What does a project coordinator do?
Project coordinators act as the liaising body between different departments involved in a specific project. They are members of the group assigned to work together for special projects or undertakings that will benefit the organization. Project coordinators join meetings of the special committee, from planning to evaluation. They take notes and jot down action plans. They ensure that the committee members assigned to do specific tasks are doing so. They also guarantee project success by ensuring that the people involved in the project are working well together.
Project coordinator responsibilities
Here are examples of responsibilities from real project coordinator resumes:
- Create and lead Smartsheet training for team members.
- Manage timely delivery of regular deliverables to the CIO.
- Project manages all aspects of office redesign to include; new furniture, layout, logistics, and telephony requirements.
- Manage FTP site for all projects and coordinate with all consultants and clients to help upload and download auto cad drawings.
- Manage Minnesota Medicaid billing and patient eligibility from admission and renewals.
- Manage the PMO Intranet site and develop related standard operating procedure documents.
- Experience with QuickBooks accounting software.
- Experience working with JIRA ticketing systems.
- Escalate and report progress on tickets within JIRA.
- Home depot store bonuses for the first time!
- Interact with suppliers regarding orders, delivery schedules, and invoice discrepancies.
- General labor on underground work, and service station retrofit and upgrades.
- Process documents for service claims sales allowances, retrofit and labor warranty.
- Provide home care expertise within the organization's Medicare certify home care agencies.
- Assist with formalities such as proofreading, preparing and reporting documents and letters.
Project coordinator skills and personality traits
We calculated that 15% of Project Coordinators are proficient in Project Management, Customer Service, and PowerPoint. They’re also known for soft skills such as Interpersonal skills, Organizational skills, and Writing skills.
We break down the percentage of Project Coordinators that have these skills listed on their resume here:
- Project Management, 15%
Compiled and drafted technical documentation explaining our proposal's work plan, system solution, project management and systems development methodologies.
- Customer Service, 11%
Supervised customer service staff to ensure excellent communications between customers (external and internal) to meet company customer service levels.
- PowerPoint, 7%
Designed Compensation Plans for Commissions; leveraged PowerPoint to assimilate comparative reports for strategic decision making among Senior Management, Executives.
- Data Entry, 5%
Managed data entry and tracking of Site Candidate Packages, collocation applications, license/lease agreements, and other site acquisition documentation.
- Purchase Orders, 5%
Provided oversee purchasing and management of 100+ vendors as company experienced reorganization, enabling effective processing of 2,000+ purchase orders yearly.
- Project Coordination, 5%
Profile: Project Coordination An accomplished track record of consistently developing core efficiency initiatives to drive organizational change and performance improvements.
Most project coordinators use their skills in "project management," "customer service," and "powerpoint" to do their jobs. You can find more detail on essential project coordinator responsibilities here:
Interpersonal skills. One of the key soft skills for a project coordinator to have is interpersonal skills. You can see how this relates to what project coordinators do because "secretaries and administrative assistants interact with clients, customers, or staff." Additionally, a project coordinator resume shows how project coordinators use interpersonal skills: "project management using interpersonal skills to manage a diverse group of people. "
Organizational skills. Another soft skill that's essential for fulfilling project coordinator duties is organizational skills. The role rewards competence in this skill because "secretaries and administrative assistants keep files, folders, and schedules in order so that an office runs efficiently." According to a project coordinator resume, here's how project coordinators can utilize organizational skills in their job responsibilities: "prepare powerpoint s for high-level presentations given across all organizational levels, as well as senior executives. "
Writing skills. project coordinators are also known for writing skills, which are critical to their duties. You can see how this skill relates to project coordinator responsibilities, because "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers." A project coordinator resume example shows how writing skills is used in the workplace: "assist in the writing of study reports for publication/submission to the fda in order to move into phase i clinical trials. "
The three companies that hire the most project coordinators are:
- General Dynamics238 project coordinators jobs
- Deloitte199 project coordinators jobs
- ICF103 project coordinators jobs
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Compare different project coordinators
Project coordinator vs. Project specialist
A project specialist's role is to ensure that a project or program's completion is within the allotted time and budget. They are primarily responsible for devising plans and strategies to quicken the pace of production or processes involved, creating a comprehensive schedule, monitoring the progress and producing reports, tracking the budget and expenditures, and coordinating with all department personnel. Moreover, a project specialist may also schedule and attend meetings, all while adhering to the company's policies and standards.
There are some key differences in the responsibilities of each position. For example, project coordinator responsibilities require skills like "purchase orders," "project coordination," "administrative tasks," and "general contractors." Meanwhile a typical project specialist has skills in areas such as "strong customer service," "telemarketing," "pre sales," and "patients." This difference in skills reveals the differences in what each career does.
Project specialists tend to make the most money working in the professional industry, where they earn an average salary of $77,221. In contrast, project coordinators make the biggest average salary, $61,667, in the finance industry.The education levels that project specialists earn slightly differ from project coordinators. In particular, project specialists are 0.2% more likely to graduate with a Master's Degree than a project coordinator. Additionally, they're 0.2% less likely to earn a Doctoral Degree.Project coordinator vs. Administrative coordinator
An Administrative Coordinator oversees the line of communication and schedules within a company, ensuring that every necessary information is delivered and conveyed. An administrative coordinator's responsibilities include responding to inquiries and requests from workforce personnel or client, managing calls and correspondence, maintaining and rotating various forms of documentation, and designing or improving systems that would help the company's operating procedures. Furthermore, it is also essential for an Administrative Coordinator to evaluate the methods and progress, continuity of workflow, and resolve issues as needed within the company.
While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that project coordinator responsibilities requires skills like "project management," "project coordination," "project documentation," and "hr." But an administrative coordinator might use other skills in their typical duties, such as, "patients," "office procedures," "office equipment," and "excellent interpersonal."
Administrative coordinators may earn a lower salary than project coordinators, but administrative coordinators earn the most pay in the government industry with an average salary of $43,324. On the other hand, project coordinators receive higher pay in the finance industry, where they earn an average salary of $61,667.Average education levels between the two professions vary. Administrative coordinators tend to reach similar levels of education than project coordinators. In fact, they're 3.8% less likely to graduate with a Master's Degree and 0.2% less likely to earn a Doctoral Degree.What technology do you think will become more important and prevalent for project coordinators in the next 3-5 years?
Matthew Gilbert
Lecturer of Marketing, Coastal Carolina University
Project coordinator vs. National account coordinator
A national account coordinator is primarily in charge of building positive relationships with new and existing clients, ensuring client satisfaction and profit growth. They support a company's sales team by conveying the needs of clients, developing sales strategies through research and analyses, and recommending solutions against problem areas. Moreover, a national account coordinator directly communicates with clients through calls and correspondence, assisting them by answering inquiries, arranging appointments, and addressing issues and concerns, resolving them promptly and efficiently.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from project coordinator resumes include skills like "project management," "customer service," "data entry," and "purchase orders," whereas a national account coordinator is more likely to list skills in "national accounts," "logistics," "account management," and "account executives. "
National account coordinators typically earn similar educational levels compared to project coordinators. Specifically, they're 2.1% less likely to graduate with a Master's Degree, and 0.5% less likely to earn a Doctoral Degree.Project coordinator vs. Member services coordinator
A Member Services Coordinator is in charge of developing and implementing strategies to ensure that clients receive optimal services. They typically serve as the clients' point of contact when it comes to various services and programs. Member Services Coordinators are in charge of organizing activities and services, liaising with internal and external business partners, conducting research and analyses, setting guidelines and timelines, and resolving issues should any arise.
Types of project coordinator
Updated January 8, 2025
