Project coordinator jobs in Las Vegas, NV - 63 jobs

WHO WE ARE…. ASTOUND is a global experiential powerhouse with three core verticals: Brand Experiences, Sports Experiences, and Immersive Entertainment. From trade shows and large-scale events to experience centers and IP-driven attractions, we create programs that combine creative excellence, operational discipline, and ROI-focused outcomes. With over 200 employees, a 350,000 sq. ft. production facility, and execution in more than 40 countries, ASTOUND is defining what the modern experiential partner looks like. Now, in our 25th year, we are expanding into a growth engine for our clients-powered by AI, integrated creative, and next-gen content strategy -and for the business itself, driving both revenue and enterprise value. JOB SUMMARY: We are seeking a highly organized and detail-oriented Project Coordinator to join our Project Management team. The Project Coordinator will support multiple Project Managers in delivering projects successfully, acting as the administrative and operational backbone for our department. This role is ideal for someone eager to learn the business end-to-end, while building skills that can lead to a future Project Manager role. KEY RESPONSIBILITIES: Support PMs across multiple accounts, ensuring timelines, budgets, and deliverables are tracked and up to date. Create and manage project documentation including schedules, budgets, purchase orders, change orders, and status reports. Assist in sourcing and procuring materials and services, including obtaining quotes and managing vendor/subcontractor coordination. Update and maintain systems such as Salesforce, NetSuite, Smartsheet, and other project management tools. Partner with design, engineering, and production teams to anticipate challenges and resolve issues proactively. Coordinate logistics for tradeshow, event, and installation projects, including site schedules and services. Provide financial administration support including invoice tracking, payment applications, and reporting. Support on problem solving, solution development, and continuous process improvement initiatives. QUALIFICATIONS: Prior coordination experience in commercial construction, specialty fabrication, retail rollouts, large-scale events, or tradeshow environments. Experience supporting multiple PMs or departments simultaneously. Familiarity with Salesforce, NetSuite, Smartsheet, Bluebeam, or other project/digital workflow tools. Exposure to vendor/subcontractor management. Knowledge of billing systems (e.g., GCPay, SOV management) a plus. Strong organizational skills with the ability to manage multiple tasks and shifting priorities. Experience creating and managing project budgets and timelines. Competence in Excel and other Microsoft Office tools. Strong documentation and reporting skills with attention to detail. Basic understanding of production and build methodologies (tradeshow/event builds, fabrication, or permanent installs). Effective written and verbal communicator with cross-functional teams and external partners. Problem-solving mindset with ability to work independently and collaboratively. THE VALUES YOU ALIGN WITH: Just as important as the skills you bring to our team is alignment with our values. This means that as a collective we will collaborate with the same mindset to deliver incredible, market-leading experiences for our clients. Steadfast Courage - We fearlessly take on challenges and make bold decisions to achieve remarkable results. Unwavering Integrity - We hold ourselves to the highest ethical standards and prioritize honesty, transparency, and professionalism. Boundless Creativity - We push boundaries with innovative, collaborative ideas that surpass expectations and create unforgettable experiences. Unparalleled Service - We fearlessly take on challenges and make bold decisions to achieve remarkable results. Insatiable Curiosity - We never stop learning, exploring, and taking risks to create breakthrough experiences. Constant Collaboration - We thrive on teamwork, leverage diverse perspectives, and support each other to deliver experiences greater than the sum of their parts. BENEFITS AND COMPENSATION The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match. Excellent Medical Insurance Excellent Dental Insurance Excellent Vision Insurance Paid Time Off, Holiday Pay 401K matching program after 90 days of employment 100% Company Life and Long-Term Disability Coverage Employee Referral Program DIVERSITY COMMITMENT We are proud to be an equal opportunity employer, and we welcome talented individuals from all backgrounds to apply. Our goal is to ensure that every candidate is evaluated solely on their qualifications, merits, and potential to contribute meaningfully to our team and mission.

Job Description We are looking for a detail-oriented and organized Project Specialist to support an Operational Test and Evaluation (OT&E) contract for the U.S. Air Force at Nellis AFB, NV. The ideal candidate will have experience in project coordination within the defense or aerospace sectors and familiarity with Air Force testing environments. The Project Specialist will assist in ensuring that test activities are effectively planned, scheduled, and executed according to program objectives. Key Responsibilities: Coordinate and support project management activities related to operational testing for Air Force weapons systems. Assist in scheduling, tracking, and documenting test events, ensuring alignment with project timelines and goals. Facilitate communication between engineering teams, test directors, and other stakeholders to ensure smooth test operations. Support the development and organization of project documentation, including test plans, schedules, and reports. Track project progress, identify risks or delays, and assist in implementing mitigation strategies. Provide administrative support for meetings, briefings, and test events, including preparing agendas and tracking action items. Ensure compliance with project requirements and Air Force OT&E standards. Travel as necessary to support test events and related meetings. Requirements Required Qualifications: Experience: At least 3 years of experience in project coordination or management in a defense or aerospace environment. Operational Testing Familiarity: Experience supporting operational test and evaluation projects or related defense programs. Security Clearance: Active Top Secret/SCI (TS/SCI) clearance. Strong organizational skills and attention to detail. Excellent communication skills, both written and verbal. Proficiency in project management software and tools (e.g., MS Project, Excel). Desired Qualifications: Prior experience supporting U.S. Air Force test events or operational activities. Bachelor's degree in business, project management, or a related field. Familiarity with Air Force weapons systems and OT&E processes. PMP certification or equivalent project management experience is a plus. Travel: This position requires occasional travel to support test events, meetings, and other project-related activities. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Training & Development Wellness Resources Stock Option Plan

Salary: JOB DESCRIPTION BRIEF TRU Development is looking for an individual who aspires to grow themselves both personally and professionally, we have a great opportunity that we are actively seeking the perfect fit for a Project Coordinator. The Project Coordinator is responsible for assisting the Construction and Development teams in the day-to-day operations and functions related to our development process at various phases of projects such as land acquisition, site entitlements, pre-construction, construction administration and/or project close-out. You will represent the Owner/Developer in this position. Additionally, you would represent and be actively a Project Coordinator for our TRU CM entity. This role will shift frequently from due diligence, planning, entitlement, design, pre-construction and/or construction coordination. As part of a fast-growing and active developer with a significant pipeline, the path for internal promotion and professional development is significant. This candidate must be self-motivated, punctual, and professional in appearance with excellent written and verbal communication skills, this person ideally would have construction experience, interested in joining the Owners side of projects and want to grow on the front-end of the development process. ESSENTIAL JOB FUNCTIONS Job functions outlined below are intended for the Project Coordinator to understand the teams needs, deadlines, expectations and be able to function diligently, have awareness of urgency, proactively, collaboratively, and responsibly by following the structured process and workflow. Participate in elements of the development process from project inception through completion and the subsequent turnover to end-user. Coordinate the work of the Development team with other departments internally (Finance, Accounting, and Operations) both within TRU and with outside consultants. Facilitate multiple teams of consultants to oversee project due diligence and preparation of project documentation for proposed developments. Track and assist in the preparation, negotiation and execution of all essential project documents and contracts. Participate in various design and construction progress meetings. Facilitate due diligence process for all new development opportunities. Review construction related documents such as bids, budgets, schedules, contracts, change orders and pay apps. TRU CM is more extensive with reviews, which the Project Coordinator would lead the day-to-day. Coordinates, organizes, plans, and prioritizes daily development activity collaboratively with development team. Provides monthly project status reports to investors. Drafts pre-development and pre-construction documents as necessary, including base contracts, agreements, regulatory paperwork, subcontracts, job information sheets, procurement logs, plans, addenda, specifications, and schedules. Facilitate Submittals and Register per project based on specifications and requirements. Facilitate and Log RFIs per project based as necessary. Track and assist in maintaining and ensuring that the project budget is achieved. Sets up and maintains project job files via SmartSheet platform and on internal shared drive. Assist with the execution and submission of monthly project updates for management. Ensures SmartSheet data, documents and information are always accurate and up to date. Responds and communicates to all project team inquiries in a timely and efficient manner. Prepares internal team meeting agenda and notes. Administers the completion and closeout process for all construction projects. Demonstrates a basic knowledge of department procedures, tasks, and company policies Recommends processes to improve Company efficiency. Responsible for day-to-day communications with Supervisor and ensuring all reporting and tasks are completed on time. Maintains regular and consistent attendance according to required work schedule decided by the Company. Always represents the Company in a professional manner. Provides project administrative support to the department by facilitating daily/weekly development team task deliverables. JOB QUALIFICATIONS/REQUIREMENTS Bachelor's Degree in Architecture, Real Estate Development, Construction Management, or related field preferred. Strong desire to grow in real estate development, land development and/or construction management Understanding of architectural documentation, building and construction practices, and zoning. Independently organizes, prioritizes, and manages work to meet deadlines efficiently. Detail-oriented and ability to manage multiple projects at once and meet deadlines Excellent verbal and written communication skills. People-oriented and confident in presenting in groups and public settings. Ability to make decisions quickly and adapt to ever-changing environments Entrepreneurial drive, intelligence, desire to learn, self-motivated, and organized. Proficiency with MS Office skills including Excel, PowerPoint, Word, and Project. Proficient with SmartSheet and Sharefile or have general knowledge of the platforms and/or the desire to become a certified user. OTHER REQUIREMENTS Regularly sit and stand for several hours at a time Prolonged periods of sitting at a desk and working on a computer Potentially prolonged periods of standing or walking at project sites Regularly use the hand and arm for writing and/or typing Occasionally climb up and down stairs several times each day Occasionally lift and/or move up to 15 pounds. Must have valid drivers license. Occasional travel to existing properties or potential acquisitions may be required, which may include air travel and/or overnight stays.

Your Role Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Project Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio's activities and the soul that keeps your studio moving forward. What You Will Do Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface. Meeting coordination and conference room reservations & set-up, as needed. Attend meetings, if necessary, for taking minutes and documenting other information. Managing workload - prioritizing work and ensuring deadlines are met. Project Start-Up tasks including contracts, proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers Early Project Phases tasks including but not limited to programming data worksheets, consultant contracts, consultant work authorizations, accurate project files documentation (hard copy and electronic), FAST form documents, project filing, print coordination, copying/scanning, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (contracts, work authorization, consultant work authorizations, sketch logs, plotting), meeting coordination and virtual meeting set-up as required, preparation of meeting agendas and meeting notes, package preparations & shipping/mailing and org charts for the team. Construction Documentation/Administration Phases tasks include file sharing, print coordination, logging RFIs & submittals, forwarding RFIs and submittals to consultants, reminding consultants to respond, QA/QC documents stamping and coordination Project Close-Out tasks include dead filing and punch lists Supporting the Design Managers in the studio by pulling AR reports, coordination fee matrixes Special duties and projects, as assigned or necessary including coverage of other coordinators and front desk reception. * TO BE CONSIDERED, PLEASE SUBMIT A CURRENT COVER LETTER AND RESUME IN PDF FORMAT* Your Qualifications 5+ years of experience in an administrative capacity preferably with an architecture, construction, engineering, or design firm. Bachelor's Degree preferred Ability to effectively prioritize with strong time management skills in a fast-paced environment Superior verbal and written communication skills Highly organized with a strong attention to detail High level of professionalism and strong sense of urgency Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint) Proficiency in InDesign, Photoshop, and MS Project preferred Ability to work with minimal guidance; Proactive, motivated self-starter Proficiency with virtual meeting platforms such as Zoom and Teams and conferencing systems - web and telephonic Flexibility and ability to handle and manage change effectively and efficiently **The hourly salary will be estimated between $32.50 - $38.50 plus bonuses and benefits and contingent on relevant experience. Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Job Description Link Technologies (LinkTechConsulting.com), a Las Vegas-based IT consulting firm, is currently looking for a Project Coordinator to join our team. The project coordinator plays a critical role in supporting the IT PMO by ensuring project managers remain aligned, organized, and efficient across a dynamic portfolio of initiatives. This position is ideal for a detail-oriented professional who thrives in fast-paced environments, can self-manage confidently, and adapts quickly to shifting priorities. QUALIFICATIONS Exceptional organizational skills with the ability to manage multiple priorities simultaneously. Strong attention to detail, accuracy, and follow-through. Ability to self-manage, stay focused, and deliver results without constant oversight. Comfortable pivoting quickly as priorities shift. Excellent written and verbal communication skills. Proven ability to collaborate effectively with multiple PMs, cross-functional partners, and technical teams. Proficiency with project management tools (e.g., JIRA, Azure DevOps, Smartsheet, or similar) preferred. KEY RESPONSIBILITIES Provide day-to-day coordination support for multiple Project Managers across active projects and cross-functional workstreams. Maintain project documentation including meeting notes, RAID logs, decision logs, and action trackers to ensure accuracy and accessibility. Assist in preparing project dashboards, status reports, communication updates, and executive summaries. Schedule and facilitate cross-functional meetings, manage agendas, track follow-ups, and ensure timely closure of action items. Support PMs in monitoring project timelines, dependencies, and resource requirements. Help maintain PMO standards, templates, and best practices to ensure consistency across teams. Identify gaps, risks, and misalignments early and escalate to the appropriate PM or lead. Keep teams organized and on track through proactive communication and strong attention to detail. Experience supporting infrastructure projects specifically in the Avaya or call center space is a plus. Hospitality industry experience would be a plus. Link Technologies is an equal opportunity employer. All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, sex, gender identity/expression, sexual orientation, national origin, protected veteran status, disability, or any other factors protected by law.

Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Profit sharing Exhibit Pros is looking for a driven, highly skilled professional to join our team as a Project Coordinator. We are seeking an ambitious individual with strong technology skills, proposal-writing experience, and a passion for growth. The ideal candidate is reliable, quick to learn, and eager to advance within our company. While trade show industry experience is a plus, it is not required-we are willing to train the right person. This role offers hands-on training and valuable industry experience. Responsibilities What You'll Do (Responsibilities) Provide administrative and project coordination support to Project Managers. Manage and prioritize complex event planning & trade show coordination, including completing trade show forms. Collaborate with vendors, shipping teams, graphics designers, and other departments. Process work orders, submittals, and material requisitions. Engage with clients via email and phone to maintain and grow client relationships. Train on and utilize industry-specific project management platforms: Monday.com, ExhibitForce, IntelliEvent (training provided). Assist in developing bids, proposals, and processing orders. Qualifications What We're Looking For (Qualifications) Minimum Associate's Degree (BA/BS in Communications, Marketing, Business, or related field preferred). 1-2 years of experience in proposal writing, event planning, conventions, or trade shows preferred. Tech-savvy - Strong ability to learn and adapt to new project management software & tools. Exceptional organizational and multitasking skills with strong attention to detail. Proactive and adaptable - Ability to execute quickly, meet deadlines, and adjust to changes. Strong problem-solving skills - Ability to think critically and analytically. Excellent communication & writing skills - Strong editing/proofreading skills are a plus. Proficiency in Google Suite and Microsoft Office (Word, Excel, PowerPoint) - Experience with Photoshop and Adobe Illustrator is a plus. Additional marketing knowledge is a plus. Ideal Work Experience: Event Coordinator Trade Show Exhibit Management Convention Planning Project Coordinator or Management Why Join Us? Career Growth & Advancement - Pathway to Project Manager Work with Cutting-Edge Project Management Platforms Competitive Compensation & Benefits Health, Vision, & Dental Insurance 401(k) Plan Paid Time Off About Exhibit Pros Exhibit Pros is a Las Vegas-based firm specializing in the fabrication of custom-designed trade show displays and exhibits. From concept to execution, we design, build, deliver, install, and dismantle attention-grabbing exhibits for conventions and trade shows across the country. This is an exciting opportunity to join a dynamic team, gain hands-on experience, and grow into a leadership role in the trade show industry! Apply now and take the next step in your career with Exhibit Pros! Compensation: $25.00 - $30.00 per hour Exhibit Pros is a Las Vegas based full-service exhibit rental company specializing in custom solutions for your Las Vegas trade show booth rental and trade show displays. As one of the top exhibit companies in Las Vegas, we prioritize producing high-quality trade show exhibits with a stress-free customer experience. Our all-inclusive pricing ensures transparency with no hidden costs or surprises after the show. During your initial consultation, our expert team collaborates closely with you to bring your vision to life. We discuss your specific requirements and preferences to ensure every aspect of your booth aligns with your brand identity and goals. Our experienced team guides you through the process, providing interactive 3D models for detailed visualization of your exhibit rental from every angle, empowering you to make well-informed decisions. Exhibit Pros offers dedicated project management to oversee every aspect of your project, from design consultation to final installation and dismantle. We handle all necessary paperwork, including EAC forms and insurance certificates, and manage shipping logistics to and from the show site. Our experienced team of exhibit builders pay close attention to detail, ensuring every component is set up according to your specifications. Our turnkey booth rental packages include everything you need for a successful trade show experience, from initial design consultation to the production of tailored interactive 3D models featuring your company branding. We take pride in being one of the top trade show companies in Las Vegas and nationwide, offering transparent pricing and customizable options to make a lasting impression at your next trade show. Explore our booth rental options today!

Job DescriptionSalary: $25-$38/hour DOE Work as a team member to plan, prepare, and execute a civil project from start to finish. Maintain safety and production schedules. This person must have Integrity, Focus, and Dependability. Responsibilities: Attend preconstruction meeting with General Contractor. Conduct a pre-job meeting with the Superintendent and Foreman. Keep up to date job cost tracking records to ensure you are meeting budgets. Collaborate with utility supervisors and inspectors to resolve items that will impede production. Negotiate contracts with vendors and suppliers to meet project budgets. Know what entities to contact and schedule inspections that are needed in a timely manner. Use spreadsheets to track what material has been ordered vs received on your jobsite. Job costinvoices using project number and cost codes accurately utilizing software. Change Orders. Track all changes to the drawings. Prepare CO using Clearstory. Submit RFI's Submit final close out documents. Achieve final inspections from each of the pertaining entities. Prepare and submit billings to the Project Manager each month. OSHA 10 min/ OSHA 30 within one year. Knowledge of Clearstory Efficient PC skills. Efficient with Microsoft Office. Benefits: Paid Holidays: You will receive 8 paid holidays per year. 401(k): You will be eligible to participate in the companys 401(k) retirement savings plan after 1 year of employment. Insurance: You will be eligible for company insurance benefits following the completion of your 60-day probationary period. Vacation: You will receive 40 hours of paid vacation annually, available after successfully completing the 60-day probationary period.

Job DescriptionBenefits: 401(k) Bonus based on performance Competitive salary Dental insurance Health insurance Opportunity for advancement Tuition assistance Vision insurance A Little About Us Welcome to GoPro Interiors, an Exceptional companywhere innovation meets excellence in the commercial and Custom home Countertop/Flooring installation industry! Our cutting-edge vision and strong partnerships with top companies set us apart, and were looking for passionate, hardworking people to join our dynamic team. At GoPro Interiors, we offer a fun and hardworking team, with competitive pay, flexible schedules, and a comprehensive benefits package that includes medical, dental and vision coverage, as well as a 401(k) plan. If you're ready to be part of something exceptional, we want you on our team! The Role: Project Coordinator At GoPro Interiors, our Project Coordinators are the driving force behind our clients projects. As a Project Coordinator, you'll work closely with Project Managers to coordinate and prepare detailed project plans for commercial/custom homes flooring and countertops installations, ensuring everything runs smoothly from start to finish. What You'll Do: Manage Project Paperwork Flow: Oversee the timely handling of all documentation related to Account Manager or Account Executive projects, ensuring accuracy and compliance with contract specifications. Submittals. Contract & Order Review: Identify and verify contracts, purchase orders, and change orders, ensuring that all changes are accurate and properly documented. Customer Relations: Foster positive customer relationships by promptly returning documents and maintaining clear communication throughout the project lifecycle. Paperwork Tracking: Create and maintain routing sheets to efficiently track the flow of documentation within the office and ensure timely processing. Product Availability Coordination: Communicate with mills and distributors to confirm product availability, coordinating material orders and delivery schedules. Material Order Management: Place material purchase orders, track shipments, and ensure on-time delivery to meet project deadlines. Adapt to Changing Schedules: Demonstrate flexibility and urgency in responding to rapidly changing project timelines and requirements. Supplier Follow-ups: Consistently follow up with suppliers, managing up to thirty separate shipments at a time, ensuring timely updates on order status. Freight Management: Arrange cost-effective and efficient freight for product shipments, balancing speed and budget constraints. Billing Coordination: Distribute Salesperson billing summaries bi-monthly and ensure timely and accurate billing for completed work. Documentation Management: Maintain comprehensive documentation in both physical job folders and the computer system to support project tracking, billing, and verification. AIA Billing Preparation: Prepare and submit monthly AIA-style billing, ensuring all supporting documents are in place for payment processing and final invoicing. Change Order & Extra Billing: Identify additional work or change orders, prepare necessary billing documents, and verify for accuracy before submission to clients. Credit & Client Communication: Submit billing documents to the Credit Manager for approval, and ensure client approval of payment applications prior to drawing dates. Project Close-Outs: Complete final project close-out documentation, ensuring all payments and paperwork are finalized for project completion. What We're Looking For: Proven experience as a Project Coordinator in construction administration or a similar field. Strong project management skills, with the ability to handle multiple tasks and shifting priorities. Proficiency in Google Drive, Microsoft Project and Microsoft Planner. Excellent time management and communication skills, with a knack for problem-solving. Detail-oriented with a focus on accuracy, especially when it comes to documentation and billing. Preferred Qualifications: BS in Business Administration or related field. Experience with risk management and quality assurance control. Familiarity with project management tools and techniques. PMP or PRINCE2 certification. Bilingual is. a plus. Why GoPro Interiors ? At GoPro Interiors, we are a company that values innovation, independence, and flexibility. As we continue to grow, we are looking for individuals who thrive in a fast-paced, collaborative environment. Join a team thats passionate about delivering exceptional results and contributing to the success of every project we touch. Ready to take the next step in your career? Apply today and be part of something amazing! After submitted your resume please go ahead and click on the following link to complete survey: ***************************************************

At Switch, we don t just design, build and operate data centers we are enabling the technology of the future. Led by Founder & CEO, Rob Roy, we believe in revolutionary innovation, operational excellence and the principle of karma. Switch is where talented people come together to EVOLVE the digital world. We believe that innovation isn t just about technology it s about the people, culture, and purpose that make it happen. Every Switch team member contributes to a mission greater than themselves: to create the world s most advanced digital infrastructure that powers the progress of humanity. The Role: Project Coordinator As a Project Coordinator at Switch, you will be part of a world-class team that operates in excellence, delivering mission-critical solutions that redefine what s possible in AI, cloud and enterprise data center needs. Your work will directly impact the future of technology and the sustainable growth of the Internet. In this role you will support the business unit by processing engineering and construction documents to ensure accuracy and timeliness of reproduction and release as assigned by project requirements. This includes identifying and resolving production-related errors and maintaining and revising procedural lists, owner provided equipment release schedule as well as coordination, control records and coding schemes to process source data. This position reports directly to Project Managers and Department Leadership. What You ll Do Prepare and maintain up-to-date control records documenting receipt of service requests, document and revision numbers, original distribution, revised distributions and transmittal dates. Manage and track owner provided equipment as ordered by the department. Coordinate deliveries based on construction needs and timing. Assist in conducting internal audits and inspections to ensure department work in performed correctly, efficiently and cost consciously. Maintain and file reproduced document originals and revision for easy retrieval. Assist in preparing monthly department reports. Perform copying and printing functions as required by work conditions. Code data and inputs data for computer processing. Assist in preparing document transmittal forms, distribute completed documents, and perform other routine functions as required by workload conditions. Coordinate, under general supervision, the overall Document Control for entire project. Coordinate with reprographic vendors and consultants. Set up and maintain Master Drawing Log and Drawing Packages. Coordinate with Engineers on distribution of documentation to project staff, subcontractors and other parties. Maintain Permit, Record Set and City/County approved drawings. Maintain current set of Drawings and Specifications and Slip Sheet updates. Maintain Prolog reports for Drawings and Specifications. Establish controls for Drawings and Specifications utilizing Procore, PlanGrid, and Box. Support of leadership in processing work order requests and providing training or guidance to support staff as needed. Adhere to all safety standards while contributing to a professional, collaborative, and respectful work environment. Drive next-level innovation in Construction to support our mission-critical infrastructure. Work in a fast-paced, high-impact environment where execution is key. Leverage cutting-edge technology and sustainable design principles to create world-class solutions. Uphold Switch s Karma philosophy leading with integrity and empowering those around you. What We re Looking For Innovators & Builders You see challenges as opportunities and thrive in uncharted territories. High-Performance Thinkers You have a relentless drive for excellence and a passion for pushing the envelope. You thrive in high impact environments where execution is key. Integrity-Driven Leaders You operate with honor, responsibility, and purpose, recognizing that the energy you put out into the world will return to you. Tech Pioneers You understand the power of technology to change the world and want to be at the forefront of that transformation. What You'll Bring One to Four (1-4) years of experience in construction or a related position. Knowledge of filing in both Alpha and numeric systems, business machines, office procedures and document control systems is required. Knowledge of construction documents. Intermediate knowledge of MS Office Suite. Basic knowledge of Procore software, preferred. Intermediate knowledge of office machinery and tools. Ability to influence and partner with executive leadership to drive strategy and execution. Experience fostering a culture of innovation, collaboration, and continuous improvement. A strategic mindset with the ability to balance long-term vision with operational execution. Why Switch? A Culture of Karma We are self-motivated by karma, ensuring our actions contribute to a positive, supportive and forward-thinking environment. Industry Leading Designs Work with the most advanced data center technology on the planet and be a part of emerging technology development. Career Stability & Growth In this expanding industry, we invest in our people, providing opportunities & advancement in a stable, growing company. Generous Benefits Package - Switch provides comprehensive coverage for you and your family that can be tailored to fit your personal needs, and more! Join Us & Make a Difference This is more than a job it s a mission. If you re ready to be part of a culture that values innovation, karma, and limitless potential, we want to hear from you. Apply Now and Let s Build the Future Together.

Home365 is a post Series B technology company, backed by the most respected Venture Capitalist and Corporate Venture Capitalist firms. Through cutting edge tech Home365 transforms how people experience investing in Real Estate - making it profitable, predictable, and passive. The Property Management Project Coordinator - Maintenance will oversee and coordinate projects from start to finish in their assigned regions. This includes, but is not limited to: managing relationships and expectations with external vendors and field agents, contacting vendors to negotiate pricing or onboard to our network, tracking inspection and repair deadlines, coordinating turnovers, following up on open repair projects, and troubleshooting with tenants. Project management is a key part of this role, requiring the ability to plan, organize, and execute a variety of maintenance and operational initiatives with multiple stakeholders. This is a highly visible and rewarding opportunity for someone with the right DNA. Superpowers include being a self-starter, reliable, agile, trustworthy, and looking for a sense of ownership and responsibility! This role is based out of our Las Vegas office located at 3080 S Durango Dr, Suite 205 Las Vegas, Nevada 89117. Responsibilities: Project management of maintenance-related initiatives from planning through completion Management and curation of vendor and field agent network Communication with vendors, field agents, tenants, owners, and team members Assign projects to appropriate vendors and drive them to completion Coordinate and troubleshoot with tenants to resolve emergency maintenance issues during regular business hours Manage deadlines for various inspections (Codes, Section 8, Move-In, Move-Out, Annual, etc.) Provide insight about, and contribute to, enhancement of maintenance operations Skills and Knowledge: Strong proficiency in the English language Comfortable with Technology Experience in Excel, Google Sheets, Google Calendar, and Google Drive Project Management Strategic Thinking and Planning Critical Thinking and Problem Solving Prioritization, Organization, and Collaboration Time Management Effective Communication Education and Experience: High school diploma or GED (must have) 3+ Years of Experience in Property Management, Home Maintenance, Account Management or similar position Bachelor's degree preferred Physical Requirements: Prolonged periods of sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times Benefits: Competitive compensation package, including medical, dental, and vision plans, as well as equity opportunities.

Job Description Ready to elevate your career with A Step Above Inc.? We're looking for a detail-driven full-time Project Coordinator to join our team in Las Vegas, NV. Your pay will be based on experience, and you'll enjoy benefits that include health insurance, growth opportunities, and a collaborative, inclusive work environment. If you thrive on organization, clear communication, and problem-solving, this role is your chance to shine! OUR MISSION With over 20 years of experience, our skilled team at A Step Above Inc. has built a reputation for completing exceptional, reliable work. Our locally owned and operated company provides top-quality HVAC and roofing services for residential and commercial clients, demonstrating our commitment to professional excellence. We take pride in fostering an innovative, collaborative environment where we work together to achieve incredible results. Our success stems from our talented team members, and we encourage their personal and professional growth. Join us to become part of our dynamic legacy! OUR IDEAL PROJECT COORDINATOR 2+ years of project coordination experience Permitting knowledge Strong communication skills Scheduling and coordination experience WHAT WILL YOU DO AS OUR PROJECT COORDINATOR? You keep projects moving seamlessly from start to finish. Every day, you manage the full lifecycle, from inspection to close-out, ensuring nothing falls through the cracks. You generate accurate estimates, update CRM workflows, and confirm production schedules with customers. You coordinate crews, dumpsters, and equipment while tracking permits and scheduling inspections. You're the go-to person for clear communication, providing timely updates, and maintaining organized documentation. Your attention to detail and proactive approach guarantee smooth operations and satisfied customers. READY TO APPLY? Start your journey today with our quick, mobile-friendly, initial application for the Project Coordinator position. Don't wait, your next big opportunity is just a few clicks away! Must have the ability to pass a background check and drug screening test.

Support project managers in coordinating and tracking multiple complex engineering projects from entitlements through construction, ensuring timely communication and documentation. Key Responsibilities: Prepare, process, and document plan revisions from inception to approval according to agency requirements and procedures. Coordinate new improvement plan and final map submittals and update project schedules. Route plans and maps for utility signatures and attend final map submittal appointments as assigned. Record and file documents, including final maps and land use application materials, ensuring compliance with agency requirements. Communicate with agencies, municipalities, and utilities to follow up on submittal receipts, approvals, and status updates. Upload, download, and maintain project documents in organized digital and physical filing systems. Prepare and distribute project correspondence, including receipts, letters, and schedules, to clients and team members. Act as a liaison between internal project teams, external agencies, and clients for timely coordination and communication. Assist with administrative responsibilities, pickups/deliveries, and external meetings as necessary. Maintain and monitor permitting needs and project milestones for multiple multi-million-dollar projects. Utilize Microsoft Office Suite (Excel, Word, Outlook) at an advanced level; Microsoft Project experience is a plus. Qualifications & Skills: 5+ years of experience in project coordination, management, or administration within engineering, construction, or related fields. Civil engineering industry experience strongly preferred, with proven success managing projects from entitlements through construction. Associates or Bachelors degree in Business Management, Construction Management, or a related field. Strong organizational skills; ability to manage multiple responsibilities, prioritize effectively, and adapt to shifting workloads. Excellent verbal and written communication skills, including professional business correspondence and telephone etiquette. Demonstrated ability to analyze, organize, and oversee documentation processes while maintaining accuracy and attention to detail under pressure. Proactive, forward-thinking, and able to anticipate needs, respond to urgent situations, and build strong professional relationships. Flexible, resourceful, and able to shift seamlessly between tasks. Dependable, punctual, and professional in all interactions. Working Place: Las Vegas, Nevada, United States Company : Oct 16th Virtual Fair - Wood Rogers

Full-time Description VADATECH PROVIDES EQUAL EMPLOYMENT OPPORTUNITIES (EEO) TO ALL EMPLOYEES AND APPLICANTS FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, CREED, GENDER, SEX, SEXUAL ORIENTATION, GENDER IDENTITY, GENDER EXPRESSION, NATIONAL ORIGIN, AGE, DISABILITY, GENETIC INFORMATION, MARITAL STATUS, SOCIO-ECONOMIC STATUS, AMNESTY, STATUS AS A COVERED VETERAN AND ANY OTHER CLASS PROTECTED BY APPLICABLE FEDERAL, STATE AND LOCAL LAWS. THE COMPANY COMPLIES WITH APPLICABLE STATE AND LOCAL LAWS GOVERNING NONDISCRIMINATION IN EMPLOYMENT IN EVERY LOCATION IN WHICH THE COMPANY HAS FACILITIES. THIS POLICY APPLIES TO ALL TERMS AND CONDITIONS OF EMPLOYMENT, INCLUDING HIRING, PLACEMENT, PROMOTION, TERMINATION, LAYOFF, RECALL, TRANSFER, LEAVES OF ABSENCE, COMPENSATION, AND TRAINING. VADATECH IS AN EQUAL OPPORTUNITY EMPLOYER M/F/DISABILITY/VET SUMMARY: VadaTech, Inc. is a world leader in the design and manufacturing of embedded computing solutions. Due to continued growth, we are seeking candidates for the position of Project Management Coordinator. The Project Management Coordinator provides administrative, customer-facing, and cross-divisional support to the Project Management Office (PMO). This role ensures accurate documentation, facilitates communication, processes customer orders, and supports finance and RMA activities. Acting as a central point of contact, the Project Management Coordinator helps keep projects organized, customers informed, and internal teams aligned. RESPONSIBILITIES: REASONABLE ACCOMMODATIONS MAY BE MADE TO ENABLE INDIVIDUALS WITH DISABILITIES TO PERFORM THE ESSENTIAL FUNCTIONS. Project Coordination & Communication Facilitate communication between team members, stakeholders, and customers. Schedule meetings, document action items, and ensure information is disseminated effectively. Organize and attend meetings, take detailed minutes, and follow up on action items. Serve as a central point of contact for project-related inquiries. Documentation & Reporting Maintain accurate and up-to-date project documentation. Prepare reports and provide regular updates to project managers and stakeholders. Ensure project activities comply with organizational policies and regulations. Risk Support Support the identification of potential project risks and assist in developing mitigation plans. Customer & Sales Support Process new orders with accurate and timely generation of sales orders. Provide order acknowledgements and confirm ship dates to customers. Inform customers of any shipping delays and provide alternative delivery dates as needed. Provide customer support related to order status and inquiries, facilitating information exchange between customers and internal teams. Finance & Accounting Liaison Assist in managing bookings, billings, and backlog for designated accounts. Manage non-recurring engineering order line items, working with finance, sales, and PMO to track status and ensure invoicing. Maintain awareness of customer account aging and support finance/sales management with credit release issues that may prevent shipments. RMA & Cross-Divisional Support Support Return Material Authorizations (RMA) processing for repair and attend RMA status calls. Work closely with satellite offices (domestic and international) as needed. Communicate with divisions, including Accounting, Production, Supply Chain Management/Planning, Logistics, RMA, and others. Assist Configuration Management in generating and controlling documentation, acting as a liaison to the sales team and PMO. Requirements QUALIFICATIONS AND EDUCATION REQUIREMENTS: Minimum of 3 years of relevant experience in project coordination, administrative support, or related field Bachelor's degree in business administration or related field preferred. High School Diploma or GED with relevant experience. Proficiency in ERP software (Epicor or SAP ERP experience preferred) Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, etc.) Strong organizational and time management skills Excellent written and verbal communication skills Attention to detail Adaptability and the ability to work in a fast-paced environment ENVIRONMENT: Indoors/Engineering Labs/Manufacturing Floor PHYSICAL DEMANDS Ability to sit and stand for extended periods of time. Required to wear Personal Protective Equipment (PPE) when working on the manufacturing floor, including, but not limited to, eye, ear, and foot protection. Ability to handle and lift objects weighing at least 25 lbs. THE ABOVE INFORMATION ON THIS DESCRIPTION HAS BEEN DESIGNED TO INDICATE MANAGEMENT'S ASSIGNMENT OF ESSENTIAL FUNCTIONS AND LEVEL OF WORK PERFORMED BY EMPLOYEES WITHIN THIS CLASSIFICATION. IT IS NOT DESIGNED TO CONTAIN OR BE INTERPRETED AS A COMPREHENSIVE INVENTORY OF ALL DUTIES, RESPONSIBILITIES, AND QUALIFICATIONS REQUIRED OF EMPLOYEES ASSIGNED TO THIS JOB. NOTHING IN THIS JOB DESCRIPTION RESTRICTS MANAGEMENT'S RIGHT TO ASSIGN AND REASSIGN DUTIES AND RESPONSIBILITIES TO THIS JOB AT ANY TIME.

Job Description About the Role: We are a telecommunications construction company. We are seeking a highly motivated and detail-oriented individual to join our team as a Project Administrator. In this role, you will be responsible for managing and processing all billing-related tasks and coordination of job completion for our construction company. Your primary goal will be to ensure timely and accurate billing and coordination, while maintaining a high level of customer satisfaction. Experience is required. Minimum Qualifications: 1+ years of experience in billing or accounting. 1+ years of experience with 811 Call Before You Dig and dig tickets preparation 1+ years of experience with Traffic Control and Barricade set up 1+ years of experience with Project Coordination 1+ years of experience with City and County Permits and Inspections 2+ years of experience in office setting Proficiency in Microsoft Office, particularly Excel. Excellent attention to detail and organizational skills. Strong communication and interpersonal skills. Preferred Qualifications: Experience in the construction industry. Familiarity with QuickBooks. Experience with project coordination. Ability to communicate in English and Spanish. Experience with Work Force, Site Tracker, and Teams. Responsibilities: Process and manage all billing-related tasks, including invoicing, and collections. Collaborate with other departments to ensure accurate and timely billing. Maintain accurate records of all billing-related activities. Resolve any billing discrepancies or issues in a timely and professional manner. Provide exceptional customer service to clients and internal stakeholders. Skills: As a Project Administrator, you will utilize your strong attention to detail and organizational skills to manage and process all billing-related tasks. You will also use your excellent communication and interpersonal skills to provide exceptional customer service to clients and internal stakeholders. Proficiency in Microsoft Office, particularly Excel, is required to effectively manage and maintain accurate records of all billing-related activities. Familiarity with QuickBooks, as well as the ability to analyze and interpret financial data, will be beneficial in this role. Additionally, experience in the construction industry and project coordination will be valuable assets to the team.

WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE We partner with National & International prime contractors to provide them with qualified talent they can trust. We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles. Our objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US. We aspire to partner with candidates who are eager to learn, grow, and progress in their career path while deepening their knowledge in their given field. We deeply value our partnerships and place great emphasis on maintaining strong relationships and long term hires.This is reflective in our competitive offerings to our hires including: Ongoing HR support Competitive benefits packages including- Health, Dental, Vision & Life insurance Our very own JLM Rewards incentive program THE IDEAL CANDIDATE The ideal candidate has a proven track record of working in construction and/or transportation They thrive in a fast paced and a team oriented environment. They get excited about construction projects as well as completing assignments on time. An individual who will do well in this position is self oriented, organized, a great communicator, and approachable. Comfortable working within a team environment at the project site. KEY RESPONSIBILITIES/SKILLS Prepare and manage change orders Prepare and manage procure to pay process Administration of payment procedures Administration of back-charges and resolution of claims Interface with Project Controls and Project Leadership on changes and progress regarding Seller and Subcontractor management Interface with multiple departments and disciplines to evaluate Seller/Subcontractor performance, ensuring compliance with contractual obligations Interface with Business Services for invoice and document management resolution Interface with Seller/Subcontractors regarding proper documentation backup, contract procedures, and work under the direction of Project Controller(s)/Contracts Manager Oversee sub-contractors. Track material costs and quantities entering project sites Create reports based on monthly material costs and inventory Other duties as assigned PERKS OF JOINING JLM We offer a competitive compensation package as well as benefits including Health Insurance, Vision, Dental, Life, and Paid Time Off! Compensation: $24.00 - $30.00 per hour JLM is a DBE-accredited agency specializing in finding world-class talent and managing infrastructure project staffing needs. As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.

Job Description Impact XM is a global leader in experiential marketing, that brings brands to life through unforgettable live and virtual experiences. Impact XM is seeking a Project Coordinator to join our Global Operations team. This role supports our Project Management group in servicing and managing all aspects of project fulfillment for experiential, live, and digital programs. We are looking for a highly organized, collaborative, and detail-oriented coordinator who thrives in a fast-paced, client-driven environment. Key Responsibilities Adhere to all Impact XM processes and policies accurately and efficiently Develop understanding and effectively work within required Impact XM project systems Utilize Impact XM's online asset management and event management tools Support Project Managers by accurately and efficiently completing assigned tasks Communicate effectively with internal departments, strategic partners, and vendors Maintain well-organized project files and documentation Manage and execute client and vendor communications across a variety of projects Liaise with internal and external stakeholders to ensure timely delivery Apply best practices in project management, time allocation, resource management, and client communication Support development of project estimates and workback schedules Prepare to answer questions regarding project status and deliverables Manage multiple projects simultaneously while maintaining schedules, budgets, and quality Research specialty materials and services in conjunction with Finance Read, redline, and support fabrication drawing development as needed Assist in training incoming team members and developing transition materials Resolve issues within working teams as needed Maintain awareness of client properties relevant to assigned projects Travel domestically and internationally for fulfillment as required Complete work as assigned Qualifications Bachelor's Degree (B.A. or B.S.) from a four-year college or university, and 2+ years of experience as a Project Coordinator or in a similar project-based execution role; or an equivalent combination of education and experience Experience in event marketing, experiential, or creative solutions-based agency environments preferred Ability to read, analyze, and interpret business, technical, and regulatory documentation Strong written communication skills, including proposals, reports, and business correspondence Comfortable presenting information to internal teams, clients, and stakeholders Strong mathematical competency including fractions, percentages, ratios and proportions Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) Ability to define problems, collect data, establish facts, and draw valid conclusions Ability to interpret technical instructions in diagram form and work with both abstract and concrete variables Customer-centric approach with strong interpersonal and relationship-building skills Strong organization, detail orientation, multi-tasking capability, and follow-through Independent, proactive, and entrepreneurial mindset Comfortable working under tight deadlines in a fast-paced environment Ability to read construction drawings and setup prints and translate design to execution Ability to collaborate effectively within cross-functional teams and client groups About Impact XM Impact XM is a global event and experiential marketing agency that empowers brands to power business. From events, exhibits and environments to digital engagements and consumer activations, we create experiences that connect brands and consumers in a meaningful way. This ensures we live up to our name by making a positive impact on people's lives and our clients' business. OUR BRAND - What We Believe Passion is Paramount - We love what we do, take pride in doing it and celebrate what we accomplish. ABC Always Be CURIOUS - We explore the possibilities, discover innovative solutions, and learn from experience. We>Me Collaboration and transparent communication creates our best work. Trust is Earned - We are defined by our actions and held accountable to our co-workers, clients, and outcomes. Respect is Given - We understand, acknowledge, and appreciate the perspective and actions of others. Safety Message We want to ensure your safety and protect you from potential scams. Recently, there have been fraudulent job postings circulating online that impersonate Impact XM. These scams aim to deceive unsuspecting applicants by offering nonexistent positions and requesting personal information or upfront fees. Remember that our company does not endorse any job postings outside our official job channels. All of our open jobs can be found and applied to on our official careers site. If one of our team members is reaching out to you regarding a role it would come from an email alias ending *****************. If you encounter a suspicious offer, report it through the job platform on which you found it or report email as spam.

Welcome to AJB General Contractor! We have been a Commercial General Contractor in the Las Vegas Valley since 1989. Our expertise lies in Ground-Up, Tenant Improvements, and Design-Build Projects, up to $5 million. We are currently seeking a talented and engaging Project Administrator to join our team. As a Project Administrator, you will play a crucial role in coordinating project activities and ensuring that our projects meet the highest standards of quality, while staying within budget and being completed on time. Working closely with our Project Managers and Superintendents, you will manage all administrative functions of assigned construction projects and effectively communicate progress to all team members and stakeholders. We value diversity and are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. Responsibilities Maintain strong professional relationships with subcontractors, vendors, and owners, providing exceptional customer service Manage, process, and track all construction-related documents, including plans, shop drawings, submittals, subcontracts, Change Orders, RFIs, and regulatory documents Perform administrative duties to support assigned projects and ensure smooth project execution Draft subcontracts and obtain necessary insurance certificates and support documentation Resolve project-related issues as directed, ensuring efficient and effective solutions Schedule and attend meetings, both on-site and with company and owners, and prepare accurate minutes Ensure proper completion of job closeout activities and project archiving Manage the process to obtain necessary permits in a timely manner Skills Strong organizational and time management abilities Proficiency in Microsoft Office Suite and project management software (experience with Sage 100 Contractor & Sage CM/Corecon is a plus) Ability to handle multiple tasks and work on multiple projects simultaneously Excellent written and oral communication skills Keen attention to detail and a proactive problem-solving mindset Ability to take direction from multiple sources and prioritize tasks effectively If you are a motivated and skilled professional with a passion for commercial construction, we would love to hear from you! When applying, please include your required salary range. Requirements At least 2 years of experience as a Project Administrator, Project Coordinator, or a similar role in the construction industry (preferred) Strong ability to prepare well-written correspondence and reports with minimal assistance Punctuality and professionalism in all work-related activities General knowledge of commercial construction practices and procedures Benefits Medical Insurance - (PPO) premiums paid 100% by the company for employee and spouse Paid Time Off

Since 2012, we've grown to become one of the leading single-family rental companies and homebuilders in the country, recently recognized as a top employer by Fortune and Great Place To Work . At AMH, our goal is to simplify the experience of leasing a home through professional management and maintenance support, so our residents can focus on what really matters to them, wherever they are in life. The Project Analyst is responsible for assisting leadership in the analysis, planning and execution of property operations initiatives. Creates data models to identify key opportunities for improved operational efficiency. Analyzes data into meaningful insights used to make operational decisions on which projects to prioritize. Partners with stakeholders within property operations to build implementation plan of proposed initiatives, measures results, and provides feedback on an ongoing basis. Responsibilities: Analyze data from various operating platforms and cross-reference datasets for unique efficiency insights. Utilize statistical methods and machine learning algorithms to predict trends and identify patterns. Develop and build data models to identify strategic opportunities for improved operational efficiencies. Create and track metrics related to strategic property operation initiatives and programs. Develop detailed project plans outlining tasks, timelines, and resource allocation. Suggest improvements based on current and historical performance. Identify gaps in data capture within existing operations and work with stakeholders to enhance data collection. Organize data into meaningful insights for operational decision-making and project prioritization. Recommend priority reviews of data entry to improve accuracy and insights. Act as a strategic partner and resource during the rollout of new initiatives and programs. Create comprehensive reports on project outcomes, highlighting successes, challenges, and areas for improvement. Draft communications to internal and external stakeholders to increase knowledge of company data standards. Audit data entry for compliance with standards and create training and audit histories for follow-up. Requirements: Bachelor's degree or equivalent combination of education and experience required. Minimum three (3) years of experience in Construction, Data Analysis, and Purchasing preferred. Minimum three (3) years of experience in vendor negotiation or analytics preferred. In-depth understanding of the industry, with the capability to recommend and implement processes for improved efficiency, service, profitability, and growth. Proficiency with Yardi, SharePoint, and CRM systems. Advanced PC skills, including Excel and Outlook. Relevant experience in a fast-paced, multi-project, operational environment. Excellent verbal and written communication skills. Flexibility and adaptability. Strong teamwork and leadership skills. Compensation The anticipated pay range/scale for this position is $57,041.00 to $71,307.00 Annually. Actual starting base pay within this range will depend on factors including geographic location, education, training, skills, and relevant experience. Additional Compensation This position is eligible to receive a discretionary annual bonus. Perks and Benefits Employees have the opportunity to participate in medical, dental and vision insurance; flexible spending accounts and/or health savings accounts; dependent savings accounts; 401(k) with company matching contributions; employee stock purchase plan; and a tuition reimbursement program. The Company provides 9 paid holidays per year, and, upon hire, new employees will accrue paid time off (PTO) at a rate of 0.0577 hours of PTO per hour worked, up to a maximum of 120 hours per year. CA Privacy Notice: To learn more about what information we collect when you apply for a job, and how we use that information, please see our CA Job Applicant Privacy Notice found at ************************************** #LI-SC1

Job Description WHO WE ARE…. ASTOUND is a global experiential powerhouse with three core verticals: Brand Experiences, Sports Experiences, and Immersive Entertainment. From trade shows and large-scale events to experience centers and IP-driven attractions, we create programs that combine creative excellence, operational discipline, and ROI-focused outcomes. With over 200 employees, a 350,000 sq. ft. production facility, and execution in more than 40 countries, ASTOUND is defining what the modern experiential partner looks like. Now, in our 25th year, we are expanding into a growth engine for our clients-powered by AI, integrated creative, and next-gen content strategy-and for the business itself, driving both revenue and enterprise value. JOB SUMMARY: We are seeking a highly organized and detail-oriented Project Coordinator to join our Project Management team. The Project Coordinator will support multiple Project Managers in delivering projects successfully, acting as the administrative and operational backbone for our department. This role is ideal for someone eager to learn the business end-to-end, while building skills that can lead to a future Project Manager role. KEY RESPONSIBILITIES: Support PMs across multiple accounts, ensuring timelines, budgets, and deliverables are tracked and up to date. Create and manage project documentation including schedules, budgets, purchase orders, change orders, and status reports. Assist in sourcing and procuring materials and services, including obtaining quotes and managing vendor/subcontractor coordination. Update and maintain systems such as Salesforce, NetSuite, Smartsheet, and other project management tools. Partner with design, engineering, and production teams to anticipate challenges and resolve issues proactively. Coordinate logistics for tradeshow, event, and installation projects, including site schedules and services. Provide financial administration support including invoice tracking, payment applications, and reporting. Support on problem solving, solution development, and continuous process improvement initiatives. QUALIFICATIONS: Prior coordination experience in commercial construction, specialty fabrication, retail rollouts, large-scale events, or tradeshow environments. Experience supporting multiple PMs or departments simultaneously. Familiarity with Salesforce, NetSuite, Smartsheet, Bluebeam, or other project/digital workflow tools. Exposure to vendor/subcontractor management. Knowledge of billing systems (e.g., GCPay, SOV management) a plus. Strong organizational skills with the ability to manage multiple tasks and shifting priorities. Experience creating and managing project budgets and timelines. Competence in Excel and other Microsoft Office tools. Strong documentation and reporting skills with attention to detail. Basic understanding of production and build methodologies (tradeshow/event builds, fabrication, or permanent installs). Effective written and verbal communicator with cross-functional teams and external partners. Problem-solving mindset with ability to work independently and collaboratively. THE VALUES YOU ALIGN WITH: Just as important as the skills you bring to our team is alignment with our values. This means that as a collective we will collaborate with the same mindset to deliver incredible, market-leading experiences for our clients. Steadfast Courage - We fearlessly take on challenges and make bold decisions to achieve remarkable results. Unwavering Integrity - We hold ourselves to the highest ethical standards and prioritize honesty, transparency, and professionalism. Boundless Creativity - We push boundaries with innovative, collaborative ideas that surpass expectations and create unforgettable experiences. Unparalleled Service - We fearlessly take on challenges and make bold decisions to achieve remarkable results. Insatiable Curiosity - We never stop learning, exploring, and taking risks to create breakthrough experiences. Constant Collaboration - We thrive on teamwork, leverage diverse perspectives, and support each other to deliver experiences greater than the sum of their parts. BENEFITS AND COMPENSATION The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match. Excellent Medical Insurance Excellent Dental Insurance Excellent Vision Insurance Paid Time Off, Holiday Pay 401K matching program after 90 days of employment 100% Company Life and Long-Term Disability Coverage Employee Referral Program DIVERSITY COMMITMENT We are proud to be an equal opportunity employer, and we welcome talented individuals from all backgrounds to apply. Our goal is to ensure that every candidate is evaluated solely on their qualifications, merits, and potential to contribute meaningfully to our team and mission.