Project coordinator jobs in Mission Viejo, CA - 409 jobs

WHO ARE WE: TTI is a health-tech startup helping patients and organizations leverage electronic Patient-Reported Outcomes (ePRO) and Real-World Data to improve health outcomes. TTI's leading mobile application, Wave Health, helps patients fight cancer or chronic disease by empowering them with unique health insights based on their own data. POSITION SUMMARY: We are seeking a highly detail-oriented, proactive, and process-driven Operations Coordinator (OC) to oversee TTI's customer communication, support operations, and various compliance-related workflows. This role supports the Product and Engineering Teams by coordinating necessary input and documentation required for TTI's official Standard Operating Procedures (SOPs), such as Issue Identification and Resolution, Change Management, and Post-Market Surveillance. The OC will be responsible for several compliance-driven activities, including coordination with the company's PRRC (Person Responsible for Regulatory Compliance). Additionally, this role will support TTI's Human Factors Engineering by conducting user interviews when applicable, gathering structured feedback, and helping translate user analytics/insights into product suggestions/feedback. The OC may also support Patient Engagement projects such as writing educational content, blogs, or patient-facing materials. The ideal candidate thrives in a fast-paced environment, enjoys solving problems, and can balance precise documentation with empathetic customer communication. YOUR RESPONSIBILITIES: Customer Support & Daily Operations Manage support email inboxes through HelpScout and respond promptly to customer questions. Route inquiries to the appropriate departments and follow up with the product team until the issue is resolved. Maintain clear communication with users about updates, timelines, and issue outcomes. Log and document all customer interactions to maintain a complete audit trail. Issue Resolution & Change Management Supporting the Issue Resolution Process: receive reports, create Jira tickets, follow progress, and confirm completion. Track, prioritize, and communicate changes to internal teams and stakeholders. Compliance & Post-Market Processes Handle Feedback and Complaint Management according to established policies. Manage Customer Requests such as Account Deletion, Subscription Cancellation, and Data Export Requests. Support Post-Market Surveillance reporting and compliance monitoring. Collaborate closely with the PRRC and share regulatory updates with relevant internal teams. Human Factors & User Research Conduct usability interviews and gather structured user feedback. Analyze insights and provide summaries to inform product improvements. Patient Engagement & Content Support (as needed) Assist with content creation for patient materials, FAQs, blogs, and educational content. Support outreach or engagement activities depending on team needs and workload. YOUR QUALIFICATIONS: Bachelor's degree in Health Sciences, Business, Communications, Psychology, Human Factors, or a related field. 2-4 years experience in support operations, SaaS support, or digital health. Extremely detail-oriented with the ability to track small changes and procedures. Strong communication skills, both written and verbal. Experience with support tools (HelpScout, Zendesk, or similar) and ticketing systems (Jira preferred). Ability to work independently and collaboratively across departments. Preferred Experience in digital health, medical technology, or regulated industries. Understanding of Human Factors, usability testing, or patient experience research. Ability to summarize technical issues clearly for both users and internal teams. Familiarity with compliance-driven environments (e.g., MDR, FDA, or similar frameworks). Who You Are Extremely detail-oriented - you catch inconsistencies and track workflows effortlessly. Process-driven - you can follow established protocols and help improve them. Empathetic and customer-focused - you are passionate about helping patients and work to improve the patient experience. A strong communicator - both written and verbal, with clarity and consistency. A proactive collaborator - comfortable working with many teams and juggling multiple priorities. Organized and reliable - able to maintain documentation, logs, and audit trails. JOB DETAILS: Full-time position, in-person at El Segundo office Opportunities for professional development and cross-functional learning Salary: Roughly $70k Check out TTI and Wave Health at the below links: Treatment Technologies & Insights - ***************** Wave Health App - *************************** Wave Health App, your health companion - ******************************************* Social media links: Wave Health App Instagram: **************************************** (@wavehealthapp) Wave Health App Twitter: ********************************* (@wavehealthapp) Wave Health App Facebook: ***************************************

We are seeking a highly organized, detail-driven Business Operations Coordinator to support a senior executive based in San Clemente, CA. This role is ideal for someone who thrives in a fast-paced environment, communicates exceptionally well, and takes pride in producing accurate, polished work. The Business Operations Coordinator role is a hybrid of two positions, Executive Assistant (~50% of your work) and Administrative Assistant (~50% of your work). If you enjoy staying ahead of tasks, managing details, and keeping operations running smoothly, this role offers stability, variety, and meaningful responsibility. Role Overview As the Business Operations Coordinator, you will provide direct administrative support and executive assistance, managing digital workflows, preparing documents, coordinating communication, and helping streamline day-to-day operations. You will be relied upon for professionalism, discretion, attention to detail, and your ability to stay organized while juggling multiple priorities. This is an in-person position for candidates living in or within 30 minutes of San Clemente. Responsibilities Use the digital systems provided to perform this role (we are fully digital) Draft, proofread, and prepare professional correspondence, letters, and documents Maintain calendars, schedule appointments, and coordinate meetings Organize digital files, manage email communication, and track follow-up tasks Assist with recordkeeping, data entry, and digital documentation Prepare reports, summaries, and written materials with strong attention to detail Support internal and external communication with professionalism and warmth Help organize priorities and ensure deadlines are met Use Microsoft Word, Excel, Outlook, and other digital tools efficiently Assist with errands, research, and day-to-day administrative needs Maintain confidentiality and handle sensitive information responsibly Qualifications & Skills Excellent writing, proofreading, and communication skills Honest, dependable, and committed to professional integrity Positive, professional demeanor when interacting with colleagues, partners, and vendors Fast, accurate typist (50+ WPM preferred) with strong spelling and grammar Detail-oriented with careful adherence to processes, instructions, and documentation Highly organized and able to multitask in a fast-moving environment Comfortable working in a fully digital workflow; proficient in Microsoft Word, Excel, and Outlook Quick learner with strong problem-solving skills and critical thinking ability Reliable transportation and valid driver's license Local to San Clemente or within a 30-minute commute Schedule & Compensation Full-time position, in person Monday-Friday, 9:00am - 6:00pm $17.25/ hour; 40 hours per week Stable, consistent schedule with long-term growth potential Preferred Prior experience as an Executive Assistant or Administrative Assistant Experience supporting a leadership role or managing multiple priorities Application Instructions Please include your résumé Serious applicants should provide a thoughtful cover letter explaining why you believe you are a strong fit for this role Job Type: Full-time Benefits: 401(k) 401(k) matching

MatchPoint is a fast-growing, young, energetic global IT-Engineering services company with clients across the US. We provide technology solutions to various clients like Uber, Robinhood, Netflix, Airbnb, Google, Sephora and more! More recently, we have expanded to working internationally in Canada, China, Ireland, UK, Brazil and India. Through our culture of innovation, we inspire, build, and deliver business results, from idea to outcome. We keep our clients on the cutting edge of the latest technologies and provide solutions by using industry specific best practices and expertise. We are excited to be continuously expanding our team. If you are interested in this position, please send over your updated resume. We look forward to hearing from you! Role: Project Support Analyst Location: Rosemead, CA (Hybrid - Tuesday and Wednesday) Contract: 1 year - likely to extend Rate : $50 to $52 /hr w2 The Project Analyst supports the delivery of Information Technology (IT) and Operational Technology (OT) projects within a utility environment. This role partners with Project Managers, engineering teams, operations, cybersecurity, and vendors to support planning, execution, tracking, and reporting across initiatives that enable grid operations, enterprise systems, and field technologies. The Project Analyst plays a key role in ensuring projects follow utility governance, security standards, and regulatory requirements while meeting schedule, cost, and quality objectives. Required Qualifications Bachelor's degree in Business, Information Systems, Engineering, or a related field. 2-5 years of experience supporting IT, OT, or technology-driven projects. Experience working in structured or regulated environments. Familiarity with project management methodologies (Waterfall, Agile, or hybrid). Proficiency with project and collaboration tools (e.g., MS Project, Smartsheet, Jira, SharePoint). Strong organizational, analytical, and documentation skills. Effective written and verbal communication skills. Preferred Qualifications Experience in a utility, energy, or critical infrastructure environment. Exposure to OT systems such as SCADA, ADMS, OMS, AMI, or field/telecom technologies. Understanding of IT/OT cybersecurity considerations. Key Responsibilities Project Planning & Coordination Support planning activities for IT/OT projects, including scope definition, schedules, milestones, and dependencies. Coordinate project tasks across IT, OT, engineering, operations, cybersecurity, and vendor teams. Schedule, Cost & Resource Tracking Maintain project schedules and dashboards; monitor progress against approved baselines. Track project financials, including budgets, forecasts, accruals, and invoices. Support resource planning and effort tracking across internal and external teams. Reporting & Documentation Develop and maintain project documentation such as charters, work plans, risk and issue logs, change requests, and decision logs. Prepare weekly, monthly, and executive-level status reports. Ensure documentation aligns with utility PMO standards, audit requirements, and regulatory expectations. Risk, Issue & Change Management Identify, log, and monitor project risks and issues; assist with mitigation planning and escalation. Support change control processes, including impact analysis and approval workflows. Track interdependencies between IT and OT workstreams and highlight potential impacts. Stakeholder & Vendor Support Act as a coordination point between business stakeholders, IT/OT teams, and third-party vendors. Support meeting facilitation, including agendas, materials, and meeting minutes. Assist with vendor deliverable tracking and compliance with contractual requirements. Governance, Security & Compliance Support adherence to SDLC, IT/OT governance frameworks, and utility policies. Assist with cybersecurity, NERC, and regulatory documentation and review processes (as applicable). Support audit readiness and evidence collection for project activities. ***************************** MatchPoint Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

**Posting Title:** Project Coordinator - Energy **Reports To:** Senior Project Manager **Salary Range:** $25.00/hour to $32.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE ENERGY TEAM** Our Energy Group at CEI builds projects from the field to the grid. Whether it's a solar, battery storage, substation, EV charging, microgrid or converter station project, our skilled project managers, engineers and field employees deliver when it matters most. We work with customers on programs of all sizes-those spanning several smaller sites or spanning several thousand acres. Besides building some of the nation's largest utility-scale solar plants and installing more EV charging stations in California than any other contractor, we are dedicated to running a business that is environmentally responsible. **ABOUT THE ROLE** We're seeking a Project Coordinator ready to be on the front lines of a project, giving daily support to field, project management, and customer teams. This role regularly communicates with field and safety professionals ensuring proper the flow of information such as tracking payroll times for the Production team and processing all new hire enrollment documentation. The Coordinator will assist in WO processing and proposal, bid presentation, change orders, submittals, and RFI & RFD document processing. Other responsibilities include maintaining and updating job files and controlled forms/logs. You'll provide coordination and administrative support for project managers including tracking schedule, setting up meetings and organizing travel and catering. **Skill:** Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks. **Job Complexity:** Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. **Supervision:** Normally receives little instruction on daily work, general instructions on newly introduced assignments. **ABOUT YOU** You have a love for order and organization. Working in a fast-paced environment is familiar, and you are flexible and able to adjust to changing situations. You are a natural when it comes to communication and can be seen as "the glue that holds a project together." You have exceptional communication, writing and organizational skills. Most of all, you're passionate about upholding Cupertino Electric's values of integrity, safety, excellence, innovation, and people, learning relevant aspects of the business, and being an asset to your team. **WHAT YOU WILL GAIN** As a Project Coordinator, you will play a key role in the operations of a construction project. You will interact and engage with our project teams and field personnel - allowing you to get an understanding of the partnership that takes place behind-the-scenes to ensure the success of a project. Furthermore, you will make an impact by coordinating multiple aspects of a project in a fast-paced and challenging work environment. You will learn to communicate with different levels within the organization by working closely with different teams. Here at Cupertino Electric, Inc. (CEI), we are committed to fostering an environment where you can collaborate with skilled colleagues who have diverse expertise and backgrounds. **MINIMUM QUALIFICATIONS** _Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify._ **Education:** High school diploma or GED required; College Degree preferred. **Licensure/Certifications:** None required. **Experience:** Three (3) years of experience required in a support role in the construction industry. *Applicants must be authorized to _work_ in the United States. This position is not _eligible_ for sponsorship. \#LI-JJ1 **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

The Sensory Lab Project Coordinator provides administrative support to the Principal Investigator of the Food Science Sensory Lab Program. Works closely with campus constituents, students, and industry partners to ensure smooth coordination of communications, scheduling, events, and task management related to industry projects. The successful candidate will be responsible for overseeing projects from initiation to completion, managing tasks assigned to students, supervising their progress, handling procurement processes, and maintaining effective communication with project stakeholders. Generate and obtain data as requested. Responsibilities Project Coordination Work closely with project stakeholders to define project scope, objectives, and deliverables. Responsible for all scheduling aspects of projects, coordinating schedules with students and industry partners. Ensure that projects are executed within the established timelines and meet academic standards. Provide updates on project progress, test dates, and any changes to the project plan. Address client inquiries and concerns promptly and professionally. Assist in coordinating project activities and timelines. Collaborate with cross-functional teams to ensure alignment with project goals. Monitor project progress and report any deviations to the project manager. Facilitate communication among team members, stakeholders, and external partners. Oversee the ordering and purchasing of necessary supplies and materials for projects. Collaborate with relevant departments to ensure timely procurement and delivery of required resources. Collaborate with project teams to plan and execute test operations efficiently. Coordinate logistics for test dates, ensuring all necessary equipment and materials are in place. Contribute to the development and improvement of quality standards within the project. Organize and archive project-related documents for future reference. Student Supervision Assign tasks to students based on their skills, expertise, and project requirements with assistance from PI. Provide clear instructions and guidelines for tasks and deliverables. Supervise students to ensure the successful completion of assigned tasks and maintain project quality. Prepare reports and presentations for project updates and stakeholder communication. Required Qualifications Bachelor's Degree or equivalent in education and experience. Minimum two years' experience in providing administrative support in a professional office. Strong communication and interpersonal skills to convey accurate information in a professional manner, with the ability to interact with diverse individuals and groups at all organizational levels. Writing skills to prepare clear and concise, grammatically correct business correspondence; strong editing and proofreading skills. Proficient with Microsoft Office suite. Basic accounting skills to prepare financial forms and reconcile expenses. Ability to monitor budget and expenses. Ability to work effectively as part of a team and collegially with staff, faculty, and administration. Ability to prioritize work duties when faced with interruptions, distraction, and fluctuating workload. Ability to exercise good judgment and accomplish tasks in a timely manner. Demonstrated organizational skills with the ability to prioritize multiple projects and maintain composure and good attitude when multi-tasking. Ability to schedule and coordinate logistics for meetings and events including coordinating catering, room reservations and set-up. Strong commitment to service. Ability to use tact and diplomacy and to maintain a high level of confidentiality. Experience in project planning and project management. Working knowledge of operation and maintenance of standard equipment for studying sensory science. Ability to evaluate resource needs and appropriately request/order additional resources as needed. Ability to innovatively meet required needs with available resources. Ability to interpret and apply departmental laboratory policies, regulations, and procedures.

Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Job Description We are looking for Project Coordinator in Torrance, CA for one of our premier Clients. Title: Project Coordinator Location: Torrance, CA Duration: 6 months (possible extension) Summary: The Business Technology Solutions Department is looking for an experienced, motivated and self-driven senior Project Coordinator to support the Program Manager and PMs on the large projects and coordinate deliverables. The PC is responsible for successfully coordinating day to day activities around the projects. He or she must demonstrate good knowledge and experience across the full project lifecycle. Business or project experience with Auto Finance or Financial Services is a plus. Requirements: Proficient in Word, Excel, and PowerPoint Typing speed of at least 50 WPM Working knowledge of SharePoint required. SharePoint Administration experienced preferred Experience using OneNote preferred Excellent communication skills (concise, clear) Superb organizational skills; able to manage the needs of multiple projects while balancing competing priorities and meeting deadlines Excellent attention to detail and ability to document thorough meeting notes Experience managing risks, issues, action items, and decision logs for projects Contact Details: Arshdeep Kaur ************* Additional Information To apply for this position, or to learn more about the role, please contact: Arshdeep Kaur ************

Plan, initiate, and manage projects. Lead and guide the work of staff. Serve as liaison between business and aspects of projects. Plan project stages and assess business implications for each stage. Monitor progress to ensure deadlines, standards, and cost targets are met. Manage all aspects of complex projects from inception to conclusion. Responsibilities/Accountabilities Responsibilities: Submit project deliverables, ensuring adherence to quality standards. Confer with project personnel to identify and resolve problems. Assess current, or future customer needs and priorities through communicating directly with customers, conducting surveys, or other methods. Schedule and facilitate meetings related to projects. Monitor or track project milestones and deliverables through SAP. Negotiate with project stakeholders or suppliers to obtain resources or materials. Initiate, review, or approve modifications to project plans. Identify, review, or select vendors or consultants to meet project needs. Establish and execute a project communication plan. Identify the need for initial or supplemental project resources. Direct or coordinate activities of project personnel. Develop implementation plans. Manage budgets for projects via SAP. Assign duties, responsibilities, and spans of authority to project personnel. Prepare project status reports by collecting, analyzing, and summarizing information and trends. Manage project execution to ensure adherence to budget, schedule, and scope. Develop or update project plans for projects, including information such as project objectives, technologies, systems, information specifications, schedules, funding, and staffing. Facilitates and troubleshoots the myriad of problems associated with developing complex systems or with coordinating and developing, and designing projects. Provides highly skilled technical and management advice and assistance to department management and personnel. Responds to inquiries about projects. Assists in developing departmental plans, goals, objectives, policies, and procedures. Performs project design. Communication Communicates in a clear, concise, and timely manner. Uses practical tools and techniques to communicate information internally and externally. Is sensitive to the communication levels required by varied audiences and is able to adapt accordingly. Listens actively. Problem Solving Assesses challenges to identify causes. Gathers and processes relevant information. Generates creative solutions and finds a way to make it work. Makes recommendations and resolves the situation. Acknowledges when one doesn't know something and takes steps to find the answer. Planning/Organization/Time Management Establishes a realistic and systematic course of action for self and others to accomplish a specific goal. Sets the right priorities. Utilizes planning and/or time management tools, including SAP. Monitors progress and make necessary corrections. Controls interruptions. Accomplishes work in a timely manner. Critical Thinking Uses methods of logical inquiry and reasoning. Recognizes the existence (or non-existence) of logical relationships in work. Tests conclusions and generalizations. Applies logical reasoning and considers why the status quo or suggested solution won't work. Looks forward to understanding the consequences of a situation. Makes connections between information and arguments. Analyzes how parts of a whole interact to produce outcomes in complex systems. Attention to Detail Thoroughly accomplishes tasks with the utmost attention placed on accuracy in all areas involved, no matter how small. Monitors and double-checks information to produce consistently error-free work. Adheres to procedures and standards. Possesses a strong ability to focus on tasks and priorities amidst continuous distractions. Reliability Demonstrates a high level of dependability in all aspects of the job. Demonstrates punctuality and a sense of trust and reliability. Shows commitment and dedication to complete tasks on time and with minimal supervision. Initiative Looks for and takes action to contribute to the Company rather than being asked or passively accepting situations. Does more than is required. Digs deep and questions the process. Offers new ways of working or solving problems over and above what is expected. Looks for and takes opportunities for development and to improve performance. Anticipates future opportunities and challenges. Seeks out additional responsibilities and learning opportunities. Qualification Requirements Minimum 2-4 years of Project coordinating experience Experience working with an ERP system (SAP preferred) Working knowledge of Microsoft Suite (Outlook, Word, PowerPoint, Excel) Bachelor's Degree Preferred (Not required) Ability to travel 10%-15% of the time Valid driver's license Effective verbal and written communication skills with strong attention to detail AutoCAD experience. (a plus)

Project Coordinator and Support Specialist Responsible for coordination of activities throughout the lifecycle of internal and client projects, ensuring that success criteria, deadlines and deliverables are met. The job duties include, but are not limited to: Project scoping and estimation Receive bids and estimates from third party vendors Generate statements of work / project scope Generate and coordinate project deliverables Communicate via phone, email and in-person with customer, third party vendors, project resources, project lead, project manager, stakeholders Coordination of project activities Maintain project management system(s) Generate reports Onsite activities including estimation and scoping, project coordination, individual contributor/project resource Other activities as asked to support company initiatives, growth and values

Job Title Online Programs, College Curricular Initiatives and Funded Projects Coordinator Classification Administrative Support Coordinator I AutoReqId 551795 Department Dean's Office, College of Engineering and Computer Science Division Vice President, Academic Affairs Salary Range Classification Range $4,047 - $5,896 per month (Hiring range depending on qualifications, not anticipated to exceed $4,047 - $4,416 per month) Appointment Type Temporary Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours. This is a temporary position to end on or before June 30, 2027, with a possibility of renewal on an annual basis if funds and/or program needs exist. About CSUF Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development. We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development. As a member of the Titan Community, you'll have access to a wide range of campus resources and experiences-including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Engineering and Computer Science (ECS) is committed to educating engineers and computer scientists who will graduate with state-of-the art knowledge in their chosen field and are ready to embark on careers in industry and government or proceed to acquire advanced degrees in their own or related fields. We seek an exceptional individual to join our team as the Online Programs, College Curricular Initiatives and Funded Projects Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. The Administrative Support Coordinator will provide administrative and professional support for the College of Engineering and Computer Science (ECS) online degree programs and related curricular activities, degree programs and curricular initiatives administered by the ECS Dean's office, and post-award support for all funded grants and projects. Work will include assisting the Program Coordinators with semester course schedule building, compilation of student recruitment plan, email communications to cohorts to assist with registration and course options, preparation of study plans and graduate checks, and other student interactions, by phone, email, and in person. Will assist with travel and purchasing as needed. These programs are a part of larger departments, and coordination with department personnel will be ongoing. The Administrative Support Coordinator will also provide post-award support for all funded grants and projects which will include all external grants, intramural grants, and projects sponsored by industry, foundation, or individuals. Work will include assisting faculty with budget management, purchasing, and student worker hiring and timekeeping, and grant reporting requirements. Serves as liaison between the ECS Dean's office and the University campus at large (e.g., Academic Programs, Scheduling, Finance, Human Resources and Inclusive Excellence (HRIE), University Extension, Philanthropic Foundation, Auxiliary Services Corporation, etc.). Works independently on majority of assigned tasks to resolve daily problems using judgment and sound solutions while being mindful of campus and ECS policies and procedures. Performs work on projects with varied complexity. Engages in a broad range of interpersonal contacts. Performs other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Self-starter with front-line customer service experience and a strong customer service orientation. Clerical and administrative support experience in an academic environment at a university level. Demonstrated excellent written and oral communications skills to ensure effective communication with a wide audience (e.g., students, academic administrators, faculty, sponsoring agency representatives, and the general public). Knowledge and experience using CMS/PeopleSoft or databases. Knowledgeable about grant management (federal, state, and private foundation). Detail oriented and ability to be proactive about deadlines. License/Certifications A valid California driver's license and/or personal means of transportation is required in order to run off-campus errands. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions. Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees

Our Client is among the most experienced managed healthcare companies serving patients who have traditionally faced barriers to quality healthcare-including individuals covered under Medicaid, the Healthy Families Program, the State Children's Health Insurance Program (SCHIP) and other government-sponsored health insurance programs. Job Description • Work with complex excel spreadsheets to track and report project financials. • Work proactively with project personnel to ensure charging is correct and within budget constraints. • Maintain communication through development of status reports, preparation of project review materials, opening action items and tracking them to closure. • Develop invoices and providing detailed data regarding charging. • Track project metrics to assess work completion and confirm EAC estimates from engineering. • Develop cost proposals based in engineering estimates. • Set up WBS structures for projects and monitoring progress to budget. • Assist with project management plan development, submission, tracking and archival for projects. • Act as a SharePoint owner including site content, training, and permission control. • Provide project administration assistance to Project Managers for ongoing projects. • Support the software development lifecycle including development documentation and milestone review coordination. • Coordinate with corporate support functions (finance, HR, purchasing, billing, A/P), analyzing financial charges, etc. • Prepare quotations for purchasing equipment, software, etc. Assist with vendor activities including purchase order generation, invoice approval and closeout activities. • Support the Project Management Organization (PMO) as requested. This may entail tracking new business and change orders, creating resource reports, user group conferences and ad hoc activities as requested. Qualifications • Experience in financial analysis. • Experience in project controlling or associate PM. • Experience handling coordination with large project teams and coordination with support organizations. • Experience in budgeting projects. • Ability to develop, obtain, and graph project metrics. • Strong analytical skills. • MS Project and experience scheduling is a plus. • Needs to be experienced with Excel (pivot tables, formulas, etc). Visual Basic a bonus. • Bachelor's Degree in Business or Economics or equivalent years of experience in project control, configuration controller, and/or related job function. Specialization in finance a bonus. Additional Information All your information will be kept confidential according to EEO guidelines.

This position requires a mid-level individual with Strong Knowledge of MS Office tools including Access, SharePoint, Excel with VBA scripting, Power Point, Visio and Java Scripting. This person should understand the Project Management Best Practices and ensure Excellence in Support Services. This person should have 5 + years in the development, preparation, analysis and submission of Project Summary Reports. This person should have worked in a similar environment and understands the Project Management Tools (P6 preferably), Portfolio Management tools (OPPM preferably) and JDE. Qualifications Essential Skills: Strong knowledge of MS Office tools including Access, SharePoint and Excel with VBA scripting, Power Point, Visio and Java Scripting. Understanding of relational databases Understanding the project management best practices Understanding of how to ensure excellence in support services 5+ years in the development, preparation, analysis and submission of project and portfolio summary reports. Strong understanding and experience in technology with demonstrated Infrastructure and Application expertise Ability to Execute and Prioritize a number of tasks simultaneously Proven practical experience with Analysis, Project Management and Project delivery Strong Service mindset and ability to deliver technology solutions Ability to understand a problem or request from multiple perspectives and different points of view Innovative, collaborative, flexible and adaptable Strong written and verbal communication skills Strong interpersonal/relationship management skills EDUCATION & EXPERIENCE: Bachelor's Degree in Business, Computer Science, Information Systems or Engineering 5 + years of overall EPMO experience, IT and Project Management 5+ years of overall Project methodology or Process experience 5+ years of development of MS-Access, MS-Excel with VBA scripting, MS-SharePoint, Power Point, Visio and Java Scripting. PMP and/or Six Sigma black belt certification desired Access, SharePoint, Strong Excel, VBA scripting, PowerPoint, Visio, Java Scripting. (desire P6 and OPPM) Development Experience. Additional Information All your information will be kept confidential according to EEO guidelines Contract Rate $40/hr Candidate needs to be EAD, Green Card and US Citizen No OPT EAD Candidate needs to be local to Southern California.

Job Title Online Programs, College Curricular Initiatives and Funded Projects Coordinator Classification Administrative Support Coordinator I AutoReqId 551795 Department Dean's Office, College of Engineering and Computer Science Division Vice President, Academic Affairs Salary Range Classification Range $4,047 - $5,896 per month (Hiring range depending on qualifications, not anticipated to exceed $4,047 - $4,416 per month) Appointment Type Temporary Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours. This is a temporary position to end on or before June 30, 2027, with a possibility of renewal on an annual basis if funds and/or program needs exist. About CSUF Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development. We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development. As a member of the Titan Community, you'll have access to a wide range of campus resources and experiences-including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Engineering and Computer Science (ECS) is committed to educating engineers and computer scientists who will graduate with state-of-the art knowledge in their chosen field and are ready to embark on careers in industry and government or proceed to acquire advanced degrees in their own or related fields. We seek an exceptional individual to join our team as the Online Programs, College Curricular Initiatives and Funded Projects Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. The Administrative Support Coordinator will provide administrative and professional support for the College of Engineering and Computer Science (ECS) online degree programs and related curricular activities, degree programs and curricular initiatives administered by the ECS Dean's office, and post-award support for all funded grants and projects. Work will include assisting the Program Coordinators with semester course schedule building, compilation of student recruitment plan, email communications to cohorts to assist with registration and course options, preparation of study plans and graduate checks, and other student interactions, by phone, email, and in person. Will assist with travel and purchasing as needed. These programs are a part of larger departments, and coordination with department personnel will be ongoing. The Administrative Support Coordinator will also provide post-award support for all funded grants and projects which will include all external grants, intramural grants, and projects sponsored by industry, foundation, or individuals. Work will include assisting faculty with budget management, purchasing, and student worker hiring and timekeeping, and grant reporting requirements. Serves as liaison between the ECS Dean's office and the University campus at large (e.g., Academic Programs, Scheduling, Finance, Human Resources and Inclusive Excellence (HRIE), University Extension, Philanthropic Foundation, Auxiliary Services Corporation, etc.). Works independently on majority of assigned tasks to resolve daily problems using judgment and sound solutions while being mindful of campus and ECS policies and procedures. Performs work on projects with varied complexity. Engages in a broad range of interpersonal contacts. Performs other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Self-starter with front-line customer service experience and a strong customer service orientation. Clerical and administrative support experience in an academic environment at a university level. Demonstrated excellent written and oral communications skills to ensure effective communication with a wide audience (e.g., students, academic administrators, faculty, sponsoring agency representatives, and the general public). Knowledge and experience using CMS/PeopleSoft or databases. Knowledgeable about grant management (federal, state, and private foundation). Detail oriented and ability to be proactive about deadlines. License/Certifications A valid California driver's license and/or personal means of transportation is required in order to run off-campus errands. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions. Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees

Job DescriptionResidential Remodeling Project Coordinator Hawker Construction, Inc. Costa Mesa, CA (Orange County) | Full-time At Hawker Construction, we are boutique by design and ambitious in vision. We design and build high-end home remodels, indoor/outdoor living spaces, and custom window/door systems that reflect modern architecture and craftsmanship. We believe that exceptional design and flawless execution go hand in hand, and we partner closely with architects, designers, clients, and trade professionals to realize inspiring homes. As we expand our project pipeline, we're seeking a detail-oriented Project Coordinator with a strong design sensibility to serve as the connective tissue between design, construction, and client experience. Learn more about our team at ************************** Position Overview As a Project Coordinator, you are someone who thinks both creatively and operationally. You appreciate beauty, proportion, and materiality-but also timelines, constructability, and clarity. You enjoy partnering with designers and builders alike, bridging vision and execution. You take pride in a polished and seamless client experience, and you hold yourself to high standards in organization and communication. What You'll Do Act as the design-to-build liaison: translate architectural and design intent into clear project plans, schedules, and communication with field teams. Coordinate design documentation (drawings, material selections, finishes, shop drawings, submittals) and ensure version control and clarity. Maintain alignment between design changes and construction implications (cost, schedule, constructability). Support project managers and lead designers in driving project momentum, anticipating roadblocks, and keeping all stakeholders informed. Monitor project progress, flag risks, track dependencies, maintain design/construction logs, and follow up on design deliverables. Facilitate cross-discipline coordination (architecture, structural, MEP, interior design), and ensure that the design vision is respected during execution. Assist in client-facing design review meetings, present design options, capture feedback, and manage revisions. Contribute to the quality assurance of finishes and design details during construction and punch lists. Help develop internal design and project processes to improve efficiency and consistency. Who You Are Bachelor's degree in Architecture, Interior Design, Construction Management, or related field 3-5 years (or more) of experience in a construction, remodeling, or design/build role with exposure to design coordination Strong fluency in architectural and design documentation (plans, sections, elevations, perspectives, details) Experience with project management tools, scheduling software, or design collaboration platforms (Procore, Buildertrend, Asana, CoConstruct, or similar) Excellent organizational skills with the ability to manage multiple tasks, deadlines, and fast-changing priorities Exceptional verbal and written communication skills-able to translate technical design details for non-design stakeholders A keen eye for details in finishes, materials, design intent, and spatial relationships Proactive problem-solving mindset; anticipates issues and proposes solutions rather than reacting Preferred / Plus Familiarity with permitting processes, codes, and the local Southern California construction environment Experience or interest in client-facing design consultation Familiarity with design software such as AutoCAD, SketchUp, or Revit Compensation and Benefits Complete benefits package including 401K and Life Insurance Opportunities for growth and development A collaborative and fun work environment How to Apply If you thrive in a dynamic environment and are able to adapt to evolving project scopes and shifting needs, we'd love to hear from you! We look forward to connecting with professionals who share our passion for craftsmanship, design integrity, and exceptional project delivery. Job Posted by ApplicantPro

Job Description As the HVAC Project Coordinator, you would be responsible for planning, organizing, and directing the activities of a construction project, including ordering material and job site logistics, under the direction of the Project Manager. You will assist in preparation of contracts, negotiating changes with the general contractor, architect, and or engineers, as well as subcontractors, vendors, and clients, to ensure the thorough and complete execution of a construction project. ABOUT OUR COMPANY We are Inland Mechanical Services Inc; we provide HVAC Services and are growing by the day. Our mission is to advance the lives we touch, empowering business through solutions, propelling success together. Inland Mechanical Services' Vision is to be the Benchmark of Remarkable Service to our industry and our clients. To create a Team of 300 Strong Nationwide operating at the highest level of Impact! Reaching $200MM in annual Revenue By 2030. We are Intentional and Transparent in our pursuit to see every team member reach their personal, professional, and financial goals through the work we do together. Our core values are the backbone of our business and guide our hiring process: we are seeking accountable, aligned, disciplined, intentional, transparent individuals who pursue excellence! Visit our website to learn more! *************************************** PERFORMANCE OBJECTIVES Excellent communication skills Co-workers Management Between Departments Clients Vendors Subcontractors Plan and organize work to maximize crew productivity by deploying delay-free production practices Participate in project design meetings and propose improvements as necessary Plan and manage team goals, project schedules and new information Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored Direct project correspondences by preparing and reviewing project proposals, memos, meeting minutes and emails Communicate with clients to identify and define project requirements, scope and objectives Adhere to budget by monitoring expenses and implementing cost-saving measures Understand full Scope of Work (SOW) and specifications of the project assigned Work with Project Estimator and project Manager to ensure all material and equipment required to execute the project scope of work is ordered and received on time to execute projects by agreed upon schedule Coordinate with project management team daily to provide field technicians with any and all missing information and material Ensure all safety requirements are being met throughout the project, and review as needed with Safety Manager Manage progress and adjust as needed Ensure all activities are completed according to the agreed upon plan and specifications Accurately report to supervisor hours worked, production, plan discrepancies, and completed quantities Create and submit to Project Manager all Change Orders, RFI's, to ensure project is completed per the agreed upon scope of work and mechanical drawings provided. Including to ensure that all appropriate revenue is identified and accounted for Maintain professional relationships with owner, engineers, and worksite team members Identify areas of opportunity to improve processes, and provide additional support to field staff to maximize team execution of all projects Perform other duties as assigned KEY COMPETENCIES The requirements listed below are representative of the knowledge, skill, and/or ability required to be successful in this role but are not necessarily all inclusive. Proven ability to motivate, inspire, and coach team members Self-starter / Excellent work ethic Process & Project efficiency development Proactive approach to problem-solving, and process improvement Maintaining a positive attitude while working in a team environment Ability to thrive in an environment of change and growth Process development Strong written and verbal communication skills Outstanding organization and administrative skills Ability to think individually as well as collaboratively when approaching job responsibilities EDUCATION AND EXPERIENCE High School Diploma or Equivalent (GED) required; with equivalent experience 2+ Years Construction Project Coordination Experience Proficient in Microsoft Excell Microsoft Word Microsoft Power Point Clean driving record Valid driver's license BENEFITS Health, Dental & Vision Insurance: 50% Employer-Paid Multiple Coverage Plan Options $10,000 Employer-Paid Life Insurance Paid Holidays PTO Program Professional Training & Development Opportunities PHYSICAL REQUIREMENTS Requires the ability to sit, stand, walk, use hands/fingers, reach, talk, hear, climb, stoop, kneel or crouch. Requires ability to occasionally lift up to 50lbs Position may require travel to and from field sites to monitor the status of multiple projects COMMITMENT TO DIVERSITY As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Inland Mechanical Services Inc. recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners. Corona, CA 92882 Powered by JazzHR yv Zl11LUIt

Education - Project Manager The Project Coordinator - Education supports k-12 and higher education projects in California, assisting teams in developing innovative solutions to complex challenges. Key responsibilities include production of construction documents, consultant engineer coordination, construction administration, and overall desire to become a well-rounded architect. Experience working and coordinating with the Division of the State Architect (DSA) is required. resource allocation, scheduling, team guidance, and ensuring deliverables meet requirements from school districts and the Division of the State Architect (DSA). Strong leadership, communication abilities, and knowledge of California building codes for schools are essential. Qualifications Minimum of three (3) to seven (7) years of demonstrated success in a role of production and coordination. Focused experience in California specific Education design. History of leading project teams and exceeding client expectations. Full and detailed understanding of how to deliver a project from concept through close out and all phases and activities in between. Preferred candidates should hold a Bachelor of Architecture (B. Arch) or Master of Architecture (M. Arch) degree from an accredited institution. Current architectural license in the state of Florida and NCARB certification highly preferred but not required. Proficiency in Revit, AutoCAD, Microsoft Office applications such as Word and Excel. Studio+ was an early adopter of BIM and uses Revit on all projects. Knowledge of architectural principles, practices and techniques as well as standard operations, policies and procedures of a firm within the A/E industry. Knowledge of building materials, construction methods, codes, and regulations. Demonstrate exceptional organizational and time management skills. Accountable to meet all project objectives and performance expectations of position including profitability and design excellence. Ability to engage in a collaborative workplace, which may involve working alongside fellow architects and maintaining professional relationships with clients. Excellent mentoring and leadership skills including working comfortably with varying personalities and communication styles. Tasks outlined, but not limited to those listed Provide leadership to project teams empowering team members to creatively solve complex project conditions and client expectations. Lead and manage project teams of varying sizes and disciplines, effectively leveraging the strengths of the individual team members to ensure project success. Provide leadership and confidence to clients, contractors, and governing officials to ensure the client's conditions of satisfaction are met. Responsible to ensure projects are completed on time, within architectural contract budget and construction documents meeting Studio+ standard for quality and excellence. Maintain project specific files, including meeting minutes and notes, financial information, client correspondence and project schedule. Enforce Studio+ objectives, policies, procedures and performance standards for assigned projects in conjunction with Studio+ standard procedures for Revit, Project Management, and Construction Administration. Assist in preparation of fee proposals and contracts with clients, owner, and consultants. Provide firm wide mentorship to team members at all levels. Ensure project delivery and quality from programming through project closeout. Review monthly invoices for client/project billing(s). Act as primary client contact and establish and/or maintain client communications to ensure overall satisfaction and future design opportunities. When applicable, identify new client/project leads in conjunction with Studio+ strategic growth objectives. Work with Studio+ Principals on project staffing and man-power allocation. Supervise and support design staff, conduct reviews, participate in quality control processes and assist in establishing training activities and professional development. Implement all quality assurance and quality control processes for all assigned projects occur and changes are successful implemented. Weekly coordination with Studio+ Principals on overall project status and staffing requirements.

Reports to: Project Manager or Operations ManagerFLSA Status: Non-Exempt The Project Coordinator is responsible for assisting the Operations Manager and/or Project Management group(s) with coordination duties associated with projects, including resolving minor customer and vendor issues. Duties & Responsibilities Provide and maintain document control, JDE, Prolog for project team or operations teams Assist PM team in project start up and closeout Assist PM team in collections, update and report on collections Help procure submittal requirements Assist with tasks related to shop drawings Perform labor cost to complete functions, including field support Maintain ISEC punch list, report on progress Maintain customer/vendor contract status and functions Manage vendor or customer tasks/issues Coordinate and assist with new hire paperwork, timecard reporting, report on both as required by ISEC or customer. Coordinate customer or vendor pay applications as assigned Coordinate or perform duties related to: Data entry Document control Administrative assistance Support Field teams as assigned (ordering consumables, assisting with reporting, etc.) Other Duties Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Preferred Qualifications (in addition to minimum qualifications) Education/Experience College degree with coursework in a technical area. 2 years construction industry experience in an administrative role - i.e. Project Coordinator, Project Assistant/Administrator or Contracts Administrator Experience responding to customer and/or vendor concerns Knowledge/Skills Experience in construction coordination and closeout Experience providing contractor or vendor support Ability to read plans and specifications Minimum Qualifications Education/Experience High School Diploma or equivalent or at least 2 years in an administrative or coordinator role in the construction industry. Experience assisting multiple teams Knowledge/Skills Strong communication skills Proficiency in MS Office Suite applications, specifically Excel, Word and PowerPoint Customer Service Skills: Demonstrates commitment to deliver outstanding service - both with internal and external customers Takes ownership to personally resolve customer problems (or find someone who can) Listens well, asks clarifying questions, and checks for agreement with customers Committed to following-up with customers in all instances in a timely manner Strong sense of accountability - ensures that you will do what you say that you are going to do Creates a personal connection with customers - smiles, warm greetings, acts friendly and respectful Positive attitude

About Us HBK Engineering, LLC is a fully licensed, professional engineering design firm headquartered in Chicago, IL with a staff approaching 700 individuals. HBK provides civil, environmental, structural, electrical, subsurface utility, construction support services and permitting facilitation. Since our founding in 1998, we have earned a reputation for delivering outstanding, accurate services in extremely time-sensitive, multilayered environments. That "industry-recognized" performance has propelled our expansion and the ability to provide engineering services in all 50 states. With 25 offices nationwide, including concentrations in the Midwest and on the Coasts, HBK brings together a dedicated team whose main focus is the design and protection of utilities and utility networks. We have successfully performed engineering work for a complete spectrum of utility infrastructure projects providing solutions and construction support from Coast to Coast in areas ranging from complex urban city centers, to rural greenfields, to limited access rights-of-way. In July 2020, HBK Engineering was acquired by Quanta Services. Quanta Services provides infrastructure services for electric power, pipeline, and communications industries and employees over 50,000 people. Quanta's focus on the utility industry and HBK's focus on constructability in our designs has made our integration into the Quanta family of companies seamless. About this Role The Project Coordinator in Ontario, CA, will work directly with Project Managers to serve as a high-level support lead, ensuring infrastructure projects are completed safely, accurately, and on schedule. This role is a hybrid of project operations and regulatory compliance; the employee will manage project data entry, resource tracking, and serve as the primary point of contact for all permit-related activities. Critical for success are an intense attention to detail, a proactive 'ownership' mindset, and the ability to navigate local jurisdictions and utility companies with professional diplomacy. What You'll Do Work closely with division, field, and project management to ensure successful delivery and built-in accordance with OSHA and company safety regulations. Support daily, weekly, and monthly meetings; manage all documentation, minutes, and action-item tracking. Setup, organize, and maintain electronic project files across systems including Microsoft Office, SharePoint, Primavera P6, EcoSys, and B2W. Coordinate and schedule subcontractors, vendors, and material suppliers (traffic control, digging, etc.) and manage project equipment and small tools. Issue work packages, update production trackers, and audit timesheets for program efficiency. Facilitate contractual closeout activities including lessons learned, as-built reviews, and punch list items. Research, prepare, and submit permit applications to local, state, and federal regulatory agencies for all scopes of work. Serve as the primary point of contact between the organization, clients, and regulatory agencies; attend meetings with utility companies and local authorities as required. Maintain up-to-date knowledge of governing regulations and monitor the status of permit applications through the approval and construction phases. Work with landowners to monitor lease agreements and support the project team with access coordination. Assist in developing policies related to permitting and advise management on potential impacts of regulatory changes. What You'll Bring The ability to prioritize high-stakes tasks under pressure while maintaining a professional appearance and diplomatic demeanor in the field or office. A deep understanding of the permitting lifecycle and the ability to navigate the complexities of local jurisdictions, municipalities, and utility-specific compliance standards. Exceptional attention to detail with the ability to audit project data, identify discrepancies in production trackers, and proactively mitigate risks before they impact the schedule. Excellent written and verbal skills; the ability to present complex project updates to stakeholders and train field teams on documentation and safety standards. Advanced command of Microsoft Office (Word, Excel, Project, Visio, Access) and hands-on familiarity with Primavera P6, EcoSys, B2W, or comparable utility scheduling and project control software. A self-starting approach to problem-solving, with the "professional diplomacy" required to negotiate access and approvals with landowners and government agencies. Education & Experience High School Diploma or Equivalent. Minimum of 3 years in project coordination, construction management, or project controls. 2+ years of proven experience in administrative support, permitting, or customer service. Thorough understanding of industry practices, contract management, budgeting, and the construction lifecycle. What You'll Get Medical, Dental, Vision Insurance Company Paid Life and AD&D Optional Ancillary benefits including but not limited to: Legal, Pet, Critical Illness, Hospital Indemnity, Accident and Voluntary Life Short Term and Long Term Disability 401(k)/Roth retirement plans with company match Paid Sick, Holiday and Vacation time Compensation Range The anticipated compensation for this position is USD $22.00/Hr. - depending on experience and qualifications. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

Job Title: Project Coordinator The Project Coordinator serves as the primary point of contact between the customer and Woojin throughout the lifecycle of assigned projects-from initiation through completion. This role ensures effective coordination, communication, and execution of all project activities while providing professional, timely, and solution-oriented support to both internal and external stakeholders.Essential Duties and Responsibilities Project Proposal Preparation Review and understand project objectives, scope, and conditions. Attend and document proposal-related meetings. Prepare and submit commercial and technical proposals in coordination with relevant teams. Conduct proposal-related travel as required. Deliver final formal proposals to customers in a timely and professional manner. Project Coordination and Execution Serve as the main liaison between the customer, internal teams, and headquarters. Conduct site visits as necessary to monitor project progress. Attend and report on project-related meetings. Coordinate product delivery with office and production team members. Plan, monitor, and maintain onsite workforce activities. Review, submit, and obtain customer approval on all deliverables within required timelines. Manage project-related travel and logistical needs. Headquarters Coordination Collaborate and coordinate with HQ project team members to align on deliverables and timelines. Travel to HQ as needed to support project activities and communication. Documentation and Reporting Prepare and maintain project-related reports, documentation, and forms. Develop and improve standardized project coordination templates and processes. New Project Development Support activities related to new project opportunities. Conduct research and create supporting documents for project proposals and development. Cross-Functional Support Assist other Project Coordinators as needed. Participate in WISA weekly meetings and provide project status updates. Attend and report on meetings as requested by upper management. Maintain an organized and professional work area and manage assigned equipment appropriately. Additional Responsibilities Support facility and equipment maintenance to ensure a clean, organized work environment. Provide assistance to headquarters for various requests and initiatives. Perform special tasks assigned by upper management, particularly in urgent or time-sensitive situations. Qualifications Bachelor's degree preferred. 2+ years of experience as a Project Coordinator or similar role. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Bilingual in English and Korean required. PMP certification preferred. Strong organizational, time management, and multitasking abilities. Excellent written and verbal communication skills. Ability to work both independently and collaboratively within a team environment.

Job DescriptionDescription: Department: Accounting / Project Administration FLSA Status: Non-Exempt (Eligible for Overtime) Reports To: Billing & Project Administration Supervisor Supervises: None (This is not a supervisory role) Position Overview The Project Billing Coordinator assists with the billing lifecycle for environmental and project-based work from start to finish. The coordinator tracks, organizes, and maintains all documentation needed to invoice accurately and on time. Responsibilities include monitoring job progress, compiling complete job files, and ensuring all billing support is audit-ready. This is a hands-on, detail-focused execution role, not an oversight or management position. The right candidate must demonstrate strong accountability, organization, accuracy, and the ability to adapt as the company grows. Core ResponsibilitiesProject Tracking & Documentation Management Maintain complete job folders; update project documentation throughout each job's lifecycle. Maintain and track all required project permits through the duration of each job. Retrieve, verify, and analyze job summaries and operational reports for accuracy and completeness. Track all open jobs, including revenue progression, job status updates, required documentation, permit status, and invoicing milestones. Close out job folders with all required documents, reports, manifests, and payment references. Invoicing & Revenue Entry Prepare accurate invoices including all billable labor, equipment, disposal fees, and supporting documentation. Verify rates, disposal fees, photos, and job documentation prior to invoice submission. Enter and audit revenue within the billing/system database to ensure completeness and proper job closure. Produce itemized billing breakdowns based on daily work reports and field documentation. Disposal & Compliance Documentation Track, organize, and enter all disposal manifests and related compliance documentation. Maintain complete and accurate records for regulatory compliance, internal audits, and customer requests. Customer Account & Billing Support Maintain accurate customer profiles and account histories. Provide supporting documentation when requested by customers or internal departments. Respond to billing inquiries and research discrepancies to ensure timely resolution. Collaborate with operations, accounts payable, and accounting teams to support accurate billing. Collections & Payment Application (Limited / As Assigned) Monitor overdue accounts and complete scheduled follow-ups. Apply payments (checks, ACH, credit cards) accurately and promptly. Prepare and maintain aging reports with updated balances. This role does not include authority to approve credit, issue write-offs, or make collection policy decisions. Growth & Adaptability Demonstrate willingness to learn and take on expanded responsibilities as the company grows. Familiarity with dispatching systems (e.g., Towbook) is a plus and helpful for cross-functional process support. Ability to adapt to evolving systems, procedures, and operational requirements. Required Skills & QualificationsTechnical Skills Proficiency in Microsoft Excel (filters, pivot tables, VLOOKUP/XLOOKUP preferred). Proficient with Microsoft Word and PDF tools for document compilation and organization. Ability to manage multiple jobs and documentation streams simultaneously. Experience with, or willingness to learn, billing, dispatching, or project tracking systems. Professional Skills High level of accuracy and attention to detail. Strong written and verbal communication skills. Excellent organizational skills with the ability to manage multiple deadlines. Self-motivated and capable of working independently. Coachable, adaptable, and comfortable with evolving processes and expectations. Ability to handle confidential financial, customer, and operational information with discretion. Experience 1 to 2 years of experience in project administration, billing, dispatching, permitting, environmental services, logistics, construction, or similar fields. Experience reviewing work orders, manifests, daily reports, or dispatch summaries preferred. Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Ability to lift and move files or documents up to 20 lbs. Occasional bending, reaching, or standing to access files or office equipment. Ability to read and analyze detailed documents for extended periods. Work Environment Standard office setting located in Bakersfield, CA. Regular interaction with operations, dispatch, accounting, and external partners. Fast-paced environment with shifting priorities based on operational needs. Primarily office-based; minimal to no fieldwork required. Compensation The hourly pay range for this position is $21.00-$24.00 per hour, depending on experience and qualifications. Equal Employment Opportunity We are an equal opportunity employer and value diversity. All employment decisions are based on business needs, job requirements, and individual qualifications. Requirements:Project Billing Coordinator Department: Accounting / Project Administration Location: Bakersfield, CA (Kern County) FLSA Status: Non-Exempt (Eligible for Overtime) Reports To: Billing & Project Administration Supervisor Supervises: None (This is not a supervisory role) Position Overview The Project Billing Coordinator assists with the billing lifecycle for environmental and project-based work from start to finish. The coordinator tracks, organizes, and maintains all documentation needed to invoice accurately and on time. Responsibilities include monitoring job progress, compiling complete job files, and ensuring all billing support is audit-ready. This is a hands-on, detail-focused execution role, not an oversight or management position. The right candidate must demonstrate strong accountability, organization, accuracy, and the ability to adapt as the company grows. Core ResponsibilitiesProject Tracking & Documentation Management Maintain complete job folders; update project documentation throughout each job's lifecycle. Maintain and track all required project permits through the duration of each job. Retrieve, verify, and analyze job summaries and operational reports for accuracy and completeness. Track all open jobs, including revenue progression, job status updates, required documentation, permit status, and invoicing milestones. Close out job folders with all required documents, reports, manifests, and payment references. Invoicing & Revenue Entry Prepare accurate invoices including all billable labor, equipment, disposal fees, and supporting documentation. Verify rates, disposal fees, photos, and job documentation prior to invoice submission. Enter and audit revenue within the billing/system database to ensure completeness and proper job closure. Produce itemized billing breakdowns based on daily work reports and field documentation. Disposal & Compliance Documentation Track, organize, and enter all disposal manifests and related compliance documentation. Maintain complete and accurate records for regulatory compliance, internal audits, and customer requests. Customer Account & Billing Support Maintain accurate customer profiles and account histories. Provide supporting documentation when requested by customers or internal departments. Respond to billing inquiries and research discrepancies to ensure timely resolution. Collaborate with operations, accounts payable, and accounting teams to support accurate billing. Collections & Payment Application (Limited / As Assigned) Monitor overdue accounts and complete scheduled follow-ups. Apply payments (checks, ACH, credit cards) accurately and promptly. Prepare and maintain aging reports with updated balances. This role does not include authority to approve credit, issue write-offs, or make collection policy decisions. Growth & Adaptability Demonstrate willingness to learn and take on expanded responsibilities as the company grows. Familiarity with dispatching systems (e.g., Towbook) is a plus and helpful for cross-functional process support. Ability to adapt to evolving systems, procedures, and operational requirements. Required Skills & QualificationsTechnical Skills Proficiency in Microsoft Excel (filters, pivot tables, VLOOKUP/XLOOKUP preferred). Proficient with Microsoft Word and PDF tools for document compilation and organization. Ability to manage multiple jobs and documentation streams simultaneously. Experience with, or willingness to learn, billing, dispatching, or project tracking systems. Professional Skills High level of accuracy and attention to detail. Strong written and verbal communication skills. Excellent organizational skills with the ability to manage multiple deadlines. Self-motivated and capable of working independently. Coachable, adaptable, and comfortable with evolving processes and expectations. Ability to handle confidential financial, customer, and operational information with discretion. Experience 1 to 2 years of experience in project administration, billing, dispatching, permitting, environmental services, logistics, construction, or similar fields. Experience reviewing work orders, manifests, daily reports, or dispatch summaries preferred. Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Ability to lift and move files or documents up to 20 lbs. Occasional bending, reaching, or standing to access files or office equipment. Ability to read and analyze detailed documents for extended periods. Work Environment Standard office setting located in Bakersfield, CA. Regular interaction with operations, dispatch, accounting, and external partners. Fast-paced environment with shifting priorities based on operational needs. Primarily office-based; minimal to no fieldwork required. Compensation The hourly pay range for this position is $21.00-$24.00 per hour, depending on experience and qualifications. Equal Employment Opportunity We are an equal opportunity employer and value diversity. All employment decisions are based on business needs, job requirements, and individual qualifications.