Project coordinator jobs in Jacksonville, FL - 85 jobs
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CEI Project Administrator/Project Engineer
Halff 4.3
Project coordinator job in Jacksonville, FL
CEI Project Administration/Project Engineer - Jacksonville, FL Halff has an immediate opening for Project Administrator in our Northeast (Jacksonville) Florida office. The successful incumbent will be entrusted to supervise and coordinate all phases of field representation on various CEI projects ranging in complexity. Responsible for financial and contract administration of assigned projects for general instructions pertaining to assignments and will be expected to exercise initiative and independent judgement in the solution of work problems.
Learn about Halff and our 75th Anniversary
What you will do:
Provide support to the assigned Senior Project Engineers to manage the assigned projects in accordance with the contract documents.
Coordinate and supervise project inspection activities to ensure contractor compliance of plans, contract documents, specifications, and standards.
Interact with the public, government agencies, contractors, sub-contractors, and other internal and external parties to respond to inquiries and resolve field issues.
Direct and assign specific tasks to contract support specialists and inspection staff.
Notify contractor of non-compliance and corrective action.
Track project progress and advises parties of possible overturns, and critical project issues.
Analyze project related issues and recommend appropriate solutions.
Coordinate administrative aspects of projects including contract reviews, contracting, scheduling, month-end processing, project accounting, project related reporting and cash management.
Participate in the planning and development of company marketing, communication materials, and proposals.
Review plans for constructability and biddability and prepare issue/resolution dialog to be utilized when preparing proposals and winning future projects.
Represent the company at various community and/or business meetings.
Promote positive relations with contractors, vendors, and consultants.
What you will need:
For personnel
WITH
Engineering, Engineering Technology, or Construction Management degrees:
Requires 2 years of engineering experience in relevant transportation projects
For personnel
WITHOUT
Engineering, Engineering Technology or Construction Management degrees:
Requires a HS diploma or equivalent and 8 years of CEI or Roadway or Bridge construction experience
FDOT District 2 experience
Meticulous attention to detail.
Client focused.
Stellar communication skills.
Delegation.
Dependability.
Time management skills.
Results-oriented.
The Halff Construction Services Advantage
Full spectrum of your project needs: transportation, water/wastewater, utilities, power transmission and vertical construction.
Outstanding relationships with owners, stakeholders and developers across multiple regions and disciplines.
Unified BIM platform. Always incorporating innovative technology, allowing us to customize solutions for the benefits of our partners.
Learn more about Halff's Construction Services, check out some of our projects, and meet our team.
Halff's Construction Services:
Construction Engineering and Inspection (CEI)
Contract Administration
Preconstruction Planning
Quality Assurance/Quality Control
Scheduling
Company Overview:
Halff is a full-service infrastructure consulting firm planned, designed, engineered, constructed - and purposed - for people. Since 1950, we've been creating smart solutions that improve lives and communities by turning ideas into reality.
Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It's no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America.
Our industry-leading professionals collaborate to meet tough challenges in creative ways. You can view Halff's full complement of services here
Halff has over 35 offices in Texas, Oklahoma, Louisiana, Florida and Arkansas. For a full list of our locations, click here
We offer excellent benefits, including but not limited to:
Medical, dental, prescription and life insurance
Long-term and short-term disability insurance
Paid time off (PTO) and 8 company paid holidays (and Veteran's Day for our veterans)
Traditional and Roth 401(k) plans
Employee Stock Ownership Plan (ESOP)
Health Savings Account (HSA)
529 College Savings Plan
Flexible spending accounts (FSA)
Employee Assistance Plan
Click here for a more comprehensive list of Halff's benefits
Salary is competitive and commensurate with experience.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
Halff is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.
$55k-80k yearly est. 60d+ ago
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Government Operations Coordinator
Trailer Bridge 4.3
Project coordinator job in Jacksonville, FL
Summary: The Government Operations Coordinator provides administrative and coordination support for government freight movements by scheduling pickups and deliveries, entering and maintaining load data in company systems, and serving as a liaison between internal teams and external partners. This role is highly process-driven and focused on accurate execution of repetitive tasks to support contract requirements. Essential Functions:
Schedule pickup and delivery appointments with shippers, consignees, and facilities based on contract requirements.
Enter and maintain accurate load, appointment, and shipment data in the Transportation Management System (TMS).
Collect and log required shipment details including pickup/delivery numbers, dates, and equipment information.
Monitor scheduled appointments and communicate updates or changes to internal operations teams.
Serve as a point of contact for routine scheduling inquiries and escalate issues as appropriate.
Perform routine administrative tasks including data entry, tracking, and documentation.
Follow established procedures and documentation standards to ensure accuracy and compliance.
Complete other duties or special projects as assigned
Qualifications:
High school diploma or equivalent required.
Previous administrative, customer service, or data entry experience preferred.
Experience in logistics or transportation a plus, but not required.
Basic computer proficiency, including Microsoft Office products.
Ability to perform repetitive, detail-oriented tasks accurately.
Other Characteristics:
Strong attention to detail and organizational skills.
Ability to follow structured processes and instructions.
Reliable, dependable, and punctual.
Clear verbal and written communication skills.
Team-oriented with a willingness to learn.
A few Benefits we currently offer:
Medical, Dental & Vison Coverage
Mental Health Coverage
401k, Life Insurance, Short- & Long-Term Disability Insurance
Health Savings Account & Flexible Spending Account
Generous PTO Plan & Paid Holidays
Class Pass Credits
Opportunity for internal career advancement
Mentorship & Leadership Development Programs
EEO/AA Institution. Protected veterans and individuals with disability encouraged to apply.
$32k-39k yearly est. 13d ago
Project Coordinator
Reynolds Construction 3.5
Project coordinator job in Jacksonville, FL
PROJECTCOORDINATOR - JOB DESCRIPTION
The ProjectCoordinator is an integral and valuable member of the Project Management Team. The PC administers many of the purchasing, documentation, and accounting tasks for projects from the beginning of the project (bidding/estimating process) through closeout.
KEY RESPONSIBILITIES
The responsibilities of the ProjectCoordinator position include the following. Other duties may be assigned.
• Set up new projects: create binders/files, office trailers, temporary utilities, office supplies, equipment, furniture, toilets, trash, water, etc.
• Organizing and managing the flow of hardcopy and digital information to and from members of the project team
• Create project Contact list
• Create project map and procure sign if required
• Manage submittal process and maintain submittal log
• Prepare meeting materials and/or minutes as needed
• Collecting JHA's/JSA's and submitting to client as required
• Maintain master vendor list
• Communicate ideas for improving workflow processes with a positive and constructive attitude, and for developing this attitude in others
• Assemble and transmit subcontracts and purchase orders with input from PM/PE
• Track and request insurance certificate renewals and bonds as required
• Process prime contract and subcontract change orders
• Collect packing slips and validate vendor invoice accuracy
• Assign invoices to vendor PO/Subcontract (invoice coding)
• Work with PM and project accountant to process and complete timely project billings
• Monitor A/R log and follow-up on payment status as required
• Prepare and verify accuracy of lien waivers
• Coordinate with vendors and subcontractors on the collection of required lien waivers
• Assembling T&M billings from supporting cost and field reports
• Assist with project close-out, collecting warranty information, operation and maintenance manuals
In addition to the items listed above, this position requires other various administrative tasks that may include but are not limited to: answering phone, composing routine correspondence, scheduling and booking travel arrangements, making copies of correspondence or other printed materials.
Must complete and pass a pre-employment drug & alcohol screen.
Job Posted by ApplicantPro
$45k-59k yearly est. 20d ago
Service Delivery Coordinator - Red8
Insight Investments Corporate Office 4.7
Project coordinator job in Jacksonville, FL
Responsibilities
We are looking for a highly motivated, ambitious Service Coordinator to manage high volume shipments from hundreds of locations throughout the US. The role collaborates with various departments to ensure day-to-day shipments are completed in a timely manner. This person must have the ability to thrive under tight deadlines in both self-managed and in a team environment. Our Coordinator will have excellent written and verbal communications skills, time management, customer service, and organizational skills. Experience routing orders through vendor portals, emails or phone, and following customer shipping instructions is necessary to be successful in this position.
Logistics
Responsible for scheduling and monitoring incoming product shipments
Supporting inventory management
Creates shipping documentation
Arranges transportation schedules with carriers
Order Entry
Communicates directly with cross-functional teams and carriers
Updates order schedule daily
Routes outgoing shipments through various freight forwarders and schedules transportation of shipments. (Federal Express, UPS, TMS, WMS, manual systems and International Forwarding Agents).
Works closely with logistics providers to assure on-time shipments, pickups and deliveries.
Obtains and provides freight rates to stakeholders.
Track, trace and facilitate Export and Domestic Shipments
Maintain transportation rates
Documentation coordination
Process claims with forwarders and small parcel providers
Perform other duties as assigned by management
Respond to Customer tickets (multiple Customers from multiple ticketing systems)
Works with production staff to achieve on-time customer deliveries.
Process Workflows
Managing compliance with standardized receiving requirements and processes
Managing and improving inbound freight processes and tools including scheduling, and tracking deliveries, managing exceptions, and communicating across teams to create seamless inbound deliveries for the logistics team
Assisting in ensuring our device management process solutions are achieved
Communicating between various departments
Maintain process workflow diagrams, runbook documentation, user guides
Reporting
Analyzing current Production Reports from our factories to monitor production
Preparation of Management Reports as well as analyzing & interpreting data
Special projects and functions as they arise.
Prepare invoice backup for approval by management
Qualifications / Education
Minimum of 5 years of relevant work experience
Education:
Bachelor's Degree or equivalent work experience preferred
Skills
Intermediate MS Excel proficiency
Experience with MS Office Suite
Knowledge of FedEx, UPS and other freight carrier process and procedures
Basic understanding of warehouse operational processes
General knowledge with PC's, laptops, and related peripherals
Must have problem solving and decision-making abilities, including the ability to analyze the data, identify trends, suggest improvements, plan for implementation, and execute multiple plans simultaneously
Strong attention to detail
Strong verbal and written communication skills; excellent interpersonal skills with the ability to provide superior customer service and maintain cooperative working relationships
Insight Investments, LLC is an Equal Employment Opportunity/Affirmative Action employer
and all qualified applicants will receive consideration for employment without regard to
race, color, religion, national origin, gender, age, sexual orientation, gender identity,
disability, status as a Veteran or other protected classification
Division Red8 Not ready to apply? Connect with us for general consideration and updates on future opportunities.
$51k-73k yearly est. Auto-Apply 7d ago
Dispatcher/Operations Coordinator
ATS Services Inc.
Project coordinator job in Jacksonville, FL
The Dispatcher/Operations Coordinator is responsible for providing day-to-day general office support for the maintenance, dispatch, terminal, and equipment areas by processing, organizing, and arranging services as required to accomplish the goals of the Organization.
Education and Experience
High School Diploma or Equivalent.
Minimum of 2-3 years of experience in truck dispatching and general
transportation, including standard processes and procedures.
Truck Brokerage, flatbed and over-dimensional experience preferred.
Demonstrated ability in responding to internal and external customer
situations.
Excellent organizational skills with the ability to manage and prioritize
workload in a fast-paced environment.
Proven planning and problem-solving abilities, including the ability to
identify and resolve problems in a timely manner.
Self-motivated and capable of working independently, while handling several
tasks simultaneously.
Collaborative team player, who is adaptable and willing to engage in various
projects.
Ability to both think creatively and provide innovation, ideas and
contributions to projects.
Must demonstrate a proactive commitment to ATS corporate values and the
success of all staff.
Proficiency in Microsoft Office (Word, Excel, and Outlook) required.
Excellent communication skills (written, listening, and verbal).
Willing and able to travel infrequently, including overnight travel.
Essential Duties and Responsibilities
Coordinate communication and workflow between the terminal office and yard
personnel to ensure timely cargo receipt and handling.
Develop inland transportation quotations in support of commercial
opportunities utilizing LME tools.
Plan and arrange inland transportation solutions based on customer
requirements, operational needs and service expectations.
Assist with outgoing and incoming shipment documentation including
completing forms, entering data into internal system and maintaining organized
records for accurate documentation and compliance.
Enhance commercial opportunities with cargo and trailer inventory and
efficiencies by tracking outgoing and incoming shipments to allow for the
maximum usage of trucks and trailers available.
Maximize the commercial opportunities available when truck/trailer assets
are not fully utilized through Brokerage activities.
Determine appropriate equipment requirements for over-dimensional loads, and
coordinate necessary permit escorts, and highway patrol support to ensure safe
and compliant transport.
Prepare and provide quotes for over-the-road transportation services to both
internal and external sales personnel to ensure accurate and aligned operational
capabilities.
Understands and consistently performs in accordance with ATS's Mission,
Vision, and Values.
Support ATS' culture by aligning actions, behaviors, performance, and
decisions in accordance with Company's values as set forth in our All-Employee
Competencies.
Complete work responsibilities outside of normal business hours as needed
and infrequent travel may be required.
Perform other duties and responsibilities as assigned.
Physical Demands
The physical demands described here are representative of those that must be met
by an employee to successfully perform the essential function of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform essential functions.
This position performs work primarily in an office setting.
Consistently in a stationary position and occasionally will move around.
Constantly operates a keyboard and mouse and utilizes a computer monitor(s).
Frequently converse with internal and external customers in person or via
phone system.
Compensation & Benefits
* The anticipated base salary range for this position is $42,000 to
$56,000. Base salary offered is determined by relevant experience, education,
certifications, and geographic as compared to others doing substantially similar
work. In addition to the base salary, employees may be eligible for
performance-based incentives, which can vary depending on individual and/or
company performance.
* Anderson Trucking Service is committed to supporting our employees
with a comprehensive benefits package. Employees will have the opportunity to
enroll in a variety of benefit programs including health, dental, and vision
insurance, as well as a 401k retirement savings plan effective on the first of
the month following 60 days of employment. Additionally, we provide paid
holidays, paid time off, access to professional development opportunities,
wellness programs, and employee assistance resources to our employees. Our goal
is to ensure that all employees have the support and resources they need to
thrive both professionally and personally.
$42k-56k yearly 9d ago
Project Administrator
Volkert Inc. 4.5
Project coordinator job in Jacksonville, FL
Job DescriptionAre we the road to your future?
We are currently searching for an experienced Project Administrator to join our Southeast Region in Florida.
To be considered for this position, applicants must have, at minimum, a Bachelor's degree or equivalent in Construction, Engineering, or Architecture OR a minimum of 8 years relevant industry experience.
What you'll be doing:
Provide plan review and project management for the FDOT and/or the local municipalities in this region
Responsible for organizing activities, schedules, and reporting in support of assigned projects
Prepare, issue and track project documentation such as contracts, change orders, client sign-off, etc. for all phases of assigned project work
Prepare correspondence and documents with clients, vendors and regulatory agencies as required
Assist with other documents such as invoices and purchase orders and communicate with outside resources, when needed
Preparing and/or editing meeting minutes and presentations
Assist with project submittals and bidding activities
Provide support to project team as requested
Support our team and client by providing technical and administrative support
Market local municipal clients
Performs other duties as assigned
What you need to have:
Bachelor's degree or equivalent in Construction, Engineering, or Architecture OR a minimum of 8 years relevant industry experience, which could include an Associate's Degree and 4 years of industry experience
At least 5 years of progressive responsibility within industry
Ability to pass pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines.
If applicable to the position, a post offer fit for duty evaluation to ensure the individual can safely perform the essential functions of the role.
Valid driver's license.
A satisfactory motor vehichle report (MVR).
Why Volkert?
Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work/life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide.
Key Benefits:
Employee Stock Ownership Plan (ESOP)
Medical, Dental, & Vision
401(k) retirement savings plan + employer matching
Paid Time Off (PTO) and holidays
Employer-Paid Life/AD&D insurance
Employer-Paid short-term disability and long-term disability
Wellness incentives
Student Debt Retirement Match
Additional voluntary benefits
The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert.
“
For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference
.”
- Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer
EOE-Race/Sex/Vets/Disabled
Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.
#LI-DNI Florida
$64k-88k yearly est. 13d ago
Project Coordinator
Cherry Talent Group
Project coordinator job in Jacksonville, FL
JOB TITLE: ProjectCoordinator SALARY: $60,000 annually BENEFITS: PTO, Retirement, Health Stipend
ABOUT THE ROLE
The ProjectCoordinator is a key member of the team, working closely with the Director of Estimating and Design to help guide residential construction projects from early design through completion. This role is the connective tissue between design, purchasing, and construction-keeping details organized, information flowing, and projects moving forward.
This position is a great fit for someone who enjoys bringing structure to complex projects, takes pride in staying organized, and naturally follows things through to completion. If you like being the person who keeps everything (and everyone) on track in a fast-paced, custom design environment, this role will feel rewarding and engaging.
WHAT YOU'LL BE DOING
Purchasing & Project Documentation
Create, issue, and track purchase orders for materials, fixtures, and finishes
Order materials based on approved selections and project schedules
Review invoices for accuracy and enter them into the system for approval
Assist with reviewing scopes of work to ensure details are correct and complete
Design & Project Support
Keep project specification sheets up to date as selections and details evolve
Organize and maintain client sample bins so materials are available when needed
Assist with AutoCAD drawings and design documentation as needed
Support Matterport scans and help maintain accurate site documentation
Buildertrend & Systems Management
Upload, organize, and maintain project documents within Buildertrend
Track client approvals for selections, change orders, and materials
Ensure QR codes and Buildertrend files reflect the most current information
Review meeting notes and Plaud notes, turning them into clear tasks and to-dos
Maintain construction and design checklists and assist with scheduling support
Communication & Coordination
Communicate clearly and professionally with team members, vendors, subcontractors, and clients
Proactively identify missing information and follow up to keep projects moving
Support multiple projects across both design and construction phases
WHAT WE'RE LOOKING FOR
Strong written and verbal communication skills
Exceptional organization and attention to detail
Ability to manage multiple priorities in a fast-moving environment
Self-motivated, dependable, and comfortable working independently
Ability to understand design intent and translate it into organized, build-ready information
Experience with Buildertrend is a plus, but training is available
WHO YOU'LL THRIVE AS
Someone who enjoys systems, processes, and making things run smoothly
Comfortable working with both creative design teams and construction professionals
Curious, eager to learn, and open to growing within a custom residential environment
A strong executor who thinks ahead and anticipates next steps
A team player with a practical, solutions-oriented mindset
AutoCAD experience and knowledge of residential construction are helpful but not required
$60k yearly 20d ago
International Operations Coordinator - Full Time
Conser Moving and Storage
Project coordinator job in Jacksonville, FL
Job Description
Description: Are you a TEAM player, hard worker, and have the drive to get the job done? Are you looking for a career with longevity and advancement opportunity? Want to come to work every day to feel appreciated and fulfilled at the end of the day? If so, then Conser Moving and Storage is looking for you and would like to discuss our International Operations Coordinator opportunity. Let us show you why our customers and employees rate us a 4.9 out of 5!!
Office Location:
8451 Western Way, Jacksonville, FL 32256
In-office position with limited remote opportunities
Responsibilities:
Request and process pre-move surveys, origin documents and ocean manifests
Maintain dashboards and update systems in accordance with the Tender of Service and BVS 2.0
Coordinate the movement of shipments in the most efficient way possible
Solve linehaul and ocean consolidation issues
Analyze and compare transportation options
Maintain relationships with dispatchers, agents, and brokers
Provide customer service with status updates
Review shipment issues with management
Support clearing and budget personnel as needed
Skills/Qualifications:
Business or Transportation degree and/or 1 years' related experience preferred
Proficient with Microsoft Excel and Outlook
Detail Orientated
Ability to work well in a team environment
Ability to work in a fast paced and challenging environment
Excellent communication and time management skill
Working Conditions:
Standard schedule of 40-hours per week, Monday through Friday
Primary work performed in a professional office setting at a designated workstation or desk
Prolonged periods of sitting and computer use, including typing, data entry, and screen time
Frequent interaction with team members, supervisors, and/or vendors via phone, email, and in-person meetings
Climate-controlled environment with standard lighting and minimal physical labor
Occasional lifting of office supplies or materials (generally under 25 lbs)
Must be able to maintain focus and productivity in an open or shared office space
Adherence to company policies regarding professional appearance, conduct, and punctuality
$34k-50k yearly est. 5d ago
Junior Project Manager
Telebeez Pro
Project coordinator job in Jacksonville, FL
About job:
As a Junior Project Manager, you will analyze traditional and social media data, write and present reports, maintain client relationships, ensure data integrity, review coders work and provide feedback, and develop sector expertise.
Pay range:
$24.50 - $35.00 hourly
Job:
Full time
On-site
Responsibilities:
Using project management principles to oversee productivity
Coordinating timelines and adjust objectives according to new directives
Meeting with clients and ask questions to clarify goals
Preparing progress reports for project managers
Attending status meetings and updating team members about potential project delays
Managing project risks and alerting project manager of impending issues
Contribute articles and ideas to white papers and in-depth research.
Requirements:
Degree in a pertinent discipline.
Recognized Project Management qualification.
Demonstrable experience as a Junior Project Manager or similar.
In-depth understanding of prevailing project management methods.
Forethought, with the capacity to identify and minimize risks.
Ability to detect and capitalize on others' strengths.
Bonus Points:
Dental Insurance
Disability Insurance
Health Insurance
Flexible Spending Account
$24.5-35 hourly 60d+ ago
Construction Project Coordinator
Williams & Rowe 3.9
Project coordinator job in Jacksonville, FL
Looking for a skilled Construction ProjectCoordinator with past construction experience. This position will be responsible for assisting project managers with all administrative duties relating to the project regarding submittals, plans, daily reports, and RFI's as requested.
* Assists in the preparation of non-financial documentation for company projects, i.e. - request for proposal responses, qualifications statements, various project management activities
* Prepare and maintain subcontract agreements and purchase orders per PM direction
* Assist with permitting and job start-up
* Job close out including securing operation manuals and warranties
* Responsible for company data management and record keeping systems, electronic and paper
* Reviews payment application contents for completeness prior to approval by PM
* Prepares reports, communications, meeting minutes
* Utilizes construction management software and/or tracking systems to keep project information current and accessible to a variety of users
* Assisting in Subcontract Bid Management and maintaining Subcontract / Vendor contacts list
* Assist in Vendor selections to receive ITB
* Preparing and issuing ITB's to potential Bidders
* Follow-up with Bidders to provide additional bidding information and to ensure adequate response on bid day
* Preparing and distributing construction subcontracts and purchase orders
* Managing subcontract Certificates of Insurance and related supporting documents
* Reviewing subcontractor billings and coding all invoices
* Managing subcontractor RFI inquiries and preparing responses in association with PM and/or design professionals
* Collecting, recording, and maintaining Subcontractor / Vendor submittals for approval, including return of same to Supplier following review as appropriate
* Preparing and filing permit applications
* Managing and updating Department Policies and Procedures manuals
* Provide office assistance and support, as needed
* Represents company via regular interaction with visitors, tenants, consultants, contractors, professional service providers, business partners, and public employees and officials
* Deals with confidential and proprietary information on a regular basis and must be able to exercise discretion and maintain confidentiality
* Book travel arrangements
* Other duties as assigned by Project Manager or management team
Requirements
* Bachelor degree
* Minimum 3 years of experience in Construction administrative support or project management
* Experience using technology to remotely monitor construction progress
* Proven ability to manage multiple projects / activities in a dynamic, fast-paced environment
* Professional and courteous demeanor with commitment to excellence in customer service
* Familiarity with construction procedures, processes, and communications
* Familiarity with basic construction accounting/financial terminology, such as cost coding, debit, credit, etc.
* Ability to use discretion and maintain confidentiality with proprietary and other information
* Strong organizational skills and high attention to detail
* Proactive team player with strong work ethic
* Excellent verbal and written communication skills
* Excellent time management skills and the ability to prioritize work, multi-task, and to work under time constraints
* Experience with Microsoft Office (Outlook, Word, Excel, Project, and PowerPoint)
* Software we currently use is Quick books Online
Must be Legally eligible to work in the US
Pre-employment background screening (criminal, drug screen and DMV) is required for all positions
Benefits Provided:
* Top industry pay
* Weekly direct deposit
* Outstanding Health Benefit Package
* Generous paid holidays, vacation and sick days
* Matching 401k Program
* A paid employee referral bonus plan
* Training and Career Growth Opportunities
Williams & Rowe specializes in executing Commercial construction and renovation projects from design to completion and ongoing maintenance. We offer challenging projects, outstanding benefits and training opportunities.
The Williams & Rowe Company - Founded In 1958 - the experts in total building solutions
Named one of Jacksonville Business Journal's 50 Fastest Growing Companies for 2019
An established company with a history of success that has a family-like culture that values loyalty.
COME BUILD YOUR FUTURE WITH US!
Williams & Rowe is an Equal Opportunity Employer and encourages women, minorities, veterans and the disabled to apply.
PM20
$54k-70k yearly est. 60d+ ago
Coordinator of Budgets
University of North Florida 4.4
Project coordinator job in Jacksonville, FL
Department
UNF Online, Operations
Compensation
$47,000.00 to Negotiable Annual
General Description / Primary Purpose:
The Coordinator Budgets, under the direction of an Assistant Director or above, assists in the design, development and implementation of departmental processes and/or programs. Recommends policies and procedures to ensure effective coordination of departmental programs.
Job Function:
Manage a variety of state-funded, fee-funded, and tuition-funded auxiliary budgets for the unit and for online programs.
Ensure that budgetary obligations are met, perform budget forecasting, ensure compliance with state and university policies and procedures, and oversee implementation of the budget in day-to-day operations.
Compile annual budget requests, manage annual budget development, and provide periodic budget reports and analyses.
Coordinate administrative functions of the Office of Digital Learning & Innovation and the Center for Instruction and Research Technology by planning, initiating, and completing a variety of administrative activities and projects.
Maintain records and files regarding administrative activities of the unit.
Marginal Functions:
Supervise support staff.
Provide back-up on financial transactions and budgetary obligations in the absence of the Office Assistant.
Assist with general office duties in the absence of the Office Assistant, including maintaining departmental records, organizing files, errands, copying, greeting visitors, and answering phones.
Research and compile background data related to distance education and academic technology.
During declared campus emergencies, perform specific job-related duties at a designated off-campus location or place of residence.
Supervision Exercised:
Office Assistant
Supervision Received:
General supervision. The incumbent develops procedures for performing a variety of complex duties within established guidelines; has considerable freedom while work is in process and receives instructions on new assignments.
Level of Public Contact:
This position has daily contract internally with university and departmental administrators and externally with vendors and other entities as required.
Monetary Responsibility:
This position assists with the proper financial reporting and processing of funds in excess of $9 million dollars annually.
Policymaking and/or Interpretation:
Follows established policies relating to fiscal management and administration. Makes recommendations on fiscal policies and procedures for the unit. Monitors budgetary activity to ensure compliance on all fiscal policies. Interprets policy and makes recommendations on personnel procedures. Assists in the preparation and administration of contracts.
Program Direction and Development:
This position advises the Asst. VP on University budgetary policies to ensure compliance. In addition, this position plays a major role in budget development for EG, Aux, and Foundation budgets under Digital Learning.
Statement of Responsibility for Confidential Data:
The person in this position is responsible for maintaining confidentiality of personnel information. Also has access to reports that include student enrollment data.
Required Qualifications
Master's or Bachelor's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.
Please submit the following documents with your application:
Cover letter
Resume
3 references
Departmental Requirements:
Experience managing and analyzing large or multiple budgets.
Experience supervising staff.
Experience managing multiple projects.
Experience in higher education and with Banner Financial Systems.
Excellent interpersonal and communication skills.
Statement(s) of Understanding
This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.
The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator
Equal Opportunity
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.
$47k yearly Auto-Apply 10d ago
Field Office Project Administrator
Miller Electric Company 4.5
Project coordinator job in Jacksonville, FL
About Us
We design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.
Job Summary Miller Electric- The Project Administrator serves as a critical operational link between field management and project management teams, ensuring all project documentation complies with contractual requirements. This role requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Benefits:
Medical, Dental, and Prescription Drug Insurance (100% of the premium covered by Miller Electric...yep, seriously)
401k retirement and matching
Life Insurance
Accidental Death & Dismemberment Insurance
Short & Long-Term Disability Insurance
Flexible Spending Accounts
Paid Vacation & Holidays
Tuition Reimbursement Program
Wellness Program
Essential Duties & Responsibilities
Financial Administration: Process billings, verify invoices, and monitor project expenditures.
Documentation & Communication: Accurately record meeting minutes, maintain electronic files, and ensure proper documentation of project activities.
Procurement Coordination: Support vendor delivery schedules and assist in preventing equipment delays.
Personnel Management: Track staff rosters, timesheets, and manage leave records including sick and vacation time.
Qualifications
High School Diploma required
2 plus years of experience in onsite construction administrative support required
Proficient in MS Office, Autodesk, AIA SOV's, and certified payroll required
Reliable transportation required
Preferred experience
Coins ERP Software
Textura Billing Software
Owner Direct Purchasing experience
JESB experience
Notary for the state of Florida
#miller
#LI-JJ1
Work Environment
Position is based in a field office trailer located on a large, high profile construction site in downtown Jacksonville.
Requires adaptability to a dynamic environment with frequent interaction with field personnel and project managers.
Must be comfortable working in close proximity to ongoing construction activities, including noise and outdoor conditions.
Occasional walking on uneven surfaces and adherence to all site safety protocols is required.
Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
$38k-46k yearly est. Auto-Apply 12d ago
Part-time Project Specialist
Coolsys
Project coordinator job in Jacksonville, FL
Overview CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management. With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions.
Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization.
We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states.
Based in Southern California since 2007, CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals.
No wonder Newsweek named CoolSys one of America's Greatest Workplaces! We understand that hiring great people is the foundation of everything we do.
Our employee benefits packages include: Competitive pay: $18-25/hr Benefits: Medical, Dental, Vision and Prescription coverage.
Paid vacation, holidays, and floating holiday.
401(K) with Company match.
Company sponsored life insurance, as well as optional AD&D, short and long-term disability.
Tuition reimbursement.
Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more.
Pet Insurance.
Legal Plan, and ID Theft Protection.
Responsibilities JOB SUMMARY The Warehouse Coordinator is responsible for efficient receipt, storage and dispatch of a wide range of goods including materials, tools, machinery, and uniforms.
ESSENTIAL DUTIES AND RESPONSIBILITIES Facility & Safety Maintains standards of health, safety, hygiene and security in the work environment.
Maintains housekeeping of warehouse.
Ensures the workplace health and safety requirements are met, takes responsibility for the security of the building and stock, and runs shift with safety and efficiency as priorities.
Purchasing Ensures quality, delivery budget and environmental objectives are met.
Responds to field communication, locates vendors of materials, equipment or supplies, and interviews them to determine product availability and sales terms.
Administers on-line purchasing systems.
Prepares and process requisitions and purchase orders for supplies and equipment.
Tools, Fleet, & Inventory Maintains records of goods ordered and received, log all rentals into the rental log and follow up with foreman on status.
Manages stock control, receipt, storage, retrieval and timely delivery of goods; shipment loading and transferring; document recording and data entry into system.
Issues inventory report, in/out status report, dead stock report, goods age report, and consumption report.
Returns all materials not required on a project or that were delivered incorrectly.
Responsible for tool inventory and control: § Tool transfers log in/out form, clean up, maintenance and repair of tools Updates and maintains inventory tool list, delivery of tools to the jobsite.
Embodies the CoolSys CARES culture (Collaboration, Accountability, Respect, Empowerment, Safety).
Performs other duties as assigned.
Qualifications Education / Training Associate's degree or equivalent experience.
Minimum 3 years of warehouse experience.
Minimum 2 years hands-on experience with HVAC and/or Refrigeration concepts.
Forklift operating experience/certification preferred.
Work Experience / Skills Excellent documentation and communication skills.
Strong interpersonal skills.
Ability to multi-task effectively.
Strong analytical skills and detail oriented.
Ability to organize and prioritize your own work schedule and the work schedules of others on a short-term basis.
Ability to work independently and in a team-oriented environment.
Ability to understand and follow all company policies and procedures and all applicable State and Federal laws.
Join Us Today, there are 27 different companies that make up the CoolSys family of brands.
Our valued employees are at the heart of our continued growth and success.
We invite you to be part of that growth! Connect with us on Facebook and X.
CoolSys is an EEO/AA Employer.
All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics are encouraged to apply.
Pre-employment background screening (criminal and MVR for driving positions) and drug testing are required for all positions.
CoolSys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.
$18-25 hourly Auto-Apply 4d ago
Project Coordinator II
CPH 4.2
Project coordinator job in Orange Park, FL
CPH is seeking a talented ProjectCoordinator II to join a dynamic and collaborative team in Orange Park, FL! This is a GREAT opportunity for an entry-level or mid-level professional who is highly organized with strong attention to detail. The ProjectCoordinator (PC) plays a critical role in supporting project execution by managing contracts, schedules, budgets, documentation, and stakeholder communication. This role ensures seamless coordination of operational and logistical aspects across project teams and acts as a bridge between project management and cross-functional teams, ensuring that projects run efficiently while maintaining clear and effective communication with sub-consultants, clients, and internal teams across multiple disciplines.
The ideal candidate thrives in a fast-paced, multi-disciplinary environment and is highly organized, detail-oriented, and proactive in problem-solving. This role will require one who is comfortable hitting the ground running with a proactive approach to learning new systems, tools, software and processes to support their team quickly and efficiently.
Primary Responsibilities:
1. Project Setup & Administrative Coordination
* Assist in pipeline development and tracking and ensure appropriate records are created and updated.
* Assist with initial project setup, ensuring that files, templates, tracking tools, and systems are established correctly. Ensure compliance with company Standard Operating Procedures (SOPs) for project setup and execution.
* Maintain project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements.
* Assist team as needed with any grant opportunity research, application development, and submission coordination.
* Facilitate (as needed) internal kick-off meetings to align teams on project scope, roles, and deliverables.
2. Schedule & Budget Tracking
* Work closely with team to assist in budget tracking, financial forecasting, and invoicing preparation.
* Support the maintenance of project schedules, ensuring alignment with deadlines and deliverables.
* Track change orders and budget modifications, ensuring that project financials remain updated and aligned with contractual agreements.
3. Contract & Documentation Management
* Assist in contract lifecycle management, including sub-consultant agreements, client contracts, and regulatory documentation.
* Ensure proper digital and physical record-keeping for all project-related documents, maintaining version control and accessibility.
* Coordinate with legal and finance teams to ensure contract compliance, approvals, and execution.
4. Stakeholder & Client Coordination
* Act as a liaison between internal teams, sub-consultants, vendors, and clients, ensuring clear and efficient communication.
* Support client interactions by preparing meeting materials, presentations, and project reports.
* Facilitate cross-discipline coordination across internal teams, including engineering, permitting, finance, and architecture.
5. Financial Review & Reporting Support
* Assist in preparing weekly financial reports, tracking project expenditures and work authorizations (EWA).
* Coordinate with team to validate billable hours, budgets, and contract compliance.
* Support financial forecasting and fund allocation as part of grant lifecycle if applicable.
* Track billing milestones and assist with invoice processing, ensuring alignment with project scope and financial goals.
Requirements:
Education & Experience:
* Associates, Bachelor's degree or equivalent work experience.
* Experience in projectcoordination, preferably within the AEC industry or professional services environment preferred.
* Experience with financial tracking, contracts, and multi-disciplinary projectcoordination.
Work Environment:
* Professional office setting with periodic site visits or agency meetings.
* Frequent use of standard office equipment such as computers, phones, printers, and filing systems.
Physical Requirements:
The physical demands below are representative of those that must be met by an employee to effectively perform the essential functions of the role.
The person in this position may require sitting or standing for long periods of time and lifting up to 25 pounds.
CPH is an equal opportunity employer committed to diversity, equity and inclusion in the workplace.
Compensation & Benefits:
* Dependent upon experience.
* CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company.
* Company Paid Life Insurance and Short-Term Disability.
* 401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.
CPH is an Equal Opportunity/Affirmative Action/Drug Free Work Environment Employer.
$36k-52k yearly est. 39d ago
Project Coordinator II
Trilon Group
Project coordinator job in Orange Park, FL
CPH is seeking a talented ProjectCoordinator II to join a dynamic and collaborative team in Orange Park, FL! This is a GREAT opportunity for an entry-level or mid-level professional who is highly organized with strong attention to detail. The ProjectCoordinator (PC) plays a critical role in supporting project execution by managing contracts, schedules, budgets, documentation, and stakeholder communication. This role ensures seamless coordination of operational and logistical aspects across project teams and acts as a bridge between project management and cross-functional teams, ensuring that projects run efficiently while maintaining clear and effective communication with sub-consultants, clients, and internal teams across multiple disciplines.
The ideal candidate thrives in a fast-paced, multi-disciplinary environment and is highly organized, detail-oriented, and proactive in problem-solving. This role will require one who is comfortable hitting the ground running with a proactive approach to learning new systems, tools, software and processes to support their team quickly and efficiently.
Primary Responsibilities:
1. Project Setup & Administrative Coordination
* Assist in pipeline development and tracking and ensure appropriate records are created and updated.
* Assist with initial project setup, ensuring that files, templates, tracking tools, and systems are established correctly. Ensure compliance with company Standard Operating Procedures (SOPs) for project setup and execution.
* Maintain project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements.
* Assist team as needed with any grant opportunity research, application development, and submission coordination.
* Facilitate (as needed) internal kick-off meetings to align teams on project scope, roles, and deliverables.
2. Schedule & Budget Tracking
* Work closely with team to assist in budget tracking, financial forecasting, and invoicing preparation.
* Support the maintenance of project schedules, ensuring alignment with deadlines and deliverables.
* Track change orders and budget modifications, ensuring that project financials remain updated and aligned with contractual agreements.
3. Contract & Documentation Management
* Assist in contract lifecycle management, including sub-consultant agreements, client contracts, and regulatory documentation.
* Ensure proper digital and physical record-keeping for all project-related documents, maintaining version control and accessibility.
* Coordinate with legal and finance teams to ensure contract compliance, approvals, and execution.
4. Stakeholder & Client Coordination
* Act as a liaison between internal teams, sub-consultants, vendors, and clients, ensuring clear and efficient communication.
* Support client interactions by preparing meeting materials, presentations, and project reports.
* Facilitate cross-discipline coordination across internal teams, including engineering, permitting, finance, and architecture.
5. Financial Review & Reporting Support
* Assist in preparing weekly financial reports, tracking project expenditures and work authorizations (EWA).
* Coordinate with team to validate billable hours, budgets, and contract compliance.
* Support financial forecasting and fund allocation as part of grant lifecycle if applicable.
* Track billing milestones and assist with invoice processing, ensuring alignment with project scope and financial goals.
Requirements:
Education & Experience:
* Associates, Bachelor's degree or equivalent work experience.
* Experience in projectcoordination, preferably within the AEC industry or professional services environment preferred.
* Experience with financial tracking, contracts, and multi-disciplinary projectcoordination.
Work Environment:
* Professional office setting with periodic site visits or agency meetings.
* Frequent use of standard office equipment such as computers, phones, printers, and filing systems.
Physical Requirements:
The physical demands below are representative of those that must be met by an employee to effectively perform the essential functions of the role.
The person in this position may require sitting or standing for long periods of time and lifting up to 25 pounds.
CPH is an equal opportunity employer committed to diversity, equity and inclusion in the workplace.
Compensation & Benefits:
* Dependent upon experience.
* CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company.
* Company Paid Life Insurance and Short-Term Disability.
* 401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.
CPH is an Equal Opportunity/Affirmative Action/Drug Free Work Environment Employer.
$34k-56k yearly est. 39d ago
Workflow Coordinator - 2nd Shift
CJ Logistics Corp
Project coordinator job in Jacksonville, FL
At this time, CJ Logistics America is unable to offer visa sponsorship or support for work authorization. Candidates must complete an application at: ************************************************ Lift Your Career to New Heights with CJ Logistics! At CJ Logistics, we're looking for a Workflow Coordinator to be the mastermind behind our warehouse operations. You'll be the go-to person for keeping everything on track-analyzing challenges, prioritizing tasks, and making sure every shipment flows smoothly. If you thrive in a fast-paced environment, love making an impact, and enjoy working with a team that keeps the supply chain moving, this role is for you!
* Pay Range: $18.27 - $21.63 per hour per hour + $0.50 per hour shift differential
* Schedule: Monday - Friday 2:30PM - 11:00PM
What You'll Be Do:
* Optimize Workflow - Monitor and adjust work assignments for maximum efficiency, allocate inventory for outbound shipments while balancing availability, and tackle stockouts, discrepancies, and order exceptions head-on.
* Keep the Dock Moving - Partner with yard spotters to ensure seamless dock operations and smooth transitions between inbound and outbound shipments.
* Communicate & Collaborate - Be the bridge between teams! Keep leadership in the loop and work closely with cross-functional teams to ensure everything stays on track.
* Tackle other duties like a pro - all within your training and expertise.
What We're Looking For:
* 1-3 years of experience in warehouse operations, dispatch, or production planning.
* Tech-savvy - Experience with WMS (Blue Yonder/Korber/AS400) and basic computer skills (Excel, Google Suite).
* Detail-oriented & analytical - Strong problem-solving skills.
* Great communicator - Ability to delegate tasks and collaborate effectively.
* Adaptable & organized - Thrive in a fast-paced environment and handle challenges with ease.
* Brings a positive attitude and strong work ethic every day
* Reliable - we count on you, and so does the team
Bonus Points If You Have:
* An associate's degree or college coursework.
* Experience with JDA WMS.
* A solid understanding of warehouse operations.
Ready to Elevate Your Career? Join us at CJ Logistics and be a part of something bigger. With our guided training and supportive team, you'll have everything you need to succeed. Let's move forward together!
Benefits and More:
* Competitive compensation package
* Rapid Paid! (Ability to get hours worked paid out before payday.)
* Full health insurance (medical, dental and vision), 401(k), Life insurance, tuition assistance, PTO and MORE!
* Growing company with a performance record that continues to climb!
* Open-door work environment
* High Performance culture with a focus on a growth mindset where continuous improvement is embraced
* Opportunities for advancement!
CJ Logistics About Statement:
At CJ Logistics America, we know that we do our best work when we have an inclusive and diverse team, where we can draw on our different life experiences to help us deliver innovative solutions for our customers. We are an equal opportunity employer that values diversity, equity, and an inclusive workplace. Research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized people tend to only when they check every box. So if you think you might be a good fit for the role, but don't necessarily meet every single requirement on the job posting, we still encourage you to apply.
CJ Logistics delivers integrated and multimodal logistics services, connecting every corner of the world via air, sea and land. As a lead logistics partner (LLP), third-party logistics provider (3PL) and supply chain consultant, we help customers leverage supply chain management as a competitive advantage, reducing total system costs, transforming business processes, improving service and facilitating growth and change. With a focus on social responsibility and sustainability through growth with customers and communities, we prioritize the wellbeing of the end consumer, our customers and our employees. CJ Logistics is responsible for the North America region, specializing in solutions for regulated industries such as food and beverage, consumer-packaged goods, healthcare and medical supplies, and tire and automotive.
CJ Logistics is proud to be an Equal Employment Opportunity and Affirmative Action employer. We prohibit discrimination and or/harassment of any type, including but not limited to discrimination and or harassment based upon race, religion, religious creed, color, national origin, ancestry, citizenship, sex, sexual orientation, gender, gender identity, gender expression, age, pregnancy or relation medical conditions, childbirth, breastfeeding, parental status, veteran and/or military statue, disability (physical or mental) medical condition, genetic information or characteristics, political affiliation, domestic violence survivor status, marital status, or other characteristics prohibited by federal, state, or local law. Additionally, CJ Logistics participates in the E-Verify program in certain locations.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Candidates must complete an application at: ************************************************
$18.3-21.6 hourly 22d ago
Project Coordinator
GWC Warranty 3.5
Project coordinator job in Nocatee, FL
The ProjectCoordinator will be essential in supporting the successful execution and delivery of projects by providing focused administrative and operational support to the Project Manager and project team. This role is primarily centered on the logistical and financial control of projects, specifically managing resource capacity, maintaining project schedules, monitoring time utilization, and tracking budget adherence.
Key Responsibilities
Resource Planning and Allocation
* Maintain the central resource management plan, tracking the availability, capacity, and utilization of all assigned project personnel (internal and external).
* Coordinate with functional managers and the Project Manager to identify and secure necessary resources for project tasks and phases.
* Monitor resource allocation to prevent over-utilization or capacity conflicts across different projects.
* Proactively flag and escalate resource shortages, skill gaps, or potential bottlenecks to the Project Manager.
* Assist in onboarding new team members by ensuring they have the necessary access, tools, and project information.
Timesheet Management and Reporting
* Administer the project's time tracking system, ensuring all team members submit accurate and timely weekly timesheets.
* Review and validate timesheet entries against scheduled project tasks, escalating discrepancies or adherence issues to the Project Manager.
* Generate regular time and effort reports to analyze actual hours worked against planned effort and budget estimates (Earned Value analysis support).
* Provide regular reports on team utilization and billable hours to support invoicing and financial tracking.
Budgeting and Financial Control Support
* Assist the Project Manager in tracking the project budget, monitoring expenditures, and comparing actual costs against the budget baseline.
* Process and track project-related purchase orders, invoices, and vendor payments, ensuring accurate financial record-keeping.
* Report on budget variances and financial risks, providing data to support budget forecasting and burn-rate analysis.
* Organize and maintain all project-related financial documentation (invoices, contracts, expense reports).
Communication and Documentation
* Serve as a central point of contact for routine communication between the Project Manager, project team, and functional department leads.
* Organize, store, and maintain all official project documentation, ensuring files are up-to-date, secure, and easily accessible.
* Prepare and format project status reports and presentations for stakeholders and management.
Qualifications and Skills
* Strong proficiency in project management tools (e.g., Microsoft Project, Smartsheet, Jira, Trello) and Microsoft Office Suite, particularly Excel for data analysis and reporting.
* Demonstrated experience with resource scheduling and time management tools.
* Excellent organizational, time management, and meticulous attention to detail.
* Strong verbal and written communication skills with the ability to interact effectively with all levels of the organization.
* Basic understanding of project management principles (e.g., Waterfall, Agile) and project budgeting/financial tracking.
* Ability to work independently, prioritize multiple tasks, and maintain composure in a fast-paced environment.
$38k-61k yearly est. 4d ago
Destination Project Coordinator
Mugwump Productions
Project coordinator job in Palm Valley, FL
Job DescriptionWe are seeking a Destination ProjectCoordinator to support our Destination Services Manager and team at a prestigious resort property in Ponte Vedra Beach, FL. This role will assist with the creation of proposals, event coordination, and onsite execution, ensuring every event meets Mugwump's high standards of excellence.
Role Overview:
The Destination ProjectCoordinator is a detail-oriented, highly organized professional who supports the Destination Services Manager in planning, producing, and delivering destination management programs and event décor services. This position will collaborate with internal operations, vendors, and resort partners to bring creative event concepts to life while ensuring flawless execution.
Key Responsibilities:
Assist with writing proposals, developing budgets, and creating event concepts.
Coordinate logistics for décor, entertainment, transportation, tours, and group activities.
Source and manage vendor partners, ensuring all services align with Mugwump standards.
Support pre-event planning, including timeline creation, and client communications.
Oversee onsite setup and breakdown of event décor, activities, and program elements.
Serve as an onsite point of contact for vendors, internal teams, and clients as directed.
Maintain accurate project documentation including contracts, BEOs, timelines, and invoices.
Track expenses to support budget management and program profitability.
Provide exceptional client service, anticipating needs and resolving issues quickly.
Contribute to continuous improvement by providing feedback on processes and program outcomes.
Qualifications:
1+ years' experience in event planning, project management, or hospitality (DMC or luxury property experience a plus).
Degree in Hospitality, Event Management, Business, or related field, preferred but not required.
Strong organizational skills with the ability to handle multiple projects simultaneously.
Excellent written and verbal communication skills, especially in client-facing documents/proposals.
Collaborative team player with the ability to work independently when needed.
High attention to detail and problem-solving mindset.
Comfortable working evenings, weekends, and flexible hours as required by events.
Familiarity with Ponte Vedra/Jacksonville area vendors and venues a plus.
Why Join Mugwump Productions?
Be part of a creative, growing company that values both innovation and client service.
Work alongside seasoned professionals in a prestigious resort environment.
Collaborate with a passionate team that values innovation, service, and relationships.
Opportunities for career growth within Mugwump Productions and its sister company, Sight & Sound Productions.
Competitive salary with performance-based incentives.
Benefits including PTO, Medical, Dental and Vision Insurance, and 401K with company match.
Team Focused Culture.
Complementary tickets to events including the Jacksonville Icemen Hockey Games, Jumbo Shrimp Baseball games, and special events.
About Us:
Mugwump Productions is a premier event décor and destination management company with over 30 years of experience designing memorable experiences for corporate, social, and wedding clients. We partner with luxury venues and properties to deliver seamless, high-touch service. At Mugwump, creativity, professionalism, and client relationships are at the heart of what we do.
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$34k-56k yearly est. 29d ago
Assistant Project Manager Intern
W.W. Gay Mechanical Contractor 4.2
Project coordinator job in Jacksonville, FL
Benefits:
Paid time off
The APM- Intern supports Assistant Project Managers and Project Managers in a wide variety of projects. This role is responsible for direct support on construction efforts on assigned project(s). This position requires a keen attention to detail, adaptability, energetic, process driven and an emotionally intelligent individual. This role prepares an up-and-coming Assistant Project Manager for all facets of a project management including design, estimating, billing, execution, change management and project closeout. The best candidates will be highly organized, adaptable, energetic, process-oriented, and people savvy.
Essential Duties and Responsibilities:
Assist the project manager and assistant project manager with contract review and execution.
Setup financial & operational goals in company software.
Review, schedule, and analyze project milestones as instructed.
Submittal log setup, review, corrections, and distribution to project personnel, vendors, and subcontractors, as appropriate.
Responsible for the timely distribution of construction documents, including drawings, specifications, and request for information to client and team.
Support change management efforts.
Facilitate timely estimating, including project changes or work outside project scope.
Manage project closeout, create maintenance and operation manuals, and other required project closeout documents at the competition of project.
File, organize and categorize the materials associated with the project.
Meet expected timelines.
Other duties needed by the project manager and the team.
Specific Knowledge, Skills, License, Certifications:
Understanding and technical capacity to include comfort with email, computers, learning new technology.
Excellent organizational skills.
Ability and willingness to learn new software.
Intermediate 0365 user (office).
Prior sales experience, a plus
Education and Experience:
High School Diploma or GED
Actively pursuing associate degree or higher-level education in field applicable to construction
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
For more than 60 years, W. W. Gay has been more than just a leader in mechanical contracting. We have been a place where hardworking professionals build lasting and fulfilling careers. Our success comes from people with integrity, strong character, and a team-first mindset, and we are looking for more individuals like you to join our growing team.
Many of our employees choose to stay with us through retirement, finding purpose and opportunity in every project. Whether your skills are in project management, preconstruction, administration, safety, or the trades including plumbing, HVAC, and pipefitting, there is a path forward for you here.
As a full-service mechanical contractor since 1962, W.W. Gay is proud to deliver innovative solutions with transparency, efficiency, and a name our clients can trust.
What Sets Us Apart
• 24/7 HVAC and Plumbing Service
• Licensed in multiple states
• Financial stability and bonding capabilities of $100 million single project/$350 million aggregate
• Leadership within 9 office locations throughout Florida and Georgia
• Yearly Service Agreements and Preventative Maintenance
• Fleet of over 400 vehicles company-wide
• Crane and Construction Equipment (bare and operated)
At W.W. Gay, you will find stability, opportunity, and the chance to make an impact every day.
W.W. Gay is an Equal Opportunity Employer.
$32k-40k yearly est. Auto-Apply 1d ago
Project Coordinator II
Trilon Group
Project coordinator job in Orange Park, FL
Department
Civil/Municipal
Employment Type
Full Time
Location
Orange Park, FL
Workplace type
Onsite
Reporting To
Jason Shepler
Primary Responsibilities: Requirements: Compensation & Benefits: About CPH CPH is a multi-disciplined design firm that's growing quickly across the country. Our diverse team of almost 400 individuals are the heartbeat of our company and the reason for our success. The unique contributions that people bring to our firm sets us apart and allows us to bring exceptional service to the communities and clients we serve. At CPH, we offer small company culture with a big company presence. Founded by three visionaries in 1981, CPH has grown over 40 years to serve a long list of public and private clients across a spectrum of markets. Our comprehensive offering of services and broad reach has provided CPH the opportunity to team with clients in Building Stronger Communities Together across the nation and throughout the Caribbean. CPH is a part of the Trilon Group of companies. Its mission is to bring together North America's best infrastructure consulting firms in a collaborative environment with a People-First focus to accelerate their ability to deliver smart and sustainable solutions to clients. Through the partnership with Trilon, CPH professionals have the opportunity to network and share best practices with a host of other professionals across the country. Our future is bright, and we need more talented professionals with an entrepreneurial spirit to grow with us! Could this be you?
How much does a project coordinator earn in Jacksonville, FL?
The average project coordinator in Jacksonville, FL earns between $27,000 and $71,000 annually. This compares to the national average project coordinator range of $33,000 to $75,000.
Average project coordinator salary in Jacksonville, FL
$44,000
What are the biggest employers of Project Coordinators in Jacksonville, FL?
The biggest employers of Project Coordinators in Jacksonville, FL are: