Project coordinator job description

We are seeking a Project Coordinator to join our federal team at our Fort McNair/Fort Myer locations.
At Johnson Controls, we support our nation’s most critical facilities, the people who occupy them, and the missions they enable. Johnson Controls Federal Systems (JCFS) is a specialized team serving as a trusted partner to the federal government. We help modernize U.S. military installations, Department of Defense and other federal agency facilities to be smarter, more resilient, efficient, sustainable, and secure.


Shift: 6:00am- 3:00pm EST.
Benefits: Eligible for benefits on first day of employment
Vacation: 3 weeks of paid vacation per calendar year
Travel Required (if applicable) :
As a Project Coordinator , you will:
Supports the projects business activities such as subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicing Works with Project Manager and/or Engineering Management to ensure consistent delivery of services and internal financial commitments. Researches and obtains information for reports, tasks and assignments Completes the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are met Supports new contracts and manages any changes to existing maintenance and service, retrofit or PSA contracts, Labor and Material tickets, and service order management tickets Assists with the subcontract process. Assists project management by generating the subcontracts online or using templates. Organizes subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information. Manages subcontractor invoices by releasing for payment or researching payment problems. Manages project documentation files. Gathers documents such as submittal documentation, customer communication, subcontracts documents, and proposals. Completes project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation. Produces submittal packages for use by technicians, engineers or the customer. Gathers documents such as network flow diagrams, room schedules, project bill of materials, etc Assists with procurement of materials utilizing electronic purchasing/ordering tools to enter and track project materials Works with project management to ensure cost scheduling and re-estimates are entered into the tracking system. Enters project dates, schedules, and contract costs as directed Assists management in the coordination of safety programs. Verifies that monthly toolbox training and safety reporting are completed. Works with project management to ensure employees have the proper safety equipment Performs other duties as required to support the project team


Required Qualifications:


Experience supporting project related teams in the construction or building maintenance industry, Proficient computer skills with general Windows environment, Microsoft Office software, and email Must have strong interpersonal skills to effectively communicate with both internal and external clients
Preferred Qualifications:


Experience working with government contracting Proficiency working with Microsoft Project Advanced skills working with Microsoft Excel Ability to prioritize work activities based upon financial impact to desired business goals
Preferred Education:


High School Diploma or equivalent required. Associates Degree (or higher) preferred. Experience and/or basic project accounting or costing principals
Who We Are
At Johnson Controls (NYSE:JCI), we are One Team working collaboratively to create purposeful solutions that make a difference in the world. We are a Fortune 500 company with more than 100,000 employees worldwide offering the world`s largest portfolio of building technology products, solutions and services. As a member of our Federal Systems team, your work matters. We value and recognize your contributions and want to help you succeed. We invest in our employees, provide opportunities for growth and advancement, and foster a culture of inclusion and respect.
To learn more about who we are and what we do, please check out our Take a Journey video.


Recently, Johnson Controls has been recognized by several organizations for leadership in Environment, Sustainability and Governance, as well as innovations in smart building platforms:


Named to FORTUNE’s “Most Admired Companies” List Corporate Knights Global 100 Most Sustainable Corporations in the World Identified as a Sustainalytics Top-Rated ESG Performer for managing material ESG issues Received HRH The Prince of Wales’ inaugural Terra Carta Seal Ranked 67 on the Drucker Institute’s list of best-managed companies in America Named Chairman and CEO George Oliver IoT CEO of the Year for 2022
Johnson Controls is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit www.johnsoncontrols.com/careers
Division: JCFS (Johnson Controls Federal Systems)

• Has a working understanding and also values the vision and strategies of Population Health; leads efforts to support partnering to become more accountable for better care, better experiences and reduced healthcare costs for the populations the ACO serves.

• Designs, implements, and coordinates all operational facets of specific programs for both new and existing managed care Accountable Care Organization (ACO) contracts and other projects.
• Establishes and manages project compliance with contractual obligations.

• Develops strategic plans and objectives that ensure the program's continued success and develops evaluation methods to assess outcomes.

• Conducts program research and ensures the preparation of mandatory operational, statistical, and financial reports.

• Supports project teams in structuring work and agreed upon key deliverables; tracks project completion status, creates and maintains dashboards and documents, and updates teams on key deliverables; informs teams on upcoming milestones, deadlines and other key dates.

• Conducts ongoing process improvement.

• Designs and develops program components, coordination of work effort across third party vendors and / or internal staff to execute program requirements.

• Designs training programs and materials, conducts training sessions, and represents the program at various meetings or seminars.

• Serves as a liaison to and interacts with payer partners, local and national partners, internal teams and all other organizations participating in the program or seeking knowledge of the program.

• Coordinates and prepares a wide range of logistic support throughout project, including: meeting set-up, documentation, material compilation, distributing meeting minutes and tracking follow-up items.

• Serves as a resource to identify and research best practices, benchmarking data and other supporting documentation for various healthcare related topics; Brainstorms with managers throughout course of project.

**Our Commitment to Diversity and Inclusion**

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

The Project Coordinator supports the Invoice Team, Project Managers, Client Services, and Operations at the SGS Life Science Services facility. The position will provide assistance to a variety of departmental professionals and senior managers. Must be capable of multi-tasking to meet the department's needs and working with multiple managers and assignments simultaneously. Must be able to follow standard procedures, communicate with all levels, and be a strong team player. Follow Training SOP for training and training records.
Establish testing timelines in collaboration with client and internal resources

Coordination of samples, and facilitation of project workflow.

Function as primary interface with the Customer regarding the day to day/weekly progress and status reporting and keep internal resources aligned with client priorities.

Work with SGS management and cross-functional Project Team members to ensure all resources are available to meet the agreed upon timelines defined in the Project Scope.

Work with operations to maintain detailed timelines for work in the lab.

Work with operational management through use of Lean and 5S principles to, drive efficiency and effectiveness

Report deviations to the client and work with the Department Managers with suggestions for action.

Coordinate internal and external Project Team Meetings to ensure that all stakeholders and the customer are working in accordance to the agreed to Project Plan. Responsible for coordinating, arranging and preparation of customer meetings that can include campaign reviews, ad-hoc process related meetings, etc.

Maintain meeting minutes and action lists resulting from technical and other external and internal project related meetings.

Ensure the successful completion of owned projects and resolve any issues that may hinder project success. Utilize site escalation process when necessary to resolve any project team issues. In addition, effectively lead the project team while maintaining good morale.

Tracking and reporting of projects in accordance to an approved Project Plan (includes tasking, task owners, dependencies, and timelines).

Tracking of test sample status, OOS's, deviations, and CAPA's.

Track agreed upon Key Project Related Performance Indicators.

Track work completed against PO and SOW for the project. Report any scope creep to the appropriate department and address such with client.

Request additional quotes when needed to ensure all work is captured and appropriate POs are obtained for billing purposes.