Branch Coordinator - Floorcovering Bookeeper
Project coordinator job in Bensenville, IL
This position works closely with wholesale customers to determine their floorcovering needs, answer their questions about Sherwin-Williams products, and recommend the right solutions. Branch floorcovering coordinators are also expected to promptly resolve any customer concerns and ensure maximum client satisfaction as well as stay up-to-date with product features and maintain the high quality and visual standards of the products and branch. Click here to learn more about our Floorcovering Division and the services we provide to our customers across the country. The individual selected for this role will be based at Store #3721, located at: 523 Thomas Dr Bensenville, IL, 60106-1620
Job duties involve contact with customers, which may include minors; and access to cash and other payment methods, electronic equipment, personal information, store merchandise and other items of value, and such access may be supervised or unsupervised. The Company therefore has determined that a review of criminal history is necessary to protect the business and its operations and reputation and is necessary to protect the safety of the Company's customers, staff, employees, vendors, contractors, and the general public.
At Sherwin-Williams, our purpose is to inspire and improve the world by coloring and protecting what matters. Our paints, coatings and innovative solutions make the places and spaces in our world brighter and stronger. Your skills, talent and passion make it possible to live this purpose, and for customers and our business to achieve great results. Sherwin-Williams is a place that takes its stability, growth and momentum and translates it to possibility for our people. Our people are behind the strength of our success, and we invest and support you in:
Life … with rewards, benefits and the flexibility to enhance your health and well-being
Career … with opportunities to learn, develop new skills and grow your contribution
Connection … with an inclusive team and commitment to our own and broader communities
It's all here for you... let's Create Your Possible
What is the Process to get Started?
Step 1 - Online Application
Find the role(s) that interest you on our Careers page: ******************************
Set aside 15 minutes to create your profile by entering or importing your details from one of our job board partners
Step 2 - Digital Interview
Upon review of your application, qualified candidates will be invited to complete a digital video interview via HireVue, our interview partner. The interview will consist of a few behavioral based questions
You'll be able to record and complete your video interview anytime, anywhere! While you can complete this video interview on your own schedule, we ask that this step be completed within 7 days of receiving an invitation
Step 3 - In-Store Interview
Your video interview is reviewed by a member of our Recruitment team and our top candidates are invited to meet with our team in a store, specialty wholesale branch, floorcovering facility or delivery service terminal.
At Sherwin-Williams, part of our mission is to help our employees and their families live healthier, save smarter and feel better. This starts with a wide range of world-class benefits designed for you. From retirement to health care, from total well-being to your daily commute-it matters to us. A general description of benefits offered can be found at ***************************** Click on “Candidates” to view benefit offerings that you may be eligible for if you are hired as a Sherwin-Williams employee.
Compensation decisions are dependent on the facts and circumstances of each case and will impact where actual compensation may fall within the stated wage range. The wage range listed for this role takes into account the wide range of factors considered in making compensation decisions including skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The wage range, other compensation, and benefits information listed is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable federal, state, and local laws including with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act where applicable.
Sherwin-Williams is proud to be an Equal Employment Opportunity employer. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.
As a VEVRAA Federal Contractor, Sherwin-Williams requests state and local employment services delivery systems to provide priority referral of Protected Veterans.
Please be aware, Sherwin-Williams recruiting team members will never request a candidate to provide a payment, ask for financial information, or sensitive personal information like national identification numbers, date of birth, or bank account numbers during the application process.
Ensure high levels of customer satisfaction through excellent sales service
Assist customers in person and over the phone by determining needs and presenting appropriate floorcovering products
Build productive trust relationships with wholesale customers
Refer potential wholesale leads to the sales reps and store staff
Process orders, schedule/coordinate installations with installers and customers
Check installers' orders for accuracy before material leaves store
Process sales transactions accurately and consistent with policies and procedures
Follow and achieve sales goals on a monthly, quarterly, and yearly basis
Maintain precise work order files
Pull appropriate products from the sales floor or warehouse
Clean store equipment
Load/unload delivery trucks
Assist in making deliveries, as needed
Maintain in-stock and presentable condition assigned areas
Remain knowledgeable on products offered and discuss available options
Comply with inventory control procedures
Suggest ways to improve sales
Minimum Requirements:
Must be at least eighteen (18) years of age
Must be legally authorized to work in the country of employment without needing sponsorship for employment work visa status now or in the future
Must be able, with or without reasonable accommodation, to retrieve material from shelves and floor stacks and lift and carry up to 50 lbs. frequently and up to 70 lbs. on occasion
Must be willing to work all scheduled hours, which may include evenings and weekends, with or without reasonable accommodation
If internal to Sherwin-Williams, you must have received at least a “meets expectations” (3) rating on your most recent performance appraisal
If internal to Sherwin-Williams, you must have completed all HR Cloud eLearning courses required for your current position
Preferred Qualifications:
Have at least a High School diploma or GED
Have a valid, unrestricted Driver's License
Have at least one (1) year experience working in a delivery, retail, or customer service position
Have previous work experience selling floorcovering and/or floorcovering products
Have prior work experience operating floorcovering cutting equipment
Ability to read, write, comprehend, and communicate in more than one language
Ability to read, write, comprehend, and communicate in Spanish
#SHWSales
Project Coordinator
Project coordinator job in Riverwoods, IL
W2 Contract Riverwoods, IL $40/hr General Responsibilities
Works closely with Sr. Portfolio Leaders to meet Product Area Objectives - primarily coordinating, facilitating and managing the flow of Projects from Intake to Execution.
Responsible for ensuring adherence to Project Governance and Risk Compliance to support high-quality data and drive Portfolio Value/Delivery.
Actively reviews/escalates Risks or Project Blockers to prevent / limit Stakeholder Impacts/Issues.
Support, coordinate, and create Initiatives (as needed) from Intake through Approvals and Prioritization and Execution - includes tracking and measuring results
Gather and report monthly/quarterly metrics for Leadership Review; follow-up adjustments and assessments as needed to meet business needs.
Track and monitor ECM (Enterprise Change Management), associated deliverables and assessments and required reports.
Coordinate dependencies across XF Portfolio Programs, Initiatives and Sub-Initiatives to assist with any escalations and needed resolutions.
Aide the maintenance of PA (Product Area/Product Management) use of the Forecasting Tool.
Maintain high-quality JIRA data as our Portfolio Source-of-Truth (SOT).
Minimum Requirements
Bachelors - Business Administration or Business Management
3+ years of experience in Business Administration, Project Governance or Business / Data Analytics
Client Services Coordinator
Project coordinator job in Chicago, IL
About Savills
Savills is an organization full of extraordinary individuals. Brilliant people who are driven to succeed, hungry to remain at the forefront of their specialties, and eager to propel themselves, our clients, and our business forward. We are one of the preeminent commercial real estate firms with services ranging from tenant representation and project management to workplace strategy and occupant experience - showcasing the breadth and depth of our expertise.
Find your place to thrive.
No matter the role you're in, we all share one purpose: to help people thrive through places and spaces. The DNA ingrained in our business guides us on this mission, shaping the way we behave to deliver the best results. When you join Savills, our ask for you is simple:
Be extraordinary, together.
About the Role
Utilize administrative and technical skills to provide support to assigned brokerage team(s); to help them achieve their business plan goals and objectives each year. Responsible for preparing proposal, presentation and communication materials. Coordinates the distribution of internal and external marketing information.
Provide back-up support to the entire office as assigned by Director of Operations
Key Duties & Responsibilities
Provide administrative and technical support to assigned team as needed.
Accurately prepare building reports, tour books and other correspondence to meet brokers' demands and clients' needs, often under tight time constraints.
Copy, print and bind presentation materials.
Conduct online research.
Create stacking plans in Excel.
Coordinate on/offsite meetings including scheduling appointments, keeping calendars and arranging travel itineraries and meeting room reservations.
Perform accounting functions which may include preparation of expense reports and billings
Complete additional duties and responsibilities as assigned by Office Administrator or Branch Manager.
Qualifications:
Skills (technical or functional skills)
Strong organizational and communication skills
Ability to read and interpret basic leases and contracts
Knowledge of SalesForce and LinkedIn, CoStar and other marketing tools as required
Advanced knowledge of Microsoft Office Suite (i.e. word, excel and power point)
Working knowledge of Adobe InDesign/Illustrator or strong graphics knowledge preferred
Competencies (attributes i.e., flexibility, collaboration skills)
Effectively communicate and interact with brokers, staff, vendors and clients.
Consistently demonstrate a high level of performance and professionalism.
Ability to multi-task and meet deadlines in a high-pressure environment.
Excellent command of the English language, both verbal and written.
Maintain discretion and exhibit sound decision making skills.
Exhibit a high level of attention to detail.
Self-starter and strong time management skills.
Strong work ethic and positive attitude.
Ability to adapt to company specific software.
Required Education and Experience
At least five years' experience in an administrative support position.
Any combination of education, training and experience that demonstrates the ability to perform the duties of the position.
Preferred Education and Experience
Associate or Bachelor's degree
Commercial real estate experience
Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic.
Savills participates in the E-Verify program.
HRSA Rural Grant Project Coordinator
Project coordinator job in Chicago, IL
Details Job Title PROJECT COORDINATOR PT Position Number 8102852 Job Category University Staff Job Type Full-Time FLSA Status Non-Exempt Campus Maywood-Health Sciences & Rogers Park-Lake Shore Campuses Department Name SCHOOL OF NURSING Location Code SCHOOL OF NURSING (02400A) Is this split and/or fully grant funded? Yes Duties and Responsibilities
Duties and Responsibilities
Under general direction, the Project Coordinator will assist with coordination of Grants in the School of Nursing. Activities include coordinating all Grant related meetings including Core Team and Advisory Board meetings, coordinating communications with clinical sites, preceptors and Students, and all other Grant related coordination.
* The coordinator will route student communications, assist in preparation of course materials and maintain databases for record keeping, assist Faculty in clinical site work and other tasks as assigned.
* The Project Coordinator will be accountable for minutes of all meetings, distribution of those minutes including the archiving of pertinent grant related materials. The Project Coordinator will work in concert with faculty, staff, and consultants associated with the grant to assure success of the goals and objectives of the grant.
* Assist to develop, maintain and update records relating to tracking grant activities.
* Assist in recording grant expenses, monitoring budget activities, preparing purchase orders, contacting vendors as needed and follow-up on tracking materials and equipment related to Grant .
* Monitors Grant Accounts.
* Monitors and reconciles Procurement Card charges.
* Assists with Grant reporting.
* Types and distributes Grant-related, materials, correspondence and reports.
* Assists with Program marketing and recruitment.
* Coordinates Program Team meetings, and Advisory Board meetings.
* Other activities as needed.
* Other duties as assigned.
This is a grant funded, .8FTE position, 32 hours per week.
Minimum Education and/or Work Experience
Bachelor's degree in related field and one-three years of related experience.
Qualifications
* Knowledge, understanding and commitment to the mission and values of Loyola University Chicago and the Marcella Niehoff School of Nursing.
* Administrative abilities consistent with the requirements of the Position.
* Strong Organizational Skills.
* Effective verbal and written Communication Skills.
* Collaborative and consultative working style.
* Strong commitment to foster collaboration within the health care systems.
* Strength and experience in maintaining professional relationships.
Certificates/Credentials/Licenses
Bachelor's Degree in related field and one year of relevant experience in Higher Education, Human Resources, Health Care, Business or related field.
Computer Skills
Competency in Office applications, including Microsoft Excel, Word, and PowerPoint
Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 12/01/2025 Close Date Position Maximum Salary or Hourly Rate 38.46/hr Position Minimum Salary or Hourly Rate $36.06/hr Special Instructions to Applicants
As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at ********************* For information about the university's focus on transformative education, they should consult our website at *****************************
About Loyola University Chicago
Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.
Anesthesia Informatics Project Coordinator, RN
Project coordinator job in Chicago, IL
Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.
Day (United States of America)
Location
Ann & Robert H. Lurie Children's Hospital of Chicago
Job Description
Assumes the day-to-day responsibility for integrating anesthesia preoperative, intraoperative, and postoperative charting into operational practices with the focus on EPIC systems, workflow, and reporting functions. Other job responsibilities will include maintenance of anesthesia use of New Innovations and Productive Scheduling Solutions products as they relate to daily workflows.
Essential Job Functions:
Supports the needs of the Anesthesia department through system maintenance, implementation, upgrades, and ongoing enhancements. This includes supporting reporting functions of those systems.
Builds and maintains clinical systems through the institution of quality improvement strategies, setting and maintaining performance standards, setting up evaluations, and establishing goal setting.
Participates in the development of informational technologies that utilizes patient and client data to support clinical decision-making in Anesthesia practice.
Performs key system functions by collaborating with key stakeholders to support Anesthesia practice.
Supports Anesthesia Leadership, IM and staff, the development, implementation, maintenance and monitoring of Anesthesia information systems.
Advances Anesthesia clinical information systems through education by serving as a resource for Anesthesia staff regarding information systems.
Measures and evaluates the outcomes of Anesthesia information systems.
Provides for the technical build, implementation, and support for the application. This requires an understanding of current workflows of ordering and documenting.
Co-leads design, build and validate sessions. This includes working with the team to investigate the preferred choices of the clinical operation team.
Establishes change protocol procedures for the system. This includes prioritizing and implementing changes requested for the system.
Coordinates activities of assigned projects or particular phases of a given project. Develop detailed work plans, timelines, and identifies appropriate resources needed and provides timely status reports.
Responsible for projects within the specification of the project management schedule. Builds and maintains a catalog of decision points as it relates to the build of the system. Evaluates system utilization and performance through collecting information regarding potential system enhancement needs.
Performs job functions adhering to service principles with customer service focus of innovation, service excellence and teamwork to provide the highest quality care and service to our patients, families, co-workers and others.
Other job functions as assigned.
Minimum Qualifications:
Bachelor's Degree in Nursing from an accredited college or university.
Current licensure as a registered nurse in the State of Illinois.
Minimum of 5 years of nursing experience to include 1 year of leadership experience.
Prior experience with automated clinical systems is desirable.
Broad knowledge of health care information, documentation and office suite products.
Able to handle multiple projects and support multiple systems.
Education
Bachelor's Degree (Required)
Pay Range
$70,720.00-$115,627.20 Salary
At Lurie Children's, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children's offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.
Benefit Statement
For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:
Medical, dental and vision insurance
Employer paid group term life and disability
Employer contribution toward Health Savings Account
Flexible Spending Accounts
Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
403(b) with a 5% employer match
Various voluntary benefits:
Supplemental Life, AD&D and Disability
Critical Illness, Accident and Hospital Indemnity coverage
Tuition assistance
Student loan servicing and support
Adoption benefits
Backup Childcare and Eldercare
Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
Discount on services at Lurie Children's facilities
Discount purchasing program
There's a Place for You with Us
At Lurie Children's, we embrace and celebrate building a team with a variety of backgrounds, skills, and viewpoints - recognizing that different life experiences strengthen our workplace and the care we provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.
Lurie Children's and its affiliates are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.
Support email: ***********************************
Auto-ApplyProject Coordinator: Rueben P. Job Institute
Project coordinator job in Evanston, IL
The Project Coordinator will provide administrative, logistical, and programmatic support for the Rueben P. Job Institute for Spiritual Formation, helping to implement key initiatives funded by the Lilly Endowment Inc. Pathways for Tomorrow Individual grant. This role will support the development, coordination, and execution of programs focused on clergy well-being, spiritual formation, trauma-informed care, and ministerial preparation of Garrett students in diverse congregational contexts. The Project Coordinator will work closely with the Director and other stakeholders to ensure smooth program operations, efficient communication, and effective resource management.
Minimum Qualifications
* Master of Divinity (MDiv) degree from an accredited institution.
* Mission Alignment: Demonstrated commitment to the goals of the Rueben P. Job Institute for Spiritual Formation and the broader mission of Garrett-Evangelical Theological Seminary.
* Collaboration: Proven ability to work effectively as a team member in diverse, collaborative, and mission-driven environments.
* Organizational Skills: Strong administrative and organizational skills, with the ability to manage multiple tasks, events, and deadlines with attention to detail.
* Communication: Excellent written and verbal communication skills; ability to interact with diverse stakeholders, including clergy, faculty, students, and institutional partners.
* Technical Proficiency: Comfort with digital tools and platforms for event management, communication, and resource development (e.g., email campaigns, social media, database systems).
Key Responsibilities:
1. Program Coordination & Implementation
* Assist in planning, organizing, and coordinating events, retreats, and workshops related to the initiative.
* Manage event logistics, including venue coordination, registration, participant communication, and materials preparation.
* Interface with key internal departments (Strategic Initiatives and Partnerships, Marketing and Communications, Alumni Relations and Business Office)
2. Administrative & Communications Support
* Maintain organized program records, correspondence, and other documents/materials related to the grant project.
* Manage and track grant budget, submitting reimbursement and purchase order request and overseeing budget reports in coordination with the Business Office
* Assist with email outreach, scheduling, and follow-ups with participants, guest speakers, and institutional partners.
* Support the creation of reports and summary presentations.
3. Research & Resource Development
* Support the development of curricular resources and educational materials related to webinars, in-person retreats, and the Leadership Summit.
* Maintain an up-to-date repository of articles, research, and theological reflections relevant to the Institute's mission.
4. Stakeholder & Community Engagement
* Serve as a point of contact for program participants, ensuring timely responses to inquiries.
* Support outreach efforts to district superintendents, clergy leaders (especially women clergy of color), and partner organizations.
* Assist in promoting programming through email campaigns, social media, and digital platforms.
Project Coordinator
Project coordinator job in Chicago, IL
The Highlights:
The Project Coordinator will assure that all data is collected and inputted and cleaned. This person will be involved in working with Dr. Jason on a post-viral fatigue project.
What You'll Do:
Maintain close contact with consultants and collaborators regarding data collection and the overall progress of the grant
Assist in the recruitment of volunteers
Assists in writing research papers and reports
Assists in data collection and inputting of data
Assists with IRB coordination
The Project Coordinator will implement research according to the NIH grant and will report to Dr. Jason.
The Project Coordinator will assist in writing IRB reports and annual reports to NIH.
The Project Coordinator will have will have considerable expertise in statistical methods including SPSS and R.
What You'll Need:
MA or Ph.D. in Psychology or related area with preferences to Clinical, Community, Health, Developmental, Cognitive, or Social Psychology.
Expertise of SPSS and excellent data management skills.
Strong written and oral communication skills.
Strong organizational skills and ability to meet deadlines.
Grant Project Management experience preferred.
Perks:
Working for a stable and well-known University that values diversity and inclusion.
Top choice medical, dental, and vision benefits.
Retirement plan matching contribution of 10%.
Tuition waivers for employees
and
dependents.
Generous paid time off, sick time, holidays, floating holidays, and more!
Full-Time Benefits
For consideration, please include a resume and cover letter.
Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.
Required Background Check:
Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.
Mandated Reporting of Child Abuse & Neglect:
Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:
Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act
DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
Auto-ApplyJr. Project Coordinator
Project coordinator job in Elk Grove Village, IL
Established in 1992, Artech Information Systems LLC (Artech) employs over 6,000 industry professionals supported by over 28 national and global locations coast-to-coast across the U.S., India, and China. Artech's Fortune and Global 500 clients leverage this expansive reach by engaging Artech as a preferred go-to supplier across multiple regions and countries in order to receive consistent deliverables, terms, rates and cost savings.
Job Description
This is for two openings looking to start as soon as possible. Work in our warehouse environment to complete receiving and shipping of Clinet's IT equipment. Both are located in Elk Grove however candidates need to be flexible and have the ability to travel to Willis Tower to support United and perform shipping and receiving tasks there. Shifts are; 7:00 - 3:30 or 8:00 - 4:30 based on need. Onsite interviews will be conducted
Track and maintain inventory records by capturing equipment ID and other data from the device. Perform inventory audits (matching POs in the system to physical inventory in warehouse), prepare equipment to be shipped to our recycle vendors (package and prepare shipping labels). Move equipment from our warehouse to our dock area. Support United by traveling to our Willis facility to perform shipping and receiving tasks there.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Capital Project Coordinator
Project coordinator job in Chicago, IL
CYM Living - Where caring meets innovation. We are a national real estate firm with corporate headquarters in Chicago, IL, Indianapolis, IN, and just outside of New York City. Our mission is to provide our residents with an exceptional living experience, nurture a culture of community, and empower growth from within. As a vertically integrated firm, we lead with operations by taking a hands-on approach to real estate investment and property management. We accomplish our mission by incorporating data and technology with hyperlocal customer service to all units.
About the Role
The Capex Associate will oversee and manage capital expenditure projects across our Chicago portfolio. This role plays a key part in maintaining and enhancing the quality of our properties through unit turns, property upgrades, inspection repairs, and other capital improvements. The Capex Associate will manage the full project lifecycle-from initial bidding and scope development through execution and closeout-while ensuring timelines, budgets, and quality standards are consistently achieved.
Key Responsibilities:
* Oversee third-party vendor work across multiple properties, including unit turns, capital improvement projects, remediation efforts, and violation repairs.
* Manage the full lifecycle of assigned projects-from bidding and scope development through execution and closeout-ensuring deadlines, budgets, and quality standards are achieved.
* Build and maintain strong relationships with vendors, holding them accountable for performance, cost, and adherence to company standards.
* Partner with on-site maintenance teams, property managers, and regional leadership to align priorities, communicate project status, and resolve issues effectively.
* Track project performance, budgets, and progress, providing regular updates and reports to leadership.
* Identify opportunities to streamline processes and improve efficiency in project execution.
Qualifications:
* Bachelor's degree in Construction Management, Real Estate, Business, or related field preferred; equivalent experience considered.
* 2+ years of experience in capital projects, property management, construction, or related field.
* Strong project management skills with the ability to juggle multiple projects simultaneously.
* Proven experience managing vendors and contractors with a focus on accountability and performance.
* Excellent communication, negotiation, and relationship-building skills.
* Highly organized, detail-oriented, and proactive in problem-solving.
* Salary range $80,000 - $85,000 annually (commensurate with experience)
* Comprehensive health, dental, and vision benefits.
* 401(k) with Generous Company Match
* Medical, Dental, and Vision Coverage
* Flexible Spending and Health Savings Accounts
* Short-Term Disability and Supplemental Life Insurance
* Employee Assistance Program
* Fitness and Well-Being Program
* Company-Paid Life Insurance and Long-Term Disability
* Paid Time Off (PTO), Paid Sick Time, and Paid Holidays
OCJ - Court Project Coordinator, PSC
Project coordinator job in Chicago, IL
Job DescriptionOFFICE OF THE CHIEF JUDGE CIRCUIT COURT OF COOK COUNTY, ILLINOIS Problem-Solving Court Project Coordinator BUSINESS UNIT: Problem-Solving Courts (PSC) Exempt PAY GRADE: Grade 19
Salary: $75,704Location: Various
Hours: 8:30 a.m. to 4:30 p.m. or as assigned
Date Posted: 12/10/2025
Position Closes: 12/30/2025
JOB SUMMARY AND OVERVIEW
The Problem-Solving Courts Project Coordinator provides administrative and operational support to the judges and team members in the Problem-Solving Courts (Drug Courts, Veterans Courts, and Mental Health Courts) currently operating in the Circuit Court of Cook County. This is a full-time, limited duration position fully devoted to support the administration and management of the Cook County Adult Redeploy Illinois (ARI) grant funded projects.
The Project Coordinator's responsibilities include troubleshooting and monitoring court operations and achievement of project's goals and objectives, assisting the Director of Problem-Solving with management of daily operations, assisting the team with data collection for the project, grant management, quarterly programmatic and financial reporting, and coordination of interagency and community partnerships to expand substance use disorder (SUD) and behavioral health treatment services.ESSENTIAL FUNCTIONSThe essential functions of the Project Coordinator include the following:
Work with the Director of Problem-Solving Courts and PSC administration team to implement program activities and coordinate the collection of program data to meet PSC reporting requirements;
Work collaboratively with a PSC administration team as well as third-party vendors and partner agencies to meet program and service objectives of the PSC;
Coordination and management of interagency and community partnerships, including treatment providers and clinical case management providers;
Attend scheduled court staffings and status calls;
Monitor and maintain an accurate database of program participants from referral to termination;
Develop monthly, quarterly and annual ARI performance reports for approval by the program agency prior to dissemination to interested parties or submission to grant funding agencies;
Work with the Director of Problem-Solving Courts in the coordination of ongoing education and training for PSC team members to ensure compliance program standards;
Meet productivity standards as established by the Director of Problem-Solving.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.MINIMUM QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education: Master's degree in Human Services field required, preference to individuals Licensed in Clinical Social Work or a Licensed Clinical Professional.
Experience: Minimum of 2 years of experience in the human services field required; preference to experience working with adults in criminal justice system, court operations, and/or project management.
KNOWLEDGE, SKILLS AND ABILITIES:
Accuracy, attention to detail and strong organizational skills, including an ability to prioritize and effectively manage multiple projects and tasks
Knowledge of criminal justice system, court processes and legal terminology preferred
Must be able to communicate effectively, verbally and in writing
Excellent communication and interpersonal skills
Proficiency with Microsoft Office suite, online collaborative tools, and overall computer skills/technical aptitude
An ability to act professionally and respectfully
Ability to work independently as well as in a team to complete project tasks
Must be able to develop and maintain an effective working relationship with a diverse audience
Must maintain confidentiality
This position requires a pre-employment drug screening and criminal background check. All offers of employment are contingent upon successful completion of all required screening criteria.
Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment.
Information concerning the benefits for this position can be found at the
Circuit Court of Cook County Employment Opportunities Page
.
THE OFFICE OF THE CHIEF JUDGE IS AN EQUAL OPPORTUNITY EMPLOYERIt is the policy of the Office of the Chief Judge of the Circuit Court of Cook County to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.
Revised: December, 2025
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Project Coordinator
Project coordinator job in Wheaton, IL
We are pleased to offer the opportunity to work as a Project Coordinator within the DuPage County Community Services Department in the Community Development unit. This position is responsible for the organization of project records and overall tracking and reporting of project performance under federal and locally funded grant programs.
These positions are eligible for our complete benefit package including medical, dental and vision insurance, flexible spending accounts, life insurance, pension, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. As a team member at DuPage County, you will also have access to time off with pay on Designated Holidays or holiday pay if required to work, Vacation time, Sick time and Paid Leave.
To learn more about the cost and coverage of the benefits plan, visit Employees Benefit Information.
For detailed information on paid time off, visit Employee Policy Manual, Section 5
DuPage County is an Equal Opportunity Employer.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.
* Collects, compiles, photocopies, assembles and distributes materials for meetings and/or other informational packets using identified sources
* Prepares letters, memos, and other correspondence
* Files documentation using prescribed methods
* Oversees and orders inventory of office supplies, equipment and services with prescribed procedures and contractual agreements
* Screens telephone calls, emails, and visitors to determine the nature of requests or needs
* Answers complex inquiries regarding applicability of federal and local regulations and departmental and County policies to the public, sub-grantees, contractors, and/or program participants on a routine level
* Prepares reports, charts and tables by gathering, compiling and typing data following established procedures or format
* Organizes project records and maintains documentation to demonstrate compliance with applicable federal and local regulations and departmental and County policies
* Maintains assigned program and/or project databases to ensure accuracy of information and recordkeeping requirements
* Applies knowledge to determine eligibility of program participants
* Tracks overall project performance and assures timeliness of individual compliance activities, which may include inspection of projects
* Tracks funding for projects e.g. (loans, grants, etc.) and ensures long-term compliance related to funding/project type
* Reviews sub-grantee and/or contractor payment claims for completeness of documentation and assists in payment processing
* Completes assigned projects and activities independently
* Provides recommendations to superiors for improved procedures and contributes to the development of program direction and implementation
* Prepares and presents information on programs to employers, community groups, and/or residents
* Develops local procedures for project coordination
EDUCATION and/or EXPERIENCE
Completion of a Bachelor's degree in Public or Business Administration, Planning or related field; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess and maintain in good standing a valid Illinois driver's license.
The preferred candidate will have experience:
* Knowledge of basic real estate documents and basic construction practices preferred.
* Strong clerical skills.
A pre-employment background check is required.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work will occur in an office and/or field environment. While performing the duties and responsibilities the employee may be exposed to moving mechanical parts, vibrations, loud noise, noxious odors, dusts, poor ventilation, unsanitary conditions, chemicals, oils, electricity, extreme temperatures, inadequate lighting, work space restrictions, intense noises, travel, and other related conditions and situations.
Project Coordinator (Prestress)
Project coordinator job in Westmont, IL
The County Materials Family of Companies manufactures and delivers concrete construction products to meet the demand for growing communities. We rely on our talented and dedicated team members to provide reliable products with personalized service. We are seeking a Project Coordinator for County Prestress & Precast, LLC at Westmont, IL.
The Project Coordinator will provide drawing and detail checking. They also provide assistance to Project Managers and Project Coordinators as required or requested.
Job Duties:
* Review estimate, contract and contract documents (drawings, specifications, addenda, etc.) to become familiar with project
* Check erection drawings and piece tickets against contract documents, approval drawings and 'mark-ups'
* Suggest or modify details to reduce costs to County Prestress, owner and/or erector
* Compare actual project being drawn with estimate at bid sheet and alert Project Manager/Engineer and Estimator of quantity or material deviations
* Ensure piece drawings are available a minimum of two days prior to their production dates
* Ensure embed plates and loose material are checked well before they are required so material can be fabricated, assembled and delivered
* Stay in continual contact with Project Manager, Project Coordinator and Project Scheduler in order to meet erection and production schedules
* Responsible for checking dimensions and scope of work of drawings & details prepared by others
* Work with Project Engineers and Project Coordinators during development of erection drawings and piece tickets
* Work with all other County Prestress departments to promote a strong working relationship
* Develop and maintain relationships with external engineers, architects and contractors as required or requested
Work Environment:
* Office working environment
Physical Requirements:
* Sitting frequently
* Carrying / Lifting 10 - 40 Pounds rarely
* Standing / Walking / Climbing
Experience & Qualifications:
* Education - AutoCAD or Revit certification, or Autodesk certified
* Knowledge and Skills - Detailed experience in precast concrete drafting and detailing. Extensive ability to read and comprehend contract drawings
* Previous Experience - Minimum 5 years of relevant experience in precast
* Additional Skills - Knowledge of LecWall would be a plus
Project Coordinator
Project coordinator job in Woodridge, IL
A technology consulting firm located in the suburbs of Chicago is looking to add a Project Coordinator to their team! Responsibilities * Meet with Project Managers every Friday to capture weekly forecasting needs for internal personnel tasks and upcoming deadlines
* Prepare and update the weekly Manpower Planning report
* Track design deliverable deadlines and document manpower assignments
* Coordinate overlapping team completion demands and define task priorities
* Track proposal status, Add Service Proposals (ASPs), and receipt of purchase orders (POs)
* Monitor engineer schedules, including PTO and travel arrangements
Qualifications
* 2+ years of experience in a related field
* Experience in internal project/people/scheduled coordination at a design or construction firm
* Vantage Point is a bonus
Job Type & Location
This is a Contract to Hire position based out of Woodridge, IL.
Pay and Benefits
The pay range for this position is $28.85 - $31.25/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Woodridge,IL.
Application Deadline
This position is anticipated to close on Dec 26, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
Project Coordinator
Project coordinator job in Chicago, IL
The Highlights:
The Project Coordinator will assure that all data is collected and inputted and cleaned. This person will be involved in working with Dr. Jason on a post-viral fatigue project.
What You'll Do:
Maintain close contact with consultants and collaborators regarding data collection and the overall progress of the grant
Assist in the recruitment of volunteers
Assists in writing research papers and reports
Assists in data collection and inputting of data
Assists with IRB coordination
The Project Coordinator will implement research according to the NIH grant and will report to Dr. Jason.
The Project Coordinator will assist in writing IRB reports and annual reports to NIH.
The Project Coordinator will have will have considerable expertise in statistical methods including SPSS and R.
What You'll Need:
MA or Ph.D. in Psychology or related area with preferences to Clinical, Community, Health, Developmental, Cognitive, or Social Psychology.
Expertise of SPSS and excellent data management skills.
Strong written and oral communication skills.
Strong organizational skills and ability to meet deadlines.
Grant Project Management experience preferred.
Perks:
Working for a stable and well-known University that values diversity and inclusion.
Top choice medical, dental, and vision benefits.
Retirement plan matching contribution of 10%.
Tuition waivers for employees
and
dependents.
Generous paid time off, sick time, holidays, floating holidays, and more!
Full-Time Benefits
For consideration, please include a resume and cover letter.
Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.
Required Background Check:
Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.
Mandated Reporting of Child Abuse & Neglect:
Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:
Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act
DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
Auto-ApplyProject Coordinator (Local to IL)
Project coordinator job in Oak Brook, IL
Halo Group is a premier provider of IT talent. We place technology experts within the teams of the world's leading companies to help them build innovative businesses that keep them one step closer to their customers and one step
ahead of the competition. We offer a meaningful work environment for
employees, attractive and interesting engagements for consultants, and cutting-edge
digital innovation for our customers.
We delight in helping our customers execute their digital vision. Big projects or
small, Halo Group knows that by combining the highest quality talent with our
unwavering support, we will become an invaluable extension of the team. Halo
Group's experienced consultants in Detroit, Atlanta and Dallas specialize in all
areas of product/project governance, UX/UI, multi-platform applications, quality
assurance/testing, cloud computing, and data analytics.
Since its inception, Halo Group has been recognized for numerous awards, including:
- INC 5000
- Future 50
- 101 Best and Brightest
- Michigan 50 Companies to Watch
- Goldline Research - “Most Dependable Companies”
- Ernst & Young - “Entrepreneur of the Year” Finalist
Job Description
Description:
The IT Project Coordinator works under the direction of the aligned Project or Program Manager. Documents detailed project requirements as identified by stakeholders and aligned SMEs. Assists with performing feasibility and impact assessments. Responsible for tracking and escalating risks/issues to closure. Maintains overall project timeline and key milestone dates. Provides updates to Project or Program Managers
** This person would create my transformation program plan and PowerPoint deck **
Qualifications
Role-specific Technical Skills and Knowledge:
1. Working knowledge of Microsoft Excel and Microsoft Project
2. Excellent written and verbal communication skills
3. Working knowledge of various software and ability to learn new applications
4. Ability to self-manage to deliver assignments in a timely manner
5. Basic understanding of project management concepts, tools and methodologies
6. Basic understanding of the software development lifecycle
Additional Information
** U.S. Citizens and those who are authorised to work independently in the United States are encouraged to apply. We are unable to sponsor at this time.
** All your information will be kept confidential according to EEO guidelines.
Titles: Project Coordinator, Project Co-ordinator, Project Advisorr
Skills: MS Project, Excel,
Temporary Project Coordinator (SAP)
Project coordinator job in Vernon Hills, IL
Job DescriptionTemporary Project Coordinator (SAP)
Monitor project progress across the OTC workstream within the SAP S/4HANA program, proactively identifying and escalating issues or delays.
Coordinate daily project activities, schedules, and deliverables to ensure timely and high-quality execution.
Support project managers and functional leads by tracking milestones, risks, and dependencies.
Facilitate testing efforts, including coordination, defect tracking, and issue resolution.
Maintain comprehensive project documentation, meeting notes, and action logs to promote transparency and accountability.
Ensure adherence to project governance standards and reporting requirements.
Requirements:
Proven experience in project coordination or project management, preferably within ERP or SAP transformation initiatives.
Working knowledge of SAP S/4HANA and familiarity with Order-to-Cash (OTC) processes strongly preferred.
Understanding of business operations and end-to-end OTC process flows.
Proficiency in MS Office (Excel, PowerPoint, Project, Teams) and project management tools such as JIRA, Smartsheet, or Monday.com.
Exceptional organizational and time-management skills with strong attention to detail.
Excellent communication and interpersonal abilities.
Strong problem-solving capabilities and the ability to perform effectively under pressure in a fast-paced environment.
Contact InformationTo be considered for this opportunity, please reach out to Trova Advisory Group by sending an email to ********************** with your resume, the position you are applying for, and a brief introduction.
When contacting us, please ask for the hiring team to ensure your application is directed to the right person. We look forward to hearing from you!
About Trova Advisory GroupTrova Advisory Group specializes in delivering a comprehensive array of staffing solutions tailored to meet the diverse needs of businesses across various sectors. Our expertise spans clerical, administrative, financial, and professional roles, offered through flexible arrangements including temporary placements, temp-to-hire options, and direct hire services. With a keen understanding of the dynamic demands of today's workforce landscape, we pride ourselves on providing top-tier talent solutions that empower organizations to thrive and succeed in a competitive market environment.Trova Advisory Group is proud to be an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, disability status, protected veteran status, or any other legally protected characteristic or group status. We are committed to creating a culturally diverse and inclusive workplace where individuals of all abilities are welcomed and supported. If you require a reasonable accommodation during the application or interview process, please contact us at *****************. Include the nature of your request and your contact information, and we will be happy to assist you.Trova Advisory Group offers a comprehensive benefits package offering Medical, and Dental benefit options to all eligible employees.
Easy ApplyProject and Closeout Coordinator
Project coordinator job in Carol Stream, IL
Description Concordia Wireless, is a privately held full-service engineering and telecom infrastructure construction firm experiencing rapid growth across the country. Clients consider us the ‘best choice' for their design and installation services needs. We are one of the very few Engineering Firms in the Country that designs and builds its own creations in the wireless sector. We support Fortune 500 clients such as T-Mobile, Verizon, US Cellular, Dish Network, and AT&T. We are seeking a Project Coordinator to assist our Construction team with ongoing expansion. Focus of the role is highly administrative. We offer competitive compensation and robust benefits including BCBS health care, dental, vision, company paid disability and life insurance, PTO, sick leave plans PLUS an overly generous 401K program (what can we say, we LOVE our employees)! Come join in our success! This role is onsite in our Carol Stream office. Unfortunately, we are not able to offer sponsorship at this time. Pay Range: $24.00 - $26.00 per hour. We offer endless growth opportunities with yearly performance reviews.
Factors, such as but not limited to, geographical location, relevant experience, education, and skill level may impact the pay for this position.
Responsibilities:
Communicating with clients on current and pending status of jobs.
Maintaining project data in company's database.
Coordinating with Project Managers on project start dates and status of permits for jobs.
Overseeing the construction permit process for commercial install jobs across the country.
Arranging for payment for permits in a timely manner.
Tracking open permits and report progress to Project Managers.
Coordinating the final inspections of jobs as required.
Requesting surety bonds for permits and business licenses
Arranging for construction testing and engineering services if necessary.
Creates and updates the project schedules from mid-stage development through engineering, procurement, and construction phases of projects
Administers the RFP process for long lead procurement and services
Reviews and collaboratively edits project contractual documents and exhibits
Provides project information for project stake holders and manages the document control process for assigned projects
Leads constructability reviews and other project engineering and construction meetings with in-house staff
QUALIFICATIONS We will teach you what it takes to be successful in this role but hoping you can bring:
1+ year of project coordination/administrative experience in an office setting
Can juggle multiple projects simultaneously; able to multitask while handling urgent requests efficiently, quickly, and calmly
Experience with the construction industry is a plus
Experience in an administrative role
Demonstrate the ability to lead and collaborate with others
Able to read, write, understand, and speak English proficiently
Proficient and comfortable with Microsoft Office: Word, Excel, Outlook, etc.
Concordia Wireless is a division of Concordia Group. Concordia Wireless. is a drug and alcohol free workplace including marijuana. Concordia Wireless is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #INDHP
Auto-ApplyProject Coordinator
Project coordinator job in Libertyville, IL
At TA Resources we've re-imagined traditional staffing and HR outsourcing with Small Businesses in mind. Focusing on what makes our clients unique, we match them with the talent they need to continue to grow. We are currently searching for a Project Coordinator for our client located in Libertyville, IL.
Our client is not just a fragrance and flavor house; they are the pioneers of perfumery, taste, and malodor abatement excellence. Their cutting-edge technology and trendsetting creations are poised to captivate your senses like never before.
If you possess a discerning nose, an appreciation for the artistry of perfumery, and an unquenchable thirst for extraordinary scents, your dream opportunity has arrived! Join us at Belle Aire Creations and be part of a journey where imagination knows no bounds, and scent becomes an unforgettable experience.
Job Description:
The Project Coordinator will work directly with top-tier sales executives, clients, and supporting business departments to drive company growth by increasing effective business activity and opportunities. Project Coordinator role is essential in delivering best-in-class response times with our sales executives, supporting teams, and clients. The Project Coordinator will play an integral part in managing the flow of marketing and sales information from the point of project brief entry through final fragrance selection, coordinating components and marketing materials, packaging, regulatory documents, tracking on time shipments and following up on project briefs to measure the BAC success (hit) ratio.
The Project Coordinator will help guide and direct current procedures that foster efficiency, enter information into our customer resource management system, and communicate project brief progress with executive management. You will support the creative process alongside the sales executive team, fragrance development, R&D, applications, logistics, customer service, regulatory, and quality control.
The Project Coordinator role can be a path to an inside or outside sales position. This position may require travel to market events or accompanying a significant client visit with a primary sales executive. Attention to detail, excellent communication, a sense of urgency, and the ability to forecast future needs of the client or sales executive is a must to be successful in the position.
Job Responsibilities:
Account Executive (AE) & Internal Support
Own the entry of Project Briefs for direct supporting sales executives.
Provide support in entering and tracking timelines and final ship dates of Project Briefs
Support any additional meeting needs in conjunction with Marketing and Fragrance Development
Monitor the status, progress, and deadlines of all ongoing projects by aligning on timeline in Project Briefs directly with Fragrance Development and Marketing
Provide tracking information and project timeline updates to customers
Attend kick off meetings and provide a summary of actionable items to all stakeholders following the meeting. Schedule all follow up meetings confirming calendars align. Enter meaningful insights into CRM to help other departments understand the new client.
Keep AEs informed with clear updates on project stages, delays, or completions.
Coordinate Regulatory documentation required for project briefs
Assist in meeting preparation (agendas, recaps, follow-ups)
Track win/losses by establishing monthly recaps with direct sales executives to document win/loss on project briefs
Report to sales executives and executive leadership increases and decreases in project brief activities
Engagement
Attend client meetings and participate in email correspondence as a sales executive partnership
Send scheduled marketing materials, trend insights, or seasonal collections to clients to inspire briefs and spark development conversations.
Coordinate sampling, presentations, and follow-ups to ensure clients receive seamless experience.
Opportunity Tracking & Reporting
Track the frequency of project briefs submitted per client.
Report increases, decreases, or gaps in client engagement, offering insights to the AE.
Track project wins, lost opportunities, and reasons for outcomes.
Share new engagement ideas (e.g., creative mailers, personalized scent boxes, or digital trend showcases) tailored to client needs.
Performs other duties as assigned.
Required Education and Experience:
A bachelor's degree is required.
2-4 years relevant experience in Client Service, Sales, Marketing, or another similar field.
Excellent ability to work with others.
Must possess extreme attention to detail.
Extremely organized and able to multi-task.
Deadline oriented with the ability to work well under pressure.
Excellent Excel capabilities. Advanced Word and PowerPoint capabilities
Cognitive (Reasoning):
Apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Interpret a variety of instructions furnished in written, oral, visual, or schedule form.
Communication:
Vocalize and explain detailed data and problem-solve, both in-person and by telephone.
Must have Excellent communication skills (both verbal and written).
Compose routine correspondence on own initiative.
Make comprehensive notes in English.
May involve a large volume of such composition.
Must have the ability to work well under pressure.
Physical Capabilities
Strength (lifting, dexterity, repetitive motion):
Must be able to lift 15lbs onto waist high shelves.
Must be able to lift and carry a min of 15lbs.
Compensation:
Competitive market-based salary; commensurate with experience
Competitive benefit package and 401(k) match
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Health insurance
Vision insurance
Work Location: In person
Project RISE Coordinator
Project coordinator job in Elmhurst, IL
Posting Text Posting Number S00677P Position Status Non-Exempt Reporting Relationship(s) Reports to: Project RISE Admin Supervisory Relationships Job Summary Project RISE (Research-informed Interdisciplinary Scholar Preparation in Evidence-based Practices) is a federally funded initiative designed to prepare graduate-level scholars in the fields of special education, speech-language pathology, and occupational therapy. The program aims to improve learning and achievement outcomes for students with disabilities through the preparation of professionals who are equipped to implement high-expectation, evidence-based practices addressing the individual needs of students with high-intensity disabilities (e.g., Autism, intellectual disabilities, Dyslexia, Down syndrome).
Project RISE emphasizes the development of interdisciplinary competencies in:
* Implementing evidence-based differentiated curricula.
* Utilizing evidence-based individualized instruction (EDI) through the Data-Based Individualization (DBI) framework.
* Engaging in interdisciplinary collaboration with families and service providers.
* Exercising leadership to improve professional practices and services for students with disabilities in school settings.
The Project Coordinator will manage the operational and logistical aspects of Project RISE throughout the duration of the grant. This position serves as a central point of communication and coordination among project directors, faculty, graduate scholars, and external partners. The coordinator will support the efficient implementation, monitoring, and reporting of all project activities to ensure compliance with funding requirements and alignment with project goals.
Salary Range $25.00 Essential Functions
* Coordinate meetings, schedules, and communications among project personnel, university offices, scholars, and external partners.
* Track project timelines, deliverables, and milestones to ensure timely completion of activities.
* Maintain accurate documentation, records, and reports for grant compliance and program evaluation.
* Assist in the organization and logistics of scholar activities, recruitment, orientations, training sessions, and events.
* Maintain correspondence and act as a liaison with scholars, school partners, advisory committees, and other partners.
* Support the preparation of progress reports, data summaries, and documentation for submission to funding agencies.
* Manage project communications and materials, including newsletters, announcements, and online platforms.
* Coordinate travel arrangements, purchase orders, and budget tracking in collaboration with university administrative offices and Project Coordinator.
Other Duties and Responsibilities
* Perform other related duties as assigned to support the overall success of Project RISE.
Minimum Qualifications
* Bachelor's degree in education, communication, occupational therapy, special education, or related field.
* Strong organizational and time management skills with the ability to handle multiple priorities.
* Excellent written and verbal communication skills.
* Demonstrated experience coordinating complex projects or programs.
* Proficiency in office software (e.g., Microsoft Office, Qualtrics) and digital communication tools.
Preferred Qualifications
* Master's or Advanced degree in education, administration, or related discipline.
* Experience working in higher education, grant-funded programs, or special education initiatives.
* Knowledge of federal grant compliance and reporting requirements.
* Familiarity with special education, interdisciplinary collaboration, or personnel preparation programs.
Working Conditions/Physical Requirements
The essential functions of this position are primarily performed in an indoor setting with limited exposure to outdoor weather conditions. Work is often sedentary in nature and requires remaining in a stationary position for extended periods. Required abilities include speaking and hearing for in-person and virtual communication, using close and distance vision when reading documents or viewing screens, and performing tasks with repetitive fine motor skills. Work may require occasional lifting, bending, carrying, or otherwise moving objects weighing up to 15 pounds. Qualified applicants who can perform the essential functions of this position with or without reasonable accommodations will be considered.
Work Hours
* The role is based on the Elmhurst University campus, with some remote/elastically flexible work as needed.
* Some evening or weekend work may be required for events, trainings or partner meetings.
* Travel may be required to partner schools, conferences or meetings associated with the grant.
* This is a hourly, grant-funded position with an anticipated duration of four to five years, contingent upon continued grant funding. Compensation will be $25 per hour, with an estimated 4-8 hours of work per week (350 annually) over 48-weeks.
Posting Date 11/26/2025 Closing Date Open Until Filled Yes Special Instructions to Applicants
An overview of Elmhurst University benefits is available here.
Elmhurst University is a leading four-year institution of higher education that seamlessly blends a liberal arts education and professional preparation to help students acquire knowledge and skills for enduring success. Founded in 1871, Elmhurst now offers more than 70 undergraduate programs of study, more than 20 graduate and certificate programs in flexible formats, and the Elmhurst Learning and Success Academy for young adults with differing abilities. Elmhurst University ranks among the top 10 best regional colleges and universities in the Midwest, according to U.S. News & World Report.
Recruiting and retaining a diverse workforce is a critical component of the University's mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an equal opportunity employer and prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.
Direct Link to this Posting *********************************************
Project Coordinator
Project coordinator job in Plainfield, IL
Job DescriptionBenefits:
401(k)
Bonus based on performance
Competitive salary
Health insurance
Opportunity for advancement
Paid time off
Training & development
Project Coordinator
About the Role
CertaPro Painters is seeking a Project Coordinator to join our team in Plainfield, IL.
This is an office-based role reporting directly to the Operations Manager, supporting all aspects of project scheduling, customer communication, and job administration.
Youll help keep projects running smoothly coordinating crews, communicating with homeowners and property managers, and ensuring accurate job documentation and cost tracking.
If youre organized, dependable, and comfortable balancing multiple priorities in a fast-paced environment, this is an opportunity to join a stable, growing business with a professional culture and clear processes.
What Youll Do
Schedule and coordinate residential and commercial painting projects.
Communicate with customers to confirm start dates, scope details, and logistics.
Support the Operations Manager in managing daily and weekly crew schedules.
Track project progress, materials, and job costing details.
Process invoices and customer payments accurately.
Maintain organized project files and ensure all information is up to date.
Provide bilingual communication (English/Spanish) with customers and crews.
Assist with light office tasks such as mail handling and supply organization.
Maintain a professional, welcoming environment at our Plainfield office.
What Youll Bring
2+ years of scheduling, coordination, or administrative experience (construction, trades, or home services preferred).
Bilingual (English/Spanish) required for effective communication with crews.
Excellent organization and communication skills.
Confidence in working with both customers and field teams.
Comfort using technology for scheduling, documentation, and communication.
Reliable, punctual, and able to work full-time on site in Plainfield, IL.
Compensation & Benefits
$40,000$55,000 annual salary, based on experience
Health insurance and 401(k) with company match
Paid time off and holidays
MondayFriday daytime hours
Professional environment and long-term stability with growth opportunity
Why Join Us
CertaPro Painters has been serving Naperville and Plainfield since 2002, delivering exceptional results and customer experiences.
Our team values communication, accountability, and collaboration. Youll be working directly with our Operations Manager to help projects run on time, on budget, and with satisfied customers.
If you enjoy structure, teamwork, and seeing tangible results from your work, youll fit right in.