Project coordinators act as the liaising body between different departments involved in a specific project. They are members of the group assigned to work together for special projects or undertakings that will benefit the organization. Project coordinators join meetings of the special committee, from planning to evaluation. They take notes and jot down action plans. They ensure that the committee members assigned to do specific tasks are doing so. They also guarantee project success by ensuring that the people involved in the project are working well together.

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Project Coordinator Responsibilities

Here are examples of responsibilities from real project coordinator resumes representing typical tasks they are likely to perform in their roles.

  • Create and lead Smartsheet training for team members.
  • Manage timely delivery of regular deliverables to the CIO.
  • Project manages all aspects of office redesign to include; new furniture, layout, logistics, and telephony requirements.
  • Manage FTP site for all projects and coordinate with all consultants and clients to help upload and download auto cad drawings.
  • Manage Minnesota Medicaid billing and patient eligibility from admission and renewals.
  • Manage the PMO Intranet site and develop related standard operating procedure documents.
  • Experience with QuickBooks accounting software.
  • Experience working with JIRA ticketing systems.
  • Escalate and report progress on tickets within JIRA.
  • Home depot store bonuses for the first time!
  • Interact with suppliers regarding orders, delivery schedules, and invoice discrepancies.
  • General labor on underground work, and service station retrofit and upgrades.
  • Process documents for service claims sales allowances, retrofit and labor warranty.
  • Provide home care expertise within the organization's Medicare certify home care agencies.
  • Assist with formalities such as proofreading, preparing and reporting documents and letters.

Project Coordinator Job Description

Perhaps the hardest question to answer when deciding on a career as a project coordinator is "should I become a project coordinator?" You might find this info to be helpful. When compared to other jobs, project coordinator careers are projected to have a growth rate described as "decline" at -7% from 2018 through 2028. This is in accordance with the Bureau of Labor Statistics. What's more, is that the projected number of opportunities that are predicted to become available for a project coordinator by 2028 is -276,700.

Project coordinators average about $24.22 an hour, which makes the project coordinator annual salary $50,375. Additionally, project coordinators are known to earn anywhere from $33,000 to $75,000 a year. This means that the top-earning project coordinators make $42,000 more than the lowest earning ones.

It's hard work to become a project coordinator, but even the most dedicated employees consider switching careers from time to time. Whether you're interested in a more challenging position or just looking for a fresh start, we've compiled extensive information on becoming a project specialist, administrative coordinator, national account coordinator, and member services coordinator.

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Project Coordinator Skills and Personality Traits

We calculated that 15% of Project Coordinators are proficient in Project Management, Customer Service, and PowerPoint. They’re also known for soft skills such as Interpersonal skills, Organizational skills, and Writing skills.

We break down the percentage of Project Coordinators that have these skills listed on their resume here:

  • Project Management, 15%

    Compiled and drafted technical documentation explaining our proposal's work plan, system solution, project management and systems development methodologies.

  • Customer Service, 11%

    Supervised customer service staff to ensure excellent communications between customers (external and internal) to meet company customer service levels.

  • PowerPoint, 7%

    Designed Compensation Plans for Commissions; leveraged PowerPoint to assimilate comparative reports for strategic decision making among Senior Management, Executives.

  • Data Entry, 5%

    Managed data entry and tracking of Site Candidate Packages, collocation applications, license/lease agreements, and other site acquisition documentation.

  • Purchase Orders, 5%

    Provided oversee purchasing and management of 100+ vendors as company experienced reorganization, enabling effective processing of 2,000+ purchase orders yearly.

  • Project Coordination, 5%

    Profile: Project Coordination An accomplished track record of consistently developing core efficiency initiatives to drive organizational change and performance improvements.

Choose From 10+ Customizable Project Coordinator Resume templates

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Most project coordinators list "project management," "customer service," and "powerpoint" as skills on their resumes. We go into more details on the most important project coordinator responsibilities here:

  • Arguably the most important personality trait for a project coordinator to have happens to be interpersonal skills. An example from a resume said this about the skill, "secretaries and administrative assistants interact with clients, customers, or staff" Additionally, other resumes have pointed out that project coordinators can use interpersonal skills to "project management using interpersonal skills to manage a diverse group of people. "
  • Another trait important for fulfilling project coordinator duties is organizational skills. According to a project coordinator resume, "secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently." Here's an example of how project coordinators are able to utilize organizational skills: "prepare powerpoint s for high-level presentations given across all organizational levels, as well as senior executives. "
  • Project coordinators are also known for writing skills, which can be critical when it comes to performing their duties. An example of why this skill is important is shown by this snippet that we found in a project coordinator resume: "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers" We also found this resume example that details how this skill is put to the test: "assist in the writing of study reports for publication/submission to the fda in order to move into phase i clinical trials. "
  • See the full list of project coordinator skills.

    Before becoming a project coordinator, 66.1% earned their bachelor's degree. When it comes down to graduating with a master's degree, 11.9% project coordinators went for the extra education. If you're wanting to pursue this career, it may be possible to be successful with a high school degree. In fact, most project coordinators have a college degree. But about one out of every eight project coordinators didn't attend college at all.

    Those project coordinators who do attend college, typically earn either a business degree or a psychology degree. Less commonly earned degrees for project coordinators include a communication degree or a marketing degree.

    Once you've obtained the level of education you're comfortable with, you might start applying to companies to become a project coordinator. We've found that most project coordinator resumes include experience from General Dynamics, Deloitte, and ICF. Of recent, General Dynamics had 238 positions open for project coordinators. Meanwhile, there are 199 job openings at Deloitte and 103 at ICF.

    Since salary is important to some project coordinators, it's good to note that they are figured to earn the highest salaries at Meta, School of Visual Concepts, and PayPal. If you were to take a closer look at Meta, you'd find that the average project coordinator salary is $115,416. Then at School of Visual Concepts, project coordinators receive an average salary of $105,594, while the salary at PayPal is $100,776.

    View more details on project coordinator salaries across the United States.

    If you earned a degree from the top 100 educational institutions in the United States, you might want to take a look at Wells Fargo, Lowe's Companies, and IBM. These three companies have hired a significant number of project coordinators from these institutions.

    For the most part, project coordinators make their living in the professional and construction industries. Project coordinators tend to make the most in the finance industry with an average salary of $61,667. The project coordinator annual salary in the technology and construction industries generally make $61,158 and $56,109 respectively. Additionally, project coordinators who work in the finance industry make 12.9% more than project coordinators in the health care Industry.

    The three companies that hire the most prestigious project coordinators are:

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    What Project Specialists Do

    A project specialist's role is to ensure that a project or program's completion is within the allotted time and budget. They are primarily responsible for devising plans and strategies to quicken the pace of production or processes involved, creating a comprehensive schedule, monitoring the progress and producing reports, tracking the budget and expenditures, and coordinating with all department personnel. Moreover, a project specialist may also schedule and attend meetings, all while adhering to the company's policies and standards.

    In this section, we take a look at the annual salaries of other professions. Take project specialist for example. On average, the project specialists annual salary is $15,618 higher than what project coordinators make on average every year.

    While their salaries may differ, one common ground between project coordinators and project specialists are a few of the skills required in each craft. In both careers, employees bring forth skills like project management, customer service, and powerpoint.

    There are some key differences in responsibilities as well. For example, a project coordinator responsibilities require skills like "purchase orders," "project coordination," "administrative tasks," and "general contractors." Meanwhile a typical project specialist has skills in areas such as "strong customer service," "telemarketing," "pre sales," and "patients." This difference in skills reveals how truly different these two careers really are.

    Project specialists tend to make the most money in the professional industry by averaging a salary of $77,221. In contrast, project coordinators make the biggest average salary of $61,667 in the finance industry.

    The education levels that project specialists earn is a bit different than that of project coordinators. In particular, project specialists are 0.2% more likely to graduate with a Master's Degree than a project coordinator. Additionally, they're 0.2% less likely to earn a Doctoral Degree.

    What Are The Duties Of an Administrative Coordinator?

    An Administrative Coordinator oversees the line of communication and schedules within a company, ensuring that every necessary information is delivered and conveyed. An administrative coordinator's responsibilities include responding to inquiries and requests from workforce personnel or client, managing calls and correspondence, maintaining and rotating various forms of documentation, and designing or improving systems that would help the company's operating procedures. Furthermore, it is also essential for an Administrative Coordinator to evaluate the methods and progress, continuity of workflow, and resolve issues as needed within the company.

    Now we're going to look at the administrative coordinator profession. On average, administrative coordinators earn a $9,776 lower salary than project coordinators a year.

    Not everything about these jobs is different. Take their skills, for example. Project coordinators and administrative coordinators both include similar skills like "customer service," "powerpoint," and "data entry" on their resumes.

    While some skills are similar in these professions, other skills aren't so similar. For example, several resumes showed us that project coordinator responsibilities requires skills like "project management," "project coordination," "project documentation," and "hr." But an administrative coordinator might use skills, such as, "patients," "office procedures," "office equipment," and "excellent interpersonal."

    Administrative coordinators may earn a lower salary than project coordinators, but administrative coordinators earn the most pay in the government industry with an average salary of $43,324. On the other side of things, project coordinators receive higher paychecks in the finance industry where they earn an average of $61,667.

    When it comes to the differences in education between the two professions, administrative coordinators tend to reach similar levels of education than project coordinators. In fact, they're 3.8% less likely to graduate with a Master's Degree and 0.2% less likely to earn a Doctoral Degree.

    What Technology Do You Think Will Become More Important And Prevalent For Project Coordinators In The Next 3-5 Years?

    Matthew A. Gilbert

    Lecturer of Marketing, Coastal Carolina University

    Marketing is at the intersection of creativity and technology, so it is difficult to identify an individual initiative that could be crowned king for the next 3 to 5 years. However, a list of technology, tools, and techniques at the forefront of marketing includes artificial intelligence, augmented reality, automation, big data, blockchain, chatbots, interactive content, geofencing, social commerce, and video search.Show more

    How a National Account Coordinator Compares

    A national account coordinator is primarily in charge of building positive relationships with new and existing clients, ensuring client satisfaction and profit growth. They support a company's sales team by conveying the needs of clients, developing sales strategies through research and analyses, and recommending solutions against problem areas. Moreover, a national account coordinator directly communicates with clients through calls and correspondence, assisting them by answering inquiries, arranging appointments, and addressing issues and concerns, resolving them promptly and efficiently.

    The third profession we take a look at is national account coordinator. On an average scale, these workers bring in lower salaries than project coordinators. In fact, they make a $10,285 lower salary per year.

    While looking through the resumes of several project coordinators and national account coordinators we discovered that both professions have similar skills. These similarities include skills such as "powerpoint," "data collection," and "travel arrangements," but they differ when it comes to other required skills.

    Some important key differences between the two careers are a few of the skills necessary to fulfill responsibilities. Some examples from project coordinator resumes include skills like "project management," "customer service," "data entry," and "purchase orders," whereas a national account coordinator might be skilled in "national accounts," "logistics," "account management," and "account executives. "

    National account coordinators are known to earn similar educational levels when compared to project coordinators. Additionally, they're 2.1% less likely to graduate with a Master's Degree, and 0.5% less likely to earn a Doctoral Degree.

    Description Of a Member Services Coordinator

    A Member Services Coordinator is in charge of developing and implementing strategies to ensure that clients receive optimal services. They typically serve as the clients' point of contact when it comes to various services and programs. Member Services Coordinators are in charge of organizing activities and services, liaising with internal and external business partners, conducting research and analyses, setting guidelines and timelines, and resolving issues should any arise.

    Now, we'll look at member services coordinators, who generally average a lower pay when compared to project coordinators annual salary. In fact, the difference is about $13,441 per year.

    While their salaries may vary, project coordinators and member services coordinators both use similar skills to perform their jobs. Resumes from both professions include skills like "customer service," "powerpoint," and "data entry. "

    While some skills are shared by these professions, there are some differences to note. "project management," "purchase orders," "project coordination," and "excellent organizational" are skills that have shown up on project coordinators resumes. Additionally, member services coordinator uses skills like phone calls, member service, member database, and front desk on their resumes.

    Member services coordinators earn a higher salary in the health care industry with an average of $41,798. Whereas, project coordinators earn the highest salary in the finance industry.

    The average resume of member services coordinators showed that they earn similar levels of education to project coordinators. So much so that the likelihood of them earning a Master's Degree is 4.8% less. Additionally, they're less likely to earn a Doctoral Degree by 0.7%.

    What a Project Coordinator Does FAQs

    Is Project Coordinator A Good Job?

    Project coordinator is a good job for people who enjoy problem-solving and overseeing teams to achieve goals promptly.

    A project coordinator is responsible for the planning, execution, and completion of a project. It's a job that is not only growing but pays nicely also. That's because it takes time to work up to this level of managing multiple teams.

    What Is The Difference Between A Project Coordinator And A Project Manager?

    The difference between a project coordinator and a project manager is that the manager ultimately has more responsibility and delegates tasks to the coordinator.

    The coordinator then reports to the manager, and the two work together to complete projects within budget.

    Project Coordinator Vs. Project Manager

    A project coordinator helps a company with administrative tasks for specific projects and makes sure that everything is running smoothly, while a project manager provides leadership to project coordinators and team members and oversees all aspects of a project.

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