Project coordinator jobs in Portland, OR

About Analog Devices Analog Devices, Inc. (NASDAQ: ADI ) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, and software technologies into solutions that help drive advancements in digitized factories, mobility, and digital healthcare, combat climate change, and reliably connect humans and the world. With revenue of more than $9 billion in FY24 and approximately 24,000 people globally, ADI ensures today's innovators stay Ahead of What's Possible. Learn more at ************** and on LinkedIn and Twitter (X). Position Summary The Post-Award Grant Coordinator is responsible for coordinating internal efforts to meet post-award requirements for government and institutional grants. This role focuses on collecting, analyzing, and preparing required documentation from internal stakeholders for submission through the organization's program management and legal oversight teams. The position plays a critical role in ensuring compliance and timely delivery of materials. Key Responsibilities * Internal Coordination * Engage with internal stakeholders (finance, legal, program management, technical teams) to gather required documentation and data. * Track deadlines and ensure timely collection of all necessary materials. * Data Analysis & Preparation * Review and analyze collected information for accuracy and completeness. * Prepare consolidated packages for internal review and submission to program management/legal teams. * Compliance & Documentation * Ensure all materials meet applicable funding requirements and organizational standards. * Maintain organized records for audits and internal compliance checks. * Workflow Development & Process Improvement * Design and implement efficient workflows for collecting, validating, and submitting post-award documentation. * Identify gaps in documentation processes and recommend improvements. * Develop templates, checklists, and process guides for recurring post-award activities. Qualifications * Education: Bachelor's degree in Business Administration, Finance, Public Administration, or related field. * * 2+ years in grant administration, compliance coordination, or project support. * Familiarity with government grant requirements and reporting standards. * Experience with grants management systems (e.g., GIGA or similar) preferred. * * Strong organizational and communication skills. * Ability to manage multiple priorities and deadlines. Preferred Qualifications * Knowledge of federal compliance regulations (Uniform Guidance, FAR). * Experience supporting large-scale government-funded programs. * Knowledge of or experience with Davis-Bacon Act (DBA) compliance requirements. * Familiarity with compliance requirements for major federal funding programs. Preferred Attributes: * Detail-oriented with a proactive approach to problem-solving. * Ability to work collaboratively across multiple teams and stakeholders. * Knowledge of construction compliance and certified payroll systems is a plus. For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position - except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) - may have to go through an export licensing review process. Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group. EEO is the Law: Notice of Applicant Rights Under the Law. Job Req Type: Experienced Required Travel: Yes, 10% of the time Shift Type: 1st Shift/Days The expected wage range for a new hire into this position is $74,400 to $102,300. * Actual wage offered may vary depending on work location, experience, education, training, external market data, internal pay equity, or other bona fide factors. * This position qualifies for a discretionary performance-based bonus which is based on personal and company factors. * This position includes medical, vision and dental coverage, 401k, paid vacation, holidays, and sick time, and other benefits.

As an integral member of the Project Management Office (PMO), the Project Coordinator facilitates the coordination, execution, control, and successful completion of projects, ensuring alignment with the bank's strategy, commitments, and objectives. The Project Coordinator collaborates closely with Project Managers, stakeholders across the Bank, and third-party partners to support project planning and implementation, serving as a bridge between business and technical functions. Responsibilities include actively participating in project planning phases, evaluating business impacts at each stage, and monitoring progress to ensure deadlines, standards, and budgetary requirements are consistently achieved. The salary for this role will be between $23 and $33 an hour. The specific salary offered will depend on several factors including but not limited to applicant's skills and prior relevant experience. Hired candidate may be eligible for healthcare benefits, 401K plan, short term & long-term disability coverage, life insurance, vacation & sick time, educational assistance, and several holidays. Certain roles are eligible for additional rewards. Job Functions Coordinate project management activities, resources, and information. Support communication among team members and stakeholders by scheduling meetings, sharing updates, and ensuring alignment. Maintain project documentation, including charters, meeting minutes, and plans for timely project delivery. Collaborate in developing strategies and identifying priorities to ensure the timely completion of assigned projects. Act as a liaison between stakeholders to identify and define project requirements, scope, and objectives. Assist with analyzing and documenting project management processes and procedures. Collaborate with the project manager and stakeholders on project implementation, including plan development, team selection, and resource allocation. Prepare project status reports by collecting, analyzing, and summarizing information and trends. Facilitate project team meetings, update project plans, and address issues or follow up on items as needed. Assist with maintaining project plan action items list for team members in the project management software, follow up to ensure tasks are completed on time, and provide periodic reminders for upcoming action items. Participate in the Project Committee to ensure strategic alignment of project portfolio. Assist team members in implementing effective risk management strategies. Conduct quality assurance tests to ensure that standards and requirements are consistently met. Relationships: Regular contact with managers to discuss direction of existing and new procedures. Confer with department managers/supervisors providing assistance and coordination of system operations Regular contact with representatives of software system vendors. Experience and Education: Associate Degree and 3-5 years of related experience and/or training; or equivalent combination of education and experience. Knowledge, Skills, and Abilities: Project Coordination Skills: Developing experience in coordinating projects from conception to delivery. Demonstrates growing organizational and time-management skills. Problem Solving & Decision-Making: Learning to grasp new concepts quickly, applying emerging problem-solving and decision-making abilities to routine issues. Communication & Interpersonal Skills: Gaining excellent verbal and written communication skills. Developing confidence in interacting and communicating with management and leaders. Documentation & Reporting: Learning to prepare routine reports, schedules, and business correspondence. Technical Proficiency: Gaining proficiency in bank systems and productivity tools (MS Teams, MS Planner, PowerPoint, Word, Excel). Project Risk: Gaining familiarity with project risk. Collaboration & Teamwork: Developing the ability to work effectively in cross-functional teams, fostering a cooperative work environment. Physical Demands: While performing the duties of this job, the employee is regularly required to effectively communicate via phone/video, messaging, and email. The employee is required to use computer and office equipment such as a computer, printer, copier, as well as computer software such as Microsoft Office. You may also frequently be required to occupy a workstation for long periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Riverview Bank does not accept unsolicited resumes from any third party staffing agencies and/or search firms for any job postings. Third parties are not authorized to submit profiles, applications, or resumes to this site or to any Riverview Bank employee. Any such submissions, Riverview Bank will not be responsible for any fees related to unsolicited resume submissions without written consent from the Talent Acquisition Team. Including, but not limited to the candidate hired for a position.

We're looking for a detail-oriented and self-directed Project Coordinator to join our Building and Maintenance Systems (BAMs) group. This team delivers reserve studies/depreciation reports that support long-term capital planning for our clients. The role is best suited for someone who understands the technical and operational aspects of these studies and can confidently manage project coordination, client communication, and documentation in a fast-paced, deadline-driven environment. Key Responsibilities Coordinate and support reserve study projects from initiation to completion Perform quantity takeoffs and basic estimating tasks Maintain accurate documentation and ensure quality data entry Communicate directly with clients and serve as a reliable point of contact Manage project schedules and administrative tasks to keep workflows efficient Collaborate with team members across multiple disciplines to deliver high-quality work Support business development and marketing initiatives Contribute to process improvements and workflow efficiencies Qualifications 4+ years of related experience in construction administration, project coordination, or consulting environments Background in construction management, engineering consulting, or administrative support in technical settings Basic understanding of construction or project management concepts Comfortable interacting with clients and coordinating project needs Familiarity with bookkeeping or accounting principles is an asset Proficiency in Office 365 and industry-specific tools Strong written and verbal communication skills Skills and Competencies Works independently, manages time effectively, and adapts to shifting priorities Delivers accurate, detail-oriented documentation and project support Communicates clearly, listens actively, and builds strong team relationships Takes initiative to solve problems and improve processes Aligns work with project goals while maintaining professionalism and ethical standards Benefits & Perks The base salary range for this position is $69,000-$80,000 annualized for a full-time role. Salary is dependent various factors, including qualifications, skills, competencies, experience, and location. You may also be eligible for discretionary incentives and share ownership. We offer a robust benefits package to support the well-being of our employees. This includes: GRSP/401K contributions, Health and Dental coverage, Primary Caregiver benefits, Vacation and Sick Time, Statutory Holiday substitutions, and a learning fund of $1,000 per year for education or career goals. About RDH A role with RDH is a career commitment to learn and grow alongside inspiring and dedicated people who care deeply about making buildings better. We are an employee-owned consulting firm with 300+ employees in 11 offices across North America. Our core area of business is the integration of building science engineering, architecture, and construction management to optimize the performance of the building enclosure (walls, windows and roofs). Since our beginnings in 1997, we have become industry leaders in North America and continue to grow as we focus on technical excellence and delivering high-quality projects. We offer a positive workplace with incredible teams, opportunities for professional growth, development and ownership. As well as your background, we seek alignment with RDH's core values: 1) commit to excellence, 2) act with integrity, 3) work as a team 4) do what it takes, and 5) always learn.

Strategic Business Solutions is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all qualified candidates, regardless of race, gender, age, disability, sexual orientation, or any other protected characteristics. We believe in fair hiring practices and a work environment that values respect, equity, and opportunity for all. Summary The Project Coordinator supports the teams by managing project documentation, schedules, reporting, and coordination activities. This role provides critical administrative and organizational support to ensure successful execution of utility projects across operations, IT, and customer services. Responsibilities and Qualifications will vary based on the project. Requirements Key Responsibilities Maintain project schedules, action logs, and documentation. Support project managers with meeting facilitation, minutes, and follow -ups. Track budgets, invoices, and contract deliverables. Prepare status reports, dashboards, and presentations for leadership. Coordinate across business units, vendors, and stakeholders. Support compliance with safety and regulatory requirements. Qualifications Associate or bachelor's degree in business, Administration, or related field. 2-5 years of project coordination or project support experience. Utilities, construction, or IT project experience preferred. Proficiency with MS Project, Excel, and collaboration tools. Strong organizational and communication skills. Familiarity with one or more: SAP, GIS, Enterprise Asset Management, Customer Lifecycle Management, Cybersecurity, Infrastructure & Network, OT & Gas Controls or utility operations systems a plus.

Best People + Right Culture. These are the driving forces behind JE Dunn's success. By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company's rewards, we've found a sustainable way to grow in our industry for the last 100+ years. Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in our pursuit of building perfection. Role Summary The Project Coordinator will provide routine administrative support to internal and external project management team members. This position will collect, process, input, organize and file data and documentation from various sources and stakeholders in order to support the administrative, documentation, data, reporting, compliance and communications needs of projects. All activities will be performed in support of the strategy, vision and values of JE Dunn. * Autonomy & Decision Making: Follows directions and refers all exceptions to supervisor. * Career Path: Senior Project Coordinator Key Role Responsibilities - Core PROJECT COORDINATOR - CORE * Utilizes responsibility matrix (WorkSmart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle. * Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes. * Processes information within specific timeframes in order to maintain efficiency and timeliness. * Provides timely and effective communication to internal and external stakeholders. * Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications. * Supports project management during the award process by; o Issuing and/or preparing bond memos o Setting up, issuing, and fully executing subcontracts o System access to dashboards * Organizes information into standard formats and reports in various systems and locations such as the project dashboard, CMiC, electronic signature tools, etc. Maintains documents per established file structure. * Coordinates submission of project documentation per project requirements. Prepares routine correspondence (such as letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats. * Creates and distributes potential change items (PCIs) and requests for information (RFIs). Follows up as needed to include pricing efforts and distribution of change orders. * Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents (such as submittals, pay applications, bills of sale, compliance documentation, requests for information and change documents). * Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation (such as badging, certified payroll, diversity reporting, insurance certificates, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing payments to subcontractors. * May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs. * Shares subject matter expertise to support teamwork and deliver results. * Utilizes discretion and integrity with highly confidential and sensitive information. * Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs. * Manages difficult or emotional customer situations promptly and efficiently. * Meets client commitments; recognizes and acts upon service opportunities. * Solicits and applies feedback to improve quality and service. * May support various administrative needs for the project team as needed, such as arranging team member travel, managing expense reporting, etc. Key Role Responsibilities - Additional Core N/A Knowledge, Skills & Abilities * Ability to perform work accurately and completely, and in a timely manner * Communication skills, verbal and written * Proficiency in MS Office * Organizational skills * Ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team's goals * Critical thinking ability * Ability to deliver quality through attention to detail * Ability to learn and use a variety of software, tools and systems necessary to meet business needs * Knowledge of administrative, office and general billing procedures * Ability to build relationships and collaborate within a team, internally and externally Education High School Diploma or GED (Required). Experience * 2+ years administrative or clerical support experience (Required) * 2+ years construction project support experience (Preferred) Working Environment * Must be able to lift up to 10 pounds * May require periods of travel * Must be willing to work non-traditional hours to meet project needs * Normal office environment, but may be exposed to extreme conditions (hot or cold) * Frequent activity: Sitting, Viewing Computer Screen * Occasional activity: Standing, Walking, Bending, Climbing, Reaching above Shoulder, Pushing, Pulling Benefits Information The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details. Click here for benefits details. This role is expected to accept applications for at least three business days and may continue to be posted until a qualified applicant is selected or the position has been cancelled. JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace. JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to accommodations@jedunn.com JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails. Why People Work Here At JE Dunn we offer our employees an inspired place to enrich their life and the lives of those around them Building on our rich history, our employee owners are shaping the future of JE Dunn. In our team-focused environment we do life together and are generously rewarded for our efforts About JE Dunn For more information on who we are, click here. EEO NOTICES Know Your Rights: Workplace Discrimination is Illegal California Privacy Policy E-Verify JE Dunn participates in the Electronic Employment Eligibility Verification Program. E-Verify Participation (English and Spanish) Right to Work (English) Right to Work (Spanish)

Cordoba Corporation is a leading engineering and program management firm, and we are seeking a Project Coordinator to join our Gas sector. The Project Coordinator supports various teams managing coordination activities including project documentation, schedules, and reporting. This role provides critical organizational and administrative support to ensure successful execution of Gas utility projects across operations, technology, and customer services. Responsibilities Maintain project schedules, action logs, and documentation. Support project managers with meeting facilitation, minutes, and project follow-ups. Track budgets, invoices, and contract deliverables. Prepare status reports, update dashboards, and provide support with presentations for leadership. Coordinate and communicate across business units, vendors, and stakeholders. Support and track compliance with safety and regulatory requirements. Qualifications Associate or Bachelor's degree in business, administration, or related field 2-5 years of project coordination or project support experience required Utilities, construction, or IT project coordination experience preferred Familiarity with one or more: SAP, GIS, Enterprise Asset Management, Customer Lifecycle Management, Operational Technology in Gas Controls or Utility Operations Systems a plus Proficiency with the MS Office Suite including Excel, Project, and collaboration tools Strong organizational and communication skills Pay Range: $25.00 - $35.00 per hour Work Location: Onsite in Portland, OR Visa Sponsorship: Legal authorization to work in the U.S.A. on a full-time basis without sponsorship Physical Requirements: Ability to pass a pre-authorized physical including a drug-screening and background check Our Company Cordoba Corporation, Making a Difference Cordoba Corporation is a nationally recognized civil engineering, construction management, program management, and planning firm. Our expertise spans diverse sectors, including education and facilities, transportation, water, and energy. Collaborating closely with our clients, we have successfully delivered complex and high-impact infrastructure projects across California. National Recognition - Cordoba's efforts have garnered national acclaim. Engineering News-Record (ENR) has consistently ranked us as a “top 100 construction management firm” and a “top 50 program management firm.” Additionally, ENR recognized Cordoba as a “top 100 design firm” in California in 2018. Our business model emphasizes efficiency, fostering a dynamic work environment. We approach projects with multifaceted strategies, ensuring successful outcomes. Statewide Presence - With headquarters in Los Angeles, Cordoba maintains a strong statewide presence. Our offices extend to San Francisco, Sacramento, San Ramon, Chatsworth, Santa Ana, Ontario, and San Diego. Enhancing Employee Well-Being Benefits and Perks: We offer multiple medical and dental insurance plans, as well as vision insurance. Plans are subsidized for both employees and dependents with coverage effective the first month after hire. Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off. We also offer flexible spending accounts (FSA's) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans. Employees are also eligible for our employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being. Cordoba Corporation provides equal employment opportunities, promoting diversity and inclusion. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics. Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability. Cordoba is committed to fostering a healthy and happy lifestyle for our employees, both within and beyond the workplace. For inquiries or accommodations, please contact our HR Department at: **************. Join Cordoba Corporation and be part of shaping California's future!

Cordoba Corporation is a leading engineering and program management firm, and we are seeking a Project Coordinator to join our Gas sector. The Project Coordinator supports various teams managing coordination activities including project documentation, schedules, and reporting. This role provides critical organizational and administrative support to ensure successful execution of Gas utility projects across operations, technology, and customer services. Responsibilities Maintain project schedules, action logs, and documentation. Support project managers with meeting facilitation, minutes, and project follow-ups. Track budgets, invoices, and contract deliverables. Prepare status reports, update dashboards, and provide support with presentations for leadership. Coordinate and communicate across business units, vendors, and stakeholders. Support and track compliance with safety and regulatory requirements. Qualifications Associate or Bachelor's degree in business, administration, or related field 2-5 years of project coordination or project support experience required Utilities, construction, or IT project coordination experience preferred Familiarity with one or more: SAP, GIS, Enterprise Asset Management, Customer Lifecycle Management, Operational Technology in Gas Controls or Utility Operations Systems a plus Proficiency with the MS Office Suite including Excel, Project, and collaboration tools Strong organizational and communication skills Pay Range: $25.00 - $35.00 per hour Work Location: Onsite in Portland, OR Visa Sponsorship: Legal authorization to work in the U.S.A. on a full-time basis without sponsorship Physical Requirements: Ability to pass a pre-authorized physical including a drug-screening and background check Our Company Cordoba Corporation, Making a Difference Cordoba Corporation is a nationally recognized civil engineering, construction management, program management, and planning firm. Our expertise spans diverse sectors, including education and facilities, transportation, water, and energy. Collaborating closely with our clients, we have successfully delivered complex and high-impact infrastructure projects across California. National Recognition - Cordoba's efforts have garnered national acclaim. Engineering News-Record (ENR) has consistently ranked us as a “top 100 construction management firm” and a “top 50 program management firm.” Additionally, ENR recognized Cordoba as a “top 100 design firm” in California in 2018. Our business model emphasizes efficiency, fostering a dynamic work environment. We approach projects with multifaceted strategies, ensuring successful outcomes. Statewide Presence - With headquarters in Los Angeles, Cordoba maintains a strong statewide presence. Our offices extend to San Francisco, Sacramento, San Ramon, Chatsworth, Santa Ana, Ontario, and San Diego. Enhancing Employee Well-Being Benefits and Perks: We offer multiple medical and dental insurance plans, as well as vision insurance. Plans are subsidized for both employees and dependents with coverage effective the first month after hire. Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off. We also offer flexible spending accounts (FSA's) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans. Employees are also eligible for our employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being. Cordoba Corporation provides equal employment opportunities, promoting diversity and inclusion. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics. Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability. Cordoba is committed to fostering a healthy and happy lifestyle for our employees, both within and beyond the workplace. For inquiries or accommodations, please contact our HR Department at: **************. Join Cordoba Corporation and be part of shaping California's future!

We are seeking an experienced Service & Project Coordinator to join our Commercial Fire Protection team in the Portland Area. This professional will need the skills and ability to provide project and service coordination and office administrative support. Job duties include customer service, preparing reports in spreadsheets, scheduling work orders, creating estimates and proposals for our internal Operations and Business Development teams. Candidate will work with the Project Managers and installers to ensure consistent best in industry customer satisfaction. Handle incoming customer calls including service dispatching, tracking and scheduling of calls, call status tracking and call changes, entering new sites, modifying existing sites, and handling all general inquiries as required. Create and Dispatch Work Orders required for scheduling of planned maintenance and service. Complete Service Agreement work orders as required. Monitor and follow up on work orders. Administer the check in/checkout process of technicians in accordance with company safety policy and advise supervisors of any missing/late technicians. Procure Parts/Materials for service work orders. Provide Service Quotes to customers with the assistance of the Service Supervisor. Schedule and follow up on all monthly maintenance customer accounts this includes ensuring timely communication with contract customers, key customers and sub-contractors. Establish and maintain a customer satisfaction follow up and call back procedure and provide senior management with appropriate feedback. Create reports. Perform other duties and responsibilities as requested or required. COMPETENCIES: Skilled and self-motivated individual, team-oriented and can work well alone or together with others. Exceptional telephone and personal customer service skills and ability to work under pressure. Excellent Microsoft Outlook, Excel, and Word skills. Solid organizational skills and the ability to handle multiple projects tasks simultaneously. Excellent attention to detail. Strong verbal, written and interpersonal communication skills. Strong flexibility to adapt to changing priorities and direction in a dynamic work environment. REQUIRED EDUCATION AND EXPERIENCE: Minimum 2 years experience in service dispatch High school diploma or GED equivalent Fire life safety industry knowledge preferred Benefits: Commercial Fire Protection is pleased to offer a competitive salary and benefits package which includes:Company paid medical & dental, vision,401k, life insurance, paid time off and holidays, supportive team environment, mobile device, laptop, tuition reimbursement, and career advancement opportunities. All qualified applicants to Commercial Fire Protection are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran's status or any other protected characteristic. Primary Location US-OR-Portland

Job Description BizTek Peole is looking for an experienced Administrative Project Coordinator - Hospital Activation for our client in Portland, OR! Local candidates only | Hybrid Duration: Immediate start through December 2026 Summary Administrative Project Coordinator to support a large hospital activation and related unit transitions. This role provides administrative, scheduling, communication, and onsite support during move-in, Go-Live, and stabilization phases. Responsibilities Manage calendars, meetings, and logistics Maintain project documentation and SharePoint/Teams sites Prepare agendas, presentations, and meeting notes Draft and distribute project communications Track action items, rosters, and readiness activities Provide onsite support during move-in, simulations, and Go-Live Support administrative coordination for unit backfill transitions Qualifications Bachelor's degree with 3+ years of administrative support experience (healthcare preferred) Strong skills in Outlook, Teams, SharePoint, Excel, Word, and PowerPoint Excellent organization, communication, and follow-up skills Ability to work in a fast-paced, changing environment Preferred Qualifications Experience supporting hospital operations or project teams Familiarity with Smartsheet or similar tools Experience with executive-level meeting support and documentation Work Requirements Hybrid schedule with required onsite presence during key project phases Occasional early mornings, evenings, or weekends keywords: #Healthcare administration, #Project coordination experience, #Executive administrative support, #Cross-functional collaboration, #Scheduling and logistics management, #SharePoint and #Teams proficiency, #Meeting facilitation and minutes, #Smartsheet or project tools, #Organizational and #time-management skills, #Fast-paced environment experience

Full-time Description The Project Coordinator is responsible for supporting a team with overall direction to complete a restoration or reconstruction project effectively and efficiently (schedules, organizes, and controls assigned projects). They work directly with clients and will directly monitor project activities. They coordinate with other departments to ensure all aspects of each project are completed to fulfill client needs. The coordinator runs projects on a day-to-day basis and will verify that the project produces the required deliverables of quality, within the specified constraints of time and cost and to achieve the potential benefits defined in the business case. Key Responsibilities Provide day-to-day directions to assigned project team by building and motivating team members to meet project goals, adhere to their responsibilities and project milestones. Project ownership from initiation to deployment on multiple projects. Daily communication with management team to support their field and site management of the assigned projects and other support duties as assigned. Including support of long-term projects overseen by management. Ensure Technicians are scheduled and given proper scopes and/or guidance as to the work to be performed. Manage all aspects of assigned projects and program engagement from planning, communication, resources, budget, and overall support of the production team. Monitor, track and control outcomes to resolve issues, conflicts, dependencies and critical path deliverables. Report on project success criteria results, metrics, test and deployment management activities. Participate in establishing practices, templates, policies, tools and partnerships to expand and mature these capabilities for the organization. Proactively develop relationships with the subcontractor community. Assist in the procurement of adequate resources to achieve project objectives within planned timeframes. Establish practices, templates, policies, tools and partnerships to expand and mature these capabilities for the organization. Travel to assigned job sites as needed. Complete other duties as assigned. Competencies Effective Communicator - Consistently communicates clearly and thoroughly, optimizing audience understanding with concise, timely, and effective speaking and presentation skills. Collaboration/Relationship Building - Cultivates strong working relationships through interpersonal skills, secures cooperation, promotes win-win solutions, and collaborates effectively with individuals beyond formal authority to achieve goals. Adaptability - Adapts by adjusting behavior, routines, and habits to meet goals and changing circumstances, maintaining balance amid conflicting demands. Problem solving - Poses insightful questions, explores all sources for answers, uncovers hidden patterns, goes beyond the obvious, employs rigorous logic to understand problem origins, and devises creative, cost-effective solutions. Analytical thinking - Leverages facts and data for logical assumptions. Project Management - Effectively uses the company's systematic approach to planning, organizing, directing, supervising and accomplishing the goals of a project(s) requirements and activities to meet objectives until hand off to field team. Includes balancing the task requirements within the constraints of schedules and budgets. Customer Commitment - Dedicated to meeting the expectations and requirements of internal and external customers. Establishes and maintains effective relationships with customers and gains their trust and respect. Organizing - Mobilizes appropriate resources (People, funding, materials, and support) to get things done. Manage multiple activities simultaneously to accomplish goals, establishes efficient work procedures to meet objectives. Forms the right structures, processes, and/or teams to enhance productivity. Benefits Medical Dental Vision EAP STD/LTD Basic Life and AD&D Voluntary Life Supplemental: Accident, Critical Illness, Hospital Indemnity Cell Phone Stipend 401(k) Paid Time Off Paid Holidays Watterson is an Equal Employment Opportunity and E-Verify employer. Disclaimer: This job description is intended to outline the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, or competencies. Employees may be directed to perform job-related tasks other than those specifically presented in this description based on business need. Requirements Physical Requirements: Prolonged periods of sitting. Operating a computer. Ability to travel to job sites as needed. Experience/Education Requirements High School Diploma or equivalent. A minimum of 1-2 years' general work experience. Valid Driver's License in good standing. Technical/Soft Skills: Proficient with Microsoft applications (e.g. Word, Excel). Strong time management and organizational skills. Excellent communication & interpersonal skills. Ability to prioritize tasks and meet deadlines. Customer Service focused and client experience driven. Salary Description $23-$25 per hour

Bachelors Degree in Business, Information Systems, or comparable field or 2-3 years of experience in lieu of a degree Highly proficient with Excel SAP, MAPPER, MMX, PPS, and JBA experience is preferred Strong analytical skills, process orientation and attention to detail - ability to review data for soundness and identify possible reasons for errors Strong problem solving and decision making skills Experience investigating, capturing and maintaining product data in an information management system or complex database is preferred Excellent written and verbal communication skills Experience working and collaborating with cross functional teams Strong team player and ability to work in a fast paced environment Ability to learn quickly and work independently in a deadline driven environment Self-starter with an aptitude for tolerating ambiguity Additional Information All your information will be kept confidential according to EEO guidelines.

Procom is a leading provider of professional IT services and staffing to businesses and governments in Canada. With revenues over $500 million, the Branham Group has recognized Procom as the 3rd largest professional services firm in Canada and is now the largest “Canadian-Owned” IT staffing/consulting company. Procom's areas of staffing expertise include: • Application Development • Project Management • Quality Assurance • Business/Systems Analysis • Datawarehouse & Business Intelligence • Infrastructure & Network Services • Risk Management & Compliance • Business Continuity & Disaster Recovery • Security & Privacy Specialties• Contract Staffing (Staff Augmentation) • Permanent Placement (Staff Augmentation) • ICAP (Contractor Payroll) • Flextrack (Vendor Management System) Job Description Project Coordinator On behalf or our client, Procom Services is searching for a self-driven, highly-motivated, and experienced Project Coordinator with a background in digital marketing for a contract opportunity in Hillsboro, OR. Project Coordinator Job Details Will work within the Digital Marketing & Media Governance and Operations team to engage the appropriate stakeholders and contributors to develop and refresh global digital standards and policies for the company. Must Lead the project planning and implementation for policy and standard creation and refreshes. Must understand digital production and the connecting fabric between digital marketers, IT, legal, security and privacy groups. The day-to-day role includes, but is not limited to: • Managing a master policy & standards spreadsheet • Working with the policy & standards steward to determine priorities • Scope, plan, and implement new or revised policies and standards projects • Develop project schedules, milestones & deliverables • Identify and work cross-org with key stakeholders • Work closely with internal website lead to ensure policy & standards alignment Project Coordinator Mandatory Skills • Ability to work effectively in a constantly changing and sometimes ambiguous environment, make decisions quickly, manage simultaneous projects and work with many stakeholders across internal groups. • Digital marketing experience is necessary • Familiarity of web and social publishing processes and systems • Proven project management skills in a web, application, marketing, product, IT or software environment. • Operational and process management expertise • Strong writing, editing and communication skills • Microsoft SharePoint intranet site experience • Microsoft Excel proficiency • Microsoft Project experience Project Coordinator Start Date ASAP Project Coordinator Assignment Length 18 Months "Please note that we are not able to work with candidates on H1B Visas or candidates represented by third parties." Additional Information All your information will be kept confidential according to EEO guidelines. Please send your resume in Word format only.

Xinnovit is a global leader in technology consulting, outsourcing, and workforce management solutions. Our mission is to enable our clients to become more agile and competitive with the help of innovative technologies. We empower our clients to respond faster and more intuitively to changing market dynamics. The business environment is complex, often under significant constraints and pressures from various sources. We have the knowledge, experience and capabilities to provide our clients the tools they require to achieve better, faster and effective transformation that make them the leaders in their industry. Our Goals Are: • To use our expertise to the benefit of our clients and partners through open communication and collaboration. • To ensure sustainable and profitable long-term growth. • To provide a return on investment to shareholders. • To promote employee development. Job Description • 5 - 7 years of demonstrated project coordination experience • Proficiency with Microsoft Office suite of applications including MS Project • Knowledge about Software Development Life Cycle • Ability to handle multiple tasks and deadlines with attention to detail • Strong organizational skills • Excellent interpersonal skills within the project team • Ability to effectively communicate with coworkers, peers, and management through written and verbal communication • Proficient spelling, grammar and composition skills Additional Information All your information will be kept confidential according to EEO guidelines.

· The nature of the work is focused on defining tools and processes to support overall organizational excellence in program/project management and process definition. · Schedule/Plan Management : Assists project manager in facilitation of project work breakdown sessions. Formulates initial project schedule; maintains project schedule with minor oversight from project manager. Assists project manager in the collection of key project metrics and health/progress indicators. · Project Resource Management: assist the project manager with defining project resource requirements; maintains project resource plans · Communications Management -Supports project manager to execute project communication plan (internal and external); provides status communications and project health/metrics reporting. · Cost Management - Manages project cost estimates; compiles project budget data based on actual versus forecast hours for accounting purposes. · Project Risk Management - Defines risk management plan, analyzes risk for criticality, probability, and impact; Develops risk mitigation strategies, assigns owner and actions Skills: · experience in working with a formal project mngt methodology. Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Pacific Office Automation is one of the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in eleven western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, TX, & HI. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more. At Pacific Office Automation, you will find an amazing technology company full of growth opportunities, great benefits, and passionate coworkers who aim to help you succeed. Among our company goals, we aim to be a long-term employer. That means providing employees with the training and certification they need to keep up with the fast-changing technology of our office machines, devices, and software. At POA, we believe that all voices can and should be heard, regardless of seniority or tenure. Position We are currently seeking a Unified Communications Project Coordinator for our Beaverton, OR office. Essential Job Duties Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures. Organizing, attending, and participating in stakeholder meetings. Working with Project Managers to ensure that Project deadlines are met. Undertaking Project Tasks as required. Ensuring Projects adhere to frameworks and all documentation is appropriately for each project. Assess Project risks and issues and provide solutions where applicable. Coordinates and/or manages internal and external resources, both technical and non-technical. Work with customers on the definition and execution of their overall project plans. Communicates change management plans post install. Work directly with UC Engineers, Sales Engineers and Project Managers to set customer expectations and deliver on deadlines. Documents project progress as per project management best practices (meeting minutes, project plan updates, and weekly status reports). Contributes to constant improvement of Pacific Office's project management practices. Usage of both Soft and Hard skills to effectively deliver results. Qualifications 2-to-4-year degree in an applicable field. 3 years of Helpdesk or related Customer Service Management field, preferably delivering projects Benefits Advancement and growth into leadership roles Team-player environment Medical/Dental/Vision/Life insurance plans Matched 401k PTO, Vacation, Sick Leave FSA/HSA programs Our Commitment to Diversity and Inclusion Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees' differences because we know that diversity makes us stronger. #LI-Onsite #INDSP

About Us We are a multidisciplinary electrical firm with the in-house expertise to plan, construct, install, and fully integrate a full range of electrical, control, and telecom systems. We offer a comprehensive line of innovative electrical solutions, performing work collaboratively-under one roof-to help us lower costs, increase accuracy, and promote project efficiency. Job Summary About Us: Dynalectric Oregon has served the specialized electrical needs of the Pacific Northwest for over 80 years. We have consistently maintained a local and personalized focus while growing into one of the foremost electrical contractors in the state. As a multidisciplinary electrical firm, Dynalectric Oregon has the in-house expertise to plan, construct, install, and fully integrate every component related to electrical, controls, and telecommunications systems. Our ability to perform projects collaboratively - under one roof - helps lower costs, increases accuracy, and improves project communications. For more information, please visit ******************* Job Summary: The Project Coordinator (PC) will assist and support Project Managers and electricians on site. Track job cost, process and assists with billing for the Healthcare Division. #dynor Essential Duties & Responsibilities Work Order Management Reviews project/work order logs (updates w/o log for progress, checks with field supervision on progress, prioritizes billing needs) Reviews project cost reports (runs reports from Empire, cross-reference with w/o log if job is on track for completion) Meets with field supervision to determine status of job progress (determines/confirming job progress to establish billing eligibility) Maintains Smartsheet billing logs and attends weekly billing meetings Maintains A/R Smartsheet log Track and manage project permits, including fire permits, ensuring all required permits are obtained, up to date, and completed with the city Coordinate and communicate with customers regarding material delivery schedules, provide updates on expected arrival dates and any changes to timeline Miscellaneous duties as assigned Coordinates the new hire process (badging, background checks, OHSU online training requirements) Assists with (TRAKA system, supply/SWAG ordering, parking permits, reconciling parking permit report, special event planning, coordinates with Safety Manager) Attends Safety meetings (note taking) P.O.'s (Distribute, file, close; issue as needed) Compile and organize bid requests into a centralized tracking sheet, ensuring project managers' requirements and deadlines are met Communicate project impacts to customers and maintain consistent coordination with the Project Managers Coordinate and provide clear communication regarding system shutdowns, ensuring affected parties are informed in advance Learn and assist with PECOS AND BAP Permit requirements Direct reports: None Benefits: Health & Welfare (medical, dental & vision) 401(k) 401(k) match Paid time off Paid holidays Flexible spending accounts Life insurance Disability insurance Employee assistance program We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Qualifications HS Diploma/GED or some college 1-3 years' experience in billing or Project Management support General knowledge of accounting and billing practices Familiarity with Starbuilder/Empire a plus Experience creating spreadsheets for job tracking/costing a must Ability to work independently and work well with others in a multi-functional environment Interpret a variety of instructions furnished in written, oral, and schedule form Ability to coordinate a variety of routine projects and activities simultaneously Ability to provide support to Department and Project Managers in all areas needed on a daily basis Strong problem solving skills to provide solutions Physical Demands The physical demands described here are representative of those that must be met by a Project Coordinator to successfully perform the essential functions of this job. The PC is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Work Environment Mostly office-based. Typical working hours for the PC may vary. Generally Monday - Friday during normal business hours, but when deadlines approach they may be required to work much longer hours, including some weekend work. The PC in the field may be required to work out of the office and sometimes to stay away from home for short to long periods of time. Some travel may be required for training/continuing education. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

What you will be doing: The role of this position is to provide a high level of coordination support in a wide variety of areas, partnering with construction project management staff. This role will act as a support to the Project Manager and Assistant Project Manager to ensure accurate and efficient project documentation tracking. The Project Coordinator 1 role will also be responsible for maintaining and controlling the billing process and schedules per contract requirements. Assist with project start-ups and close-outs. Provides front desk relief and/or additional administrative support to others to help meet business and staffing needs. Prepares routine correspondence (letters, memos, meeting notes and proposals). Participates in development and implementation of training courses/programs. Help prepare reports, presentations, data, and contracts; process and distribute internally and externally. Coordinates activities for multiple business units and/or office locations. Assist with bid forms, proposals, and vendor proposals. Bid Tracking Log - Creating Bid Numbers and Maintaining. Produce small bid/change order with Project Manager assistance. Subcontract Checklist. Certificate of Insurance Requirements, Bonds, Billing Requirements. Contractual Requirements (Certified Payroll, OCIP/CCIP, Affidavits). Review specs for hard/soft copies required and review specs and reach out to vendors for material product sheets. Create submittal packages from information provided by the Project Manager or Assistant Project Manager. Monthly Lump Sum billings for subcontracts valued $100k-$5M (Including Pay Apps, SOV, Lien Waivers, Certified Payroll). Monthly billings for subcontracts valued greater than $5M (Including Pay Apps, SOV, Lien Waivers, Certified Payroll) GMP, Cost Plus Logging/Tracking but not limited to, insurance, bonding, permits, submittals, RFI's, change orders correspondence, drawings. Provide copies or scans of drawings. Ensure drawings are current, review new documents for changes, ensure all sets are accounted for Assist with writing RFI's. Assist with material orders and/or tracking. Prepares routine correspondence (letters, memos, meeting notes). Assist with proposals. Assist with creating tiered subcontracts, managing compliance, and assisting with change management. Process electrical permits and process plan reviews with supporting documentation. Review specification or client documentation (hard/soft copies) for O&M, O&M warranty vendor requests, create O&M package from information provided by Project Manager or Assistant Project Manager, and coordinate record drawings to submit. Experience you will need: Two or more years of lead administrative experience in electrical construction industry. Will consider candidates with additional years of related administrative construction experience, in lieu of electrical construction experience. High level of customer service to internal and external customers. A high degree of accuracy and attention to detail. Experience with Viewpoint Construction Software preferred. Must be able to work independently. Excellent communications skills (written and verbal). Proficiency at the intermediate or higher level in MS Word and Excel. Ability to prioritize and organize workload. Handle multiple tasks to successful and on-time completion.

Procom is a leading provider of professional IT services and staffing to businesses and governments in Canada. With revenues over $500 million, the Branham Group has recognized Procom as the 3rd largest professional services firm in Canada and is now the largest “Canadian-Owned” IT staffing/consulting company. Procom's areas of staffing expertise include: • Application Development • Project Management • Quality Assurance • Business/Systems Analysis • Datawarehouse & Business Intelligence • Infrastructure & Network Services • Risk Management & Compliance • Business Continuity & Disaster Recovery • Security & Privacy Specialties• Contract Staffing (Staff Augmentation) • Permanent Placement (Staff Augmentation) • ICAP (Contractor Payroll) • Flextrack (Vendor Management System) Job Description Will work within the Digital Marketing & Media Governance and Operations team to engage the appropriate stakeholders and contributors to develop and refresh global digital standards and policies for the company. Must Lead the project planning and implementation for policy and standard creation and refreshes. Must understand digital production and the connecting fabric between digital marketers, IT, legal, security and privacy groups. The day-to-day role includes, but is not limited to: Managing a master policy & standards spreadsheet Working with the policy & standards steward to determine priorities Scope, plan, and implement new or revised policies and standards projects Develop project schedules, milestones & deliverables Identify and work cross-org with key stakeholders Work closely with internal website lead to ensure policy & standards alignment Qualifications Please note that we are not able to work with candidates on H1B Visas or candidates represented by third parties. Ability to work effectively in a constantly changing and sometimes ambiguous environment, make decisions quickly, manage simultaneous projects and work with many stakeholders across internal groups. Digital marketing experience is necessary Familiarity of web and social publishing processes and systems Proven project management skills in a web, application, marketing, product, IT or software environment. Operational and process management expertise Strong writing, editing and communication skills Microsoft SharePoint intranet site experience Microsoft Excel proficiency Microsoft Project experience Additional Information

It's your time, make it matter. At Peterson, we partner with our customers to build the future. For over 85 years, our peoples' work has shaped the communities where we live, where we raise our families, and where we thrive. Peterson's legacy permeates every aspect of our communities. From roads and bridges, back-up power at hospitals, fire-fighting, concerts and moving goods; we are everywhere you look. At Peterson, you don't just have a career, you have a purpose. Our family-oriented environment is built on safety, winning, growth, and professional achievement. Hiring and developing exceptional people is critical to our continued success. We have high standards for a good reason: our people represent Peterson, our family, our brand, and our values. You have high expectations too. You are exceptionally motivated, have outstanding skills, and want your work to matter. Peterson offers competitive wages, generous benefits, and promotional opportunities at a family-owned and operated business. It's time to use your skills and passion to do work that matters! Job Description Peterson Power Systems has a need for a Project Management Coordinator based at our Hillsboro, OR location. SUMMARY Working with the Mission Critical Global Accounts team, the coordinator assists the Project Managers to track and dispense information among all stakeholders internally and externally. Provide overall administrative support to the project team for the day-to-day activities including but not limited to; initial job set up information and budget input, administration of purchase orders and compliance documents, review of vendor invoices and service reports, change order tracking, job cost review and customer invoice preparation. ESSENTIAL JOB FUNCTIONS The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned. * Own the project accounting process within specified timelines. * Create and update project schedules. * Track and manage incoming documents from vendors, clients, field service. * Keep detailed project notes from meetings. * Liaise with clients and vendors to identify changing job conditions. * Oversee project procurement management. * Communicate daily with Project Manager(s) for specific needs to eradicate obstacles. * Ensure QA/QC procedures are adhered to. * Prepare billing packages in accordance with customer P.O. instructions. * Keep all stakeholders up to date with appropriate project information. * Organize meetings, conference calls, on-line video calls. * Research vendors and outside resources. * Research local code requirements, schedule inspections. * Provide cost saving ideas. * Operate company or personal vehicle as needed. QUALIFICATIONS Bachelor's Degree from a fully accredited college in Business or other closely related field; and a minimum of two years of directly related experience; or an equivalent combination of education and work experience. Must possess a valid motor vehicle operator's license, with an acceptable driving record and have access to reliable transportation. Peterson Power Systems, Inc. is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply. A drug screen and background check is required.