Project coordinator jobs in Fort Smith, AR

Actalent connects passion with purpose. We are supporting critical engineering and sciences initiatives that advance how companies serve the world. With almost 40 years of experience, our scalable talent solutions and engineering and sciences services provide the expertise our customers need to achieve more. The Cost Analyst will be responsible to coordinate project team activities and support the Project Managers with regard to project logistics. They will work under the supervision and guidance of higher-level Cost Analysts. Primary Duties and Responsibilities * Prepare cost re-projections and budget variance explanations for project spending. * Prepare contract requisitions and participate in the bidding process. * Coordinate the work order process related to a project from creation of the work order through in-serving and closing. * Coordinate project meetings (including strategy/project planning, kick-off, pre-bid, preconstruction and status meetings); works with project team members on project activities, communicates with TCR's, engineers, and designers on behalf of PM; support Project Manager in the preparation and updating of PLMP documents, Communication Plan, Checklists, PRB requests, Safety Plans, Project Completion Punchlist, etc. * Coordinate project logistics (including making arrangements for temporary office/jobsite facilities, electricity, securing permits, securing lay down yards, etc.) * Prepare re-projections of project spending and cash flows, budget variance monitoring, cost tracking/analysis; provide analysis and verification for SOX activities. * Track, analyze and submit information for un-vouchered liabilities (UVLs), develop invoice data for billable work orders * Create contract requisitions, provides assistance in preparing Request for Proposal and/or Scope of Work, prepares bid evaluations, assists in analysis of bid results and awarding of contract, communicates with Supply Chain, work with Contractors on various items (UVLs, invoices, contracts, proposals, Affidavit of Completion (AOC), retention, etc.) * Coordinate the work order process related to a project from creation of the work order through in-serving and closing, including Work Order analysis reports, placing work orders in service, preparing journal entry reclassifications, completing the Major Plant in Service report. * Will work under the supervision and guidance of higher level Project Coordinators Education and Experience Requirements * Bachelor's or Associate's in Construction Management, Engineering, Accounting, or Business * Zero to three years of experience working on projects budgets, projections, and cost tracking/ analysis * Zero to three years of experience working with accounting principles (debit and credits) * Be very proficient with Microsoft Office projects and have experience working with a financial costing software Requisite Abilities and Skills * Demonstrate ability to manage time effectively and efficiently, show capable of having organizational and planning skills, as well as having an aptitude for accuracy and attention to detail. * Strong written and verbal communication * Team player with ability to work in a highly cross-functional and virtual environment * Ability to plan, set, and achieve goals * Superior level of personal character and integrity Pay and Benefits The pay range for this position is $32.00 - $40.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Tulsa,OK. Application Deadline This position is anticipated to close on May 11, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Safety Status: Safety Sensitive SUMMARY Coordinates project and permit submittal, review, and inspections. Manages database accuracy and reporting including plan/permit review and work order software. Provides general administrative, clerical, and receptionist duties to the department. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Reporting relationships, work assignments, and work schedules may be subject to change in order to meet City needs or operational requirements. Attendance at work and the ability to get along with the public, supervisors, and co-workers are essential elements of this position. Other duties may be assigned. Must be familiar with all the City of Bentonville's policies, procedures, and specifications for residential and commercial development. Works under the general supervision and guidance of the Technical Services Assistant Manager - Capital. Works with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents. Coordinates the purchasing and payment processing for several internal department accounts for general and office supplies, as well as capital projects. Ensures the accountability and accuracy of department clerical and administrative processes. Posts changes to computerized or manual control records, releases documents, and notifies affected departments. Maintains related files and team websites. This position will coordinate and help document all inspections of all Water Utilities' projects. Assists in the preparation of the departmental operating budget and may advise department head on expenditures and budget control matters. Records and maintains files and information concerning all water utility projects. Assists the staff engineer with managing private development projects. Collects, refunds, and maintains all records for fees, guarantees, and bonds related to public improvement projects. Acts as the point of contact for citizens, customers, and city departments for the water utilities department. Process and maintain all ARDOT reimbursements associated with capital improvement projects. Utilize computer software to manage construction projects such as Microsoft project, spreadsheets, word processing and databases. Assists staff in resolving software operations problems. Research, analyze and compile data from a variety of sources. Performs other duties as required. SUPERVISORY RESPONSIBILITIES None. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) and five (5) years related experience and/or training, or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance. REASONING ABILITY Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS Valid Driver's License Ability to obtain a Water Distribution License. Ability to obtain a Wastewater Class License PHYSICAL DEMANDSphysical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to moving mechanical parts and outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; risk of electrical shock; and vibration. The noise level in the work environment is usually moderate. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

AWL Automation is a global leader in advanced automated machinery, delivering innovative, high-quality solutions to customers across a wide range of industries. Our success is built on technical excellence, teamwork, and disciplined project execution. As we continue to grow, we are seeking a motivated, detail-oriented Project Coordinator to support the planning, execution, and delivery of complex automation projects. What Will Be Your Role? As the Project Coordinator, you will work closely with the Project Manager, Operations, and production teams to ensure projects are executed efficiently, safely, and in accordance with technical, quality, and delivery requirements. You will coordinate resources, monitor progress, resolve issues, and provide day-to-day leadership to project teams. What Do We Expect From You? Core Responsibilities Coordinate daily project activities related to construction, testing, delivery, and commissioning. Review orders, drawings, and concepts with the Project Manager and support execution planning. Ensure availability of parts and sub-assemblies through coordination with the warehouse. Monitor project schedules, drawings, and progress; propose solutions when plans are not met. Lead weekly project meetings and collect daily project status data. Coordinate inspections, tests, machinery transport, and on-site commissioning. Provide direction and supervision to project team members across multiple disciplines. Communicate project status, risks, and changes to the Project Manager and Operations. Support customer interactions during delivery inspections and commissioning. Knowledge & Skills Strong understanding of industrial automation, electrical or mechatronic systems. Experience with machine assembly, testing, inspections, and commissioning. Ability to read and interpret technical drawings and specifications. Effective project planning, organization, and problem-solving skills. Proven ability to coordinate and lead cross-functional teams. Education & Experience Associate's Degree in Electrical, Mechatronics, or a related field, or Minimum of 3 years of equivalent relevant work experience. Working knowledge of safety, quality, and production-related procedures. Travel Minimum 30% travel required, including domestic and international travel. Valid passport required or ability to obtain one promptly. What Can You Expect From Us? At AWL Automation, you will be part of a collaborative, technically focused organization where your contributions directly impact project success and customer satisfaction. We offer challenging automation projects, a supportive team environment, and opportunities for professional growth within a global organization. Apply Today! If you are a motivated professional who thrives in a hands-on, project-driven environment, we invite you to apply and become part of AWL Automation's continued success.

360 Labs is a quickly growing software development firm in Tulsa, OK. Our client work is diverse, ranging from healthcare applications to enterprise manufacturing automation platforms. Our team is an incredibly hard working group, balanced with plenty of Xbox, board games and beer. We epitomize work hard, play hard. Job Description A Project Coordinator is the front-facing client contact and advocate. You would be the interface between our clients and our development team. As an agile shop, you would work with clients to estimate, prioritize and approve development work, then work with the technical team to ensure delivery in a timely and quality fashion. Qualifications Prior project coordination or project management isn't required, but highly recommended. Prior work with software development teams a huge plus. Familiarity with Agile a plus. Must be a proactive, self-starter who is very organized. Additional Information All your information will be kept confidential according to EEO guidelines. Pay for this position is based on experience, but the expected range are $50,000 to $70,000 p/ year.

Overview and Responsibilities The Arthritis and Clinical Immunology Research Program at Oklahoma Medical Research Foundation (OMRF) is seeking a Grants and Projects Coordinator (Project Coordinator I) to provide comprehensive support to multiple senior scientists (Principal Investigators [PIs]). This role plays a key part in ensuring smooth research operations by assisting with administrative, organizational, and research support tasks. The ideal candidate will be detail-oriented, proactive, highly organized, able to multi-task, with strong communication skills and a helpful, positive attitude. This position will also be involved in grant and manuscript preparation and submission. Responsibilities include, but are not limited to: Reviewing and submitting grant applications to multiple funding agencies, ensuring compliance with OMRF policies, state, and federal regulations, and with the policies, procedures, and requirements of funding agencies. Participating in the review and submission of grant reports to the sponsor during the life of the grant award. Reviewing spending, assembling budgets and forecasting support. Assisting with the preparation of grant budgets and maintaining budgetary records. Organizing and maintaining records of grant effort distribution and monthly accounting reports. Monitoring grant reporting, renewals, membership, abstract, and meeting deadlines; notifying PIs well in advance. Monitoring costs and expenditures on grant accounts to ensure compliance with applicable. requirements, regulations and terms and conditions of awards and/or OMB Uniform Guidance. Updating and maintaining CVs, biosketches, bibliographies, and publication collections. Monitoring compliance with Public Access requirements for publications. Drafting and editing letters, regulatory documents (e.g., IRB or IACUC applications), and other materials. Providing administrative and organizational support to multiple PIs within the program. Managing PI calendars, arranging meetings and interfacing with recruits. Coordinating travel arrangements, reimbursements, and office supply purchases. Planning and arranging guest speaker visits, meetings, seminars, and symposia. Meeting regularly with PIs to review workloads, deadlines, and provide updates on task completion. Editing scientific documents for grammar, flow, clarity, and compliance with grant submission requirements. Performing general office tasks including filing, copying, and handling mail as needed. Other duties as assigned. Minimum Qualifications Bachelor s degree in a related field AND Two (2) years of administrative/financial support-related experience OR High School Diploma (or GED) AND Four (4) years of administrative/financial support-related experience. Strong communication skills and enthusiasm for working as part of a supportive, collaborative team. Proficiency in using computer systems and software, including Microsoft Office Suite. High attention to detail, dependability, and willingness to learn. The ability to prioritize, meet deadlines, work independently, and demonstrate professionalism with diverse personalities and cultures are essential. Preferred Qualifications Exposure to NIH grants, or a background in finance/business (finance or business degree preferred), to support grant and budgetary administration. Prior experience supporting research, grants, or scientific administration. College degree and/or previous experience as an administrative support position in a biomedical research or university setting. Familiarity with academic or research environments. Demonstrated interest in gaining new skills in research administration through on-the-job mentoring and online learning. Work Hours Typically, Monday through Friday from 8:30AM to 5:00PM. OMRF Overview Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation s oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer s disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation s leaders in patents per scientist. Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, . . . so that more may live longer, healthier lives. Successful candidates will demonstrate commitment to this mission. OMRF Benefits We offer competitive salaries and comprehensive benefits to full-time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite caf , free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here. OMRF is an Equal Opportunity Employer.

Join a company where you can make a difference from day one and help make the world a better and safer place. ARL Bio Pharma provides analytical and microbiological testing for the pharmaceutical industry and is the most respected name in our industry. Our laboratory works with pharmaceutical companies, compounding and hospital pharmacies, drug manufacturers, and raw material suppliers bringing excellence to pharmaceutical sciences and making pharmaceuticals safer. The position requires the performance of variety of task including assisting project managers in a timely manner with administrative tasks, being the primary point of contact between the clients and R&D lab and working closely with project managers to create plans concerning resources, tracking and project timelines. Work Schedule... Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. Flexible hours such as early, late and weekend shift may be required. Essential Functions... * Over the course of a project, the Project Coordinator will need to communicate with internal lab staff and clients, monitor the progress of the project to keep it on track. * Serve as the primary communication link between the client and laboratory personnel. * Write technical documents such as methods, validation protocols, reports and stability protocols. * Create and maintain project tracking tools to ensure all parties are clear on expectations and responsibilities and maintain accountability for all study activities. * Provide sample log-in information and instruction to Sample Administrator and ensure appropriate study materials are available to lab operations per project plan. * Manage documentation of project communication, including management of protocols, raw data archive, meeting agendas and minutes and other client deliverables. * Track financial aspects of projects including purchase order and invoice management. * Adherence to all ARL Bio Pharma safety standards, policies, procedures, and protocols Position Requirements... * Associates degree and 1-3 years of project management or customer service experience in scientific field. * Bachelor's degree in science (Chemistry, Biology, Biochemistry) and/or minor in business studies is preferred. * Experience utilizing a Laboratory Information Management System (LIMS) is a plus. * GMP knowledge is desirable. * Strong organization skills and attention to detail. * Strong written and oral communication skills. * Computer skills- experience utilizing MS Office including MS Project, Excel, or other project organizational tools. * Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies. * Ability to work independently and as part of a team. * Self-motivation, adaptability, and a positive attitude. Work Environment... This job operates in a laboratory environment. Attendance at the office is required. This is a safety sensitive position as defined by state and federal laws that will require working with hazardous materials and/or handling medicine. As a "safety sensitive" classification, you will be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana license will not excuse you from the testing process, or the consequences of testing positive for marijuana. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands... This position often requires standing for prolong periods of time; dexterity in fingers and hands to perform complex and precise manipulations; ability to walk and stoop; ability to lift and move up to 50 lbs; see in the normal visual range including the ability to distinguish colors and shades and hear in the normal audio range with or without correction. AAP/EEO Statement ARL Bio Pharma, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. ARL Bio Pharma, Inc. expressly prohibits any form of workplace harassment based on race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. Improper interference with the ability of ARL Bio Pharma, Inc. employees to perform their job duties may result in discipline up to and including discharge. Further, the company takes affirmative action to ensure that applicants and employees are treated without regard to any of these characteristics. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Project Coordinator Salary: $60,000-$70,000/yr (DOE) Job Type: Direct Hire We are seeking a detail-oriented Project Coordinator to support the planning, execution, and completion of manufacturing projects in a fast-paced industrial environment. The Project Coordinator plays a critical role in keeping projects on schedule and within budget by coordinating resources, tracking milestones, and maintaining clear communication across internal teams. Key Responsibilities Assist in developing project plans, timelines, and resource schedules Coordinate with engineering, production, procurement, and quality teams Monitor project milestones and deliverables to ensure timely execution Maintain accurate project documentation, including schedules, budgets, and status reports Prepare and distribute regular project updates to stakeholders Track KPIs and project performance metrics for reporting and analysis Serve as a liaison between internal departments and external vendors Coordinate meetings, prepare agendas, and document action items Identify potential issues and escalate risks to the Project Manager as needed Assist with budget tracking and project-related expenses Coordinate procurement of materials and services required for project execution Ensure compliance with company policies, safety standards, and regulatory requirements Support quality assurance and continuous improvement initiatives Perform additional duties as assigned Required Experience & Skills Minimum of 2 years of project coordination experience, preferably in manufacturing or industrial environments Strong organizational and time-management skills Proficiency with project management software (MS Project, Smartsheet, or similar tools) Excellent communication and interpersonal skills Ability to manage multiple priorities in a fast-paced setting Bachelor's degree in Business, Engineering, or a related field, or equivalent experience Ability to work both independently and collaboratively This is an excellent opportunity for a motivated professional looking to grow their career as a Project Coordinator in a stable, well-structured manufacturing environment.

Monday to Friday, 8:00 a.m. to 5:00 p.m. The Project Coordinator supports the Mechanical/Millwright team by managing project documentation, coordinating vendor and customer setup, processing invoices, and ensuring accurate project administration. This role works closely with project managers, field leadership, vendors, and clients to keep projects organized, compliant, and moving forward. The ideal candidate is detail-oriented, highly organized, and comfortable supporting multiple projects in a fast-paced construction environment. Description: • Receive and process all requirements to set up new vendors and assist with establishing new customer accounts. • Receive purchase orders (POs) and bid documents from the project management team and organize project information. • Set up and maintain all active jobs in Procore and billing systems. • Issue vendor POs and subcontract agreements through Procore. • Organize and maintain all preconstruction documents and project files within Procore and SharePoint. • Submit and process vendor invoices; ensure accuracy and timely approval. • Prepare and submit invoices to customers in accordance with project schedules and contract terms. • Verify all project costs-including materials, equipment, payroll, and subcontractors-are coded accurately to the correct cost codes and job numbers. • Prepare and issue proposals to customers and log all outgoing proposals in the SharePoint proposal tracker. • Organize proposals, bid sheets, and supporting documentation in SharePoint for team access. • Assist project managers with travel and hotel arrangements as needed. • Process payroll in Procore for mechanical/millwright personnel. • Support accountability for “buy down” requirements, ensuring project managers obtain three competitive bids when applicable. • Assist with marketing initiatives, including document preparation and project-related content. • Support recruiting efforts through candidate coordination and posting assistance. • Assist with asset management tasks such as equipment tracking and documentation. • Provide support for safety compliance, including document organization, certifications, and reporting. • Other duties as assigned. C.R. Crawford Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. Requirements Qualifications & Requirements: • Strong administrative and organizational skills with the ability to manage multiple tasks and deadlines. • Basic understanding of construction project workflows, especially within mechanical or millwright operations. • Experience with Procore or similar project management software. • Proficient in Microsoft Office Suite and general document management systems. • Excellent communication skills and the ability to work effectively with internal and external partners. • High level of accuracy with financial data entry, invoicing, and cost coding. • Ability to maintain confidentiality and handle sensitive information appropriately. Required Education: High school diploma or equivalent Recommended Education: Associate's or Bachelor's degree in Business Administration, Construction Management, Industrial Technology, or related field Required Work Experience: Construction administration, project coordination, or related - 1 to 3 years Recommended Work Experience: Experience supporting mechanical or millwright projects - 1 year Required Certifications: None Recommended Certifications: Procore Certification (Project Coordinator or Project Management)

Job DescriptionDescription: Monday to Friday, 8:00 a.m. to 5:00 p.m. The Project Coordinator supports the Mechanical/Millwright team by managing project documentation, coordinating vendor and customer setup, processing invoices, and ensuring accurate project administration. This role works closely with project managers, field leadership, vendors, and clients to keep projects organized, compliant, and moving forward. The ideal candidate is detail-oriented, highly organized, and comfortable supporting multiple projects in a fast-paced construction environment. Description: • Receive and process all requirements to set up new vendors and assist with establishing new customer accounts. • Receive purchase orders (POs) and bid documents from the project management team and organize project information. • Set up and maintain all active jobs in Procore and billing systems. • Issue vendor POs and subcontract agreements through Procore. • Organize and maintain all preconstruction documents and project files within Procore and SharePoint. • Submit and process vendor invoices; ensure accuracy and timely approval. • Prepare and submit invoices to customers in accordance with project schedules and contract terms. • Verify all project costs-including materials, equipment, payroll, and subcontractors-are coded accurately to the correct cost codes and job numbers. • Prepare and issue proposals to customers and log all outgoing proposals in the SharePoint proposal tracker. • Organize proposals, bid sheets, and supporting documentation in SharePoint for team access. • Assist project managers with travel and hotel arrangements as needed. • Process payroll in Procore for mechanical/millwright personnel. • Support accountability for “buy down” requirements, ensuring project managers obtain three competitive bids when applicable. • Assist with marketing initiatives, including document preparation and project-related content. • Support recruiting efforts through candidate coordination and posting assistance. • Assist with asset management tasks such as equipment tracking and documentation. • Provide support for safety compliance, including document organization, certifications, and reporting. • Other duties as assigned. C.R. Crawford Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. Requirements: Qualifications & Requirements: • Strong administrative and organizational skills with the ability to manage multiple tasks and deadlines. • Basic understanding of construction project workflows, especially within mechanical or millwright operations. • Experience with Procore or similar project management software. • Proficient in Microsoft Office Suite and general document management systems. • Excellent communication skills and the ability to work effectively with internal and external partners. • High level of accuracy with financial data entry, invoicing, and cost coding. • Ability to maintain confidentiality and handle sensitive information appropriately. Required Education: High school diploma or equivalent Recommended Education: Associate's or Bachelor's degree in Business Administration, Construction Management, Industrial Technology, or related field Required Work Experience: Construction administration, project coordination, or related - 1 to 3 years Recommended Work Experience: Experience supporting mechanical or millwright projects - 1 year Required Certifications: None Recommended Certifications: Procore Certification (Project Coordinator or Project Management)

Job Description Moore Tulsa is currently looking for a Project Coordinator to join our client services team. The Project Coordinator works alongside an assigned Account Executive and Project Manager(s). The Project Coordinator assists the Project Manager with client communications and coordination of job orders through production to ensure project delivery on time, on target and on budget. The project coordinator supports the Client Services team in submitting production samples and work tickets for Print, Data, Postage, and Mail shop work orders. Supervisory Responsibilities: None Duties/Responsibilities: Attend Daily Production Meeting Provide dedicated assistance to assigned Project Managers to assure client communication is timely and accurate Assist Project Manager to ensure jobs are entered and delivered accurately on schedule and within quality expectations Responsible for coordinating the delivery and logging of client services work orders to the control center. Ensure accurate and timely feedback to CRM/PM/internal clients on service failures, status changes, project concerns, or work ticket changes. This role is expected to keep up with project management technical knowledge/skills, mail knowledge/regulations, and best practices specific to company services and products. Continually learn new techniques in direct mail and manufacturing platform. Support the Program Manager in Job Order Entry, Proof-Reading, Purchase USPS permits as applicable, execute change orders implement pre-invoicing as needed Follow direction of Project Manager to oversee job production and comply with job timeline Learn the concept of CANI (Constant and Never-ending Improvement) Develop a basic understanding of the printing processes, letter ship processes USPS regulations as it pertains to 1st class and bulk mail design and compliance Must be professional in dress, communication, and actions Maintain a clean and safe working environment Consistent and Reliable attendance is mandatory All other duties as assigned Required Skills/Abilities: Exemplary associate status within the organization who is willing to work as a team member Good communication skills with intermediate or advanced skills in MicroSoft Office Ability to develop and maintain smooth, cooperative working relationships with peers, subordinates, and superiors Capable of handling day-to-day work challenges confidently and is willing and able to adjust to multiple demands, shifting priorities, ambiguity, and rapid change, shows resilience in the face of constraints, frustrations, or adversity, and demonstrates flexibility. Ability to allocates one's own time efficiently, handles multiple demands and competing priorities, and efficiently assigns responsibilities, delegates, and empowers others, removes obstacles, coordinates work efforts across multiple teams, monitors all progress, and gives appropriate real-time feedback for client adherence. Willingness to bring all conflicts into open and use them productively to enhance the quality of discussions and maintain positive working relationships. Must be able to build effective teams committed to R1 and customer's goals, fosters collaboration among team members. Strong math skills Color Recognition Exemplary attention to detail Education and Experience: A High School graduate or GED and 2 years' experience in a fast-paced customer service environment Preferred A basic understanding of the printing processes, letter shop processes, and USPS regulations as it pertains to 1st class and bulk mail design and compliance Marketing Development experience preferred Physical Requirements: Must be able to lift up to 50lbs periodically Required to stand for long periods of time, bend, reach and move about the facility Required to grip twist and turn both hands for long periods of time Must be authorized to work in the United States and successfully pass a comprehensive criminal background investigation. For more information and details, email Christy -********************* You can also apply online at ******************* Moore Tulsa is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Moore Tulsa is also committed to compliance with all fair employment practices regarding citizenship and immigration status. Job Posted by ApplicantPro

360 IT Professionals is a Software Development Company based in Fremont, California that offers complete technology services in Mobile development, Web development, Cloud computing and IT staffing. Merging Information Technology skills in all its services and operations, the company caters to its globally positioned clients by providing dynamic feasible IT solutions. 360 IT Professionals work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement. Our services are vast and we produce software and web products. We specialize in Mobile development, i.e. iPhone and Android apps. We use Objective C and Swift programming languages to create native applications for iPhone, whereas we use Android Code to develop native applications for Android devices. To create applications that work on cross-platforms, we use a number of frameworks such as Titanium, PhoneGap and JQuery mobile. Furthermore, we build web products and offer services such as web designing, layouts, responsive designing, graphic designing, web application development using frameworks based on model view controller architecture and content management system. Our services also extend to the domain of Cloud Computing, where we provide Salesforce CRM to effectively manage one's business and ease out all the operations by giving an easy platform. Apart from this, we also provide IT Staffing services that can help your organization to a great extent as you can hire highly skilled personnel's through us. We make sure that we deliver performance driven products that are optimally developed as per your organization's needs. Take a shot at us for your IT requirements and experience a radical change. Job Description The Project Manager is responsible for planning, executing, and completing Division projects. This includes managing and reporting on risks, issues, and changes incurred throughout assigned projects. The Project Manager is responsible for establishing relationships with internal and external project stakeholders and managing expectations. Qualifications Matrix: Skill Required/Desired IT Program/Project Management Required Full Lifecycle Program Management Required Project Management Processes and Tools Required Multiple Concurrent Projects Required Developeing & Managing Project Timelines Required Devloping Testing Strategy Required Superior Presentation Skills Required Excellent Communication Skills Required Experience with Court Systems Highly desired PMP Certification Required Additional Information Thanks and Regards, Karan Sharma 510-254-3300 ext. 150

Forerunner Restoration, an Endurant Company, is a leading provider of restoration services dedicated to helping individuals and businesses recover from unforeseen disasters. With a strong commitment to quality, integrity, and customer satisfaction, Parker Young Restoration offers a comprehensive range of services, including water damage restoration, fire and smoke damage restoration, mold remediation, and reconstruction. Our experienced team utilizes state-of-the-art equipment and industry best practices to deliver efficient and effective solutions, restoring properties and peace of mind. We pride ourselves on our professionalism, rapid response, and unwavering dedication to our clients throughout the entire restoration process. Job Description Administrative & Documentation Support Enter Customer job information into Job Database (RM, PSA), ensuring thorough and accurate data entry. Send DocuSign Work Authorizations/Contracts to customers for electronic signature after estimate approval in coordination with the Estimator, ensuring payment schedules are outlined in the contract. Handle the processing of trade and supplier invoices to include: Match invoices to purchase orders and flag outliers Review invoices with project managers to secure approval Prepare invoices, and forward to estimator to deliver to customer for payment. Assist in the budgeting process to include: Import estimate into job management system, PSA, if not completed by estimator Review work orders and overall budget to ensure it aligns with company targets Distribute work orders (subcontracts) to trade partners(subcontractors) as identified by the PM's. Purchase Order must be obtained to move the subcontract. Assist in the creation of job schedules and coordinate changes with the PM's as necessary Follow up on the payment schedules and ensure collections align with the agreed terms. Attend WIP meetings and coordinate outcomes from the meetings Ensure adherence to company change order policy and assist PM's and Estimators as necessary in the CO process Sent out by DocuSign and deposits collected prior to any work starting. Third-Party Administrator (TPA) Monitoring Daily monitoring of TPA platforms, including Contractor Connection, Westhill, Sedgwick, etc. Ensure compliance with TPA guidelines and maintain best-in-class performance rankings. Follow up with adjusters for estimate approvals and supplement requests when the estimator requests assistance. Make sure all photos are labeled when needed. The estimator is to copy the PC on all estimates and supplements sent to the adjuster or carrier. Job Tracking & Reporting Attend weekly meetings with VP of Construction, Estimators and PM's to review all assigned jobs: Received, Scoped, Pending, Sold, WIP (Work in Progress), and Completed. Ensure weekly job notes are updated. If a job remains in the same status for multiple weeks, escalate the issue to the VP of Construction Track collected vs. collections on jobs and alert the VP of Construction if any job exceeds $25,000 in collections. Flag jobs that have started without deductible or deposit collection or a proper draw schedule and notify the VP of Construction. Assist the PM in sending a Punch List to the insured via DocuSign. The PM will provide pictures and all items that need to be completed, and the PC will compile a list and send it to the insured for sign-off Follow up with PM to submit marked complete supervisor estimate to PC for filing. Accountability & Performance Metrics Weekly job status reports shared with PMs and VP of Construction. Attend bi-weekly WIP meetings with VP of Construction Key Performance Indicators (KPIs): TPA compliance and POM scores Job status updates completed weekly Invoice & Contract accuracy rate Number of delayed or on hold jobs Contract & Invoice creation & follow up turnaround time Additional Responsibilities Ensure all claim information is collected, including deductible. Confirm job has been approved for production. Collect ATRs (Authorization to Repair), contracts, COCs (Certificate of Completion aka signoffs), TPAs (Third Party Administrator required documents), Cos (Change Orders), and other documentation. Request EagleView reports as needed. Maintain and update weekly progress notes. Ensure TPA compliance and complete necessary uploads. Prepare and process lien waivers. Compile and submit marked supervisor estimate and supporting paperwork. Coordinate temporary assignments as needed. Assist Estimators in communications with customers, agents, adjusters, and TPAs. Enter project dates accurately into Databases (RM, PSA) (and corresponding TPA systems). Assist Estimators in uploading and organizing job photos in TPA portals, as needed Job Type: Full-time Pay: $40,482.00 - $50,828.00 per year

Lexicon offers a unique combination of capabilities. Our services include construction management, fabrication, erection, mechanical installation, and plant maintenance for heavy industrial, commercial, and roadway projects, as well as a full spectrum of golf course construction and management services. Position Summary The Project Coordinator is responsible for ensuring that materials are ordered, schedules are kept, change notices are followed up on, and requests for information are documented. Essential Duties and Responsibilities * Works directly under the Engineering Department Manager and is responsible for helping in selecting a qualified detailer for the projects, reviewing Production Orders, and checking for "buy-out" requirements. * Prepare and maintain a detailing schedule both for approvals and shop issues. * Assists in preparing Advanced Bill of Materials for small projects. * Assure that all technical submittals are made. * Review detailing and vendor submittals. * Handle incoming and outgoing Requests for Information questions. * Follow up on extra work items. * Assists in detailing drawings. * Ensures that all approved drawings have been properly filed, scanned and indexed. * The ability to work overtime and regular, punctual attendance is required. Qualifications Bachelor's Degree in Engineering/Construction Management is preferred. Minimum of 3 to 4 years' experience with steel fabrication and erection. Must be familiar with AISC and building code requirements. Must have detailing experience either by computer or by hand. Must be detail oriented and familiar with systems both manual and electronic. Must have excellent oral/written communication skills. Must be mathematically and computer literates. Must be proficient in Microsoft Word, Excel and Project. Physical Demands Overtime is required as needed. Must be able to lift at least 50 pounds on occasion. All of the physical demands listed are essential functions. The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be considered an exhaustive list of all functions, responsibilities, skills and abilities. I have reviewed, understand and can perform the essential functions of this position with or without reasonable accommodations. Benefits * Health Insurance * HSA with Employer contributions * Dental Insurance * Vision Insurance * Life Insurance * Disability Income Benefits * Paid Holidays * Paid Vacation * 401 (k) Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at Email: ********************* Drug Free Workplace Equal Opportunity Employer, including disabled and veterans. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English - Spanish - Arabic - Chinese English - Spanish - Chinese To see other positions, click here.

A growing service-focused organization is seeking a high-energy, tech-savvy Project Coordinator to join their Tulsa-based operations team. This full-time, in-office role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple moving parts, and excels in communication, organization, and problem-solving. Hours: 8a-5p Pay: $19-$23/hr Key Responsibilities: The Project Coordinator plays a vital role in supporting daily operations and driving national service delivery. Acting as the bridge between customers, vendors, and internal teams, this role ensures projects are quoted accurately, scheduled on time, and executed smoothly. The ideal candidate is proactive, detail-oriented, and comfortable working with technology to manage tasks and communication across a broad network. Customer Service & Order Processing Receive and process incoming service requests via phone, email, and text Accurately enter and confirm all requests in internal systems Coordinate job setup, changes, and closures with vendors and customers Provide clear ETAs and timeline updates to clients Serve as the primary phone contact during designated times Project Quoting & Price Book Development Prepare and send quotes for new job sites; validate with vendors as needed Help build and maintain the internal pricing book, especially for new or growing markets Assist with quoting larger-scale projects and support regional quoting initiatives Vendor Management & Research Research and vet vendors in underserved or emerging markets Onboard new vendors and maintain existing relationships to ensure reliability and service coverage Request pricing updates and confirm scopes of work for accuracy and alignment

FLSA Status: Non-Exempt The Project Coordinator, Upward Bound is responsible for providing comprehensive counseling and support services to high school students, facilitating their successful transition to postsecondary education through academic guidance, campus visits, and admissions assistance. Essential Job Duties Provide personal, social, and academic counseling to program participants. Deliver financial aid information and guidance to support educational access. Organize and coordinate campus visits to various postsecondary institutions. Assist students with college admissions processes and application materials. Coordinate financial aid applications and secure admission fee waivers. Plan and implement motivational and educational enrichment activities. Conduct recruitment activities at designated schools to identify qualifying participants. Facilitate workshops focused on career advancement and personal development. Other duties as assigned by Supervisor or designee. Omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Qualifications Bachelor's degree in Education with 1-2 years of experience Experience working with high school students and college admissions processes Knowledge of financial aid programs and application procedures Experience in event planning and program coordination preferred Licenses/Certifications Valid driver's license Knowledge, Skills, and Abilities Strong ability to build and maintain positive relationships with students, parents, and educational partners Excellent written and verbal communication skills with ability to present information clearly and effectively Demonstrated ability to organize and coordinate multiple events and activities simultaneously Strong understanding of college admissions processes and financial aid requirements Ability to work independently while maintaining program objectives and deadlines Proven skills in motivating and mentoring students Must have a strong work ethic and lead by example Must be a professional, credible and respected representative of the institution internally and in the community Demonstrated willingness and ability to act ethically and socially responsible Ability to communicate in a courteous manner Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Constantly required to remain in a seated position for extended periods Frequently required to communicate effectively with diverse populations Regularly performs tasks that involve repetitive wrist and finger movement Regularly operates a computer and other standard office equipment Occasionally required to move about the office and similar spaces Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . The work environment is primarily a quiet office setting with moderate noise levels. The position requires frequent travel to designated schools, which involves extended periods of driving and visits to various educational institutions. Supervisory Responsibility None East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, marital status, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Danley Hall 111, Ada, OK 74820, **************. Please ensure you have completed the Equal Opportunity Data Form with your application. Equal Opportunity Data Form.pdf

Do you have a can-do attitude, a knack for never missing a beat along with a passion for getting packaging projects across the finish line, on budget, and on time? Then this may be the opportunity for you! We are seeking an organized, natural multi-tasker and collaborative Temporary Project Coordinator to contribute to our global retail private brand packaging client near Rogers, Arkansas! In this temporary role, you'll be at our client's headquarters supporting their creative team and responsible for keeping projects on track, managing props, coordinating event setups, and collaborating with partners to ensure our projects run smoothly. Our ideal Project Coordinator will: Manage props and inventory for events and brand photography shoots Coordinate event setups and teardowns Collaborate with partners to gather information for marketing requests & creative briefs Maintain Marketing calendars; demonstrate a working knowledge of timelines, and be able to adjust as needed Demonstrate up-to-date project management expertise and apply this to the development, execution, and improvement of project action plans Qualifications: Strong organizational and communication skills Monitor project progress, identify potential delays or issues, and adjust/pivot plans with the team as necessary to meet deadlines. Coordinate and track simultaneous shipments for club events and activations. Ability to multitask and prioritize effectively Proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word, Zoom, Teams) 3 to 5 years of experience in project management, preferably in a retail or creative environment Ability to lift at least 10 lbs. This is a temporary, month-to-month, opportunity, working onsite at the client's headquarters near Rogers, AR. This is not a 100% remote position. Pay range is between $40 to $50/hr. To apply, please submit your resume and a brief cover letter explaining why you'd be a great fit for this role. While we appreciate all applications, only candidates selected for an interview will be contacted. By applying for this position, you agree to be contacted via email or text message. Message and data rates may apply. icreatives is an Equal Employment Opportunity Employer. We believe in creating a diverse and inclusive workplace where everyone feels valued and respected. Join us in our commitment to fostering creativity through diversity!

Job Description The Project Coordinator supports the planning, execution, and completion of manufacturing projects. This role ensures that project goals are met on time, within scope, and within budget by coordinating resources, tracking progress, and facilitating communication among cross-functional teams. RESPONSIBILITIES & DUTIES Project Planning & Coordination Assist in developing project plans, timelines, and resource allocations. Coordinate with engineering, production, procurement, and quality teams to ensure alignment. Monitor project milestones and deliverables. Documentation & Reporting Maintain accurate project documentation including schedules, budgets, and status reports. Prepare and distribute regular updates to stakeholders. Track and report on KPIs and project performance metrics. Communication & Collaboration Serve as a liaison between departments and external vendors. Facilitate meetings, prepare agendas, and document action items. Resolve issues and escalate risks to the Project Manager as needed. Resource & Budget Management Assist in tracking project expenses and managing budgets. Coordinate procurement of materials and services required for project execution. Compliance & Quality Ensure projects adhere to company policies, safety standards, and regulatory requirements. Support quality assurance efforts and continuous improvement initiatives. All other duties assigned. OTHER RESPONSIBILITIES To ensure Kelvion's Standard of Excellence, which includes quality, is incorporated into every product we produce. Follow all company policies and procedures, including but not limited to Global Code of Business Principles, Code of Ethics and Business Conduct, Vision and Values, Operational Framework REQUIREMENTS (KNOWLEDGE, SKILLS & ABILITIES) Strong organizational and time management skills. Proficiency in project management software (e.g., MS Project, Smartsheet, or similar). Excellent communication and interpersonal skills. Ability to work independently and collaboratively in a fast-paced environment. EDUCATION AND EXPERIENCE (required levels) Bachelor's degree in business, Engineering, or related field (or equivalent experience). 2+ years of experience in project coordination, preferably in a manufacturing or industrial environment. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; reach with hands, arms, and shoulders. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear. The employee occasionally will be required hand lift and/or move objects up to 50 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

We are looking for the future leaders on our Interstates Project Management team. At Interstates, we specialize in Electrical Construction, Engineering, Instrumentation, and Automation. Yes, that may sound like a mouthful, but we do not require any knowledge in those fields. We believe in coaching, training, and development. There is not anything our team can not teach you, with a great attitude and desire to help our customers and teams. We strongly encourage you, apply today and find out how we can help launch your career. As an Assistant Project Manager Intern at Interstates, you'll work closely with our field crews to keep projects on track and ensure we deliver excellent work to clients, all while taking on some of the toughest challenges in the industry. Here, integrity, trust and safety are always top of mind. Our work is exciting, and every single day is different. We will work together to solve problems, and we'll provide you with the training and support you need to craft a strong career path. You'll do it all at a dynamic, growing company that provides you with a competitive salary and outstanding benefits. At Interstates, our success starts with yours. Interstates Describes Its Culture as Family-Like * Caring co-workers treat each other like family * Be treated like an individual, not just a number * Flexible schedules allow you to focus on your personal life as well as work life * Lunch gatherings and social activities promotes fun and camaraderie * Support charities and your community through events sponsored and hosted by Interstates Our Why: * Providing opportunities for our people * Making a difference with our clients * Pursuing a better way Sound to good to be true? Put in your application today, and allow Interstates to prove to you why we are an Industry Leader in more ways than one. Responsibilities: * Assist the Project Manager and jobsite leadership in managerial and leadership functions on the project * Run project control systems for the benefit of the project team * CPM schedule creation and updating/communicating * Last Planner/White Board crew scheduling * RFI's, submittals, meeting minutes, and other site communication * Act as a project analyst; assess project controls information and assist jobsite leadership in problem solving and alternate methods to achieve project success * Provide estimating take-offs and other support for analysis and change orders * Attend client meetings onsite and collaborate with trade contractors * Prepare information for, and participate in, monthly project reviews * Assist in procurement and expediting of materials and subcontracts * Promote the Interstates safety culture daily Knowledge, Skills, and Abilities * Able to track and organize projects and prioritize work * Open to continuously adjusting project systems to plan and deliver projects successfully * Strong team building, interpersonal/verbal/written communication skills * Comfortable speaking in front of clients, peers, and managers Education: Pursuing a Bachelor's or associate's degree in Construction Engineering, Business Administration, Construction technology or Construction Management Travel: This position would be based out of our Broken Arrow, OK office. Travel is expected up to 20% of the time through out a summer internship, with expected travel out to jobsite in area. Benefits of Working at Interstates: * Company Discount Perk Program (Access to discounts with renown brands across the country) * Family & safety culture - a team that cares about you as a whole person, not just what you do at work * Company Sponsored Holiday Events, Team Celebrations, and Community Outreach Volunteer Time * Advancement Opportunities unique to our employee's long-term goals * Career Coaching * Not treated like a number, you are apart of our FAMILY

Just imagine your future with us… At Aurecon, we see the future through a very different lens. Do you? Innovation, eminence and digital are at the heart of everything we do. Are you excited about the future? Are you driven by the opportunity to work on some of the most challenging and complex projects around the world and to learn from the best? We are. Diversity is at the core of everything we do. We work together to create a culture based on respect, trust, and inclusiveness. Our differences are what fuel our creativity. What will you do? The Project Coordinator provides day-to-day coordination and administrative support to the Perth Buildings Service Group, enabling project managers and engineers to focus on delivery and client engagement. The role is based in Manila and is responsible for coordinating project information, tracking progress against program and budget, supporting commercial and quality processes, and facilitating smooth communication across multi-disciplinary teams. This role does not design building services itself; instead, it ensures that the right technical information, people and processes come together at the right time. Here are some of the key things you will do to 'bring ideas to life': Project Setup & Administration Support project initiation, including: * Setting up projects in internal systems (job numbers, work breakdown structures, contact details). * Creating and maintaining project folders and document registers. * Prepare and maintain project documentation such as: * Meeting agendas, minutes, and action logs. * Project contact lists and organisation charts. * Ensure all project records are accurate, current and filed in accordance with company standards. Planning, Scheduling & Progress Tracking * Develop and maintain simple project schedules / task trackers for Buildings projects in coordination with Perth Project Managers. * Track progress of key deliverables (e.g. drawings, models, calculations, reports) against agreed milestones. * Update resource and task plans based on inputs from the Perth team. * Flag emerging risks to program (slippage, late inputs, late reviews) and escalate promptly. Commercial & Financial Support Assist with monitoring project budgets and hours, including: * Generating periodic project financial / hours reports from internal systems. * Tracking variations, out-of-scope tasks and changes as advised by Project Managers. * Support fee proposal and change order administration (e.g. formatting, compilation, data entry). * Assist with timesheet follow-up and basic cost coding queries for project teams. Document Control & Quality Support Coordinate document control activities for allocated projects, including: * Issuing and receiving documents via agreed platforms (e.g. client portals, CDEs, email). * Maintaining up-to-date transmittal records and document registers. * Checking that naming conventions, revisions and status codes follow agreed standards. * Support implementation of quality processes (checklists, approvals, sign-offs) under the direction of the Project Manager. * Assist in preparing inputs for project reviews, audits and lessons-learned sessions. Communication & Stakeholder Coordination * Act as a coordination point between Manila and Perth Buildings teams for day-to-day project queries. * Coordinate internal meetings (scheduling, invitations, agendas, minutes, action tracking). * Liaise with internal disciplines (e.g. structural, civil, transport, digital) to chase inputs or clarify dependencies. * Support preparation of client-facing materials (e.g. presentation packs, reports) based on direction and content provided by Perth teams. Systems, Tools & Data Management * Use and maintain relevant project management, collaboration and document control systems (e.g. MS Office, project planning tools, document management platforms, BIM/Common Data Environments as applicable). * Maintain accurate data in project dashboards and trackers (e.g. milestone status, hours spent, risks and actions). * Help standardise templates and filing practices across the Manila Buildings support team. Health, Safety & Wellbeing * Follow all company health, safety and wellbeing policies and procedures. * Contribute to a positive, respectful and inclusive team culture across Manila and Perth teams. What can you bring to the team? * Experience in project coordination, project support or PMO role, ideally in: * Building services engineering, construction, architecture, or related built-environment industries. * Strong administrative and organisational skills, with demonstrated ability to manage multiple tasks and deadlines. * High proficiency in MS Office (Excel, Word, PowerPoint) for tracking, reporting and document preparation. * Experience with project scheduling or task tracking tools (e.g. MS Project, Smartsheet, or similar) is an advantage. * Experience with document management / collaboration systems (e.g. Aconex, Asite, SharePoint, BIM 360, or similar) is desirable. * Familiarity with building services terminology (mechanical, electrical, hydraulics, fire, etc.) preferred, but deep technical design skills are not required. Essential * Bachelor's degree in Engineering, Construction Management, Architecture, Business, or a related discipline; OR * Equivalent experience in a project coordination / project support role within the built environment. Desirable * Prior experience supporting Australian, New Zealand or other international projects. * Training / certification in basic project management (e.g. short course, PRINCE2 Foundation, PMP prep, or similar). Our Aurecon Attributes define our way of being - they are a collection of qualities that makes us who we are. Individually and collectively, they unleash the true power of Aurecon, they make us stand out from the crowd and are critical to our success. We don't expect you to have all eight of the attributes, but one that is unique to you. To find out what your key attribute is, take the test here **************************************************************** We value that each of our team members brings something different to Aurecon. We look for people who have had a broad range of experiences throughout their career and can demonstrate how they have worked as part of a team to bring ideas to life. Does that sound like you? About Us Headquartered in Australia, Aurecon is one of the leading international engineering, design and advisory company that brings vital engineering experience, technical capabilities, and design expertise to an extensive range of markets. Over the last 85 years, our team of more than 7,800 experts located in 11 locations across the globe have collaborated with our clients and partners to reimagine, shape and engineer clever, innovative and sustainable solutions to solve some of the world's most complex challenges. In Asia, where the region is undergoing rapid transformation in areas of sustainability, digital and infrastructure, we lead by being innovative, flexible and nimble. We embrace design-led thinking - an approach that is guided by digital engineering, the user experience and sustainability - ensuring that the work we do is future ready and leaves a legacy for the next generation. Think engineering. Think again.