Project coordinator jobs in Folsom, CA

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Training & Project Support Analyst
Clutch 4.2
Project coordinator job in Rancho Cordova, CA
Job Title: Training and Project Support Analyst Employment Type: Full-time Pay Range: $37.15 - $46.44/hr Who We Are Clutch is an award-winning, certified women-owned business that works to match organizations with resources they dream about. Clutch elevates its employees by building on their strengths and promoting work-life balance. Our team of professionals support one another to continuously become the best versions of themselves; truly living out the Clutch core values of connection, optimism, drive, evolve, and curiosity. Overview of Opportunity The Training and Project Support Analyst plays a dual role within our Learning & Development team: half instructor/facilitator, half project coordinator. This person delivers client-facing training and contributes to curriculum development while also coordinating and tracking the progress of L&D initiatives to support the Director of Learning & Development. This is an ideal opportunity for a professional who thrives in both client-facing work (delivering engaging learning experiences) and operational work (organizing projects, documentation, and deliverables). This role offers opportunities for growth into senior instructional design, facilitation lead, or program management positions as the Learning & Development division expands. The Training and Project Support Analyst is a part of the Learning & Development team and will report to the Director, Learning & Development. What You'll Do Training and Facilitation Deliver in-person and virtual training sessions for clients, ensuring an engaging, high-quality learning experience. Assist in conducting needs assessments and instructional analyses to align training programs with organizational goals. Develop and refine training materials, scripts, storyboards, and supporting documentation. Incorporate adult learning principles and interactive methods into curriculum design. Support performance-based measurement assessments to evaluate instructional effectiveness. Stay current on adult education trends, training technologies, and learning strategies to continuously improve content delivery. Project and Program Support Assist the Director of Learning & Development in planning, organizing, and tracking training and organizational learning projects. Develop and maintain project plans, schedules, and task lists for Clutch initiatives. Coordinate program logistics, including events, materials, facilities, and virtual session support. Prepare project reports, status updates, communications, and deliverables for internal and client stakeholders. Contribute to the development and organization of training systems, templates, and standard operating procedures for training documentation and project workflows. Draft and coordinate project communications, including emails, letters, and memos to a variety of internal and external partners and customers. Perform other duties as assigned. This may be a great fit for you if you have... Excellent verbal and written communication skills and enjoy presenting to groups. Experience collaborating with experts to design and implement effective training and development programs. High comfort level with managing multiple priorities and projects at once. High comfort level with organizing details, tracking progress, and keeping others informed. Experience with multimedia training platforms and virtual facilitation tools (such as Lucid, Miro, and Teams). Skills to research and evaluate training options and alternatives. Strong time management skills and a proactive approach to meeting deadlines. Expertise in Microsoft Office Suite and comfortable learning new software tools. Extras we love! 3+ years of related experience in training, instructional design, and/or project coordination/support. Certified Professional in Learning and Performance (CPLP) or similar credential highly desirable. Experience in a consulting or client-facing environment. Experience with learning management systems, e-learning tools (e.g., Articulate, Rise, Captivate), and/or project tracking software (e.g., Monday, Asana, Smartsheet). Physical Requirements Works in-person at least four days per week. Ability to operate standard office equipment such as computer, calculator, keyboard, mouse, printer, and phone. May occasionally need to bend, squat, and lift up to 40 pounds. Ability to travel to regional event sites on a regular basis and occasionally travel to out-of-area events. Why Us? Meaningful work with a people-first approach. We believe in an optimistic, positive culture that connects good people with good work. We provide continuous growth and development opportunities. We offer benefits packages that include Health, Dental, Vision, and Life Insurance along with a 401K option. Generous paid time off, including 11 holidays Our Commitment Inclusion and diversity are fundamental to our culture and core values. We have an unwavering commitment to diversity with the aim that every one of our people has a full sense of belonging within our organization. As a business imperative, every person at Clutch has the responsibility to create and sustain an inclusive environment. Equal Employment Opportunity Statement Clutch is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, pregnancy, gender, gender identity and expression, religion or sexual orientation. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Clutch is committed to providing veteran employment opportunities to our servicemembers. Accommodation Statement Clutch is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Clutch and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired. If you would like to be considered for employment opportunities with Clutch and have accommodation needs for a disability or religious observance, please send us an email or speak with your recruiter. Other Employment Disclaimers Employment with Clutch is for no specified period of time. Employment with Clutch is “at-will,” meaning that either the employee or the company may terminate employment at any time and for any reason, with or without cause. Although job duties, title, compensation, and benefits, as well as Clutch's personnel policies and procedures, may change from time to time, nothing in this disclaimer or any policy of Clutch shall be interpreted to conflict with or to eliminate or modify in any way, the at-will employment status of Clutch employees. Job descriptions typically change over time as requirements and employee skill levels change. Supervisors may revise and/or add duties to reflect these changes. Clutch retains the right to change or assign other duties to this position. Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States. Clutch participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. For more information about E-Verify, please go to *********************
$37.2-46.4 hourly 2d ago
Project Coordinator
Luster National 3.9
Project coordinator job in Sacramento, CA
About the Positions We're seeking Project Coordinators at various levels to support large, heavy-civil infrastructure programs-including highways, roads, bridges, transit (including rail and bus), and airport projects delivered through both traditional and alternative methods. Your primary focus will be supporting project managers and technical teams in tracking progress, coordinating documentation, and ensuring smooth communication across stakeholders. You will also help maintain project records, assist with scheduling and reporting activities, and contribute to the successful delivery of complex infrastructure programs. This posting is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need. This posting targets Sacramento, CA. Responsibilities may include, but are not limited to, the following: Support daily project operations by coordinating schedules, documentation, and communication between internal teams and external stakeholders. Track and maintain project records, including submittals, RFIs, change orders, and supporting correspondence, using client-approved project management software (e.g., Procore). Monitor daily activities and report on field progress, operational impacts, escort needs, and discrepancies. Coordinate scopes of work, work packages, and construction schedules; prepare draft correspondence and documentation for review and approval by project or task managers. Assist in preparing meeting agendas, taking minutes, and ensuring timely follow-up on action items. Maintain accurate, up-to-date data in the project management system through direct entry or file uploads. Prepare punch lists at key contract milestones and assist with final inspections and close-out documentation. Assist with the preparation of project status reports, progress summaries, staffing plans, and other reporting deliverables. Support financial tracking by developing or updating estimates, budgets, accruals, cash flows, and related documentation. Contribute to quality control and compliance by reviewing project documents for completeness, accuracy, and conformance with project implementation procedures. Provide guidance to project staff on documentation standards and proper use of project systems and procedures. Attributes Excellent written and verbal communication and interpersonal skills. Excellent multitasking and organizational skills. Collaborative mindset that fosters teamwork, trust, and positive relationships. Natural curiosity, problem-solving abilities, and a passion for continuous improvement. Minimum Qualifications Bachelor's degree in construction management, engineering, architecture, or related field, or the equivalent combination of education and experience. 5+ years of progressive experience in project/construction management for heavy civil infrastructure projects. Experience coordinating a project management team. Strong knowledge of principles and practices of project management and contract administration. Proficiency with industry standard project and construction management software (e.g., Primavera P6, TILOS, MS Project, Bluebeam, RSMeans, etc.). Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.). Preferred Qualifications Master's degree in construction management, engineering, or architecture. Active professional certifications such as CCM (CMAA) or PMP (PMI). PE license in relevant jurisdiction(s). Experience with large (>$500M), complex, heavy-civil infrastructure projects that include highways, roads, bridges, transit (including rail and bus), and/or airport projects. Experience delivering projects through both traditional and alternative methods (e.g., DB, CM/GC, P3). Experience in project management roles supporting owners. Experience with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software. Compensation Details The salary range listed for this role is $90k-$110k/year ($45-$55/hour). The final salary offered will be based on multiple factors and thoughtfully aligned with each candidate's level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, geographic location, etc. Just LOOK at the Benefits We Offer! Unlimited flexible time off Paid holidays Paid parental leave Health, dental, and vision insurance Flexible spending accounts (healthcare and dependent or elder care) Long-term disability insurance Short-term disability insurance Life insurance and accidental death and dismemberment policy 401(k) plan with guaranteed employer contribution Formal career planning and development program $2,500 annually toward professional development Wellness Program with Monthly Wellness Stipend Company Cell Phone or Cell Phone Plan Reimbursement Free personalized meal planning and nutrition support with a registered dietitian Free personal financial planning services Employee assistance program Employee discounts Employee referral bonus Specific plan details and coverage for each benefit noted above will be provided upon offer. Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization. All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills for the position. Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster. Please email ***************** for accommodations necessary to complete the application process.
$90k-110k yearly Auto-Apply 60d+ ago
Project Administrator
Haggerty 4.0
Project coordinator job in Stockton, CA
Job DescriptionSalary: $28-$32 Description The Project Administrator is accountable to provide support to the Project Management and Accounting teams in terms of document control, record keeping, A/P, A/R, and clear communication with our Clients, Subcontractors, Vendors, and all Haggerty Construction Inc. (HCI) team members. The Project Administrator is accountable for monitoring the progress of Construction projects, issuing subcontracts and change orders, processing A/P invoices for Subcontractors and issuing A/R project billings to Clients. Project Administrators must diligently follow up with Subcontractors and Project Managers to ensure all documents are received and processed in a timely manner. The minimum responsibilities for this position include, but are not limited to, the following: Accountable For Project Accounting Identify information gaps and omission to check accurate management of the accounts in all operating systems Understands budgeting, project forecasting, cost control, schedule, anticipated cost and project profitability in the Construction Department Develop a thorough understanding of the billing parameters surrounding each project, with special emphasis on the subcontractors involved and schedules as they relate to billing Enter project budgets and Schedule of Values (SOV) in software programs Review and input Subcontractor/Vendor invoices for approval by Project Manager in Procore Discuss with Project Manager which subcontract invoices are being billed within monthly Pay Applications or percentages complete (if invoice not received) Create percentage complete Subcontractor invoices in Procore to ensure proper financials are accounted for and follow up with subs to collect actual invoices Handle all subcontractor communications in a professional and expedient manner Collect and track California Preliminary Notices, Conditional, & Unconditional waivers for Subcontractors, third tier Subcontractors and Suppliers for each assigned project Create all monthly construction billings per Project Managers request, ensuring accuracy and distributing final approved pay applications to Client and Lender, if applicable Follow up on collection status of project receivable payments Assist in collecting any special owner requirements for billing, i.e. sub lien releases Maintain project-related records The ability to identify, analyze and resolve complex issues within each project Ability to maintain confidentiality of all financial data Accurately complete accounting closeout for each project ensuring all costs are captured and commitments to subcontractors and vendors are recorded and closed in Procore Contract Administration Collection and tracking for current status throughout duration of projects all job specific subcontractor documents including, but not limited to executed contracts and packets, business and contractor licenses, IIPP safety policies, W-9s and Certificates of Insurance (COI), prior to any work being performed Maintaining an organized job project folder on HCIs main server or electronic repository (Procore) Auditing job files within operating systems and files for accuracy in both charges and credits as well as vetting contract language to ensure good communication to our subcontractors and internal staff are achieved Generate Letters of Intent (LOI) to subcontractors under direction of Project Manager Accurate preparation of subcontract agreements and purchase orders in compliance with the bid documents, budget, and estimate in HCIs current construction management software program Prepare and issue Change Orders under direction of Project Manager Verify executed subcontract and change order commitments are ERP linked Proactively communicate and maintain good relationship with Subcontractors Research and process HCI Preliminary Lien Notices prior to starting projects Maintain & update Procore directory, both global and project specific Collection and tracking of job specific closeout documentation, including O&M Manuals, warrantys and as-built plans to provide our respective Client Assists Project Managers with meeting preparation and capturing accurate meeting minutes and/or action items to distribute to team Project Administration Support with Field Team Operations Work with Project Managers to determine which cost codes in budget should be utilized Work with Project Manager, Project Engineer, and Field Supervisor to create Work Orders Create and process all Purchase Orders for self-performing work as Field Team needs Place material orders, when needed for Field Team Arrange delivery of temporary services, when needed for Field Team Support and communicate regularly with each assigned Superintendent Review Procore photos, daily logs, etc. for accuracy, review of duplication, and identify missing information and assist Superintendent with keeping it organized Reports To The Project Administrator reports directly to the Project Accounting Manager General Requirements Must have working knowledge of Microsoft Office programs including, but not limited to, Outlook, Word, and Excel Working knowledge of PROCORE Construction software Experience with accounting software (Knowledge of Sage 100 preferred) Ability to create and work with Adobe and/or Bluebeam PDFs Ability to type minimum 40 WPM Ability to use 10-key data entry General knowledge of project contracts and change order documents Understanding of Construction Mechanics Lien Law rules and notice requirements Ability to understand and grow experience in all types of construction and knowledge of industry practices, processes, and standards Excellent written and verbal communication skills and ability to understand the same Excellent listening and understanding skills Must be proactive, well organized, and have a strong ability to prioritize and manage multiple projects Extreme attention to detail Must have excellent follow up skills, both internally and externally Ability to work independently as well as part of a larger team Strong work ethic, deadline driven, and a can do attitude Must be self-motivated, punctual, and professional in both presentation, appearance, and speech Able to lift a minimum of 25 pounds Fluent in the English language Reliable personal transportation and a motor vehicle driving record that is consistent with HCIs and insurance carriers standards and policies Ongoing professional development and training is highly encouraged and is tied into compensation and career advancement consideration This position may be tasked with other business-related duties as necessary
$28-32 hourly 12d ago
Project Coordinator
Avanti Restaurant Solutions Inc. 3.2
Project coordinator job in Roseville, CA
: Project Coordinator Title: Project Coordinator Department: Chain Reports To: Account Manager FLSA: Exempt Date of Revision: A Project Coordinator is responsible for working within a collaborative team. A Project Coordinator's duties and responsibilities are intended to support the sales efforts of the Account Team by executing multiple projects simultaneously through collaboration of both internal and external stakeholders. Essential Duties and Responsibilities Maintain schedule to deliver projects on time Maintain budget and project expenses Collaborate with sub-contractors, GCs, customers, and project team throughout all projects Manage kitchen equipment and custom fabrication procurement, delivery, and install Ability to travel to job site(s) Required Qualifications Highly organized Great attention to detail Strong verbal and written communications skills Ability to collaborate in a highly professional manner Ability to problem solve and resolve disputes both independently and collaboratively Ability to multitask in a fast-paced environment Preferred Qualifications Previous construction related project management experience Previous commercial kitchen equipment related experience Technical skills to interpret construction methods, contracts, and drawings Bachelor of Arts Degree Supervisory Responsibility This position has no current supervisory responsibilities. Work Environment This position operates in both a professional office environment, as well as occasionally on construction and/or job sites. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and works under fluorescent lighting. Noise levels in the work environment are usually moderate but can be severe at times. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. Physical Demands Ability to make repetitive substantial movements (motions) of the wrists, hands, and/or fingers Ability to handle or feel objects, tools, or controls; reach with hands and arms; climb stairs, balance, stoop, kneel, or crouch Able to remain in a stationary position up to 50 percent of the time Ability to lift and/or move up to 25 pounds Ability to hear, read, and speak in order to communicate with employees, customers, vendors, etc. Other Duties This job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
$47k-67k yearly est. Auto-Apply 60d+ ago
Electrical Project Coordinator III
Bolt Staffing
Project coordinator job in Sacramento, CA
Job Type: Direct Hire Pay Rate: $90,000-$120,000/year Schedule: Monday - Friday; 8am-5pm Description of Position:Are you an experienced Electrical Project Coordinator III looking for a direct hire opportunity? We are seeking a highly organized and detail oriented professional to join our client's team. This position is responsible for planning, coordinating, and executing electrical project tasks including design support, procurement, field coordination, and documentation. You'll play a key role in supporting multiple engineering and construction projects, serving as a vital liaison between project management, procurement, subcontractors, and field operations. Job Responsibilities: Quote and order electrical materials for jobs and bids Coordinate and request quotes from electrical subcontractors Attend weekly construction and project coordination meetings Track I&C (Instrumentation and Controls) equipment "needed by" and "available" dates Coordinate the delivery of tools and materials to project sites Maintain project schedules and assist in planning of on-site project work Maintain a master schedule of current and upcoming jobs Upload and maintain electrical and I&C drawings in project management systems (e.g., Procore) Coordinate and assist with monthly billing for on-site project work Create and manage RFIs (Requests for Information) and track through completion Generate and track change events and change orders Create basic submittals for materials and develop a database of preferred/common electrical components Maintain and update pricing databases using tools such as Accubid Support the development of panel layouts, wiring diagrams, and conduit schedules for field teams Collaborate with engineering teams to ensure field work aligns with design requirements Conduct site visits to ensure compliance with design, safety standards, and timelines Assist in resolving technical issues and providing field support to electricians and technicians Participate in QA/QC processes for electrical installations Description of Company:You will be supporting a well-established engineering consultants in Sacramento, California. Experience Required: 3+ years of experience in electrical project coordination or engineering Working knowledge of electrical design, construction, and materials procurement Familiarity with project management software (Procore) and estimating tools (Accubid) Strong communication and coordination skills with internal teams and external vendors Ability to read and interpret electrical schematics, wiring diagrams, and construction documents Proficient in Microsoft Office Suite, especially Excel and Outlook Ability to manage multiple tasks and prioritize in a dynamic environment Similar Positions:Project ManagerConstruction Project ManagerTechnical Project ManagerElectrical Project Engineer Bolt Staffing is an equal opportunity employer. Applicants of all backgrounds are encouraged to apply. We understand that you might not meet every requirement for this position, but we encourage you to apply even if you do not "Check all the boxes." For inquiries about this position or to explore other job opportunities at Bolt, feel free to contact us at the following numbers: Stockton - (209) 307-6115 American Canyon - (707) 552-7800 Sonoma - (707) 939-2800
$90k-120k yearly 1d ago
Preconstruction Project Coordinator
Red Leaf Developments
Project coordinator job in Sacramento, CA
Red Leaf Developments, Inc. Preconstruction Project Coordinator Red Leaf Developments, Inc. is a design-build firm redefining the standard for outdoor living environments. Specializing in high-end residential and commercial pool and landscape design/construction, our vision is to deliver personalized, innovative spaces that enhance our clients' daily lives. About the Role: Are you passionate about design, construction, and creating one-of-a-kind outdoor spaces? An expert at guiding and leading clients through the design process (pre construction process) of their pool and landscape project? Red Leaf Developments (RLD) is looking for a dynamic, relationship-driven project coordinator to lead clients through the design process while coordinating with our sales, design, and estimating team. If you thrive on connecting with people, managing exciting projects, and working in a creative, fast-paced environment -- we'd love to meet you. Key Responsibilities: Develop and maintain strong, long-term relationships with homeowners, designer team, estimating team, and trade partners. Lead clients through successful design-build projects that align with RLD's standards and values. Deliver an exceptional pre-construction client experience that is memorable, engaging, and exceeds expectations. Serve as the primary liaison between the client and the Red Leaf pre construction team, setting and managing expectations for project scope, timeline, and deliverables. Maintain accurate client, sales, and prospecting data, reports, and documentation. Qualifications: Experience in Pool and Landscape Projects. Experience in the construction industry is preferred. High EQ, communication, organization, and relationship-building skills. Ability to manage multiple clients and projects simultaneously while maintaining high attention to detail. Self-motivated, proactive, and aligned with RLD's creative and high-performance culture. Physical Requirements: The ability to lift/move up to 50 pounds, the ability to stoop, crawl, kneel, bend at the neck and waist, twist at the neck and waist, grasp, use fine manipulation, reach above shoulder height, lift, sit, and stand for long periods of time (up to 10 hours per day). All applicants must be willing to submit to drug and background tests. Compensation & Benefits: Annual salary of $80,000 - $100,000, based on experience Additional Bonus 401(k) retirement plan Health benefits (contribution to plan of choice) Paid time off and holidays Full-time, year-round employment
$80k-100k yearly 49d ago
Project Coordinator - Building Group
Royal Electric 4.3
Project coordinator job in Sacramento, CA
Join Team Royal! Why Royal? At Royal Electric Company we provide expert electrical design, construction, and service with builders, contractors and facility owners who value relationships, trust, expertise, and a commitment to each other towards achieving exceptional results. We believe in transforming the culture of construction, creating a space where everyone feels they belong. We are proud to support initiatives like "Breaking Barriers," showcasing the incredible contributions of women in our industry. Breaking Barriers: Women At Work Episode 1 We are able to sustain this through our linking values of expertise, collaboration, integrity, passion, and loyalty. These values support our core purpose; to build great relationships, one project at a time! We believe in taking care of our team. From comprehensive wellness programs to continuous learning opportunities, we invest in your growth and well-being. One Royal Culture Short Story We have a current opening for a Project Coordinator for our Sacramento Office. The Project Coordinator will report directly to the operations manager and support the project management team. Success in the position is achieved through the following duties & responsibilities: Work as a liaison with support operations and procurement department Provide support to the overall proven process, which includes the project start up, check in and turnover meetings. Support to all projects managers Assist in day-to-day operations as well as project related administrative tasks. Assist with billing, invoices and collecting. Collaborate with contracts department as needed. Ensure all project related documents are organized, documented, tracked, and filed. Set up all new project folders and run required reports for the department. Project close out assistance. Assist with submittal process as needed. Ability to manage between 5-15 projects at one time. Document management Coordination with estimating and support operations teams to acquire all necessary project set up documents. Coordination of project start up meetings. Who you are: Strive to be great - You're eager to build and master your skills by seeking out - applying - training and new experiences. You're willing to work smart, take initiative, and take on challenges with a tenacious and resourceful attitude. Fun & Friendly - You like people, have a sense of humor, and enjoy what you do. Analytical and Solutions-oriented - You're skilled at identifying challenges and opportunities, developing practical solutions, and ensuring projects stay on track to meet their goals. Critical Thinker - You're willing to be innovative, challenge yourself, and try new things. Relationship Builder - You work to build trust and relationships at all levels, cultivating collaboration, shared success, and mutual respect. Influencer - You're an inspiration to others, capable of guiding actions, decisions, and strategies. You recognize other people's underlying needs and motivations and can navigate individual and group perspectives. Requirements Qualifications: High School Diploma or equivalent 3+ years in a similar role within the construction industry required. Detailed oriented, collaborative, and organized. Excellent communication and customer service oriented Knowledge of Microsoft Office Suite Procore, Monday.com, Bluebeam, PlanGrid, Adobe Acrobat a plus Ability to multi-task and work in a fast-paced environment Occasional travel to project job sites Valid drivers licensed required. Salary Range: $75,000/year - $85,000/year This is an exempt position Royal is proud to be an equal opportunity workplace. Individuals seeking employment at Royal are considered without regards to age, ancestry, color, race, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, religion, military or veteran status, or any other characteristic protected by federal, state, or local laws. We utilize E-Verify to confirm work authorization with both the Social Security Administration and the Department of Homeland Security. E-Verify Link: *************************************** We promote a drug free workplace. Benefits Health Care Plan (3 types of Medical plans, Discounted Dental & Orthodontist services for adults & children, Premium Vision Plan) Retirement Plan (Traditional 401k, Roth 401k). $50k Life Insurance (Basic, Voluntary, & AD&D) Paid Time Off (Vacation, Sick Leave, and 8 Paid Holidays) Family Leave FMLA (Maternity & Paternity) Short Term & Long-Term Disability Pet Insurance Flex Spending Accounts: Healthcare, Dependent care (Daycare children & elderly - work related), & Transit Pharmacy discounts Kisx Card (Surgery & Imaging Program) Opportunity for tuition reimbursement Wellness Resources Free telehealth Health Joy App Free peer coach support - (mental health, stress management, substance use, and suicidal ideation) CancerCARE 1:1 Consulting and support with expert medical team Employee Assistance Support Hearing Aid discount plan Laser VisionCare discount plan Learning & Development Safety training: Getting Everyone Home Safely Professional & Leadership Development Training Skill Development Training Mentorship Program On-The-Job & Classroom Training Employee Referral Program: We value referrals from our employees! If you know someone who would be a great fit for this role, please refer them through our company's referral program. Successful referrals can earn you an incentive!
$75k-85k yearly Auto-Apply 33d ago
Project Coordinator
Robert Half 4.5
Project coordinator job in Roseville, CA
Description We are looking for an organized and detail-oriented Project Coordinator to join our team in Roseville, California. This Contract to permanent position involves supporting construction operations, focusing on prevailing wage projects for a subcontractor. The role requires strong communication and coordination skills to ensure smooth project execution and compliance with industry standards. Responsibilities: - Maintain and update project schedules, tracking milestones, deliverables, and deadlines. - Manage documentation, including submittals, RFIs, change orders, and closeout paperwork. - Ensure compliance with prevailing wage regulations and certified payroll reporting. - Coordinate communication between field teams, office personnel, subcontractors, and vendors. - Assist with procurement and delivery logistics for materials and equipment. - Support contract administration tasks such as managing subcontractor agreements and insurance certificates. - Attend and document project meetings, preparing minutes and follow-up action items. - Monitor project progress and address potential issues proactively. - Assist in budget tracking, invoice processing, and cost management. - Utilize project management tools, including Office 365 and QuickBooks, to streamline workflows. Requirements - At least two years of experience in construction project coordination or administration. - Knowledge of prevailing wage requirements and public works compliance. - Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook. - Familiarity with project management software such as Procore or Bluebeam is a plus. - Strong organizational skills with the ability to manage multiple tasks and deadlines. - Excellent written and verbal communication abilities. - High school diploma or equivalent required; a degree in construction management or related field is preferred. - Ability to work collaboratively in a fast-paced environment. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
$45k-65k yearly est. 60d+ ago
Administrative & Project Coordinator
Eagle Ridge Construction and Roofing
Project coordinator job in Fair Oaks, CA
Job DescriptionSalary: TBD Administrative & Project Coordinator (Construction/Roofing) Location:Sacramento, CA Type:Full-Time On-SiteAbout UsWe are a well-established construction and roofing company seeking a reliable Administrative & Project Coordinator to support project intake, scheduling, payroll, permitting, marketing, and day-to-day office operations.Responsibilities Receive and set up new projects; collect customer/job details and prepare folders. Assist project managers with daily meetings, scheduling, obtaining permits, and coordinating job walks. Support crews and vendors with work orders, job numbers, and documentation. Post and track timecards; prepare payroll packets; distribute and collect safety meeting materials. Assist with marketing efforts: create and distribute flyers, send emails, make calls, and track potential clients. Answer phones, monitor office email/voicemail, and provide customer support. Prepare lien/pre-lien documents, request COIs, and maintain equipment logs. Qualifications 3+ years administrative experience (construction/roofing preferred). Strong organizational and communication skills. Proficient in Microsoft Office/Google Suite; construction software a plus. Ability to multitask and meet deadlines. Bilingual English/Spanish a plus.
$45k-70k yearly est. 23d ago
Project Coordinator
Cirks Construction
Project coordinator job in Roseville, CA
The Project Coordinator supports project management as they manage the execution of the construction projects. The role coordinates activities and processes associated with the project. The Project Coordinator is responsible for overseeing day-to-day tasks and supporting everyday administrative duties. Apply if you: Bring a cooperative spirit to your team and neighboring department. Have an understanding that through your contributions, you aid in the overall Company's success. Pursue continuous efforts to see beyond current business modes and methods. Embody an understanding that as a committed team member, tenure with an organization is achievable. Bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level. Job Description: KDC is a leader in the construction industry with diverse individuals dedicated to our people, customers, projects, and community. Maintaining a strong focus on building a culture that encourages our employees to grow personally and professionally. KDC offers a competitive salary/hourly range $24.00 to $28.00 - while considering the candidate's experience and a comprehensive benefits package for full-time employees: Medical insurance Dental HMO and PPO insurance Vision insurance Life/AD&D insurance Flexible Spending Accounts - Unreimbursed Medical and Dependent Care 401(k) retirement plan Vacation and Sick Time Holidays Performance Expectations Striving to be the leader in construction and facilities services by exceeding customer expectations begins with each employee. Through the individual contributions of our employees, we can support our core values. To help us accomplish this goal, we ask you to SMILE. Synergy - bring a cooperative spirit to your team and neighboring departments. Marketing - understanding that through your contributions, you aid in the overall success of our Company. Innovation - continuous efforts to see beyond current business modes and methods. Longevity - understanding that tenure with the organization is achievable as a committed team member. Excellence - bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level. Core Competencies Attention to Detail Ensuring Accountability Fostering Communication Teamwork Essential Job Functions Approves invoices, verify job expense payment, and verify proper cost codes. Assists with billings for customer invoicing and subcontractor payment. Assists with construction projects working closely with the Project Team from inception to closeout. Assists with the coordination of acquiring required permits and deposits. Attends Client meetings and prepares meeting minutes. Communicates with subcontractors and vendors for subcontracts, proposals, Requests for Information (“RFI's”), change orders, billings, submittals, long lead items, and materials procurement. Coordinates airline travel, hotel reservations, and vehicle rentals. Coordinates duplication and distribution of construction plans. Coordinating with the project team; compiles project information to create and issue weekly client project reports. Establishes and fosters positive long-term relationships with clients and subcontractors. Input PM Schedule project information every Monday into Timberline and any weekly updates as needed. Issue Purchase Orders to the project team. Maintain a timecard with accurate project information daily. Maintain project logs - RFI's, submittals, rental, labor, and change order. Maintain subcontractor list. Maintains and updates project documents. Maintains project drawings and tracks plan revisions. Order materials and various project-related items as the Project Manager/Superintendent requested. Orders temporary facilities, including storage containers, dumpsters, restrooms, equipment, and laborers. Requests and assembles project close-out documents from subcontractors. Requests as-builts from project superintendent. Requests/creates project Job Books. Responsible for the processing and distributing of project documents, including plan revisions, day-to-day correspondence, billings, drafting subcontracts, taking meeting minutes, and coordinating closeout documents. Responsible for working safely and adhering to all aspects of our Health, Safety, and Environmental Program for self-protection and for protecting co-workers, sub-contractors, the public, and the client by supporting all Company safety efforts. Upon project completion, archive project documents. Other duties as assigned. Education, Experience, and Skills 1 - 3 years experience with relevant experience or equivalent. High school diploma or equivalent. Demonstrates strong verbal and written communication skills. Ability to become a Notary. Ability to multi-task, have strong attention to detail, organizational skills, and time management skills to ensure all established deadlines are achieved. Ability to foster relationships with customers, owners, subcontractors, and vendors. Demonstrates strong data entry skills with accuracy. Self-starter and able to work in a fast-paced, team-oriented environment. Has passion, energy, persistence, a positive attitude, and enthusiasm. Proficient with computers and familiar with Microsoft Software Suite. Able to identify a need, remove barriers, and know how to make things happen. Values diversity of ideas, opinions, and people. Has good common sense and applied logic. Must possess or obtain an appropriate state driver's license before employment, a clean driving record, and reliable transportation. KDC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
$24-28 hourly Auto-Apply 2d ago
Project Coordinator
Cirksconstructioninc
Project coordinator job in Roseville, CA
The Project Coordinator supports project management as they manage the execution of the construction projects. The role coordinates activities and processes associated with the project. The Project Coordinator is responsible for overseeing day-to-day tasks and supporting everyday administrative duties. Apply if you: Bring a cooperative spirit to your team and neighboring department. Have an understanding that through your contributions, you aid in the overall Company's success. Pursue continuous efforts to see beyond current business modes and methods. Embody an understanding that as a committed team member, tenure with an organization is achievable. Bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level. Job Description: KDC is a leader in the construction industry with diverse individuals dedicated to our people, customers, projects, and community. Maintaining a strong focus on building a culture that encourages our employees to grow personally and professionally. KDC offers a competitive salary/hourly range $24.00 to $28.00 - while considering the candidate's experience and a comprehensive benefits package for full-time employees: Medical insurance Dental HMO and PPO insurance Vision insurance Life/AD&D insurance Flexible Spending Accounts - Unreimbursed Medical and Dependent Care 401(k) retirement plan Vacation and Sick Time Holidays Performance Expectations Striving to be the leader in construction and facilities services by exceeding customer expectations begins with each employee. Through the individual contributions of our employees, we can support our core values. To help us accomplish this goal, we ask you to SMILE. Synergy - bring a cooperative spirit to your team and neighboring departments. Marketing - understanding that through your contributions, you aid in the overall success of our Company. Innovation - continuous efforts to see beyond current business modes and methods. Longevity - understanding that tenure with the organization is achievable as a committed team member. Excellence - bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level. Core Competencies Attention to Detail Ensuring Accountability Fostering Communication Teamwork Essential Job Functions Approves invoices, verify job expense payment, and verify proper cost codes. Assists with billings for customer invoicing and subcontractor payment. Assists with construction projects working closely with the Project Team from inception to closeout. Assists with the coordination of acquiring required permits and deposits. Attends Client meetings and prepares meeting minutes. Communicates with subcontractors and vendors for subcontracts, proposals, Requests for Information (“RFI's”), change orders, billings, submittals, long lead items, and materials procurement. Coordinates airline travel, hotel reservations, and vehicle rentals. Coordinates duplication and distribution of construction plans. Coordinating with the project team; compiles project information to create and issue weekly client project reports. Establishes and fosters positive long-term relationships with clients and subcontractors. Input PM Schedule project information every Monday into Timberline and any weekly updates as needed. Issue Purchase Orders to the project team. Maintain a timecard with accurate project information daily. Maintain project logs - RFI's, submittals, rental, labor, and change order. Maintain subcontractor list. Maintains and updates project documents. Maintains project drawings and tracks plan revisions. Order materials and various project-related items as the Project Manager/Superintendent requested. Orders temporary facilities, including storage containers, dumpsters, restrooms, equipment, and laborers. Requests and assembles project close-out documents from subcontractors. Requests as-builts from project superintendent. Requests/creates project Job Books. Responsible for the processing and distributing of project documents, including plan revisions, day-to-day correspondence, billings, drafting subcontracts, taking meeting minutes, and coordinating closeout documents. Responsible for working safely and adhering to all aspects of our Health, Safety, and Environmental Program for self-protection and for protecting co-workers, sub-contractors, the public, and the client by supporting all Company safety efforts. Upon project completion, archive project documents. Other duties as assigned. Education, Experience, and Skills 1 - 3 years experience with relevant experience or equivalent. High school diploma or equivalent. Demonstrates strong verbal and written communication skills. Ability to become a Notary. Ability to multi-task, have strong attention to detail, organizational skills, and time management skills to ensure all established deadlines are achieved. Ability to foster relationships with customers, owners, subcontractors, and vendors. Demonstrates strong data entry skills with accuracy. Self-starter and able to work in a fast-paced, team-oriented environment. Has passion, energy, persistence, a positive attitude, and enthusiasm. Proficient with computers and familiar with Microsoft Software Suite. Able to identify a need, remove barriers, and know how to make things happen. Values diversity of ideas, opinions, and people. Has good common sense and applied logic. Must possess or obtain an appropriate state driver's license before employment, a clean driving record, and reliable transportation. KDC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
$24-28 hourly Auto-Apply 4d ago
Project Coordinator
Blusky Restoration Contractors, Inc.
Project coordinator job in Sacramento, CA
BRIEF DESCRIPTION: As a Project Coordinator you will be responsible for contributing to the overall success of the financial and accounting information associated with office projects. This is a highly interactive position that is essential to the success and management of construction projects at BluSky. The Project Coordinator will work closely with project managers, superintendents, and project directors to reconcile job budgets, timely invoice our clients, accurately capture past and future costs, and maintain project documentation. Hourly Pay Range: PRINCIPAL DUTIES & RESPONSIBILITIES: * Upload budgets and ensure relevant production information is correct in the ERP system for sold jobs * Work with Operations to review Subcontractor Agreements and Purchase Orders for each phase of every job and ensure accuracy in the ERP system * Ensure subcontracts are returned and signed from the subcontractor * Manage job flow in the ERP system * Ensure work authorization/contracts are fully executed * Analyze job costs for accuracy * Update estimated completion dates and other relevant project financial data based on information provided by the Project Managers or Project Directors * Obtain job progress information from Project Managers and provided daily / weekly (as required) updates to the customers * Coordinate, create, review, and analyze monthly progress invoices to ensure billing accuracy and meet contractual terms * Analyze monthly over and under billing (WIP) results * Conduct WIP report audits to ensure data accuracy * Work with internal stakeholders to help collect payment from customers * Collect and distribute information for customer surveys * Engage with customers, as needed, and deliver quality customer service * Support office as needed and directed by the Branch Accountant * Participate in the weekly production meetings * Update customer portals as necessary SUPERVISORY RESPONSIBILITY: * This position has no direct reports COMPETENCIES, KNOWLEDGE, SKILLS, AND ABILITIES: * Must demonstrate a high level of accuracy and consistent work performance * Works well in a fast-paced environment with multiple tasks, priorities, and deadlines * Strong problem solving, analytical and multi-tasking skills * High level of interpersonal skills with the ability to engage in teams and different personality types * Excellent written and verbal communication skills QUALIFICATIONS & REQUIREMENTS: * 2 or more years' office administration experience preferred * Ability to analyze data and problem solve * Must be detailed, organized and accurate * Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access) * Excellent written and verbal communication skills * Ability to interact with employees and vendors in a clear and professional manner EDUCATION: * High school diploma or a College degree in business administration, or a related field is preferred. TRAVEL: * Minimal travel. Some out-of-area and overnight travel may be expected for training or meetings. WORK ENVIRONMENT & PHYSICAL JOB DEMANDS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment can range from quiet to significantly loud. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must regularly lift and/or move between 25-50 pounds. While performing the duties of this job, the employee is regularly required to stand, walk, use hands and fingers to handle material, reach with hands and arms, and talk and hear. The employee is required to regularly move and walk around the office. COMPENSATION: This position offers competitive hourly pay rates and a comprehensive benefits package that includes: a matching 401(k) plan, health insurance (medical, dental, and vision), paid time off, paid holidays, disability coverage, job-specific equipment (e.g., laptop, smartphone, etc.), and a corporate apparel allowance. BluSky also offers extended benefits such as: an Employee Assistance Program, Accident and Critical Illness Coverage, LegalShield, Professional Development Opportunities, a Paid Employee Referral Program, Vendor Discounts, and much more. EEOC: BluSky is dedicated to the principles of equal employment opportunity. BluSky prohibits unlawful discrimination against applicants or employees based on age 40 or over, race, sex, color, religion, national origin, disability, genetic information, sexual orientation, or any other applicable status protected by Federal, State, or local law. It is and will continue to be the policy of BluSky that all people are entitled to equal employment opportunity based on their individual qualifications, performance, and potential without regard for any protected status, as required by state and federal law. Application Duration: To ensure a thorough and fair selection process, we would like to inform you that the application deadline for this position is 7 days intenal and 14 days external. Please ensure that your application is submitted by this date for consideration. To be considered for this position, you must complete the online application by visiting our careers page at *************************
$45k-70k yearly est. 5d ago
Project Coordinator
Servpro Carmichael/Citrus Heights Roseville/E&W Modesto/Manteca
Project coordinator job in Sacramento, CA
Job DescriptionBenefits: 401(k) matching Competitive salary Health insurance Opportunity for advancement Paid time off Now Hiring: Project Coordinator SERVPRO Carmichael/Citrus Heights Roseville/E&W Modesto/Manteca is growing and were looking for a smart, organized, high-energy Project Coordinator who thrives in fast-paced environments and wants to build a real career, not just work another job. If youre sharp, motivated, and love staying one step ahead, this role puts you in the middle of the action supporting projects from start to finish. Why Youll Love Working Here At SERVPRO Carmichael/Citrus Heights Roseville/E&W Modesto/Manteca, we invest in our people from pay to growth: Competitive compensation Strong benefits package Clear career growth opportunities Professional development and training A team that supports and challenges you What Youll Do Youll be the heartbeat of the operation keeping projects organized, people informed, and details locked down. Serve as a key point of contact for customers and internal teams Track daily project progress and update job files Build preliminary estimates using estimating software Review photos, paperwork, and job documentation Work directly with Project Managers to keep files accurate and complete Support multiple projects in motion at once Jump in to help other teams when needed Who You Are Youre not just organized youre on it: At least 1 year of office, customer service, or admin experience Tech-savvy and comfortable learning new software Great communicator (written + verbal) Able to multitask in a fast-moving environment Detail-oriented without getting stuck in the weeds Reliable, professional, and eager to grow High school diploma or GED preferred. What to Expect This is a desk-based role but not a slow one: High-energy office environment Fast pace, real responsibility Opportunities to develop professional skills Background check required per applicable law The Big Picture This isnt a dead-end role its a launch point. If you want a position that will challenge you, grow you, and reward you, this is your seat at the table. Apply today your next move starts here. Skills/Physical Demands/Competencies This is a sedentary role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of SERVPRO Industries, LLC or SERVPRO Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by SERVPRO Industries to SERVPRO Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and SERVPRO Franchises may choose whether or not to use them.
$45k-70k yearly est. 10d ago
Project Coordinator
Timeproofusa
Project coordinator job in Sacramento, CA
Job Description TIMEPROOFUSA was founded by some of the home remodeling industry's most respected leaders. We have quickly become America's fastest-growing home improvement company-providing roofing solutions to homeowners across the country. Our rapid growth is driven by one mission: to deliver uncompromising quality, dependable service, and lasting peace of mind to every customer we serve. As a Project Coordinator, you'll be the backbone of the operations team at TIMEPROOFUSA, ensuring every roofing project runs smoothly from the moment it's sold to the day it's completed. You'll coordinate communication between homeowners, crews, and suppliers while supporting our Project Managers and Sales Representatives to deliver the ultimate roofing experience to our customers! What You'll Do Coordinate project schedules, material deliveries, and crew assignments to ensure timely completion. Communicate regularly with customers to provide updates, confirm appointments, and manage expectations. Review contracts, permits, and material lists for accuracy and completeness. Track project progress, input data into CRM systems (i.e., Salesforce), and ensure all documentation is current. Support Project Managers in resolving scheduling conflicts, order issues, or customer concerns. Collaborate with vendors and suppliers to verify deliveries and manage inventory needs What's In It for You Competitive Salary depending on experience Full benefits package - Medical, Dental, Vision, 401k and PTO Paid world-class training and mentorship from industry-leading experts Career growth opportunities - advance to Project Manager or Operations Manager positions Supportive team culture built on communication, collaboration, and recognition Full time schedule Monday-Friday, with occasional weekend needs. What It Takes to Succeed Strong organizational and time management skills - you thrive on structure and deadlines. Excellent communication skills - both verbal and written, with a professional customer-first approach. Detail-oriented mindset - you notice what others miss and ensure every "i" is dotted and "t" is crossed. Proficient computer literacy - comfortable navigating CRMs (i.e. Salesforce) and Microsoft Office applications Ability to submit to and pass a Background Check About Us TIMEPROOFUSA is redefining the future of roofing. With fire-safe materials, sustainable technology, and a leadership team backed by decades of success in home remodeling, we're building smarter, safer homes that stand the test of time. Our core values-People First, Innovation, Customer Obsession, Integrity & Craftsmanship, and Profit Fuels Our Future-aren't just words on a wall. They drive how we build, lead, and win together. If you're the kind of person who thrives on challenge, takes pride in excellence, and wants to be part of a team that's changing the industry, this is your moment. Apply today, take the next step in your career, and let's build something extraordinary together.
$45k-70k yearly est. 6d ago
Project Coordinator
ACCO Engineered Systems 4.1
Project coordinator job in Mather, CA
General Job Description: Under the general direction, the Project Coordinator's position provides administrative and project support for the assigned group and serves as the primary point of contact for internal and external customers on all administrative and informational matters. This position will have secondary responsibilities in providing marketing and administrative support to the Sales and Project Managers and providing back up and collaborative support for other regional offices. Supervises: None Essential Duties & Responsibilities Plans organize and execute meetings for department leadership, sales managers, salespeople, and vendors as needed by the Sales Manager including rooms and catering (for both in-person and virtual meetings as applicable) Take and distribute meeting minutes for sales and department team meetings; email recap with action items to meeting attendees Assist with onboarding new hires Coordinate with Human Resource to ensure that all first-day activities are scheduled in advance, itinerary, meet & greets, etc. Assist the manager with new hire equipment setup; ITPAFs, business cards, key fob/building access, email setup, etc. to ensure a successful onboarding process Bid Support Receive and distribute Pre-bid notifications / invitations Prepare and submit Prequalification Statements/Packages Assist with Bid Forms, RFPs and presentation Assist with generating and printing accounting reports for Sales and Project Managers Monitoring various lead generation sites for Bid opportunities Manages event tickets for Construction Group Position Requirements (Skills, Knowledge, Abilities): High School Diploma or equivalent required. Associate degree or higher preferred 2+ years' experience and intermediate proficiency-level usage of MS Office applications, including Word, Excel, and PowerPoint, MS Project 1+ years' experience/intermediate-level usage of desktop publishing software application(s); experience with Adobe In-Design, Acrobat, Bluebeam Photoshop, and Illustrator preferred. Strong interpersonal skills and the ability to relate with a variety of departments and personalities. Excellent verbal and written communication skills. Strong organizational and time management skills to handle multiple issues efficiently and completing work to a deadline. Demonstrated service excellence (e.g., ability to participate in customer relation issues and find solutions to solve customer disputes). General knowledge of the construction or service business is preferred, but not required. High level attention to detail and ability to complete work to a deadline. Able to participate in customer relation issues and find solutions to solve customer disputes. Understand the necessity of maximizing the productivity of construction and technical workforce. Understand the importance of handling sensitive and confidential information and documents. Ability to work overtime when required. ACCO Competencies: Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision. Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity. Insight: The ability to gather and make sense of information that suggests new possibilities. Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people. Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner. Big Picture: Understands and contributes to organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success. Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility. Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating openness to learning and change. Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives. Physical Requirements: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) Sit and stand; use hands and fingers to operate computer, tablet, keyboard and/or telephone; grasp, handle and/or feel; reach with hands and arms; talk and hear. Walk and stand; climb and balance; stoop, kneel, crouch, or crawl (for purposes of assisting with project job walks and site inspections). Lift, push, pull, carry, and/or move up to 10 pounds, and occasionally up to 30 pounds. Specific vision abilities required by this job include Close vision and Distance vision. Maintain regular and routine attendance. Hours: Monday through Friday beginning between 6:00 am and 7:00 am and ending between 4:00 and 5:00 pm, with one hour for lunch. Eight hours per day is required, and occasional overtime may be necessary due to business needs.
$51k-77k yearly est. Auto-Apply 60d+ ago
Project Coordinator, Telecom Construction
Tak Communications, Inc. 3.9
Project coordinator job in Vacaville, CA
TAK Broadband is a leading end-to-end U.S. fiber broadband network construction contractor operating in 42 states. It builds more than just networks; it connects communities to new valuable digital opportunities. TAK offers comprehensive service solutions, from construction to drops to fulfillment. TAK's ecosystem of partners allows it to successfully complete every project starting from the first point of conception. This includes engineering teams, distributors, and more than 100 qualified construction crews with extensive experience across all ISP types and markets; over 300 experienced bury drop crews; and more than 700 professional technicians. We are seeking a Project Coordinator to join our team in Fairfield, CA. In this role, you will conduct field surveys of new and existing cable plant to support service expansion, using detailed route assessments and construction documentation. This role requires experience with CATV as built and new build walkouts, along with a working knowledge of cable construction practices. You will be working M-F 8-5 from our office in Fairfield located at 5170 Fulton Dr, Fairfield, CA 94534; Initial interviews will be held at our office in Sacramento located at 1326 N Market Blvd, Sacramento, CA 95834 Why TAK? * Full Time * Paid Bi-Weekly * Compensation: $65K - $75K annually, DOE * Full Benefits Package (Medical, Dental & Vision) * Paid Time Off * 401(k) with Company Match! * 25K Company Paid Life Insurance * Independent Work & Team Collaboration * Career Development & Advancement Opportunities! The Role * Set-up project folders/work packets * Maintain project files throughout the course of the project (from planning through close-out) * Enter estimates and production review in multiple software systems * Print job logs and time sheets as necessary * Coordinate with A/R to ensure proper billing & payment as needed * Prepare and generate routine reports and correspondence; some involvement in preparing more complex reports * Review field reports; provide summary reports to Assistant, Project or Senior Project Manager as required * Assist with preparation of proposals * Call and/or enter locates * Create and maintain project submittal log * Follow-up with vendors to obtain submittals and current equipment delivery information * Data entry of project information into multiple systems as required * Submit, track and follow-up on permit status as required * Track, scan and submit as-builts to customers * Attend customer scheduling and job coordination conference calls as required * Assist the PM in monitoring the work on a regular basis to assure good quality control - conformance with contract documents (plans and specs) * Review and track vendor invoices for accuracy and compliance with the contract terms * Job close-out as required * Assist with researching new business leads upon request Requirements * 1+ years of cable mapping experience required * In-depth understanding of the fielding process, with practical experience conducting CATV as built and new build walkouts * Familiarity with cable system design and fundamental construction practices * Proficient in interpreting and analyzing maps and technical drawings * Strong analytical, observational, and verbal communication abilities * Quick to adapt to and learn new software platforms and technologies * Capable of performing daily field walkouts across various terrains and in all weather conditions * Proficient in Microsoft Excel, Word, and Outlook * Highly dependable, self-driven, and able to work independently with minimal supervision * Ability to safely navigate varied terrain while managing equipment and tools efficiently * Able to function effectively in environments with moderate to high noise levels * Safely operate around mechanical equipment, electrical systems, and power infrastructure * Ability to work in an outdoor environment in all seasons and weather conditions * Ability to work outside of business hours when needed including overtime, holidays, evenings and weekends * Must provide a valid government-issued photo ID for verification; a driver's license is required if the role involves driving * Passing of all pre-employment requirements (MVR, Background Check, Drug Screen) The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law. TAK is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by law. We maintain full compliance with the Americans with Disabilities Act and are committed to providing equal access throughout our employment practices. Individuals with disabilities may request reasonable accommodations during the application and hiring process by contacting ***************************** Salary Description $65K - $75K annually, DOE
$65k-75k yearly 8d ago
Project Administrator - AP
Essel Environmental
Project coordinator job in Vacaville, CA
We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring accurate and timely processing of vendor invoices and payments. Familiarity with Procore construction management software is highly desirable. Responsibilities: Invoice Processing: Receive, review, and verify vendor invoices for accuracy, completeness, and approval. Enter invoices into the Procore system and the accounting software for payment processing. Resolve discrepancies with vendors and internal departments to ensure timely and accurate payments. Payment Processing: Prepare and process weekly, bi-weekly, or monthly payments to vendors. Reconcile payments with vendor statements and resolve any discrepancies. Ensure compliance with company policies and vendor terms. Vendor Management: Maintain accurate vendor records in Procore, including contact information and payment terms. Communicate with vendors regarding payment inquiries and discrepancies. Build and maintain positive relationships with vendors to facilitate smooth payment processes. Expense Reporting: Review and process employee expense reports, ensuring adherence to company policies. Reconcile credit card statements and ensure proper coding of expenses. Month-End Closing: Assist with month-end closing activities, including reconciling accounts payable sub-ledger to the general ledger. Provide support for financial reporting and analysis as needed. Compliance and Documentation: Stay updated on relevant accounting regulations and ensure compliance with company policies. Maintain organized and complete documentation of all accounts payable transactions.
$42k-69k yearly est. 50d ago
Project Coordinator
Vivant Health
Project coordinator job in Sacramento, CA
Job Details 7311 GREENHAVEN DRIVE 145 - SACRAMENTO, CA Full Time High School $25.00 - $29.00 Hourly Negligible Day Admin - ClericalDescription The Project Coordinator is responsible for coordinating project oriented administrative tasks within the Project Management Office. The Project Coordinator will work directly with the Department Manager and Project Managers to efficiently track and document the various stages of a project to ensure successful execution of projects. Responsibilities: Manage and process incoming project requests. Coordinate internal resources and project activities. Schedule meetings, project deliverables and other events for various departments. Responsible for taking meeting minutes and documenting key action items. Assist Department Leads with project documentation, plans and reports. Assist Department Leads with coordinating project work including milestones, deliverables, follow-up and other related tasks. Responsible for completing a variety of small-to-large project-oriented tasks. Work with Department Leads to keep projects going according to schedule. Work as a liaison between the project teams and the Department Leads as needed. Assist with managing and reporting project plans. Work with all PMO staff to assist in managing the department's Project Portfolio. Work with Department Leads to handle project issues and tasks as they arise. Performs related duties consistent with the scope and intent of the position. Regular attendance. Travel as required. Other Functions Enforces Company policies and safety procedures. Regularly updates job knowledge by participating in educational opportunities, reading professional publications, maintaining professional networks, and participating in professional organizations. Maintain IPA, Health Plan compliance standards. Travel The incumbent may travel up to 5% of the time. Work Environment This job operates in a professional office environment. This role routinely uses office equipment such as computers, phones, photocopiers, scanners and filing cabinets. Qualifications Competencies 2-3 years in an Administrative Support Role with increasing level of complexity. 1-2 years working in a healthcare or managed care environment required. 1-2 years' experience with Medi-Cal/Medicare preferred. Experience with CRM's for Project tracking preferred. 1 year experience using MS Project preferred. Ability to learn basic level MS Project is required. Must have mid-level skills in Microsoft software (Word, Excel, PowerPoint). Excellent communication skills, including both oral and written. Excellent active listening and critical thinking skills. Ability to solve first -level problems with minimal supervision. Ability to demonstrate professionalism, confidence, and sincerity. Ability to multi-task, exercise excellent time management, and meet multiple deadlines. Ability to provide and receive constructive job and/or industry related feedback. Ability to maintain confidentiality and appropriately share information on a need-to-know basis. Ability to exercise sound discretion and strict maintenance of confidentiality of all confidential and sensitive communications and information. Ability to consistently deliver excellent customer service. Excellent attention to detail and ability to document information accurately. Ability to effectively and positively work in a dynamic, fast-paced team environment and achieve objectives. Demonstrate commitment to the organization's mission. Must have the ability to quickly learn and use new software tools. Must have mid-level skills using e-mail applications. Self-motivated with strong organizational, multi-tasking, planning, and follow up skills. Ability to work independently as well as in a team environment. Ability to present self in a professional manner and represent the Company image. Demonstrated leadership and project success are expected. Education and Licensure High School Diploma or GED required Associate degree in business or related field; BA or BS preferred.
$25-29 hourly 60d+ ago
Field Project Coordinator (55814)
A-Max Auto Insurance 3.6
Project coordinator job in Sacramento, CA
Start Your Career at A-MAX Insurance! At A-MAX Insurance, we are growing fast, and we want YOU to be part of our success! For over 20 years, we have been helping our employees grow and reach their goals, and we are looking for motivated people ready to start their journey with us. About A-MAX Insurance: A-MAX is an industry leader that specializes in providing low-cost insurance to thousands of customers and businesses. We are dedicated to exceeding expectations by continuing to set forth our commitment of providing excellent service, affordable rates, and convenient locations. We believe that buying insurance should be quick, easy, and hassle-free; which is why we have made it our mission to simplify insurance by providing easy-to-understand, customized policies that best fit the needs and budgets of our customers. A-MAX actively fosters the growth of our employees and company to maximize our positive impact on the community. Our motivation is to provide sustainable career opportunities for our employees and reward them for their dedication and commitment. A-MAX has aided in the economic growth of local communities by more than tripling our workforce and adding more jobs in low-to-middle-income neighborhoods. Why Join Us? Compensation * Competitive Salary * Annual Bonus * Weekly Payroll Comprehensive Benefits * Medical, Dental, and Vision Insurance * Voluntary Benefits * FREE Basic Life Insurance & Long-Term Disability Coverage Time Off & Work-Life Balance * Paid Time Off (PTO) * Hybrid work schedule * Paid Holidays Financial Security & Retirement * 401(k) Retirement Savings Plan with up to a 4% Company Match * Short Waiting Period for Retirement Benefits Career Growth & Support * Opportunities for Internal Advancement * Opportunity to lead enterprise-wide initiatives in a rapidly growing company. * Work in a dynamic, innovative, and collaborative environment.
$41k-53k yearly est. 3d ago
Operations Project Analyst (AA/S-NE)
Sacramento Portal
Project coordinator job in Sacramento, CA
The Operations Project Analyst is responsible for processing contracts, task orders, purchase orders, invoices, retention payments, and one time requests related to facilities maintenance and operations, major and minor capital projects, and for monitoring and reconciling all related financial activity. Update the maintenance management system of project costs and assist with entering budget data. Enter into CFS year-long public works and service contracts. Submit notices of completion to the County of Sacramento upon project completion. Position is main administrative and contract liaison for campus elevator maintenance, elevator permits, window coverings, moving companies and Regional Job Order Contracts for hazardous material and carpet contracts. The incumbent also provides administrative support and oversight as needed for the Facilities Operations Unit and Plant Operations unit. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Knowledge/Skills/Abilities: 1. Equivalent to bachelor's degree OR a combination of education and experience which addresses the required knowledge and abilities. 2. Working knowledge of budget policies and procedures. 3. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. 4. Ability to organize and plan work and projects including handling multiple priorities. 5. Ability to make independent decisions and exercise sound judgement. 6. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. 7. Must be able to work with minimal supervision, be self-motivated, highly productive, a problem solver, results-oriented and respond effectively to changes in priorities and overlapping deadlines. 8. Ability to compile, write, and present reports related to program or administrative specialty. 9. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Experience: 10. Experience processing complex financial transactions, including purchase orders, contracts, reconciling complex budget activity, and tracking finances for projects. 11. Experience in using office software packages (e.g. Microsoft Excel, Word, Outlook), technology, and systems; ability to access and use the Internet; 12. Working knowledge of enterprise database systems such as PeopleSoft CMS / CFS . 13. Experience showing understanding and ability to interpret technical policies and procedures. Conditions of Employment: Ability to pass a background check Preferred Qualifications 14. Bachelor's degree in Business Administration. 15. Experience in a Facilities Management department. 16. Experience using Maintenance Management Systems ( FAMIS /Aim) and the ability and aptitude to learn and use complex financial data management software (Data Warehouse). 17. Experience tracking and/or managing construction project financial transactions. 18. Knowledge of CSU policies and procedures related to financial management and procurement. 19. Experience performing administrative support functions such as ordering office supplies, maintaining files, organizing projects, making travel arrangements, calendaring and operating standard office equipment preferred. 20. Ability to learn, interpret and apply a wide variety of policies and procedure relating to and impacting Facilities Operations.
$62k-94k yearly est. 60d+ ago

Learn more about project coordinator jobs

How much does a project coordinator earn in Folsom, CA?

The average project coordinator in Folsom, CA earns between $37,000 and $85,000 annually. This compares to the national average project coordinator range of $33,000 to $75,000.

Average project coordinator salary in Folsom, CA

$56,000

$37,00010%

$56,000Median

$85,00090%

What are the biggest employers of Project Coordinators in Folsom, CA?

The biggest employers of Project Coordinators in Folsom, CA are:

Adventist Health System/Sunbelt, Inc.
American Pacific Mortgage
Jensen Precast
ManpowerGroup
Avanti Travel
Robert Half
Cirks Construction
Cirksconstructioninc
Eagle Ridge Construction and Roofing

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Project coordinator jobs in Folsom, CA

Training & Project Support Analyst