Project coordinator jobs in Modesto, CA - 56 jobs

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Operations Coordinator
Aspiranet 4.0
Project coordinator job in Turlock, CA
Shift: Monday to Friday 8:00 AM to 5:00 PM Make a Meaningful Impact Aspiranet, a leading California-based nonprofit dedicated to supporting children, youth, and families, is seeking a compassionate and committed Operations Coordinator to join our Residential division. In this division, you'll help create safe, structured environments where youth can heal, grow, and thrive. Our programs provide therapeutic care tailored to each individual's needs, focusing on emotional well-being, life skills development, and relationship building. If you're driven to support youth on their path toward stability and empowerment, we'd be delighted to have you on our team. ️ About Aspiranet Aspiranet is a mission-driven social services agency with a proud legacy of supporting California communities since 1975. We are committed to ensuring that every child is loved, every family is supported, and every individual has the tools to succeed. Our services span the state and are delivered through six dedicated divisions: Foster Care and Adoption, providing support for children and families throughout the foster and adoption journey; Transitional Aged Youth (TAY), offering programs that guide young adults as they transition from foster care to independent living; Residential, delivering therapeutic care in structured, supportive environments to help youth thrive; Intensive Home-Based Services, focused on meeting individualized needs within the home, school, and community; Behavioral Health, delivering short-term, intensive mental health services for youth at risk; and Family and Community, emphasizing early intervention and family-strengthening supports. At Aspiranet, every role contributes to something greater-helping to create a future where opportunity, hope, and healing are within everyone's reach. ️ Position Summary The Operations Coordinator is responsible for improving overall quality, operational efficiency, staffing consistency, and regulatory compliance across all STRTP cottages. This position provides ongoing support to cottage staff to ensure adherence to Program, Agency, Community Care Licensing (CCL), and Joint Commission (TJC) requirements. The Coordinator oversees staffing scheduling for the 24/7 program, manages operational systems, monitors compliance, and ensures cottages always remain audit ready. The role acts as a central hub between cottage supervisors, administration, and support departments to maintain safe, effective, and well-coordinated operations. Key Responsibilities Assists Intensive Care Coordinators and Program Supervisors in maintaining adequate staff coverage by oversight of the master staff schedule for all cottages, making shift adjustments, ensuring adequate and appropriate staffing ratios. Respond to daytime callouts during regular scheduled shift hours. Maintain an up-to-date relief/per-diem pool and oversee the overtime rotation system. Track callouts, attendance trends, and provide staffing data to Administration weekly coordinating with Supervisors regarding restrictions, training or needs that impact scheduling. Collaborate with leadership to monitor compliance and outcomes and to implement solutions that support ongoing compliance. Conduct routine cottage walkthroughs to monitor safety, cleanliness, aesthetics, and environmental compliance. Monitor cottage logs, and other records for accuracy, completeness, and regulatory alignment. Review of cottage supplies and inventory and ensure consistency across cottages. Assist in operational readiness for CCL and TJC reviews, including documentation audits, maintenance requests and corrective action follow-up. Conducts weekly collection of receipts, expense materials, and required paperwork from cottages for processing and submission. Qualifications Proficiency in Microsoft Word or similar current word processing software Ability to identify trends or problem areas. Experience working in a Windows based environment including communications software using remote and file transfer protocols. Flexibility to manage the assigned workload in order to meet task deadlines. Ability to prioritize multiple tasks. Experience and knowledge of operating and maintaining standard office equipment such as a copier, and printer. Ability to analyze and interpret data, and to effectively communicate findings. Meets all state required conditions of employment as set forth by Community Care Licensing for a Licensed Community Care facility, i.e. Fingerprint and Child Abuse Index clearance, TB/Health Physical, valid CDL and clean driving record. Meets all compliance requirements of federal, state, and county regulations by periodic sanction checks. List the minimum education, experience, skills, and certification required or preferred for this role. Be sure to include both required and desirable qualifications. Work Environment & Schedule Include details of the anticipated work environment, such as whether it will be a hybrid or on-site arrangement. Additionally, provide any unique scheduling requirements, including travel commitments or the needs for evening work. Being specific and transparent is key such as any expatiations for being on-site for two days each week. ️ Why Aspiranet? Only for Full Time, benefit-eligible roles. Please adjust to Part Time and On Call roles. Competitive compensation, comprehensive benefits package, and a 403(b) retirement plan with employer matching. Access to the free Aspiranet Employee Perks Program. Enjoy exclusive discounts on entertainment, travel, wellness, pet care, gym memberships, theme parks, and more. Flexible Hybrid Schedule. Enjoy the mix of remote and in-office work, supporting work-life balance. Flexible paid time off including 11 paid holidays, 10 vacation days, 10 sick leave days, two diversity days, and paid birthday time off. Access to our employee assistance program including 24/7 crisis line; up to 6 counseling sessions per issue. Training opportunities are available to support your ongoing development and career aspirations. Collaborate in a supportive, inclusive, and mission-aligned culture. Opportunity to lead meaningful initiatives that support employee wellbeing. ️ Physical Demands: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions. This position typically operates in a standard office environment. The noise level is generally quiet and remains within OSHA's established safety levels at all times. ️ Equal Employment Opportunity Aspiranet is an equal opportunity employer that recognizes the value of diversity. We believe a diverse workforce within a culture of Inclusion, Diversity, Equity, and Access (IDEA) increases creativity, innovation, problem-solving, and teamwork for the youth and families that we serve and the organization as a whole. Aspiranet strives to provide our employees with a workplace that is welcoming, inclusive of differing world views, cultures, and lived experiences. ️ How to Apply Join us in building brighter futures. ️ Ready to Apply? Join us in building brighter futures. Apply today through our career portal: Click here to apply: ************************* Pro Tip: Once you're in the portal, be sure to create an account to get started on your application! It's quick, easy, and the first step to making a difference.
$41k-58k yearly est. 2d ago

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Project Coordinator Lead - New Store Operations
Pivotal Retail Group
Project coordinator job in Dublin, CA
Title: Project Coordinator - Lead (New Store Operations) Pay: $70,500 yearly Support New Store Openings for a Global Retail Brand As a Project Coordinator - Lead on the New Store Operations (NSO) team, you will play a key role in coordinating the operational readiness of new store openings across the company's retail portfolio. This role supports the successful launch of new stores by coordinating timelines, deliverables, and cross-functional inputs across fixtures, merchandising, operations, and vendor partners. This position requires strong organizational skills, attention to detail, and the ability to manage multiple workstreams in parallel while supporting fast-moving store opening schedules. What You'll Do New Store Operations Coordination: Support end-to-end coordination of new store opening activities, ensuring operational readiness aligned with opening schedules. Track and support critical NSO milestones, dependencies, and deliverables across multiple internal teams. Coordinate sequencing and handoffs between fixtures, merchandising, store operations, and vendor partners. Assist with store opening schedules, readiness checklists, and internal reporting to ensure visibility into progress and risks. Fixture & Merchandising Support: Support fixture planning, delivery coordination, and installation readiness as part of the broader NSO process. Assist in reviewing store layouts, floor plans, and fixture documentation to ensure alignment with operational requirements. Coordinate with vendors and internal partners to support fixture fabrication, shipping, staging, and installation timelines. Support punch walks, issue tracking, and resolution related to fixtures and in-store setup. Cross-Functional Collaboration & Communication: Serve as a coordination point between NSO, store operations, merchandising, design, and external vendors. Prepare and maintain project documentation, trackers, and status updates for leadership and cross-functional teams. Assist in preparing store opening materials, implementation guides, and internal communications. Identify gaps, risks, or misalignments early and escalate appropriately to keep store openings on track. Process Improvement & Team Support: Maintain organized project documentation and standardized workflows to support repeatable store opening processes. Contribute to continuous improvement of NSO tools, templates, and tracking methods. Support multiple store openings concurrently while adapting to shifting priorities and timelines. What You'll Bring 3+ years of experience in project coordination, retail operations, store operations, or facilities-related roles. Experience supporting multi-workstream projects in a fast-paced, deadline-driven environment. Strong organizational and follow-through skills with the ability to manage competing priorities. Experience coordinating across cross-functional teams and external vendors. Familiarity with retail store environments, store openings, or operational readiness processes. Experience supporting fixture-related initiatives is a plus, but not required. Strong communication skills and a proactive, problem-solving mindset. Technical Skills Proficiency in Microsoft Office (Excel, PowerPoint, Outlook). Experience with Smartsheet required. Exposure to AutoCAD, SketchUp, SolidWorks, Adobe Suite, or PDF Pro is a plus. Why Join Us? This is an opportunity to support high-visibility new store openings for a large, well-established retail organization. If you enjoy coordinating complex projects, working across teams, and helping bring new stores to life from planning through opening day, this role offers meaningful exposure and growth within New Store Operations.
$70.5k yearly 4d ago
Project Administrator
Haggerty 4.0
Project coordinator job in Stockton, CA
Job DescriptionSalary: $28-$32 Description The Project Administrator is accountable to provide support to the Project Management and Accounting teams in terms of document control, record keeping, A/P, A/R, and clear communication with our Clients, Subcontractors, Vendors, and all Haggerty Construction Inc. (HCI) team members. The Project Administrator is accountable for monitoring the progress of Construction projects, issuing subcontracts and change orders, processing A/P invoices for Subcontractors and issuing A/R project billings to Clients. Project Administrators must diligently follow up with Subcontractors and Project Managers to ensure all documents are received and processed in a timely manner. The minimum responsibilities for this position include, but are not limited to, the following: Accountable For Project Accounting Identify information gaps and omission to check accurate management of the accounts in all operating systems Understands budgeting, project forecasting, cost control, schedule, anticipated cost and project profitability in the Construction Department Develop a thorough understanding of the billing parameters surrounding each project, with special emphasis on the subcontractors involved and schedules as they relate to billing Enter project budgets and Schedule of Values (SOV) in software programs Review and input Subcontractor/Vendor invoices for approval by Project Manager in Procore Discuss with Project Manager which subcontract invoices are being billed within monthly Pay Applications or percentages complete (if invoice not received) Create percentage complete Subcontractor invoices in Procore to ensure proper financials are accounted for and follow up with subs to collect actual invoices Handle all subcontractor communications in a professional and expedient manner Collect and track California Preliminary Notices, Conditional, & Unconditional waivers for Subcontractors, third tier Subcontractors and Suppliers for each assigned project Create all monthly construction billings per Project Managers request, ensuring accuracy and distributing final approved pay applications to Client and Lender, if applicable Follow up on collection status of project receivable payments Assist in collecting any special owner requirements for billing, i.e. sub lien releases Maintain project-related records The ability to identify, analyze and resolve complex issues within each project Ability to maintain confidentiality of all financial data Accurately complete accounting closeout for each project ensuring all costs are captured and commitments to subcontractors and vendors are recorded and closed in Procore Contract Administration Collection and tracking for current status throughout duration of projects all job specific subcontractor documents including, but not limited to executed contracts and packets, business and contractor licenses, IIPP safety policies, W-9s and Certificates of Insurance (COI), prior to any work being performed Maintaining an organized job project folder on HCIs main server or electronic repository (Procore) Auditing job files within operating systems and files for accuracy in both charges and credits as well as vetting contract language to ensure good communication to our subcontractors and internal staff are achieved Generate Letters of Intent (LOI) to subcontractors under direction of Project Manager Accurate preparation of subcontract agreements and purchase orders in compliance with the bid documents, budget, and estimate in HCIs current construction management software program Prepare and issue Change Orders under direction of Project Manager Verify executed subcontract and change order commitments are ERP linked Proactively communicate and maintain good relationship with Subcontractors Research and process HCI Preliminary Lien Notices prior to starting projects Maintain & update Procore directory, both global and project specific Collection and tracking of job specific closeout documentation, including O&M Manuals, warrantys and as-built plans to provide our respective Client Assists Project Managers with meeting preparation and capturing accurate meeting minutes and/or action items to distribute to team Project Administration Support with Field Team Operations Work with Project Managers to determine which cost codes in budget should be utilized Work with Project Manager, Project Engineer, and Field Supervisor to create Work Orders Create and process all Purchase Orders for self-performing work as Field Team needs Place material orders, when needed for Field Team Arrange delivery of temporary services, when needed for Field Team Support and communicate regularly with each assigned Superintendent Review Procore photos, daily logs, etc. for accuracy, review of duplication, and identify missing information and assist Superintendent with keeping it organized Reports To The Project Administrator reports directly to the Project Accounting Manager General Requirements Must have working knowledge of Microsoft Office programs including, but not limited to, Outlook, Word, and Excel Working knowledge of PROCORE Construction software Experience with accounting software (Knowledge of Sage 100 preferred) Ability to create and work with Adobe and/or Bluebeam PDFs Ability to type minimum 40 WPM Ability to use 10-key data entry General knowledge of project contracts and change order documents Understanding of Construction Mechanics Lien Law rules and notice requirements Ability to understand and grow experience in all types of construction and knowledge of industry practices, processes, and standards Excellent written and verbal communication skills and ability to understand the same Excellent listening and understanding skills Must be proactive, well organized, and have a strong ability to prioritize and manage multiple projects Extreme attention to detail Must have excellent follow up skills, both internally and externally Ability to work independently as well as part of a larger team Strong work ethic, deadline driven, and a can do attitude Must be self-motivated, punctual, and professional in both presentation, appearance, and speech Able to lift a minimum of 25 pounds Fluent in the English language Reliable personal transportation and a motor vehicle driving record that is consistent with HCIs and insurance carriers standards and policies Ongoing professional development and training is highly encouraged and is tied into compensation and career advancement consideration This position may be tasked with other business-related duties as necessary
$28-32 hourly 23d ago
Project Coordinator
Rainbow Restoration
Project coordinator job in Modesto, CA
1641 Princeton Ave, Modesto, California, US Who We Are We're Rainbow Restoration. On paper, we're a restoration company. In real life, we're the people who show up with help and a plan when someone's home or business has been hit by a fire or a flood. We're a close-knit team that honestly enjoys working together. We tackle tough situations every day, which means we have to lean on each other. We're looking for someone who gets that-someone who wants to be part of a team that works hard, supports one another, and finds real meaning in helping people put their lives back together. The Role We're not hiring a "coordinator." We're looking for our new "Mission Control." This is the central hub of our entire operation. When a customer calls us in a panic, you'll be the calm, confident voice on the other end. You'll be the one who organizes our crews, schedules the equipment, and makes sure our team in the field has everything they need to work their magic. This job is fast. Some days are chaotic. You'll be juggling phone calls, customer questions, and crew schedules all at once. But, you'll be turning that chaos into a clear, effective plan. What You'll Actually Be Doing: * Being the "Go-To" Person: You're the main point of contact for homeowners who are going through a really tough time. You'll listen, reassure them, and explain what we're doing to help (in plain English). * Organizing the Puzzle: You'll look at the schedule, our available crews, and the project needs, and make it all fit together. This is all about getting the right people to the right place at the right time. * Connecting the Dots: You'll chat with our technicians, update the insurance adjusters, and keep the customer in the loop. It's all about communication. * Keeping Us on Track: You'll help build the project files, track our progress, and make sure all the important details are buttoned up. This Job is For You If... * You're the "organizer" in your friend group. Your lists have lists. * You stay calm when things get hectic. In fact, you kind of thrive on it. * You're a natural problem-solver. You don't just spot problems; you start thinking of solutions. * You genuinely like talking to people and (more importantly) listening to them. * You feel good when you know you've helped someone. * You want to be part of a team where people actually have your back. A little experience in restoration (like knowing what IICRC or Xactimate means) or construction is amazing, but we'll train the right person who has the right attitude. Why You'll Like Working Here: * The "Feel-Good" Factor (It's Real): This isn't just paperwork. You are actively helping families and business owners on one of their worst days. The gratitude is real, and it feels great. * The Challenge: You will never, ever be bored. Every day is different, and you'll be solving new puzzles all the time. * The Team: We're not a faceless corporation. We're a crew. We work hard, we joke around (when it's appropriate), and we celebrate our wins together. * The "Real" Perks: * Good pay (let's talk about what you need) * Paid time off (Please, go take a vacation. You'll earn it.) * A chance to grow, get certified, and build a real career. Sound Like You? Let's Talk. If you read this and thought, "This sounds like a lot, but I can totally do this," then we want to talk to you. Please send your resume and a quick note about why this job sounds like the right fit for you to the Application Link. (A formal cover letter is fine, but we'd rather just hear your voice.) Apply
$45k-71k yearly est. 54d ago
Project management of multiple project tracks
Tectammina
Project coordinator job in Pleasanton, CA
Point of contact for IT related issues with newly deployed solutions Manage project plan, facilitate project planning sessions, manage issue logs and facilitate issue resolution meetings, communicate effectively to stakeholders at various levels, ensure that all major project deliverables are agreed upon, planned for, staffed, and delivered, such as charters, requirements, designs, test plans, etc. Generic Managerial/Soft Skills : Must have excellent written and verbal communication skills. This is critical because this will be a customer facing role; in addition, this person will act as the single point of contact for IT related issues and must be able to clearly and effectively communicate technical issues/resolutions with the appropriate level of detail for the various audiences (technical groups, business, etc.) Ability to work in a complex, matrixed environment Good facilitation skills : Proven track record of successful delivery of complex, large projects Proven ability to work with business stakeholders Excellent project management Tools : Microsoft Project, MS Power point, MS Excel, MS Visio. Additional Information Job Status: Permanent Share the Profiles to ***************************** Contact: ************ Keep the subject line with Job Title and Location
$53k-120k yearly est. Easy Apply 60d+ ago
Project Coordinator
Quanta Services 4.6
Project coordinator job in Sonora, CA
About Us Summit Line Construction, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is one of North America's premier utility construction companies. Headquartered in Heber City, Utah, we offer powerline and substation construction and maintenance services in a variety of utility markets. Like many Quanta operating companies, Summit Line continues to experience significant growth. As our national operations expand, we seek motivated individuals to join the team! About this Role Company Overview: Summit Line Construction is headquartered in Heber City, Utah. With additional Utah locations in Sandy and Provo. You can also find us in Northern California, Reno, Las Vegas and Phoenix. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment. Job Summary: We are seeking a Project Coordinator to join our team at our Sonora, CA field office. The Project Coordinator will assist in the planning, organizing, and coordinating of high-voltage electric transmission and distribution construction and maintenance projects. This role involves supporting the project management team with scheduling, budgeting, documentation, communication, and implementation tasks to ensure the successful execution of projects. What You'll Do Key Responsibilities: Project Support and Coordination: Assist with budget tracking for labor, material, equipment, and subcontractors. Support the preparation of contracts and assist with negotiating revisions, changes, and additions to contractual agreements with suppliers and subcontractors. Help develop and manage project Schedule of Values (SOV), update based on production, and prepare billing packages. Organize and prepare progress tracking data to be reported. Assist in the organization of data into Project Completion Tracking documents. Documentation and Reporting: Maintain electronic and printed files of working documents in accordance with outlined document control practices. Generate daily, weekly, and monthly projections and progress reports for all construction activities. Assist in preparing and updating project documentation, including submittals and Requests for Information (RFIs). Stakeholder Communication and Issue Resolution: Communicate with supervisory personnel, subcontractors, or engineers to discuss and resolve matters such as work procedures, complaints, or construction problems. Interpret and explain plans and contract terms to administrative staff, workers, and clients, representing the owner or developer. Material and Quality Management: Develop and maintain project material trackers based on customer Bill of Materials (BOM), drawings, and scope. Track inventories, production, shortages, and damages. Support the execution of corrective actions to address delays, adverse weather conditions, or emergencies. What You'll Bring Qualifications: Technical Proficiency: Must be proficient with Microsoft Office suite, particularly strong Microsoft Excel skills. Communication Skills: Excellent written and oral communication skills. Multi-tasking Ability: Must be able to handle multiple tasks simultaneously and prioritize work effectively. Adaptability: Must be able to work in a fast-paced environment, switch directions as needed, and demonstrate adaptability. Education: High school degree is . An Associate's degree in construction management, engineering, business, or a related field is preferred. Compliance: Must pass mandatory drug and alcohol screenings and background check. What You'll Get Benefits: We offer an extremely competitive and comprehensive benefits package including: PTO that starts accruing DAY 1 401K Immediate Vesting; employer match starting same day Several medical plan options Dental and Vision benefits Life insurance, short term & long-term disability Paid Holidays Employee discounts, EAP and Wellness Program Identity Theft Protection and so much more #SLC_LP Compensation Range The anticipated compensation for this position is USD $25.00/Hr. - USD $40.00/Hr. depending on experience and qualifications. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.
$25-40 hourly Auto-Apply 14d ago
JR Project Manager
Ravenvolt
Project coordinator job in Tracy, CA
Project Manager - Industrial We are seeking a dynamic and experienced Project Manager - Industrial to lead complex industrial construction projects with a focus on delivering exceptional results. This role requires strong leadership, meticulous planning, and a commitment to safety, innovation, and efficiency. Join our team and drive projects to success through effective coordination, risk management, and strategic execution. Key Responsibilities Team Coordination & Leadership Lead and coordinate internal teams, customers, and subcontractors to ensure seamless communication and collaboration. Foster an inclusive team culture that promotes innovation, accountability, and continuous improvement. Provide clear direction and support to construction managers, engineers, and contractors, empowering them to excel. Conduct purposeful weekly team and customer meetings with clear agendas and actionable outcomes. Deliver concise, clear, and relevant project updates weekly, highlighting issues, solutions, schedule impacts, and progress. Maintain an accurate Project Issues Log to track and resolve challenges promptly. Project Planning & Execution Proactively identify and mitigate project risks by developing a comprehensive risk matrix tailored to project complexity. Create detailed project execution plans to align teams and stakeholders on objectives and deliverables. Manage subcontracted scopes of work, including developing scope documents, gathering pricing, setting up contracts, and overseeing performance. Collaborate with the Estimating team to understand project estimates and subcontracting needs. Project Cost & Budget Management Track project costs accurately throughout the project lifecycle, updating actual spend, committed costs, and projected spending monthly or as needed. Manage change orders, maintaining a detailed log of potential, submitted, and approved changes, ensuring schedule impacts and profit margins are communicated clearly. Maintain supporting documentation for change orders to support accounting and customer approvals. Project Schedule Management Develop and maintain detailed project schedules that meet customer needs, contractual obligations, and internal forecasting requirements. Update schedules weekly during construction, ensuring accuracy in key dates for revenue recognition and billing using tools like MS Project and Site Tracker. Safety Compliance Champion a culture of safety, ensuring adherence to health, safety, and environmental regulations. Ensure subcontractors align with or exceed company safety standards. Procurement Manage procurement of major equipment (e.g., switchgear, transformers, generators, batteries, CTs, PTs) to ensure on-time delivery. Mitigate risks of equipment delays by ordering on schedule and proactively following up with suppliers on long-lead items. Continuous Improvement Drive a culture of innovation by encouraging feedback and implementing process improvements. Stay informed on emerging trends, technologies, and methodologies in industrial construction, integrating relevant advancements into project workflows. Apply lessons learned and industry best practices to optimize project delivery. Qualifications Proven experience in project management within industrial construction or a related field. Proficiency in MS Project and other project management tools (e.g., Site Tracker). Strong leadership and communication skills with a track record of managing cross-functional teams and subcontractors. Expertise in cost tracking, budgeting, and change order management. Knowledge of safety regulations and a commitment to fostering a safe work environment. Ability to manage procurement processes and mitigate risks associated with equipment delivery. Passion for continuous improvement and staying current with industry trends. Preferred Qualifications Project Manager Demonstrated success managing complex industrial construction projects, with at least 5 years of experience in a construction management or similar role. Sr. Construction Manager Demonstrated success managing complex industrial construction projects, with at least 10 years of experience in a construction management or similar role.
$54k-104k yearly est. Auto-Apply 22d ago
Retail Department Coordinator
Tjmaxx of Ca
Project coordinator job in Modesto, CA
TJ Maxx At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you're working in our four global Home Offices, Distribution Centers or Retail Stores-TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you'll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family-a Fortune 100 company and the world's leading off-price retailer. Job Description: Opportunity: Grow Your Career Responsible for executing receiving and merchandising standards while ensuring Associates are processing efficiently and effectively, and working as a team. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store. Role models exceptional customer service. Creates a positive internal and external customer experience Promotes a culture of honesty and integrity; maintains confidentiality Orchestrates truck delivery, prioritizing the processing of merchandise onto the sales floor Trains and mentors Associates on established merchandising and processing principles Ensures merchandise is properly tagged, hung, secured, and coded Communicates with the Coordinator on Duty to ensure efficient flow of goods to sales floor Ensures Associates complete tasks and activities according to store plan; prioritizes as needed Monitors productivity of team and coaches as necessary Organizes and rotates back stock for easy replenishment Maintains and upholds merchandising philosophy and signage standards Maintains all organizational, cleanliness and recovery standards for the backroom area Ensures compliance with recycling and, where applicable, hazardous waste programs Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates Provides and accepts recognition and constructive feedback Partners with Management on Associate training needs to increase effectiveness Ensures adherence to all labor laws, policies, and procedures Promotes credit and loyalty programs Supports and participates in store shrink reduction goals and programs Promotes safety awareness and maintains a safe environment Other duties as assigned Who We're Looking For: You. Able to work a flexible schedule, including nights and weekends Superior communication and organizational skills with attention to detail Capable of multi-tasking Able to respond appropriately to changes in direction or unexpected situations Team player, working effectively with peers and supervisors Capable of lifting heavy objects with or without reasonable accommodation Able to train others 1 year retail and 6 months of leadership experience Benefits include: Associate discount; EAP; smoking cessation; bereavement; 401(k) Associate contributions; child care & cell phone discounts; pet & legal insurance; credit union; referral bonuses. Those who meet service or hours requirements are also eligible for: 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long term disability; paid parental leave; paid holidays/vacation/sick; auto/home insurance discounts; scholarship program; adoption assistance. All benefits are provided in accordance with and subject to the terms of the applicable plan or program and may change from time to time. Contact your TJX representative for more information. In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. Applicants with arrest or conviction records will be considered for employment. Address: 3900 Sisk Road Suite J Location: USA TJ Maxx Store 0019 Modesto CAThis position has a starting pay range of $17.50 to $18.00 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.
$17.5-18 hourly 60d+ ago
Project Administrative Support
Global Channel Management
Project coordinator job in Merced, CA
Project Administrative Support needs 3 years related experience or equivalent combination of education and experience. Project Administrative Support requires: Associates Degree / High school diploma or equivalent education Three years related experience or equivalent combination of education and experience. Proficiency in Microsoft Word, spreadsheets and data entry required. Must be a team player and committed to working in a quality environment. Ability to type a minimum of 50 w.p.m. accurately.= Excellent in Microsoft office and spread sheet development .Demonstrates exceptional customer service skills .Excellent verbal and written communications skills required .Perform sensitive and confidential tasks. .Assist with scheduling and organizing project activities including meetings, training, etc. Project Administrative Support duties: Type various forms of correspondence, forms and reports from records, rough drafts or various sources. Provide contract booking documents such as subcontracts, POs, invoice collection and tracking, and other finance related matters. .Provide administrative support to management team for assigned site. Perform simple account balancing and reconciliation Organize and maintain various filing systems to include SharePoint .Maintain CMMS database including equipment history, status, work order management, preventative maintenance scheduling.
$42k-68k yearly est. 60d+ ago
Field Operations Coordinator - Merced, CA
Openlane
Project coordinator job in Merced, CA
Who We Are: At OPENLANE we make wholesale easy so our customers can be more successful. What We Offer: Competitive pay Medical, dental, and vision benefits with employer HSA contributions (US) and FSA options (US) Immediately vested 401K (US) or RRSP (Canada) with company match Opportunities to expand your skill set and share your knowledge across a publicly traded, global organization Company culture of internal promotions, diverse career paths, and meaningful advancement *The ideal candidate for this role will reside in/near: Merced/Fresno, CA. *This role operates Monday - Friday 8a - 5p PST. We're Looking For: We are seeking a Field Operations Coordinator with experience in conducting vehicle assessments and coordinating with dealerships. You will be part of a dynamic operations team responsible for ensuring smooth operations regarding vehicle inspections. In this role, you will have the opportunity to use your experience in vehicle inspections, documentation, and dealership coordination. The ideal candidate will have a minimum of 5 years of automotive experience. You Are: Detail-oriented. You will ensure accurate and comprehensive vehicle inspections, documenting any damages or concerns. Organized. You will coordinate with the Regional Operations Manager, sales team, and operations team to ensure efficient communication and workflow. Customer-focused. You will serve as a liaison between sales, operations, and dealerships, building and maintaining positive relationships. You Will: Conduct vehicle assessments, documenting engine, transmission, interior, and exterior inspections using OPENLANE's mobile application. Coordinate with dealerships and ensure adherence to OPENLANE standards and guidelines for vehicle inspections. Submit accurate and detailed inspection reports through the designated platform. Assist in marketing efforts by distributing flyers and promotional materials to buying dealers. Maintain strong communication and collaboration with internal teams and dealerships. Must-Haves: Minimum of 5 years of automotive experience as a vehicle mechanic or equivalent mechanical background. Valid driver's license and ability to operate a motor vehicle. Proficiency in using technology, including electronic submission of inspection reports. Strong attention to detail and ability to work in various weather conditions. Excellent organizational and communication skills. Nice-to-Haves: Previous customer service experience. Sound like a match? Apply Now - We can't wait to hear from you! Note: This job description in no way states or implies that these are the only duties to be performed by incumbents in this position. Employee(s) will be required to follow any other job-related instruction or duties requested by an authorized person. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Compensation Range of Hourly: $26.00 - $28.00 (Depending on experience, skill set, qualifications, and other relevant factors.)
$26-28 hourly Auto-Apply 7d ago
Project Coordinator-Lathrop
Nucor Corporation 4.7
Project coordinator job in Lathrop, CA
Job Details Division: Nucor Rebar Fabrication Southwest Other Available Locations: N/A Welcome to Nucor, where our unique culture sets us apart. Joining Nucor means becoming part of North America's largest steel and steel products manufacturer, offering unmatched career opportunities and stability. We are known for our innovative sustainability practices and are the continent's largest recycler. Our vibrant culture, built on personal connections and teamwork, empowers every team member with the freedom to innovate and contribute to our collective success. Experience a workplace where safety, efficiency, and meaningful personal connections define every day, enriching both our teammates and the communities we serve. Nucor supports its teammates with top-tier benefits like Medical, Dental, Vision, and Disability Insurance, 401K and Roth accounts, Profit sharing, Pay-for-performance bonuses, Paid parental leave, Tuition reimbursement, Stock program, Scholarships and more. Compensation Data: Hourly: $30.45-$33.57 Return on Asset Eligible Profit Share 5-year Average: 20.17% Safety is the most important part of all jobs within Nucor; therefore, candidates must be able to demonstrate the ability to initiate, lead, and uphold safety policies, practices, procedures, and housekeeping standards at all times.Purpose: Assist project team in the coordination of detailed projects including proper recordkeeping, on-time delivery of materials, and change order management. Cultivate a positive customer service environment.Responsibilites: Demonstrate conduct consistent with Nucor Rebar Fabrication's Mission & Initiatives. Contact customer at the start of each project and be proactive throughout the project in coordinating all aspects of the job. Coordinate project requirements with contractor and detailer to ensure submittal of drawings and the delivery of all contracted material meets customer's schedule. Attend site meetings with the detailer as required to support Nucor Rebar Fabrication's customer focus. Produce necessary documents and coordinate orders in Nucor Rebar Fabrication's business system. Assist supervisor in the review of projects; help resolve discrepancies. Understand Nucor Rebar Fabrication's standard contract management procedures. Maintain contract file, monitor lump sums for over-runs and final invoicing. Place non-rebar product orders. Control the contract with the use of Nucor Rebar Fabrication's business system. Track change orders through the business system. Develop a working knowledge of CRSI Manual of Standard Practice, reinforced concrete construction, and other industry practices. Develop a working knowledge of detailing and fabrication practices. Perform other duties as required by your supervisor. Minimum Requirements: Legally authorized to work in the United States without company sponsorship now or in the future. High school diploma, GED, or local/state equivalent. Three years of project coordination experience or high-level administrative experience. Preferences: Experience in construction environment helpful. Two-year degree from an accredited school or college. Basic knowledge of reinforcing bar detailing. Experience in customer relations and resolving problems or disputes. Demands: Special Demands: Must be able to work overtime when required. Physical Demands: Typical office activities Walking, sitting, standing, bending. Nucor is an Equal Opportunity Employer and a drug-free workplace
$30.5-33.6 hourly 13d ago
Senior Reimbursement Coordinator
Aroha Technologies
Project coordinator job in Pleasanton, CA
Role :Senior Reimbursement Coordinator Duration:C2H The Senior Reimbursement Coordinator acts as a liaison for Revenulytics, Customers and Payers. The Senior Reimbursement Coordinator will maintain high customer service standards, achieving overall customer satisfaction in providing timely and accurate information and service to all the clients. Primary Duties & Responsibilities • Act as a bridge between Avellino and their clients; they ensure client satisfaction by duly fulfilling requests. • Interact with clients and build relationships with them while ensuring their needs are being met • Oversee a team of third-party reimbursement coordinators and ensure they are providing an exceptional client experience (invoicing and follow up) • Mastermind creative ways to deliver an exceptional client experience • Resolve complex client billing problems or disputes in a professional manner • Coach and support revenue cycle team members to help them meet departmental goals • Keep records and documentation of client interactions for training purposes • They take responsibility of arising client issues and proffer recommendations useful in addressing such problems. • They coordinate and organize billing and collection projects as well as implement strategies necessary for attaining project goals. • They also monitor and ensure the customer relationship management database is up-to-date. Professional Experience & Qualifications • Bachelor's Degree in Business, Healthcare Administration, or related field as outline in the essential duties; or High School Diploma/General Education Degree and 4 years of relevant experience as outlined in the essential duties in lieu of Bachelor's Degree. • 5+ years of billing experience in public or private third-party reimbursement arena, practice management, or diagnostic/pharmaceutical industry . • Strong understanding of the Health Insurance Portability and Accountability Act of 1996 (HIPPA) and importance of patient data privacy. • Strong understanding of medical billing, explanation of benefits (EOB), payor policies, contracting changes and, coverage updates. • Demonstrated strong oral and written customer service skills and ability to think on your own feet • Proficient in Microsoft Office programs to include Word, Excel, Outlook, and Teams • Preferred: experience with laboratory work Aroha Technologies Inc.
$58k-96k yearly est. 60d+ ago
Senior Project Coordinator
ACCO Engineered Systems 4.1
Project coordinator job in Pleasanton, CA
General Job Description: Under the direction of the Construction Group, Sales Manager and assigned Project Manager(s), this position is responsible for providing administrative support for the Project Engineers and Project Management Team. Supervises: None Essential Duties & Responsibilities Plans, organizes, and executes meetings for Construction Group leadership, Sales Managers, salespeople and vendors as needed by the Sales Manager including rooms and catering (for both in person and virtual meetings as applicable). Develop, edit, copy, and assemble Construction Group work products, which include (but are not limited to): proposals, submittals, RFI's, O&Ms, Project Closeout Paperwork, maintenance manuals PowerPoint presentation packages and updating marketing materials. Download and print plans and specifications. Assist in Estimating, compilation of change order backup Take and distribute meeting minutes for sales and department team meetings; email recap with action items to meeting attendees Assist with onboarding new hires Coordinate with Human Resource to ensure that all first day activities are scheduled in advance, itinerary, meet & greets, etc. Assist the manager with new hire equipment setup; ITPAFs, business cards, key fob/building access, email setup, etc. to ensure a successful onboarding process Prequalification Support for approved RFP's Pre bid notifications / invitations Pre Qualifications for bids Monitoring Byd Sync, Planet Bids and Ariba for HVAC Bid opportunities IFS and Bid Tracer Super User - Generating reports for the Sales Manager that tracks individual sales activity Monitor proposal and bid activity levels in the three main business segments (Retrofit, Repairs & Maintenance) Scheduling of Estimate reviews with sales personnel and the Sales Managers - Ensure the package is complete prior to review: 6 Page, Sub Quotes, Material Quotes and Written Proposal Scheduling of Pre-job planning and Risk Review meetings - Scheduling required attendees based upon scope and dollar amount i.e., RVP, SVP etc.. Schedule meetings, including rooms and other meeting setups (where applicable) General administrative duties such as typing and photocopying general correspondence including, but not limited to: letters, proposals, presentations, reports, agreements, contracts, and memos from notes or sending and/or distributing various correspondences on behalf of Project Managers Maintain accurate filing system and project document control. Take and transcribe meeting notes. Assists Project Engineers with running small projects Other tasks and duties as assigned by Sales Managers, direct supervisor and/or upper management Position Requirements (Skills, Work Experience, Education, etc.): Extensive computer knowledge: Microsoft Office including MS Word and MS Excel Word Able to utilize applications on handheld devices Able to utilize google applications including Gmail, Google Calendar and Google Docs. Internet - Provide detailed data searches and online applications (e.g. Fed Ex Delivery and ordering of products). Able to edit works in Bluebeam or similar programs Strong written communication skill Preferred, but not required: five or more years of experience in the construction and/or contracting industry in an administrative support position. Attention to detail and ability to organize data Able to learn new programs and processes. Demonstrated experience with producing and editing work product documents with accuracy. Well organized with ability to multitask between several projects delegated by multiple parties. Demonstrated experience as a team player and able to achieve assigned performance goals. Ability to handle pressure and hectic pace. Ability to work overtime when required. Able to demonstrate consistent and reliable attendance. ACCO Competencies: Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision. Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity. Insight: The ability to gather and make sense of information that suggests new possibilities. Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people. Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner. Big Picture: Understands and contributes to organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success. Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility and shows personal humility. Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change. Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives. Physical Requirements: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include Close vision and Distance vision. The auditory/hearing abilities required by the job include the ability to hear customers calling by telephone. While performing the duties of this Job, the employee is regularly required to sit for prolonged periods, stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is regularly required to walk and sit. This individual must be a responsible person and regular attendance is required. Ability to work overtime as required for business needs. Hours: This is a non-exempt position from Monday through Friday. Work hours begin and end between 7:00 am and 5:00 pm with one-hour break for lunch and two rest breaks. Eight hours per day is required and other occasional overtime may be necessary per business needs.
$59k-92k yearly est. Auto-Apply 60d+ ago
Project Coordinator
Bay Home and Window 3.4
Project coordinator job in Pleasanton, CA
IMMEDIATELY HIRING Full-Time : $22 - $24 / HR * Fast Paced Work Environment * Significant Career Growth Opportunity * Mentoring, Coaching and Caring Company Culture * Headquartered in Pleasanton, CA WHO IS BAY HOME & WINDOW? Bay Home & Window is one of the nations largest and most successful companies specializing in high-end custom window treatments, while sister company, Inspired Closets, provides elegant custom closets and other wonderful built-in organization systems. Our company is locally owned and headquartered in Pleasanton, CA since 1994. Our company is: * Nationally recognized for performance as one of the Bay Areas fastest growing companies * Devoted to a caring, inspiring, and inclusive company culture * Partnered with top national retailers such as Costco and The Home Depot, and one of the most famous names in the industry. * Highly rated by both current and past employees * LOVED by our customers, in tens of thousands of homes, because of our legendary customer service. You can visit our profiles to read hundreds of 5-star Yelp and Google reviews YOUR ROLE We will train you to become part of skilled project team working alongside high-energy fellow project coordinators in a fast-paced environment. You will be coached and mentored by a caring, dedicated management team to become an important connection point between our companys designers, customers, installers and manufactures. You will gain experience to grow into higher roles, and most importantly, you will be working inside the nerve-center of a company whose accomplishments are truly legendary. A WEEK IN THE LIFE OF A PROJECT COORDINATOR INCLUDES: * Overseeing custom projects from point of payment to installation * Communicating with customers * Scrubbing reports and customer orders * Partnering with sales designers and managers for task completion and customer resolutions * Coordination between various departments to ensure an on time and on-budget project * Processing payment for projects in progress * Scheduling important project appointments * Ordering product and creating purchase orders WHAT WE OFFER * This is a tremendous career opportunity to join a forward-leaning company * Solid potential for Career Advancement coupled inside one of the most wonderful companies in the Bay Area! * Comprehensive Benefit package - Medical, Dental, Vision, and 401K with a 4% company match * 2 Weeks Paid vacation * On-the-job paid training program * Covid-19 protective gear QUALIFICATIONS * Experience in sales support, project coordination, or order processing a plus (not required) * High school diploma or equivalent, required * Coachability * Excellent customer service skills * High attention to detail * A good work ethic * Competent using MS Excel and MS Word * Competent in oral and written communication * Experience using Salesforce is a plus * Undergo a criminal and credit background check, in accordance with local laws and regulations
$22-24 hourly 18d ago
Estimator/Job File Coordinator
Servpro of Cleanair Image, Inc.
Project coordinator job in Stockton, CA
Job DescriptionJOB TITLE: Estimator/Job File Coordinator PAY: Hourly DOE SERVPRO of Belmont/San Carlos, San Leandro & Stockton is currently seeking an Estimator/Job File Coordinator in our Stockton location . Do you love helping people through difficult situation? In this position you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage Like it never ever happened! We are seeing someone who is great on the phone, has excellent analytical skills, is detail-oriented, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you will thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experience, truly enjoys providing superior service, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then you may be our perfect hero! As a valued SERVPRO Franchise employee, you will receive a competitive pay rate with opportunity to learn and grow. PRIMARY RESPONSIBILITIES Monitor job file status. Monitor and complete job file audit status. Maintain job file WIPs (Work in Progress). Create preliminary estimates. Perform job file backup. Maintain internal and external communications. Prepare job file reports. Complete and review job file documentation for final upload and audit process. Occasional field work to assess/document scope (training provided). Assist other departments, as needed. POSITION REQUIREMENTS 2+ years of administrative or office related experience. Experience with writing estimates, job file processes, and quality assurance a plus. Experience in service industry environment a plus. Outstanding written and verbal communication skills, and consistently courteous and professional tone of voice at all times. Polite, confident, and excellent customer service skills, including listening and questioning skills. Ability to remain calm and professional during tense or stressful situations. Excellent organizational skills and strong attention to detail. Self-motivated and goal oriented. Ability to multi-task. Capability to work in a fast-paced, team-oriented office environment. Proficiency in Microsoft Office (i.e., Outlook, Word, Excel). Ability to learn new software, including Xactimate and proprietary software. Minimum education High School Diploma or GED equivalent. Ability to successfully complete a background check subject to applicable law. HOURS 40 Hours/week. Hours between 7:00am to 7:00pm. Flexible to work overtime when required. PAY RATE Competitive pay based on experience. Please visit our website, ******************************** for additional information. TO APPLY: Email your resume, along with your salary requirements to: ********************** SERVPRO of Belmont/San Carlos, San Leandro & Stockton is an EOE M/F/D/V/employer .
$52k-76k yearly est. Easy Apply 19d ago
Project Administrator
Haggerty 4.0
Project coordinator job in Stockton, CA
Description The Project Administrator is accountable to provide support to the Project Management and Accounting teams in terms of document control, record keeping, A/P, A/R, and clear communication with our Clients, Subcontractors, Vendors, and all Haggerty Construction Inc. (HCI) team members. The Project Administrator is accountable for monitoring the progress of Construction projects, issuing subcontracts and change orders, processing A/P invoices for Subcontractors and issuing A/R project billings to Clients. Project Administrators must diligently follow up with Subcontractors and Project Managers to ensure all documents are received and processed in a timely manner. The minimum responsibilities for this position include, but are not limited to, the following: Accountable For Project Accounting Identify information gaps and omission to check accurate management of the accounts in all operating systems Understands budgeting, project forecasting, cost control, schedule, anticipated cost and project profitability in the Construction Department Develop a thorough understanding of the billing parameters surrounding each project, with special emphasis on the subcontractors involved and schedules as they relate to billing Enter project budgets and Schedule of Values (SOV) in software programs Review and input Subcontractor/Vendor invoices for approval by Project Manager in Procore Discuss with Project Manager which subcontract invoices are being billed within monthly Pay Applications or percentages complete (if invoice not received) Create percentage complete Subcontractor ‘invoices' in Procore to ensure proper financials are accounted for and follow up with subs to collect actual invoices Handle all subcontractor communications in a professional and expedient manner Collect and track California Preliminary Notices, Conditional, & Unconditional waivers for Subcontractors, third tier Subcontractors and Suppliers for each assigned project Create all monthly construction billings per Project Managers request, ensuring accuracy and distributing final approved pay applications to Client and Lender, if applicable Follow up on collection status of project receivable payments Assist in collecting any special owner requirements for billing, i.e. sub lien releases Maintain project-related records The ability to identify, analyze and resolve complex issues within each project Ability to maintain confidentiality of all financial data Accurately complete accounting closeout for each project ensuring all costs are captured and commitments to subcontractors and vendors are recorded and closed in Procore Contract Administration Collection and tracking for current status throughout duration of projects all job specific subcontractor documents including, but not limited to executed contracts and packets, business and contractor licenses, IIPP safety policies, W-9's and Certificates of Insurance (COI), prior to any work being performed Maintaining an organized job project folder on HCI's main server or electronic repository (Procore) Auditing job files within operating systems and files for accuracy in both charges and credits as well as vetting contract language to ensure good communication to our subcontractors and internal staff are achieved Generate Letters of Intent (LOI) to subcontractors under direction of Project Manager Accurate preparation of subcontract agreements and purchase orders in compliance with the bid documents, budget, and estimate in HCI's current construction management software program Prepare and issue Change Orders under direction of Project Manager Verify executed subcontract and change order commitments are ERP linked Proactively communicate and maintain good relationship with Subcontractors Research and process HCI Preliminary Lien Notices prior to starting projects Maintain & update Procore directory, both global and project specific Collection and tracking of job specific closeout documentation, including O&M Manuals, warranty's and as-built plans to provide our respective Client Assists Project Managers with meeting preparation and capturing accurate meeting minutes and/or action items to distribute to team Project Administration Support with Field Team Operations Work with Project Managers to determine which cost codes in budget should be utilized Work with Project Manager, Project Engineer, and Field Supervisor to create Work Orders Create and process all Purchase Order's for self-performing work as Field Team needs Place material orders, when needed for Field Team Arrange delivery of temporary services, when needed for Field Team Support and communicate regularly with each assigned Superintendent Review Procore photos, daily logs, etc. for accuracy, review of duplication, and identify missing information and assist Superintendent with keeping it organized Reports To The Project Administrator reports directly to the Project Accounting Manager General Requirements Must have working knowledge of Microsoft Office programs including, but not limited to, Outlook, Word, and Excel Working knowledge of PROCORE Construction software Experience with accounting software (Knowledge of Sage 100 preferred) Ability to create and work with Adobe and/or Bluebeam PDF's Ability to type minimum 40 WPM Ability to use 10-key data entry General knowledge of project contracts and change order documents Understanding of Construction Mechanic's Lien Law rules and notice requirements Ability to understand and grow experience in all types of construction and knowledge of industry practices, processes, and standards Excellent written and verbal communication skills and ability to understand the same Excellent listening and understanding skills Must be proactive, well organized, and have a strong ability to prioritize and manage multiple projects Extreme attention to detail Must have excellent follow up skills, both internally and externally Ability to work independently as well as part of a larger team Strong work ethic, deadline driven, and a “can do attitude” Must be self-motivated, punctual, and professional in both presentation, appearance, and speech Able to lift a minimum of 25 pounds Fluent in the English language Reliable personal transportation and a motor vehicle driving record that is consistent with HCI's and insurance carrier's standards and policies Ongoing professional development and training is highly encouraged and is tied into compensation and career advancement consideration This position may be tasked with other business-related duties as necessary
$41k-49k yearly est. 60d+ ago
JR Project Manager
Ravenvolt
Project coordinator job in Tracy, CA
Job DescriptionProject Manager - Industrial We are seeking a dynamic and experienced Project Manager - Industrial to lead complex industrial construction projects with a focus on delivering exceptional results. This role requires strong leadership, meticulous planning, and a commitment to safety, innovation, and efficiency. Join our team and drive projects to success through effective coordination, risk management, and strategic execution. Key Responsibilities Team Coordination & Leadership Lead and coordinate internal teams, customers, and subcontractors to ensure seamless communication and collaboration. Foster an inclusive team culture that promotes innovation, accountability, and continuous improvement. Provide clear direction and support to construction managers, engineers, and contractors, empowering them to excel. Conduct purposeful weekly team and customer meetings with clear agendas and actionable outcomes. Deliver concise, clear, and relevant project updates weekly, highlighting issues, solutions, schedule impacts, and progress. Maintain an accurate Project Issues Log to track and resolve challenges promptly. Project Planning & Execution Proactively identify and mitigate project risks by developing a comprehensive risk matrix tailored to project complexity. Create detailed project execution plans to align teams and stakeholders on objectives and deliverables. Manage subcontracted scopes of work, including developing scope documents, gathering pricing, setting up contracts, and overseeing performance. Collaborate with the Estimating team to understand project estimates and subcontracting needs. Project Cost & Budget Management Track project costs accurately throughout the project lifecycle, updating actual spend, committed costs, and projected spending monthly or as needed. Manage change orders, maintaining a detailed log of potential, submitted, and approved changes, ensuring schedule impacts and profit margins are communicated clearly. Maintain supporting documentation for change orders to support accounting and customer approvals. Project Schedule Management Develop and maintain detailed project schedules that meet customer needs, contractual obligations, and internal forecasting requirements. Update schedules weekly during construction, ensuring accuracy in key dates for revenue recognition and billing using tools like MS Project and Site Tracker. Safety Compliance Champion a culture of safety, ensuring adherence to health, safety, and environmental regulations. Ensure subcontractors align with or exceed company safety standards. Procurement Manage procurement of major equipment (e.g., switchgear, transformers, generators, batteries, CTs, PTs) to ensure on-time delivery. Mitigate risks of equipment delays by ordering on schedule and proactively following up with suppliers on long-lead items. Continuous Improvement Drive a culture of innovation by encouraging feedback and implementing process improvements. Stay informed on emerging trends, technologies, and methodologies in industrial construction, integrating relevant advancements into project workflows. Apply lessons learned and industry best practices to optimize project delivery. Qualifications Proven experience in project management within industrial construction or a related field. Proficiency in MS Project and other project management tools (e.g., Site Tracker). Strong leadership and communication skills with a track record of managing cross-functional teams and subcontractors. Expertise in cost tracking, budgeting, and change order management. Knowledge of safety regulations and a commitment to fostering a safe work environment. Ability to manage procurement processes and mitigate risks associated with equipment delivery. Passion for continuous improvement and staying current with industry trends. Preferred Qualifications Project Manager Demonstrated success managing complex industrial construction projects, with at least 5 years of experience in a construction management or similar role. Sr. Construction Manager Demonstrated success managing complex industrial construction projects, with at least 10 years of experience in a construction management or similar role. Powered by JazzHR V5G3y2GkQG
$54k-104k yearly est. 18d ago
Project Coordinator
Quanta Services 4.6
Project coordinator job in Livermore, CA
About Us PAR Western Line Contractors, LLC (dba QUES), a subsidiary of Quanta Services, Inc. (NYSE: PWR), is composed of some of the most highly qualified professionals experienced in all aspects of engineering, designing, asset management, and construction management for the electric utility and other industries. We are a highly mobile and flexible team with the ability to service every area and region within our customers' area of operation. With over 700 employees and growing, we have thousands of years of combined electrical utility experience to draw from when committing to provide our clients with a wide range of utility services. About this Role Project Coordinators handle administrative tasks for the project manager and team members to keep the project running smoothly. This may include ordering equipment and supplies, managing deadlines and workflow, and scheduling meetings and appointments. What You'll Do Works with a team of Project Coordinators to ensure administrative activities are completed for the division Supports department with timecards, materials tracking, mark for locates, daily reports, scheduling, cost control, change-order tracking, vendor and subcontractor tracking, client billing, and pay invoices Assists the project team with the preparation of bid documentation and helps to prepare for bid reviews Meets work standards by following productivity, quality, and customer-service standards, resolving operational problems, and identifying work process improvements as necessary Helps meet cost standards by monitoring expenses and implementing cost-saving actions Updates job knowledge by going to the field, participating in educational opportunities, and getting to know/understand the division. Enhances department and organization reputation by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments. Other related duties and projects as assigned What You'll Bring Associates or bachelor's preferred, not required 1-2 years of experience in a project coordinator role or related field Excellent communication skills Reasoning ability, including problem-solving and analytical skills Microsoft Office and Outlook Email Time Management and project management skills Travel requirements to job sites as needed Must be able to maintain a valid driver's license if traveling. Ability to work extended hours when necessary for business needs Experience working in construction is a plus Demonstrated ability to work effectively in a team environment Supervisory Responsibilities None Physical Requirements Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. What You'll Get Pay- $ 25.00 - $ 31.00 /Hourly *Depending on Experience Benefits include-- Medical, Dental, Vision, 401K Our projects are regulated by federal and state laws which require all employees to successfully pass criminal background checks, MVR, and drug tests (post-employment and random testing). The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time. This job description is subject to change at any time. Our Company is an equal employment opportunity and affirmative action employer. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply. EO/AA/Disability/Veteran Employer Compensation Range The anticipated compensation for this position is - depending on experience and qualifications. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.
$25-31 hourly Auto-Apply 10d ago
Project Coordinator - 2003
Pivotal Retail Group
Project coordinator job in Dublin, CA
Job Purpose: Project Coordinator role works to support planning initiatives with the new store planning and remodeling team in a corporate environment. Candidates in this role typically work to monitor project elements and track details of project to ensure on-time deliverable are executed and in place in accordance with project schedule. Tasks and Responsibilities Develops project timelines, budgets and monitors store fixture installations. Ensures that all projects are executed according the Store Planning project process for timelines, funding, drawings, fixture specifications, approvals and quality standards. Assist in bid process by choosing vendors for bidding, qualifying each bid, compiling pricing, and awarding of the contract. Maintain schedules to ensure deadlines are met. Coordinates with Construction, Facilities, Loss Prevention and others so that the fixture installation process works in concert with any construction process that may be included in the scope of work. Track all project costs to remain within the budget. Produces a monthly forecast document to the finance team for the monthly existing store capital report. Create and manage the project 'punch-list', ensure items are completed in an effective and timely manner. Issues plans to installers for scheduled installations. Schedules with each store the installation phases and days. Conducts kick off meetings with stores, installer and project partners. Reviews DPRs (daily progress reports) from installers during the installation window for a group of stores. Calls each store after the nightly install to follow up on project progress resolves any issues the store may have with graphic placement. Generates project recaps with photos from DPR for project close out review meetings. Creates change orders for approval of reorders of fixtures or graphics for individual stores due to installation issues or shortages in shipments. Assist in issuing purchase orders as needed.
$45k-71k yearly est. 60d+ ago
Project Coordinator-Lathrop
Nucor 4.7
Project coordinator job in Lathrop, CA
Job Details Division: Nucor Rebar Fabrication Southwest Other Available Locations: N/A Welcome to Nucor, where our unique culture sets us apart. Joining Nucor means becoming part of North America's largest steel and steel products manufacturer, offering unmatched career opportunities and stability. We are known for our innovative sustainability practices and are the continent's largest recycler. Our vibrant culture, built on personal connections and teamwork, empowers every team member with the freedom to innovate and contribute to our collective success. Experience a workplace where safety, efficiency, and meaningful personal connections define every day, enriching both our teammates and the communities we serve. Nucor supports its teammates with top-tier benefits like Medical, Dental, Vision, and Disability Insurance, 401K and Roth accounts, Profit sharing, Pay-for-performance bonuses, Paid parental leave, Tuition reimbursement, Stock program, Scholarships and more. Compensation Data: Hourly: $30.45-$33.57 Return on Asset Eligible Profit Share 5-year Average: 20.17% Safety is the most important part of all jobs within Nucor; therefore, candidates must be able to demonstrate the ability to initiate, lead, and uphold safety policies, practices, procedures, and housekeeping standards at all times. Purpose: Assist project team in the coordination of detailed projects including proper recordkeeping, on-time delivery of materials, and change order management. Cultivate a positive customer service environment. Responsibilites: Demonstrate conduct consistent with Nucor Rebar Fabrication's Mission & Initiatives. Contact customer at the start of each project and be proactive throughout the project in coordinating all aspects of the job. Coordinate project requirements with contractor and detailer to ensure submittal of drawings and the delivery of all contracted material meets customer's schedule. Attend site meetings with the detailer as required to support Nucor Rebar Fabrication's customer focus. Produce necessary documents and coordinate orders in Nucor Rebar Fabrication's business system. Assist supervisor in the review of projects; help resolve discrepancies. Understand Nucor Rebar Fabrication's standard contract management procedures. Maintain contract file, monitor lump sums for over-runs and final invoicing. Place non-rebar product orders. Control the contract with the use of Nucor Rebar Fabrication's business system. Track change orders through the business system. Develop a working knowledge of CRSI Manual of Standard Practice, reinforced concrete construction, and other industry practices. Develop a working knowledge of detailing and fabrication practices. Perform other duties as required by your supervisor. Minimum Requirements: Legally authorized to work in the United States without company sponsorship now or in the future. High school diploma, GED, or local/state equivalent. Three years of project coordination experience or high-level administrative experience. Preferences: Experience in construction environment helpful. Two-year degree from an accredited school or college. Basic knowledge of reinforcing bar detailing. Experience in customer relations and resolving problems or disputes. Demands: Special Demands: Must be able to work overtime when required. Physical Demands: Typical office activities Walking, sitting, standing, bending. Nucor is an Equal Opportunity Employer and a drug-free workplace
$30.5-33.6 hourly 13d ago

Learn more about project coordinator jobs

How much does a project coordinator earn in Modesto, CA?

The average project coordinator in Modesto, CA earns between $37,000 and $87,000 annually. This compares to the national average project coordinator range of $33,000 to $75,000.

Average project coordinator salary in Modesto, CA

$57,000

$37,00010%

$57,000Median

$87,00090%

What are the biggest employers of Project Coordinators in Modesto, CA?

The biggest employers of Project Coordinators in Modesto, CA are:

Rainbow Restoration

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Project coordinator jobs in Modesto, CA - 56 jobs

Operations Coordinator

Project Coordinator Lead - New Store Operations

Project Administrator