requirements (e.g., comfort, accessibility, sustainability).
Bilingual capabilities are a plus (English, Korean)
Compensation & Benefits
Salary Range $55,000 ~ 75,000
Health Insurance
Paid Time Off
Retirement Plan
How much does a project coordinator earn in Bakersfield, CA?
The average project coordinator in Bakersfield, CA earns between $36,000 and $85,000 annually. This compares to the national average project coordinator range of $33,000 to $75,000.
Average project coordinator salary in Bakersfield, CA
$56,000
What are the biggest employers of Project Coordinators in Bakersfield, CA?
The biggest employers of Project Coordinators in Bakersfield, CA are: