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Project coordinator skills for your resume and career

Updated January 8, 2025

7 min read

Quoted experts

Dr. Thomas Johnson,

Dr. Jeanette Lehn

One of the most important hard skills a project coordinator can possess is ample experience in project management, because this will form the foundation of how you choose to coordinate projects. It's also important for project coordinators to have the hard skill of data entry.

When it comes to soft skills, project coordinators should have strong customer service skills above all else. Project coordinators need to be great at managing time, so organization skills are also crucial.

Below we've compiled a list of the most critical project coordinator skills. We ranked the top skills for project coordinators based on the percentage of resumes they appeared on. For example, 15.5% of project coordinator resumes contained project management as a skill. Continue reading to find out what skills a project coordinator needs to be successful in the workplace.

15 project coordinator skills for your resume and career

1. Project Management

Here's how project coordinators use project management:

Compiled and drafted technical documentation explaining our proposal's work plan, system solution, project management and systems development methodologies.
Reported to VP of Project Management in managing departmental operations, supported functional processes/programs and services on multiple clinical trial studies.

2. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how project coordinators use customer service:

Supervised customer service staff to ensure excellent communications between customers (external and internal) to meet company customer service levels.
Designed international informational manual to be used as tool for customer service representatives to assist in answering questions from our distributors.

3. PowerPoint

Here's how project coordinators use powerpoint:

Designed Compensation Plans for Commissions; leveraged PowerPoint to assimilate comparative reports for strategic decision making among Senior Management, Executives.
Maintained regular communication with all stakeholders - business partners, sponsors and senior management by creating PowerPoint Presentations.

4. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how project coordinators use data entry:

Managed data entry and tracking of Site Candidate Packages, collocation applications, license/lease agreements, and other site acquisition documentation.
Maintained accounts payable including data entry, payroll reconciliation, preparation of accounting reports, and financial database maintenance.

5. Purchase Orders

Here's how project coordinators use purchase orders:

Provided oversee purchasing and management of 100+ vendors as company experienced reorganization, enabling effective processing of 2,000+ purchase orders yearly.
Provided the management of all project accounting, creating Purchase Orders and maintaining related documentation while ensuring accuracy.

6. Project Coordination

Project coordination refers to the, often daily and rather intricate issues and processes of managing and controlling one or more tasks and moving parts of a project. Communication and management skills are linked closely with the core of this skill, as it involves coordinating various employees, elements of the project, and deadlines.

Here's how project coordinators use project coordination:

Profile: Project Coordination An accomplished track record of consistently developing core efficiency initiatives to drive organizational change and performance improvements.
Provide project coordination to the Business Development Department by overseeing projects to ensure timely and effective project development and completion.

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7. Excellent Organizational

Here's how project coordinators use excellent organizational:

Managed project's scope requirements using excellent organizational and problem solving skills in support of mutual business objectives.
Led all projects over $20M exclusively for 5 years due to excellent organizational and communication skills.

8. Meeting Minutes

Here's how project coordinators use meeting minutes:

Provide administrative support by keeping meeting minutes, creating and updating vendor contact information, relationship management with third party vendors.
Documented meeting minutes of all development sessions and dispersed application information to the relevant team members.

9. SharePoint

Here's how project coordinators use sharepoint:

Leveraged reporting tools to reduce data integrity errors and utilized SharePoint to ensure all data properly aligned across the program/project.
Honed in-depth knowledge of technologies including IBM Rational Tool ClearCase/ClearQuest and SharePoint to efficiently manage all project and contract documentation.

10. Project Documentation

Here's how project coordinators use project documentation:

Project Coordinator for two tier-1 Risk Remediation projects, providing heavy support to project managers and maintained all related project documentation.
Communicated project details for clear understanding and participated in identifying opportunities and initiated changes and enhancements to project documentation and coordination.

11. HR

HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.

Here's how project coordinators use hr:

Coordinated the development of the HR Training calendar: Managed the participant registration process and facilitated virtual meeting logistics.
Distributed HR performance Partnership System information to Department heads within specific cost centers and ensuring timely salary reviews.

12. Data Collection

Data collection means to analyze and collect all the necessary information. It helps in carrying out research and in storing important and necessary information. The most important goal of data collection is to gather the information that is rich and accurate for statistical analysis.

Here's how project coordinators use data collection:

Resolved fifteen report issues improving data collection and consistency of statistics for lab management by overseeing analysts on Clarity Report Team.
Designed and maintained a data collection and reporting system to include participant tracking and program evaluation tools to gauge program effectiveness.

13. Administrative Tasks

Here's how project coordinators use administrative tasks:

Assist Project Manager and Field Supervisors with project related administrative tasks, maintain knowledge of environmental services and construction billing.
Developed and maintained detailed project schedule which included administrative tasks for all retail sites affected by mall expansion project.

14. Financial Reports

Here's how project coordinators use financial reports:

Analyzed and reconciled monthly financial reports to compile detailed revenue estimates; forecast company-wide budgeting and financial planning for Managing Directors.
Provided financial reports and assisted management team with preparation of annual budget as well as financial management.

15. General Contractors

A general contractor is a person who has the job of overseeing a construction project after a contract has been signed between the property owner and the contractor. A general contractor is also called a direct contractor and provides all of the labor, material, equipment like tools, and transport. Most of the time, a general contractor also hires multiple subcontractors to do all or different parts of the construction work.

Here's how project coordinators use general contractors:

Manage third party professional including architects, engineers and general contractors in the design and development of multifamily housing projects.
Organized self-starter fully capable of collaborating resolutions to minimize potential roadblocks or issues internally or with outside vendors/general contractors.

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What skills help Project Coordinators find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What project coordinator skills would you recommend for someone trying to advance their career?

Dr. Thomas Johnson

Associate Professor, Luther College

If you can take a gap year, I recommend building up some financial funds and then traveling as much as possible so you can gain a greater understanding of the world around you, which in turn will help you consider how you want to live your life, as well as how you will serve the common good.

What type of skills will young project coordinators need?

Dr. Jeanette Lehn

Lecturer in Composition, University of Pittsburgh

No matter where young graduates will be working, some habits of mind that will benefit graduates going forward are curiosity, openness, creativity, persistence, flexibility, and reflection. The ways that those skills are strengthened is through engaging in writing and composing, where those habits are practiced, and where critical thinking about context, audience, and process happens.

Also, I see the ability to dive into a composition or a project without the plan for the document being perfect as very valuable. Trusting in the process allows for some really exciting insights to emerge. We have to be able to get started before things are perfect and be open to modification.

What technical skills for a project coordinator stand out to employers?

Brian Starr Ph.D.

Assistant Professor of Economics, Lubbock Christian University

Employers will continue to seek out sharp, hard-working employees who possess strong skills well-suited for the job at hand. A good mind and a good work ethic never go out of style. But as work shifts away from an office-centric base, employers will benefit greatly from those employees who embrace connecting technologies and have the focused discipline to get jobs done without being micromanaged. The former trait can be a competitive advantage for our emerging graduates. They are digital natives and many of them connect through technological platforms as naturally as they breathe. The challenge for them will not generally be the use of technology. They challenge will be developing the emotional intelligence to know which modality to use in each circumstance. A text, an e-mail, a phone call, a virtual meeting with the webcam off, a virtual meeting with the webcam on, and a trip across town to meet for lunch each have their place, and it takes wisdom to know which is best in each instant case. This will take some time and experience to master, but I suspect the emerging generation of graduates will soon discover fruitful paths. And those who mature quickly into the kinds of workers who can be trusted to get a job done timely and properly will find themselves advancing quickly through the ranks.

What soft skills should all project coordinators possess?

Emmanuel Hernandez Agosto

Associate Professor/ Entrepreneurship Program Manager, Gulf Coast State College

Even though it may sound redundant, but punctual, proactiveness, cordial to others, and desire to learn about other cultures, ethnicities, and backgrounds is an asset in the new generation of managers. Employers always look for these, but it is impressive how many work environments don't have managers interested in developing these soft skills.

Do you want to know more?

List of project coordinator skills to add to your resume

The most important skills for a project coordinator resume and required skills for a project coordinator to have include:

Project Management
Customer Service
PowerPoint
Data Entry
Purchase Orders
Project Coordination
Excellent Organizational
Meeting Minutes
SharePoint
Project Documentation
HR
Data Collection
Administrative Tasks
Financial Reports
General Contractors
Data Analysis

Project Scope
Provides Administrative Support
Microsoft Project
Visio
Windows
Construction Projects
Payroll
CAD
PMO
Travel Arrangements
QA
Project Completion
Smartsheet
Event Planning
Expense Reports
HVAC

Project Budget
Conference Calls
RFI
Training Materials
Technical Assistance
SQL
FDA
ISO
Google Drive
RFP
Sketch
Project Proposals
Work Breakdown Structure
Manage Competing Priorities
Healthcare Administration

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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