Project coordinator jobs in Rialto, CA - 335 jobs

Contract Through 12/18/26 Mange store services/facilities (including external vendors and consultants) in providing a high-quality support service to the 20 Outlets and 2 Flagships and field teams across NA. In the process, protect and maintain the continual operation of the Store environments, the fabric and services of Stores and Store plant and the upkeep of fixtures and fittings etc. in accordance with the required standards (including Health and Safety of Guests, Cast operatives and visitors). • Work with line manager, senior leaders, peers, end users and other stakeholders to review and tailor Maintenance and Repair programs/policies to the prevailing needs and expectations of the business. Ensure excellent internal Guest Service and relationships, • Adhere to agreed budgets and ensure focus is spent on obtaining value and delivering a safe estate with robust levels of maintenance support to the Store teams, • Through team, ensure planned proactive maintenance is carried out at seasonally appropriate times of the calendar and are completed to such standards to ensure that estate, fixtures and fittings, environmental services and plant is efficiently maintained to a safe and highly effective level providing optimum support to the Store teams, • Through team, ensure the reactive and ad hoc requested maintenance activity and comments from internal and external sources are received, considered and where applicable actioned swiftly yet efficiently and to a high quality, aiming for one time only resolution. Produce, record and manage a process of communication and visibility for all requests, actioned or otherwise. Use the recorded information to understand the imminent challenges, risks, opportunities and to organize works, monitor completion and agree fees/ensure payment, • Monitor and consider recorded M and R activity to identify repetitive and/or common problems in order to address “trends” • Review Store M and R requirements in line with existing construction warranties and contracts, • Source contractors, consultants and suppliers, negotiate agreements and contracts for a range of services. Monitor performance of contractors to ensure competitive costings and quality outputs to meet expected standards. Develop contractors to TDSE Guest Service standards, • Be prepared to provide relevant information on a weekly basis as and when required from line management, peers and internal Guests, • Respond to special estate development and estate relevant ad hoc projects as defined by self, team or other stakeholders, • As resource and finance allows, undertake Store visits and/or meet contractors to continue to achieve the requirements of the department and the business, • Keep up to date with industry information and compile database and photographic library of information relevant to Global Retail Operations

MatchPoint is a fast-growing, young, energetic global IT-Engineering services company with clients across the US. We provide technology solutions to various clients like Uber, Robinhood, Netflix, Airbnb, Google, Sephora and more! More recently, we have expanded to working internationally in Canada, China, Ireland, UK, Brazil and India. Through our culture of innovation, we inspire, build, and deliver business results, from idea to outcome. We keep our clients on the cutting edge of the latest technologies and provide solutions by using industry specific best practices and expertise. We are excited to be continuously expanding our team. If you are interested in this position, please send over your updated resume. We look forward to hearing from you! Role: Project Support Analyst Location: Rosemead, CA (Hybrid - Tuesday and Wednesday) Contract: 1 year - likely to extend Rate : $50 to $52 /hr w2 The Project Analyst supports the delivery of Information Technology (IT) and Operational Technology (OT) projects within a utility environment. This role partners with Project Managers, engineering teams, operations, cybersecurity, and vendors to support planning, execution, tracking, and reporting across initiatives that enable grid operations, enterprise systems, and field technologies. The Project Analyst plays a key role in ensuring projects follow utility governance, security standards, and regulatory requirements while meeting schedule, cost, and quality objectives. Required Qualifications Bachelor's degree in Business, Information Systems, Engineering, or a related field. 2-5 years of experience supporting IT, OT, or technology-driven projects. Experience working in structured or regulated environments. Familiarity with project management methodologies (Waterfall, Agile, or hybrid). Proficiency with project and collaboration tools (e.g., MS Project, Smartsheet, Jira, SharePoint). Strong organizational, analytical, and documentation skills. Effective written and verbal communication skills. Preferred Qualifications Experience in a utility, energy, or critical infrastructure environment. Exposure to OT systems such as SCADA, ADMS, OMS, AMI, or field/telecom technologies. Understanding of IT/OT cybersecurity considerations. Key Responsibilities Project Planning & Coordination Support planning activities for IT/OT projects, including scope definition, schedules, milestones, and dependencies. Coordinate project tasks across IT, OT, engineering, operations, cybersecurity, and vendor teams. Schedule, Cost & Resource Tracking Maintain project schedules and dashboards; monitor progress against approved baselines. Track project financials, including budgets, forecasts, accruals, and invoices. Support resource planning and effort tracking across internal and external teams. Reporting & Documentation Develop and maintain project documentation such as charters, work plans, risk and issue logs, change requests, and decision logs. Prepare weekly, monthly, and executive-level status reports. Ensure documentation aligns with utility PMO standards, audit requirements, and regulatory expectations. Risk, Issue & Change Management Identify, log, and monitor project risks and issues; assist with mitigation planning and escalation. Support change control processes, including impact analysis and approval workflows. Track interdependencies between IT and OT workstreams and highlight potential impacts. Stakeholder & Vendor Support Act as a coordination point between business stakeholders, IT/OT teams, and third-party vendors. Support meeting facilitation, including agendas, materials, and meeting minutes. Assist with vendor deliverable tracking and compliance with contractual requirements. Governance, Security & Compliance Support adherence to SDLC, IT/OT governance frameworks, and utility policies. Assist with cybersecurity, NERC, and regulatory documentation and review processes (as applicable). Support audit readiness and evidence collection for project activities. ***************************** MatchPoint Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We are seeking a highly organized, detail-driven Business Operations Coordinator to support a senior executive based in San Clemente, CA. This role is ideal for someone who thrives in a fast-paced environment, communicates exceptionally well, and takes pride in producing accurate, polished work. The Business Operations Coordinator role is a hybrid of two positions, Executive Assistant (~50% of your work) and Administrative Assistant (~50% of your work). If you enjoy staying ahead of tasks, managing details, and keeping operations running smoothly, this role offers stability, variety, and meaningful responsibility. Role Overview As the Business Operations Coordinator, you will provide direct administrative support and executive assistance, managing digital workflows, preparing documents, coordinating communication, and helping streamline day-to-day operations. You will be relied upon for professionalism, discretion, attention to detail, and your ability to stay organized while juggling multiple priorities. This is an in-person position for candidates living in or within 30 minutes of San Clemente. Responsibilities Use the digital systems provided to perform this role (we are fully digital) Draft, proofread, and prepare professional correspondence, letters, and documents Maintain calendars, schedule appointments, and coordinate meetings Organize digital files, manage email communication, and track follow-up tasks Assist with recordkeeping, data entry, and digital documentation Prepare reports, summaries, and written materials with strong attention to detail Support internal and external communication with professionalism and warmth Help organize priorities and ensure deadlines are met Use Microsoft Word, Excel, Outlook, and other digital tools efficiently Assist with errands, research, and day-to-day administrative needs Maintain confidentiality and handle sensitive information responsibly Qualifications & Skills Excellent writing, proofreading, and communication skills Honest, dependable, and committed to professional integrity Positive, professional demeanor when interacting with colleagues, partners, and vendors Fast, accurate typist (50+ WPM preferred) with strong spelling and grammar Detail-oriented with careful adherence to processes, instructions, and documentation Highly organized and able to multitask in a fast-moving environment Comfortable working in a fully digital workflow; proficient in Microsoft Word, Excel, and Outlook Quick learner with strong problem-solving skills and critical thinking ability Reliable transportation and valid driver's license Local to San Clemente or within a 30-minute commute Schedule & Compensation Full-time position, in person Monday-Friday, 9:00am - 6:00pm $17.25/ hour; 40 hours per week Stable, consistent schedule with long-term growth potential Preferred Prior experience as an Executive Assistant or Administrative Assistant Experience supporting a leadership role or managing multiple priorities Application Instructions Please include your résumé Serious applicants should provide a thoughtful cover letter explaining why you believe you are a strong fit for this role Job Type: Full-time Benefits: 401(k) 401(k) matching

**Posting Title:** Project Coordinator - Energy **Reports To:** Senior Project Manager **Salary Range:** $25.00/hour to $32.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE ENERGY TEAM** Our Energy Group at CEI builds projects from the field to the grid. Whether it's a solar, battery storage, substation, EV charging, microgrid or converter station project, our skilled project managers, engineers and field employees deliver when it matters most. We work with customers on programs of all sizes-those spanning several smaller sites or spanning several thousand acres. Besides building some of the nation's largest utility-scale solar plants and installing more EV charging stations in California than any other contractor, we are dedicated to running a business that is environmentally responsible. **ABOUT THE ROLE** We're seeking a Project Coordinator ready to be on the front lines of a project, giving daily support to field, project management, and customer teams. This role regularly communicates with field and safety professionals ensuring proper the flow of information such as tracking payroll times for the Production team and processing all new hire enrollment documentation. The Coordinator will assist in WO processing and proposal, bid presentation, change orders, submittals, and RFI & RFD document processing. Other responsibilities include maintaining and updating job files and controlled forms/logs. You'll provide coordination and administrative support for project managers including tracking schedule, setting up meetings and organizing travel and catering. **Skill:** Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks. **Job Complexity:** Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. **Supervision:** Normally receives little instruction on daily work, general instructions on newly introduced assignments. **ABOUT YOU** You have a love for order and organization. Working in a fast-paced environment is familiar, and you are flexible and able to adjust to changing situations. You are a natural when it comes to communication and can be seen as "the glue that holds a project together." You have exceptional communication, writing and organizational skills. Most of all, you're passionate about upholding Cupertino Electric's values of integrity, safety, excellence, innovation, and people, learning relevant aspects of the business, and being an asset to your team. **WHAT YOU WILL GAIN** As a Project Coordinator, you will play a key role in the operations of a construction project. You will interact and engage with our project teams and field personnel - allowing you to get an understanding of the partnership that takes place behind-the-scenes to ensure the success of a project. Furthermore, you will make an impact by coordinating multiple aspects of a project in a fast-paced and challenging work environment. You will learn to communicate with different levels within the organization by working closely with different teams. Here at Cupertino Electric, Inc. (CEI), we are committed to fostering an environment where you can collaborate with skilled colleagues who have diverse expertise and backgrounds. **MINIMUM QUALIFICATIONS** _Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify._ **Education:** High school diploma or GED required; College Degree preferred. **Licensure/Certifications:** None required. **Experience:** Three (3) years of experience required in a support role in the construction industry. *Applicants must be authorized to _work_ in the United States. This position is not _eligible_ for sponsorship. \#LI-JJ1 **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Plan, initiate, and manage projects. Lead and guide the work of staff. Serve as liaison between business and aspects of projects. Plan project stages and assess business implications for each stage. Monitor progress to ensure deadlines, standards, and cost targets are met. Manage all aspects of complex projects from inception to conclusion. Responsibilities/Accountabilities Responsibilities: Submit project deliverables, ensuring adherence to quality standards. Confer with project personnel to identify and resolve problems. Assess current, or future customer needs and priorities through communicating directly with customers, conducting surveys, or other methods. Schedule and facilitate meetings related to projects. Monitor or track project milestones and deliverables through SAP. Negotiate with project stakeholders or suppliers to obtain resources or materials. Initiate, review, or approve modifications to project plans. Identify, review, or select vendors or consultants to meet project needs. Establish and execute a project communication plan. Identify the need for initial or supplemental project resources. Direct or coordinate activities of project personnel. Develop implementation plans. Manage budgets for projects via SAP. Assign duties, responsibilities, and spans of authority to project personnel. Prepare project status reports by collecting, analyzing, and summarizing information and trends. Manage project execution to ensure adherence to budget, schedule, and scope. Develop or update project plans for projects, including information such as project objectives, technologies, systems, information specifications, schedules, funding, and staffing. Facilitates and troubleshoots the myriad of problems associated with developing complex systems or with coordinating and developing, and designing projects. Provides highly skilled technical and management advice and assistance to department management and personnel. Responds to inquiries about projects. Assists in developing departmental plans, goals, objectives, policies, and procedures. Performs project design. Communication Communicates in a clear, concise, and timely manner. Uses practical tools and techniques to communicate information internally and externally. Is sensitive to the communication levels required by varied audiences and is able to adapt accordingly. Listens actively. Problem Solving Assesses challenges to identify causes. Gathers and processes relevant information. Generates creative solutions and finds a way to make it work. Makes recommendations and resolves the situation. Acknowledges when one doesn't know something and takes steps to find the answer. Planning/Organization/Time Management Establishes a realistic and systematic course of action for self and others to accomplish a specific goal. Sets the right priorities. Utilizes planning and/or time management tools, including SAP. Monitors progress and make necessary corrections. Controls interruptions. Accomplishes work in a timely manner. Critical Thinking Uses methods of logical inquiry and reasoning. Recognizes the existence (or non-existence) of logical relationships in work. Tests conclusions and generalizations. Applies logical reasoning and considers why the status quo or suggested solution won't work. Looks forward to understanding the consequences of a situation. Makes connections between information and arguments. Analyzes how parts of a whole interact to produce outcomes in complex systems. Attention to Detail Thoroughly accomplishes tasks with the utmost attention placed on accuracy in all areas involved, no matter how small. Monitors and double-checks information to produce consistently error-free work. Adheres to procedures and standards. Possesses a strong ability to focus on tasks and priorities amidst continuous distractions. Reliability Demonstrates a high level of dependability in all aspects of the job. Demonstrates punctuality and a sense of trust and reliability. Shows commitment and dedication to complete tasks on time and with minimal supervision. Initiative Looks for and takes action to contribute to the Company rather than being asked or passively accepting situations. Does more than is required. Digs deep and questions the process. Offers new ways of working or solving problems over and above what is expected. Looks for and takes opportunities for development and to improve performance. Anticipates future opportunities and challenges. Seeks out additional responsibilities and learning opportunities. Qualification Requirements Minimum 2-4 years of Project coordinating experience Experience working with an ERP system (SAP preferred) Working knowledge of Microsoft Suite (Outlook, Word, PowerPoint, Excel) Bachelor's Degree Preferred (Not required) Ability to travel 10%-15% of the time Valid driver's license Effective verbal and written communication skills with strong attention to detail AutoCAD experience. (a plus)

The Sensory Lab Project Coordinator provides administrative support to the Principal Investigator of the Food Science Sensory Lab Program. Works closely with campus constituents, students, and industry partners to ensure smooth coordination of communications, scheduling, events, and task management related to industry projects. The successful candidate will be responsible for overseeing projects from initiation to completion, managing tasks assigned to students, supervising their progress, handling procurement processes, and maintaining effective communication with project stakeholders. Generate and obtain data as requested. Responsibilities Project Coordination Work closely with project stakeholders to define project scope, objectives, and deliverables. Responsible for all scheduling aspects of projects, coordinating schedules with students and industry partners. Ensure that projects are executed within the established timelines and meet academic standards. Provide updates on project progress, test dates, and any changes to the project plan. Address client inquiries and concerns promptly and professionally. Assist in coordinating project activities and timelines. Collaborate with cross-functional teams to ensure alignment with project goals. Monitor project progress and report any deviations to the project manager. Facilitate communication among team members, stakeholders, and external partners. Oversee the ordering and purchasing of necessary supplies and materials for projects. Collaborate with relevant departments to ensure timely procurement and delivery of required resources. Collaborate with project teams to plan and execute test operations efficiently. Coordinate logistics for test dates, ensuring all necessary equipment and materials are in place. Contribute to the development and improvement of quality standards within the project. Organize and archive project-related documents for future reference. Student Supervision Assign tasks to students based on their skills, expertise, and project requirements with assistance from PI. Provide clear instructions and guidelines for tasks and deliverables. Supervise students to ensure the successful completion of assigned tasks and maintain project quality. Prepare reports and presentations for project updates and stakeholder communication. Required Qualifications Bachelor's Degree or equivalent in education and experience. Minimum two years' experience in providing administrative support in a professional office. Strong communication and interpersonal skills to convey accurate information in a professional manner, with the ability to interact with diverse individuals and groups at all organizational levels. Writing skills to prepare clear and concise, grammatically correct business correspondence; strong editing and proofreading skills. Proficient with Microsoft Office suite. Basic accounting skills to prepare financial forms and reconcile expenses. Ability to monitor budget and expenses. Ability to work effectively as part of a team and collegially with staff, faculty, and administration. Ability to prioritize work duties when faced with interruptions, distraction, and fluctuating workload. Ability to exercise good judgment and accomplish tasks in a timely manner. Demonstrated organizational skills with the ability to prioritize multiple projects and maintain composure and good attitude when multi-tasking. Ability to schedule and coordinate logistics for meetings and events including coordinating catering, room reservations and set-up. Strong commitment to service. Ability to use tact and diplomacy and to maintain a high level of confidentiality. Experience in project planning and project management. Working knowledge of operation and maintenance of standard equipment for studying sensory science. Ability to evaluate resource needs and appropriately request/order additional resources as needed. Ability to innovatively meet required needs with available resources. Ability to interpret and apply departmental laboratory policies, regulations, and procedures.

Project Coordinator and Support Specialist Responsible for coordination of activities throughout the lifecycle of internal and client projects, ensuring that success criteria, deadlines and deliverables are met. The job duties include, but are not limited to: Project scoping and estimation Receive bids and estimates from third party vendors Generate statements of work / project scope Generate and coordinate project deliverables Communicate via phone, email and in-person with customer, third party vendors, project resources, project lead, project manager, stakeholders Coordination of project activities Maintain project management system(s) Generate reports Onsite activities including estimation and scoping, project coordination, individual contributor/project resource Other activities as asked to support company initiatives, growth and values

About the Role & Team The Media Coordinator supports the Media Producer and/or Assistant Media Producer with the design and production of digital visualization and digital media elements throughout a project's life-cycle up through and including Final Installation and Delivery. This role provides visual effects production and digital workflow understanding, forward-thinking logistics planning, and detail-oriented, organizational support. This role is an integral member of the digital production team and is responsible for the day-to-day coordination and facilitation of multiple necessary and significant tasks inclusive of creating shot breakdown sheets, organizing and tracking visual effects live- action plates, CG assets, and shot data in Shotgun, communicating with vendors and other digital disciplines on delivery information, managing artist assignments, note-taking, and vendor i/o validation. This role is also responsible for scheduling the work sessions and creative reviews needed for media approvals, and for coordinating the digital deliverables required for these sessions in service of the overall show milestones. This position requires solid communication abilities, interpersonal skills, and producorial instincts working with artists, vendors, technical programmers, engineers, creative directors, and senior management. This position requires the ability to be flexible and proactive, take direction well, and present a positive image for the team - seeking mentorship, guidance and insight as needed. This is a Project Hire position with no guarantee of permanent placement. You Will: Updates and maintains the Visual Effects Design Studio Shotgun project - inclusive of artist assignments, task status, artist notes, scene and setup details, and media ingest records to ensure the data, schedule dates, and pertinent information are accurate Creates shots breakdown sheets of the creative content for the Media Producer for bidding Coordinates invitees for digital meetings, work sessions, and reviews to ensure critical parties can attend, and raises issues with solutions to the Media Producer as needed Downloads Dailies, creates playlists in Shotgun, and works with the vendor on assets and multi-week deliveries Demonstrates in-depth understanding of visual effects pipeline inclusive of live action plate processing, CG, and compositing pipelines when taking notes and dialoguing about processes clearly and concisely with producers and digital artists Ensures the digital artists have access to the assets and files they need from the different show disciplines and from outside vendors Schedules artist rounds for the VFX Supervisor and documents action items in Shotgun Prepares digital delivery packages for reviews and turnovers with direction from the VFX Supervisor - inclusive of assembling assets for presentations, compressing digital files for web sharing, and watermarking media as needed Coordinates Visual Effects Design Studio needs for mockups and field testing - inclusive of scheduling, documenting action items, and driving follow-up communication Strategizes with Media Producer on preparation for Installation, inclusive of building and tracking the trip schedule with start/end dates, purchasing expendables to support the team, supporting technical playback of the media, and troubleshooting issues as they arise Facilitates on-lining and off-lining of digital deliveries including quality-controlling the deliveries and prioritizing early versions that can be backed up and archived as new ones arrive Communicates clearly and respectfully with the artistic and technical teams, and with senior production and project leadership Demonstrates excellent meeting-facilitation, presentation, and collaboration skills to ensure production team members are aligned on project objectives Communicates respectfully with vendors regarding deliveries to alleviate issues with Aspera transfer challenges, corrupt frames, naming conventions, and other I/O related needs You Will Have: 1-3 Years of VFX production experience in a VFX facility preferably with live action set experience. Theme park attraction digital media production experience a plus Experience coordinating in a creative and digital pipeline inclusive of scheduling, digital asset management, CG pipeline experience and toolset understanding Understanding of live action and digital media technologies, processes, toolsets, vocabulary, and production pipelines Solid written and verbal communication, presentation, and articulation skills. Ability to grasp and explain digital concepts and workflows to a variety of audiences Collaborative work ethic to adhere to direction, manage under pressure, prioritize multiple tasks, and maintain a positive outlook for the team Gaming industry coordination or management a plus Proficient in: MS Office, PowerPoint or Keynote, ShotGrid (formally Shotgun), Cinesync, Outlook, Google tools, Photoshop Understanding of 2D and 3D software and design packages such as: Maya, Unreal, Unity, Motion builder, Revit Education: BA/BS in television, film, entertainment or tech with focus in producing strongly desired Benefits and Perks: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at **************************************** The hiring range for this position in Glendale, CA is $59,600 to $79,800 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered. Job Posting Segment: WDI Creative Development Job Posting Primary Business: Show Mgmt & Operations (WDI) Primary Job Posting Category: Project Coordination Employment Type: Full time Primary City, State, Region, Postal Code: Glendale, CA, USA Alternate City, State, Region, Postal Code: Date Posted: 2026-01-14

: The College of Engineering and Computer Science (ECS) is committed to educating engineers and computer scientists who will graduate with state-of-the art knowledge in their chosen field and are ready to embark on careers in industry and government or proceed to acquire advanced degrees in their own or related fields. We seek an exceptional individual to join our team as the Online Programs, College Curricular Initiatives and Funded Projects Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. The Administrative Support Coordinator will provide administrative and professional support for the College of Engineering and Computer Science (ECS) online degree programs and related curricular activities, degree programs and curricular initiatives administered by the ECS Dean's office, and post-award support for all funded grants and projects. Work will include assisting the Program Coordinators with semester course schedule building, compilation of student recruitment plan, email communications to cohorts to assist with registration and course options, preparation of study plans and graduate checks, and other student interactions, by phone, email, and in person. Will assist with travel and purchasing as needed. These programs are a part of larger departments, and coordination with department personnel will be ongoing. The Administrative Support Coordinator will also provide post-award support for all funded grants and projects which will include all external grants, intramural grants, and projects sponsored by industry, foundation, or individuals. Work will include assisting faculty with budget management, purchasing, and student worker hiring and timekeeping, and grant reporting requirements. Serves as liaison between the ECS Dean's office and the University campus at large (e.g., Academic Programs, Scheduling, Finance, Human Resources and Inclusive Excellence (HRIE), University Extension, Philanthropic Foundation, Auxiliary Services Corporation, etc.). Works independently on majority of assigned tasks to resolve daily problems using judgment and sound solutions while being mindful of campus and ECS policies and procedures. Performs work on projects with varied complexity. Engages in a broad range of interpersonal contacts. Performs other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Self-starter with front-line customer service experience and a strong customer service orientation. Clerical and administrative support experience in an academic environment at a university level. Demonstrated excellent written and oral communications skills to ensure effective communication with a wide audience (e.g., students, academic administrators, faculty, sponsoring agency representatives, and the general public). Knowledge and experience using CMS/PeopleSoft or databases. Knowledgeable about grant management (federal, state, and private foundation). Detail oriented and ability to be proactive about deadlines. License/Certifications A valid California driver's license and/or personal means of transportation is required in order to run off-campus errands. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions. Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees Advertised: Jan 08 2026 Pacific Standard Time Applications close: Jan 22 2026 Pacific Standard Time

Company Meruelo Group LLC City Downey Pay range $80K -$100K Apply Now Title: Project Coordinator Reports to: Supervisor Meruelo Group is a dynamic, privately held conglomerate founded by entrepreneur Alex Meruelo. Headquartered in Downey, California, we operate across a wide range of industries including hospitality and gaming, media and entertainment, construction and real estate, food services, financial services, and even professional sports. Our diverse portfolio includes the iconic Sahara Las Vegas, Grand Sierra Resort in Reno, a strong lineup of Southern California radio and TV stations (including KDAY, KLOS, and KWHY-TV), as well as ownership of the Arizona Coyotes NHL team. Meruelo Group is driven by an entrepreneurial spirit and a bold growth strategy. We revitalize legacy brands, invest in underserved markets, and build businesses that make a lasting impact. As a family-owned company, we pride ourselves on agility, vision, and a deep commitment to the communities we serve. About the Role: This position is with our internal construction and development team, reporting to the Meruelo Group VP of Construction, (and not with our separate construction company (Meruelo Enterprises Inc.) which provides services to third party customers). This team is responsible for internal construction and development projects including a new arena in Reno, CapEx improvements at our related businesses, and owned real estate developments. We are seeking a highly organized and proactive Project Coordinator to work with this team in coordinating the information from third party contractors and coordinating internal data for various construction projects under Meruelo Group entities. This role is critical to ensuring smooth communication, timely reporting, and alignment of project objectives across all stakeholders. Key Responsibilities: * ² Act as the coordinating person between internal construction personnel, third party contractors, and other internal depts, such as Accounting and Risk Management. * ² Prepare draft construction documents, including purchase orders and contracts, as directed by the VP of Construction and input these to the accounting system. * ² Track construction cost data, and communicate with internal construction personnel. * ² Review third party billings for acceptability, including conformance with schedules of value, lien releases and insurance certs. * ² Prepare and distribute accurate meeting minutes, progress reports, and documentation. * ² Assist in budget tracking and reporting in collaboration with internal construction personnel. * ² Maintain organized project files and documentation for easy access and audit readiness. * ² Assist with preparation and processing of intercompany billings. Qualifications: * ² 5+ years of experience in construction project coordination or similar role. * ² Strong understanding of construction processes, terminology, and documentation. * ² Bachelor's degree in Construction Management, Engineering, Business, or related field preferred. * ² Excellent communication and interpersonal skills. * ² Proficiency in project management software (Procore, MS Project, or similar). * ² Proficiency in Microsoft 365 products (Word, Excel, Powerpoint). * ² Detail-oriented with strong organizational and time-management skills. * ² Ability to manage multiple priorities in a fast-paced environment. * ² Familiarity with Trimble Viewpoint/Spectrum software a huge plus. At Meruelo, we believe that diverse teams drive innovation and better business outcomes. We are dedicated to fostering a culture where everyone feels respected, valued, and empowered to bring their whole selves to work. We actively encourage candidates from all backgrounds to apply. We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, protected veteran status, or any other characteristic protected by applicable law. Back Share * * * * * Apply Now

CRB is a leading provider of sustainable engineering, architecture, construction and consulting solutions to the global life sciences and food and beverage industries. Our more than 1,100 employees provide best-in-class solutions that drive success and positive change for our clients, our people and our communities. CRB is a privately held company with a rich history of serving clients throughout the world, consistently striving for the highest standard of technical knowledge, creativity and execution. Job Description The Project Coordinator II plays a critical role in supporting the Project Manager to deliver small- to large-scale capital design and construction projects within biopharmaceutical, pharmaceutical, and advanced technology markets. This position involves coordinating internal and external architects and engineers, interfacing with clients, construction managers, subcontractors, and vendors. Projects may include both renovations/retrofits and new construction. Key Responsibilities * Assist Project Manager in planning and executing design and construction projects of varying size and complexity. * Coordinate activities between internal teams and external partners, including architects, engineers, and contractors. * Serve as a primary point of contact for clients, vendors, and subcontractors. * Manage multiple priorities and complex tasks with strong organizational and business acumen. * Oversee coordination of design and construction teams to ensure seamless project delivery. * Participate in both office-based and on-site activities. * Make autonomous decisions and lead coordination efforts with minimal supervision. * Manage large-scale initiatives and/or multiple projects simultaneously. * Mentor and guide junior team members to foster professional growth. Qualifications Minimum Qualifications * Associate degree in a relevant field or equivalent experience required; Bachelor's degree preferred. * Minimum of 8 years of experience in document control and project controls, ideally within a design firm environment. Preferred Qualifications * Experience in pharmaceutical, biotechnology, or advanced technology projects. * Proficiency in MS Office (2013 or later) and PDF software. * Strong knowledge of project controls tools and methodologies. * Advanced skills in project management software and construction/design tools. * PMP certification or other relevant credentials preferred. * Experience managing large-scale projects ($10M+) and complex documentation. * Exceptional communication skills-both verbal and written. * Strong time management and organizational skills. #LI-JV1 Additional Information All your information will be kept confidential according to EEO guidelines. CRB is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Employment is contingent on background screening. CRB does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of CRB without a prior written search agreement will be considered unsolicited and the property of CRB. Please, no phone calls or emails. CRB offers a complete and competitive benefit package designed to meet individual and family needs. If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Reports to: Project Manager or Operations ManagerFLSA Status: Non-Exempt The Project Coordinator is responsible for assisting the Operations Manager and/or Project Management group(s) with coordination duties associated with projects, including resolving minor customer and vendor issues. Duties & Responsibilities Provide and maintain document control, JDE, Prolog for project team or operations teams Assist PM team in project start up and closeout Assist PM team in collections, update and report on collections Help procure submittal requirements Assist with tasks related to shop drawings Perform labor cost to complete functions, including field support Maintain ISEC punch list, report on progress Maintain customer/vendor contract status and functions Manage vendor or customer tasks/issues Coordinate and assist with new hire paperwork, timecard reporting, report on both as required by ISEC or customer. Coordinate customer or vendor pay applications as assigned Coordinate or perform duties related to: Data entry Document control Administrative assistance Support Field teams as assigned (ordering consumables, assisting with reporting, etc.) Other Duties Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Preferred Qualifications (in addition to minimum qualifications) Education/Experience College degree with coursework in a technical area. 2 years construction industry experience in an administrative role - i.e. Project Coordinator, Project Assistant/Administrator or Contracts Administrator Experience responding to customer and/or vendor concerns Knowledge/Skills Experience in construction coordination and closeout Experience providing contractor or vendor support Ability to read plans and specifications Minimum Qualifications Education/Experience High School Diploma or equivalent or at least 2 years in an administrative or coordinator role in the construction industry. Experience assisting multiple teams Knowledge/Skills Strong communication skills Proficiency in MS Office Suite applications, specifically Excel, Word and PowerPoint Customer Service Skills: Demonstrates commitment to deliver outstanding service - both with internal and external customers Takes ownership to personally resolve customer problems (or find someone who can) Listens well, asks clarifying questions, and checks for agreement with customers Committed to following-up with customers in all instances in a timely manner Strong sense of accountability - ensures that you will do what you say that you are going to do Creates a personal connection with customers - smiles, warm greetings, acts friendly and respectful Positive attitude

The Facilities Coordinator is hands-on and responsible for assisting with the repair and maintenance of all NECC clinics, buildings and storage facilities. The person who holds this position works with the Operations Department to plan, budget and schedule facility modifications. The position ensures that NECC has a full inventory of all aspects of each clinic facility (owned or leased), storage locations and other site-relevant details. Schedule: Flexible, may require some evening and weekends Hours worked per week may exceed 40 hours Primary Duties and Responsibilities Assists with oversight of construction, repair and furnishing of NECC's Real Estate Assets including company owned buildings and parking lots and leased clinic facilities Perform routine facility maintenance, including: Ceiling tile replacement Minor electrical and plumbing repair Small wall repairs, ie. filling drywall, painting patches Other tasks as assigned by Supervisor May work with IT Department with internal low voltage related deployments, coordinating facility access, and procurement of electrical or HVAC vendors Provide support to Clinic Managers and NECC Departmental Staff regarding facility-related inquiries, such as: General cleaning and maintenance of site Utility related repairs (HVAC, electrical, plumbing, flooring, etc.) Office equipment needs and purchases Facility safety related needs Exterior upkeep such as landscaping, bulk trash disposal Storage facility maintenance Regular follow up regarding facility needs Other projects as assigned by Supervisor Coordinate with third-party vendors and contractors to execute work orders as requested Research cost-efficient options for capital repairs, industrial equipment replacement, and complex renovations Assemble procurement documents of goods and services in accordance with NECC policies and procedures Maintain vendor records, contracts, agreements, invoices, payments, and other appropriate documentation per vendor Monitor relevant federal, state, and local government codes and guidelines and report modifications or upgrades Maintains all facilities at constant audit readiness for internal and external audits Provides weekly and monthly reports to Executive Director

Manages the development and implementation process of company's products and services involving departmental or cross-functional teams focused on the delivery of new or existing products. Estimates project levels of effort and resource requirements by using standard estimating techniques and tools, and by working with appropriate staff to understand scope of effort.; 2. Prepares project plans, schedules and budgets by using project management tools such as Microsoft Project and by working with appropriate staff to understand tasks necessary to complete project.; 3. Directs project execution by assigning tasks, tracking project schedules, identifying risks, and developing and executing contingency plans.; 4. Assures project quality by using standard development methodologies and by working with SQA to develop and execute project quality plans.; 5. Communicates project status by preparing standard status reports, and by participating in departmental and customer project status update meetings.; 6. Resolves project issues by working with team members, project customers, and others as appropriate.; 7. Consults with internal project groups by sharing project management knowledge and assisting or mentoring more junior project leaders in project management processes and techniques. Bachelor's degree plus 2-5 years of related work experience with a good understanding of specified functional area, or Master's degree with 0-2 years of related work experience, or an equivalent combination of education and work experience. (Technical/Business Knowledge (Job Skills)) Working technical knowledge and application of concepts, practices and procedures. General understanding of business unit/group function. Will perform this job in a quality system environment. Failure to adequately perform tasks can result in noncompliance with governmental regulations.; 3. (Cognitive Skills) Works on problems of moderate scope where analysis of situations or data requires a review of identifiable factors. Exercises judgment within defined procedures and practices to determine appropriate action. Has a broad knowledge of technical alternatives and an understanding of their impact on the systems environment Please note that the requirements are a Bachelor's degree plus 2-5 years of related work experience with a good understanding of specified functional area, or Master's degree with 0-2 years of related work experience, or an equivalent combination of education and work experience.

About Us HBK Engineering, LLC is a fully licensed, professional engineering design firm headquartered in Chicago, IL with a staff approaching 700 individuals. HBK provides civil, environmental, structural, electrical, subsurface utility, construction support services and permitting facilitation. Since our founding in 1998, we have earned a reputation for delivering outstanding, accurate services in extremely time-sensitive, multilayered environments. That "industry-recognized" performance has propelled our expansion and the ability to provide engineering services in all 50 states. With 25 offices nationwide, including concentrations in the Midwest and on the Coasts, HBK brings together a dedicated team whose main focus is the design and protection of utilities and utility networks. We have successfully performed engineering work for a complete spectrum of utility infrastructure projects providing solutions and construction support from Coast to Coast in areas ranging from complex urban city centers, to rural greenfields, to limited access rights-of-way. In July 2020, HBK Engineering was acquired by Quanta Services. Quanta Services provides infrastructure services for electric power, pipeline, and communications industries and employees over 50,000 people. Quanta's focus on the utility industry and HBK's focus on constructability in our designs has made our integration into the Quanta family of companies seamless. About this Role The Project Coordinator in Ontario, CA, will work directly with Project Managers to serve as a high-level support lead, ensuring infrastructure projects are completed safely, accurately, and on schedule. This role is a hybrid of project operations and regulatory compliance; the employee will manage project data entry, resource tracking, and serve as the primary point of contact for all permit-related activities. Critical for success are an intense attention to detail, a proactive 'ownership' mindset, and the ability to navigate local jurisdictions and utility companies with professional diplomacy. What You'll Do Work closely with division, field, and project management to ensure successful delivery and built-in accordance with OSHA and company safety regulations. Support daily, weekly, and monthly meetings; manage all documentation, minutes, and action-item tracking. Setup, organize, and maintain electronic project files across systems including Microsoft Office, SharePoint, Primavera P6, EcoSys, and B2W. Coordinate and schedule subcontractors, vendors, and material suppliers (traffic control, digging, etc.) and manage project equipment and small tools. Issue work packages, update production trackers, and audit timesheets for program efficiency. Facilitate contractual closeout activities including lessons learned, as-built reviews, and punch list items. Research, prepare, and submit permit applications to local, state, and federal regulatory agencies for all scopes of work. Serve as the primary point of contact between the organization, clients, and regulatory agencies; attend meetings with utility companies and local authorities as required. Maintain up-to-date knowledge of governing regulations and monitor the status of permit applications through the approval and construction phases. Work with landowners to monitor lease agreements and support the project team with access coordination. Assist in developing policies related to permitting and advise management on potential impacts of regulatory changes. What You'll Bring The ability to prioritize high-stakes tasks under pressure while maintaining a professional appearance and diplomatic demeanor in the field or office. A deep understanding of the permitting lifecycle and the ability to navigate the complexities of local jurisdictions, municipalities, and utility-specific compliance standards. Exceptional attention to detail with the ability to audit project data, identify discrepancies in production trackers, and proactively mitigate risks before they impact the schedule. Excellent written and verbal skills; the ability to present complex project updates to stakeholders and train field teams on documentation and safety standards. Advanced command of Microsoft Office (Word, Excel, Project, Visio, Access) and hands-on familiarity with Primavera P6, EcoSys, B2W, or comparable utility scheduling and project control software. A self-starting approach to problem-solving, with the "professional diplomacy" required to negotiate access and approvals with landowners and government agencies. Education & Experience High School Diploma or Equivalent. Minimum of 3 years in project coordination, construction management, or project controls. 2+ years of proven experience in administrative support, permitting, or customer service. Thorough understanding of industry practices, contract management, budgeting, and the construction lifecycle. What You'll Get Medical, Dental, Vision Insurance Company Paid Life and AD&D Optional Ancillary benefits including but not limited to: Legal, Pet, Critical Illness, Hospital Indemnity, Accident and Voluntary Life Short Term and Long Term Disability 401(k)/Roth retirement plans with company match Paid Sick, Holiday and Vacation time Compensation Range The anticipated compensation for this position is USD $22.00/Hr. - depending on experience and qualifications. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

Job DescriptionEducation - Project Manager The Project Coordinator - Education supports k-12 and higher education projects in California, assisting teams in developing innovative solutions to complex challenges. Key responsibilities include production of construction documents, consultant engineer coordination, construction administration, and overall desire to become a well-rounded architect. Experience working and coordinating with the Division of the State Architect (DSA) is required. resource allocation, scheduling, team guidance, and ensuring deliverables meet requirements from school districts and the Division of the State Architect (DSA). Strong leadership, communication abilities, and knowledge of California building codes for schools are essential. Qualifications Minimum of three (3) to seven (7) years of demonstrated success in a role of production and coordination. Focused experience in California specific Education design. History of leading project teams and exceeding client expectations. Full and detailed understanding of how to deliver a project from concept through close out and all phases and activities in between. Preferred candidates should hold a Bachelor of Architecture (B. Arch) or Master of Architecture (M. Arch) degree from an accredited institution. Current architectural license in the state of Florida and NCARB certification highly preferred but not required. Proficiency in Revit, AutoCAD, Microsoft Office applications such as Word and Excel. Studio+ was an early adopter of BIM and uses Revit on all projects. Knowledge of architectural principles, practices and techniques as well as standard operations, policies and procedures of a firm within the A/E industry. Knowledge of building materials, construction methods, codes, and regulations. Demonstrate exceptional organizational and time management skills. Accountable to meet all project objectives and performance expectations of position including profitability and design excellence. Ability to engage in a collaborative workplace, which may involve working alongside fellow architects and maintaining professional relationships with clients. Excellent mentoring and leadership skills including working comfortably with varying personalities and communication styles. Tasks outlined, but not limited to those listed Provide leadership to project teams empowering team members to creatively solve complex project conditions and client expectations. Lead and manage project teams of varying sizes and disciplines, effectively leveraging the strengths of the individual team members to ensure project success. Provide leadership and confidence to clients, contractors, and governing officials to ensure the client's conditions of satisfaction are met. Responsible to ensure projects are completed on time, within architectural contract budget and construction documents meeting Studio+ standard for quality and excellence. Maintain project specific files, including meeting minutes and notes, financial information, client correspondence and project schedule. Enforce Studio+ objectives, policies, procedures and performance standards for assigned projects in conjunction with Studio+ standard procedures for Revit, Project Management, and Construction Administration. Assist in preparation of fee proposals and contracts with clients, owner, and consultants. Provide firm wide mentorship to team members at all levels. Ensure project delivery and quality from programming through project closeout. Review monthly invoices for client/project billing(s). Act as primary client contact and establish and/or maintain client communications to ensure overall satisfaction and future design opportunities. When applicable, identify new client/project leads in conjunction with Studio+ strategic growth objectives. Work with Studio+ Principals on project staffing and man-power allocation. Supervise and support design staff, conduct reviews, participate in quality control processes and assist in establishing training activities and professional development. Implement all quality assurance and quality control processes for all assigned projects occur and changes are successful implemented. Weekly coordination with Studio+ Principals on overall project status and staffing requirements. Powered by JazzHR Xks7Z2SiMs

Pay Range: $20.35 - $28.18 Hourly (DOE) Restoration Management Company expects each, and every employee to embrace and apply in their daily activities the following company CORE VALUES: Team Spirit, Integrity, Quality, Humility, and Safety. These, in addition to the requirements listed below, are essential to the success of your career with Restoration Management Company. Job Summary Project Coordinator is responsible for scheduling and dispatching crews to residential and commercial property losses. This position supports one or more of the following: Project Managers, Project Supervisors, Superintendents, Branch Managers, and Directors with administrative duties when needed. Serve as the liaison to corporate office for all new forms, policies, procedures, and program issues. Key Responsibilities Core responsibilities for the position are as follows: Call customers for purposes of communicating or coordinating project schedules, and/or respond to general inquiries in a timely manner. Responsible for assisting with Vendor Setup ensuring vendor has provided correct documentation. Answer phone calls from customers, answer questions, or direct to appropriate staff when necessary. Generate Work Orders and Change Orders upon request, forward to customer for signature, and coordinate dispatch of crews accordingly. May be responsible for maintaining daily schedules for crews and other project members, and may assist in establishing schedules for increased efficiencies. May prepare required state, federal, and / or waste management paperwork for all Asbestos Projects, where applicable. Update Invoice Tracking spreadsheet and ensure delivery of Payment Request to management. Organize weekly, bi-weekly, monthly meetings in accordance with company policy, including but not limited to: safety meetings, In-office meetings, production meetings, etc. Work with Call Center regarding new job information. Label photos and upload into specific systems/programs. Create and maintain job files ensuring all job pertinent reports and documents, including budget worksheets, invoices, Project Reports and BOS are properly filed. Reporting (these duties may be applicable, depending on Division/Department): Prepare daily management report on T&M Cost Spreadsheet, cross checking against subcontractor invoice and labor hours. Submit complete and accurate T&M paperwork daily to Central Billing. Document daily updates on industry specific programs for all open jobs. Enter information from Tick Sheets completed by the Technicians and Project Managers into industry specific programs (Moisture Mapper, Xactanalysis, and Mica reports). Branch office support may include: Distribute and send all US mail and interoffice mail (courier service) for the Branch. Monitor visitor access when required, ensuring all protocols (safety/corporate) are followed. Ensure all local, state, and federal postings as directed by HR and Safety are properly displayed. Organize timecards by division and review for errors. Where applicable enter hazard pay data and/or verify construction labor; submit to Payroll. Communicate with and assist Payroll and Human Resources with payroll and employee issues. Responsible for keeping petty cash supply balanced, authorizing reimbursements and tracking cash flow for submission to corporate office. (Except for Corporate) Keep adequate levels of office supply inventory, RMC apparel, and order when necessary. Provide administrative support to: Branch Manager, Project Supervisor, Project Managers, Operations Manager, Technicians and Human Resources. Download documents and pictures into appropriate job folder for billing. Serve as point of contact to all office and/or project vendors, customers, and field personnel. Participate in production meetings. Serve as liaison to corporate office for new forms, policies, and procedures. Experience/Requirements The position of Project Coordinator requires the following: High School Diploma or equivalent. Proven work experience in a restoration or construction industry preferred. Use of good judgement and discretion with handling confidential data. Good knowledge in working with MS Office Customer service focus, with excellent interpersonal skills. Good grasp of English Bilingual (English/Spanish) preferred. Excellent analytical and problem-solving abilities. Multi-tasker, with ability to meet tight deadlines, works well under pressure. Ability to follow directions, utilize resources. High attention to detail, accuracy, and proofreading Safety Requirements Regulatory Requirements: Adhere to all local, state, and federal safety regulations, including OSHA and EPA standards. Personal Protective Equipment (PPE): Required PPE may include gloves, masks, goggles, hard hats, and safety footwear. All employees must wear PPE as required for their specific roles and job site conditions. Ergonomic Practices: Practice ergonomic principles to prevent musculoskeletal disorders. This includes proper desk setup, using adjustable chairs, and maintaining good posture while seated. Office Safety Protocols: Adhere to established office safety protocols to maintain a secure work environment. This includes the following guidelines for the proper use of office equipment and ensuring that workspaces are free from clutter to prevent trips and falls. Safety Training: Complete all mandatory safety training sessions, including but not limited to hazard communication, emergency response, and safe equipment handling. Reporting Safety Concerns: Ability to identify and immediately report any unsafe conditions, hazards, incidents or injuries to supervisors without fear of retaliation. Emergency Procedures: Familiarize yourself with emergency procedures relevant to your specific job site, including evacuation routes, and emergency contacts. Physical Requirements General Physical Abilities: Lifting and Carrying: Ability to lift and carry materials or equipment weighing up to 25 lbs. regularly and up to 50 lbs. with assistance. Physical Activities: Ability to perform tasks that require, walking, bending, reaching, crouching, kneeling, climb, squat, crawl, lift above shoulder, reach, and twist. Sitting and Standing: Prolonged sitting or standing required (in office, driving and/or at job sites). Regular alternating between sitting and standing Repetitive Motions: Continuous repetitive motion and tasks involving L/R hand movement (computer/mouse), wrists, or arms (e.g., typing, data entry). Machinery Operation: Capacity to operate machinery and tools as required by job tasks, which may involve fine motor skills and hand-eye coordination. Visual Ability: requirement for clear vision (e.g., close work, computer use, eye coordination) Working Conditions Office Environment: Indoor office setting for corporate roles, including working with standard office equipment (computers, phones, printers). May involve regular meetings, (in person or zoom) and collaboration with team members. Field Environment: Outdoor fieldwork at restoration sites, which may include residential, commercial, or industrial properties. Duties may involve exposure to different weather conditions (sun, rain, snow, heat). Hazardous Environments: Potential exposure to hazardous materials, chemicals, or contaminants specific to restoration work, requiring strict adherence to safety protocols and use of PPE. Work after hours and weekends given our 24/7 business operations Travel Requirements: May include travel to and from job sites, requiring the use of company vehicles. Possibility of attending out-of-town training or conferences.

The Sales Project Coordinator's responsibilities are managing and overseeing various aspects of projects. Collaboration with internal and external clients to organize the various components of a project needed to initiate, manage, and conclude assigned projects. Provide administrative support to the sales and production departments. ESSENTIAL FUNCTIONS: * Reviews all incoming orders from Sales for clarity and accuracy and then prepares orders to process incoming jobs * Verifies accuracy and drafts for internal system (V6/ Draft sight) * Conducts kick-off meetings with customer prior to drafting submittal and update notes in PDF's * Assembles CAD package to present to customer for approval. * Prepares/updates amendments per changes requested by clients * Creates detailed V6 drawings for production. * Updates job folders and Creates E2 Project and edits PDFs for SolidWorks/V6 * Performs other duties as assigned to assist other departments Requirements KNOWLEDGE, SKILLS, AND ABILITIES: * Able to understand and execute detailed written and verbal instructions * Strong Communication both written and oral * Strong time Management and Organization skills * Knowledge in technical details related to field, interpreting or drafting CAD drawings, or willingness to learn * Take initiative and ownership on project and requirements * Able to work in a team with co-workers to resolve work-related issues. * Able to handle projects and see them through completion. * Able to coordinate with multiple department efforts. * Strong computer proficiency * Knowledge of Microsoft office * Basic knowledge of CRM and ERP systems EDUCATION AND EXPERIENCE: * HS Diploma or equivalent required. College degree in related field preferred. * Two plus years' experience in customer service, Project Coordination, or related fields PHYSICAL DEMANDS: * Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. * Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. * Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound. * Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. * The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services, general laborer, etc.) WORK ENVIRONMENT: * The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.).

SUMMARY The Project Coordinator works with the Project Management Officer and/or Project Managers to complete day-to-day project management activities. This person will help project teams manage resources and information while also assisting with planning and conducting meetings. The Project Coordinator will also assist with project administration deliverables such as meeting minutes, risk assessments, budget tracking, schedule updates, and project closeout. ESSENTIAL DUTIES AND RESPONSIBILITIES Support business unit project managers with project planning and documentation and other project-related tasks Ensure that all financial records for projects are up to date Manage project status updates for departmental projects Train departmental project managers on project management documentation process and best practices Maintain standard operating procedures on a quarterly basis Manage lower priority/risk projects as needed ADDITIONAL RESPONSIBILITIES Demonstrates high degree of professionalism in communication, attitude, and teamwork with customers, peers and management Demonstrates high level of quality work, attendance and appearance Adheres to all Company Policies & Procedures and Safety Regulations Adheres to local, state and federal laws Understands and complies with all company rules and regulations Attends training and maintains a basic knowledge of procedures to ensure compliance with laws and regulations governing financial institutions, as they apply to your position and job responsibilities, with an emphasis on the BSA/AML/CIP, Consumer Privacy, Regulation CC, Information Security, Bank Protection Act, FACT-Identity Theft, Information Technology and GLBA. Additional duties as assigned as it relates to the position SUPERVISORY RESPONSIBILITIES This position does not have supervisory responsibilities. MINIMUM QUALIFICATIONS Bachelor's degree and 3+ years of work experience in banking/financial services, customer service, or a business-related field (ex. retail, call center, customer-focused field, etc.), or an equivalent combination of education and experience. Strong PC Skills with the full suite of Microsoft Office products (Word, Outlook, Excel, Teams, etc.) Good team player with strong verbal and written communication skills Ability to work effectively under pressure and manage multiple assignments simultaneously Effective problem-solving skills and ability to troubleshoot when problems occur Comfortable hosting meetings and conducting presentations, or willing to develop in this area Desire to continue growing in the field of project management COMPETENCIES: Adaptability Communication Decision Making Initiative Innovation Motivator Organization Professionalism Results-Oriented PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job. Standing, walking and squatting less than fifty percent of the work shift Required to lift, move and carry up to 40 pounds Ability to read, count and write to accurately complete all documentation and reports Must be able to see, hear and speak in order to communicate with employees and other customers Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus Manual dexterity required using hands to finger; handle, feel and type; reach with hands and arms WORK ENVIRONMENT: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job within the environment. The workspace is clean, orderly, properly lighted and ventilated with the proper safety compliance Noise levels are considered moderate