Project coordinator jobs in Spring Valley, NV - 72 jobs

Boyd Gaming Corporation has been successful in gaming jurisdiction in which we operate in the United States and is one of the premier casino entertainment companies in the United States. Never content to rest upon our successes, we will continue to evolve and retain a position of leadership in our industry. Our past success, our current business philosophies and our sound business planning, combine to position Boyd Gaming Corporation to maximize value for our shareholders, our team members and our communities. Job Description Responsible for assisting the Design & Construction project management team in the day-to-day operations and functions related to our departmental processes at various phases of projects such as design, procurement, pre-construction, construction administration and/or project close-out. This candidate must be self-motivated, punctual, and professional in appearance with excellent written and verbal communication skills, this person ideally would have construction experience, interested in joining the Owners side of projects and want to grow experiencing the full design through construction process. Document control including maintenance of project filing. Assist with maintaining project budgets and project reporting. Structure cost estimates and schedules in collaboration with the PM. Maintain all construction files. Maintain various construction, design, safety, and insurance logs. Must be highly organized and be able to assist in the management of multiple projects simultaneously. Participate in various design and construction progress meetings. Assist project management team with bids, budgets, schedules, contracts, change orders and pay applications. Qualifications BA degree in Construction Management preferred, equivalent experience accepted. Two or more years of experience required. Ability to read and write English. Must have excellent communication skills. Detail-oriented and ability to manage multiple projects at once and meet deadlines. Must be able to read and comprehend construction plans and documents. Proficiency with MS Outlook, Word, Excel, PowerPoint. Must be able to walk on construction sites with uneven terrain and obstacles. May be required to occasionally travel. May regularly sit and stand for several hours at a time. Additional Information All your information will be kept confidential according to EEO guidelines. Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

WHO WE ARE…. ASTOUND is a global experiential powerhouse with three core verticals: Brand Experiences, Sports Experiences, and Immersive Entertainment. From trade shows and large-scale events to experience centers and IP-driven attractions, we create programs that combine creative excellence, operational discipline, and ROI-focused outcomes. With over 200 employees, a 350,000 sq. ft. production facility, and execution in more than 40 countries, ASTOUND is defining what the modern experiential partner looks like. Now, in our 25th year, we are expanding into a growth engine for our clients-powered by AI, integrated creative, and next-gen content strategy -and for the business itself, driving both revenue and enterprise value. JOB SUMMARY: We are seeking a highly organized and detail-oriented Project Coordinator to join our Project Management team. The Project Coordinator will support multiple Project Managers in delivering projects successfully, acting as the administrative and operational backbone for our department. This role is ideal for someone eager to learn the business end-to-end, while building skills that can lead to a future Project Manager role. KEY RESPONSIBILITIES: Support PMs across multiple accounts, ensuring timelines, budgets, and deliverables are tracked and up to date. Create and manage project documentation including schedules, budgets, purchase orders, change orders, and status reports. Assist in sourcing and procuring materials and services, including obtaining quotes and managing vendor/subcontractor coordination. Update and maintain systems such as Salesforce, NetSuite, Smartsheet, and other project management tools. Partner with design, engineering, and production teams to anticipate challenges and resolve issues proactively. Coordinate logistics for tradeshow, event, and installation projects, including site schedules and services. Provide financial administration support including invoice tracking, payment applications, and reporting. Support on problem solving, solution development, and continuous process improvement initiatives. QUALIFICATIONS: Prior coordination experience in commercial construction, specialty fabrication, retail rollouts, large-scale events, or tradeshow environments. Experience supporting multiple PMs or departments simultaneously. Familiarity with Salesforce, NetSuite, Smartsheet, Bluebeam, or other project/digital workflow tools. Exposure to vendor/subcontractor management. Knowledge of billing systems (e.g., GCPay, SOV management) a plus. Strong organizational skills with the ability to manage multiple tasks and shifting priorities. Experience creating and managing project budgets and timelines. Competence in Excel and other Microsoft Office tools. Strong documentation and reporting skills with attention to detail. Basic understanding of production and build methodologies (tradeshow/event builds, fabrication, or permanent installs). Effective written and verbal communicator with cross-functional teams and external partners. Problem-solving mindset with ability to work independently and collaboratively. THE VALUES YOU ALIGN WITH: Just as important as the skills you bring to our team is alignment with our values. This means that as a collective we will collaborate with the same mindset to deliver incredible, market-leading experiences for our clients. Steadfast Courage - We fearlessly take on challenges and make bold decisions to achieve remarkable results. Unwavering Integrity - We hold ourselves to the highest ethical standards and prioritize honesty, transparency, and professionalism. Boundless Creativity - We push boundaries with innovative, collaborative ideas that surpass expectations and create unforgettable experiences. Unparalleled Service - We fearlessly take on challenges and make bold decisions to achieve remarkable results. Insatiable Curiosity - We never stop learning, exploring, and taking risks to create breakthrough experiences. Constant Collaboration - We thrive on teamwork, leverage diverse perspectives, and support each other to deliver experiences greater than the sum of their parts. BENEFITS AND COMPENSATION The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match. Excellent Medical Insurance Excellent Dental Insurance Excellent Vision Insurance Paid Time Off, Holiday Pay 401K matching program after 90 days of employment 100% Company Life and Long-Term Disability Coverage Employee Referral Program DIVERSITY COMMITMENT We are proud to be an equal opportunity employer, and we welcome talented individuals from all backgrounds to apply. Our goal is to ensure that every candidate is evaluated solely on their qualifications, merits, and potential to contribute meaningfully to our team and mission.

Salary: JOB DESCRIPTION BRIEF TRU Development is looking for an individual who aspires to grow themselves both personally and professionally, we have a great opportunity that we are actively seeking the perfect fit for a Project Coordinator. The Project Coordinator is responsible for assisting the Construction and Development teams in the day-to-day operations and functions related to our development process at various phases of projects such as land acquisition, site entitlements, pre-construction, construction administration and/or project close-out. You will represent the Owner/Developer in this position. Additionally, you would represent and be actively a Project Coordinator for our TRU CM entity. This role will shift frequently from due diligence, planning, entitlement, design, pre-construction and/or construction coordination. As part of a fast-growing and active developer with a significant pipeline, the path for internal promotion and professional development is significant. This candidate must be self-motivated, punctual, and professional in appearance with excellent written and verbal communication skills, this person ideally would have construction experience, interested in joining the Owners side of projects and want to grow on the front-end of the development process. ESSENTIAL JOB FUNCTIONS Job functions outlined below are intended for the Project Coordinator to understand the teams needs, deadlines, expectations and be able to function diligently, have awareness of urgency, proactively, collaboratively, and responsibly by following the structured process and workflow. Participate in elements of the development process from project inception through completion and the subsequent turnover to end-user. Coordinate the work of the Development team with other departments internally (Finance, Accounting, and Operations) both within TRU and with outside consultants. Facilitate multiple teams of consultants to oversee project due diligence and preparation of project documentation for proposed developments. Track and assist in the preparation, negotiation and execution of all essential project documents and contracts. Participate in various design and construction progress meetings. Facilitate due diligence process for all new development opportunities. Review construction related documents such as bids, budgets, schedules, contracts, change orders and pay apps. TRU CM is more extensive with reviews, which the Project Coordinator would lead the day-to-day. Coordinates, organizes, plans, and prioritizes daily development activity collaboratively with development team. Provides monthly project status reports to investors. Drafts pre-development and pre-construction documents as necessary, including base contracts, agreements, regulatory paperwork, subcontracts, job information sheets, procurement logs, plans, addenda, specifications, and schedules. Facilitate Submittals and Register per project based on specifications and requirements. Facilitate and Log RFIs per project based as necessary. Track and assist in maintaining and ensuring that the project budget is achieved. Sets up and maintains project job files via SmartSheet platform and on internal shared drive. Assist with the execution and submission of monthly project updates for management. Ensures SmartSheet data, documents and information are always accurate and up to date. Responds and communicates to all project team inquiries in a timely and efficient manner. Prepares internal team meeting agenda and notes. Administers the completion and closeout process for all construction projects. Demonstrates a basic knowledge of department procedures, tasks, and company policies Recommends processes to improve Company efficiency. Responsible for day-to-day communications with Supervisor and ensuring all reporting and tasks are completed on time. Maintains regular and consistent attendance according to required work schedule decided by the Company. Always represents the Company in a professional manner. Provides project administrative support to the department by facilitating daily/weekly development team task deliverables. JOB QUALIFICATIONS/REQUIREMENTS Bachelor's Degree in Architecture, Real Estate Development, Construction Management, or related field preferred. Strong desire to grow in real estate development, land development and/or construction management Understanding of architectural documentation, building and construction practices, and zoning. Independently organizes, prioritizes, and manages work to meet deadlines efficiently. Detail-oriented and ability to manage multiple projects at once and meet deadlines Excellent verbal and written communication skills. People-oriented and confident in presenting in groups and public settings. Ability to make decisions quickly and adapt to ever-changing environments Entrepreneurial drive, intelligence, desire to learn, self-motivated, and organized. Proficiency with MS Office skills including Excel, PowerPoint, Word, and Project. Proficient with SmartSheet and Sharefile or have general knowledge of the platforms and/or the desire to become a certified user. OTHER REQUIREMENTS Regularly sit and stand for several hours at a time Prolonged periods of sitting at a desk and working on a computer Potentially prolonged periods of standing or walking at project sites Regularly use the hand and arm for writing and/or typing Occasionally climb up and down stairs several times each day Occasionally lift and/or move up to 15 pounds. Must have valid drivers license. Occasional travel to existing properties or potential acquisitions may be required, which may include air travel and/or overnight stays.

Your Role Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Project Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio's activities and the soul that keeps your studio moving forward. What You Will Do Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface. Meeting coordination and conference room reservations & set-up, as needed. Attend meetings, if necessary, for taking minutes and documenting other information. Managing workload - prioritizing work and ensuring deadlines are met. Project Start-Up tasks including contracts, proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers Early Project Phases tasks including but not limited to programming data worksheets, consultant contracts, consultant work authorizations, accurate project files documentation (hard copy and electronic), FAST form documents, project filing, print coordination, copying/scanning, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (contracts, work authorization, consultant work authorizations, sketch logs, plotting), meeting coordination and virtual meeting set-up as required, preparation of meeting agendas and meeting notes, package preparations & shipping/mailing and org charts for the team. Construction Documentation/Administration Phases tasks include file sharing, print coordination, logging RFIs & submittals, forwarding RFIs and submittals to consultants, reminding consultants to respond, QA/QC documents stamping and coordination Project Close-Out tasks include dead filing and punch lists Supporting the Design Managers in the studio by pulling AR reports, coordination fee matrixes Special duties and projects, as assigned or necessary including coverage of other coordinators and front desk reception. * TO BE CONSIDERED, PLEASE SUBMIT A CURRENT COVER LETTER AND RESUME IN PDF FORMAT* Your Qualifications 5+ years of experience in an administrative capacity preferably with an architecture, construction, engineering, or design firm. Bachelor's Degree preferred Ability to effectively prioritize with strong time management skills in a fast-paced environment Superior verbal and written communication skills Highly organized with a strong attention to detail High level of professionalism and strong sense of urgency Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint) Proficiency in InDesign, Photoshop, and MS Project preferred Ability to work with minimal guidance; Proactive, motivated self-starter Proficiency with virtual meeting platforms such as Zoom and Teams and conferencing systems - web and telephonic Flexibility and ability to handle and manage change effectively and efficiently **The hourly salary will be estimated between $32.50 - $38.50 plus bonuses and benefits and contingent on relevant experience. Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Job Description Link Technologies (LinkTechConsulting.com), a Las Vegas-based IT consulting firm, is currently looking for a Project Coordinator to join our team. The project coordinator plays a critical role in supporting the IT PMO by ensuring project managers remain aligned, organized, and efficient across a dynamic portfolio of initiatives. This position is ideal for a detail-oriented professional who thrives in fast-paced environments, can self-manage confidently, and adapts quickly to shifting priorities. QUALIFICATIONS Exceptional organizational skills with the ability to manage multiple priorities simultaneously. Strong attention to detail, accuracy, and follow-through. Ability to self-manage, stay focused, and deliver results without constant oversight. Comfortable pivoting quickly as priorities shift. Excellent written and verbal communication skills. Proven ability to collaborate effectively with multiple PMs, cross-functional partners, and technical teams. Proficiency with project management tools (e.g., JIRA, Azure DevOps, Smartsheet, or similar) preferred. KEY RESPONSIBILITIES Provide day-to-day coordination support for multiple Project Managers across active projects and cross-functional workstreams. Maintain project documentation including meeting notes, RAID logs, decision logs, and action trackers to ensure accuracy and accessibility. Assist in preparing project dashboards, status reports, communication updates, and executive summaries. Schedule and facilitate cross-functional meetings, manage agendas, track follow-ups, and ensure timely closure of action items. Support PMs in monitoring project timelines, dependencies, and resource requirements. Help maintain PMO standards, templates, and best practices to ensure consistency across teams. Identify gaps, risks, and misalignments early and escalate to the appropriate PM or lead. Keep teams organized and on track through proactive communication and strong attention to detail. Experience supporting infrastructure projects specifically in the Avaya or call center space is a plus. Hospitality industry experience would be a plus. Link Technologies is an equal opportunity employer. All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, sex, gender identity/expression, sexual orientation, national origin, protected veteran status, disability, or any other factors protected by law.

Description: VADATECH PROVIDES EQUAL EMPLOYMENT OPPORTUNITIES (EEO) TO ALL EMPLOYEES AND APPLICANTS FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, CREED, GENDER, SEX, SEXUAL ORIENTATION, GENDER IDENTITY, GENDER EXPRESSION, NATIONAL ORIGIN, AGE, DISABILITY, GENETIC INFORMATION, MARITAL STATUS, SOCIO-ECONOMIC STATUS, AMNESTY, STATUS AS A COVERED VETERAN AND ANY OTHER CLASS PROTECTED BY APPLICABLE FEDERAL, STATE AND LOCAL LAWS. THE COMPANY COMPLIES WITH APPLICABLE STATE AND LOCAL LAWS GOVERNING NONDISCRIMINATION IN EMPLOYMENT IN EVERY LOCATION IN WHICH THE COMPANY HAS FACILITIES. THIS POLICY APPLIES TO ALL TERMS AND CONDITIONS OF EMPLOYMENT, INCLUDING HIRING, PLACEMENT, PROMOTION, TERMINATION, LAYOFF, RECALL, TRANSFER, LEAVES OF ABSENCE, COMPENSATION, AND TRAINING. VADATECH IS AN EQUAL OPPORTUNITY EMPLOYER M/F/DISABILITY/VET SUMMARY: VadaTech, Inc. is a world leader in the design and manufacturing of embedded computing solutions. Due to continued growth, we are seeking candidates for the position of Project Management Coordinator. The Project Management Coordinator provides administrative, customer-facing, and cross-divisional support to the Project Management Office (PMO). This role ensures accurate documentation, facilitates communication, processes customer orders, and supports finance and RMA activities. Acting as a central point of contact, the Project Management Coordinator helps keep projects organized, customers informed, and internal teams aligned. RESPONSIBILITIES: REASONABLE ACCOMMODATIONS MAY BE MADE TO ENABLE INDIVIDUALS WITH DISABILITIES TO PERFORM THE ESSENTIAL FUNCTIONS. Project Coordination & Communication Facilitate communication between team members, stakeholders, and customers. Schedule meetings, document action items, and ensure information is disseminated effectively. Organize and attend meetings, take detailed minutes, and follow up on action items. Serve as a central point of contact for project-related inquiries. Documentation & Reporting Maintain accurate and up-to-date project documentation. Prepare reports and provide regular updates to project managers and stakeholders. Ensure project activities comply with organizational policies and regulations. Risk Support Support the identification of potential project risks and assist in developing mitigation plans. Customer & Sales Support Process new orders with accurate and timely generation of sales orders. Provide order acknowledgements and confirm ship dates to customers. Inform customers of any shipping delays and provide alternative delivery dates as needed. Provide customer support related to order status and inquiries, facilitating information exchange between customers and internal teams. Finance & Accounting Liaison Assist in managing bookings, billings, and backlog for designated accounts. Manage non-recurring engineering order line items, working with finance, sales, and PMO to track status and ensure invoicing. Maintain awareness of customer account aging and support finance/sales management with credit release issues that may prevent shipments. RMA & Cross-Divisional Support Support Return Material Authorizations (RMA) processing for repair and attend RMA status calls. Work closely with satellite offices (domestic and international) as needed. Communicate with divisions, including Accounting, Production, Supply Chain Management/Planning, Logistics, RMA, and others. Assist Configuration Management in generating and controlling documentation, acting as a liaison to the sales team and PMO. Requirements: QUALIFICATIONS AND EDUCATION REQUIREMENTS: Minimum of 3 years of relevant experience in project coordination, administrative support, or related field Bachelor's degree in business administration or related field preferred. High School Diploma or GED with relevant experience. Proficiency in ERP software (Epicor or SAP ERP experience preferred) Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, etc.) Strong organizational and time management skills Excellent written and verbal communication skills Attention to detail Adaptability and the ability to work in a fast-paced environment ENVIRONMENT: Indoors/Engineering Labs/Manufacturing Floor PHYSICAL DEMANDS Ability to sit and stand for extended periods of time. Required to wear Personal Protective Equipment (PPE) when working on the manufacturing floor, including, but not limited to, eye, ear, and foot protection. Ability to handle and lift objects weighing at least 25 lbs. THE ABOVE INFORMATION ON THIS DESCRIPTION HAS BEEN DESIGNED TO INDICATE MANAGEMENT'S ASSIGNMENT OF ESSENTIAL FUNCTIONS AND LEVEL OF WORK PERFORMED BY EMPLOYEES WITHIN THIS CLASSIFICATION. IT IS NOT DESIGNED TO CONTAIN OR BE INTERPRETED AS A COMPREHENSIVE INVENTORY OF ALL DUTIES, RESPONSIBILITIES, AND QUALIFICATIONS REQUIRED OF EMPLOYEES ASSIGNED TO THIS JOB. NOTHING IN THIS JOB DESCRIPTION RESTRICTS MANAGEMENT'S RIGHT TO ASSIGN AND REASSIGN DUTIES AND RESPONSIBILITIES TO THIS JOB AT ANY TIME.

Power your future with Qualus as a Project Administrator in our Program Management department! The Project Administrator is responsible for the overall coordination of various activities to ensure the successful completion of power delivery projects. Responsibilities * Coordinates the daily activities of field personnel, including emergency and pre-arranged activities, providing crew support for construction, system restoration and scheduled maintenance. Provides accurate reporting of field activities, maintenance progress and construction progress. * Coordinate and performs a variety of administrative functions in support of business unit. Ensures efficiency and adhere to relevant company policies and procedures. Some assignments may be nonroutine. * Execute expense reports * Meeting scheduling * Meeting notes * Enter purchase requisitions, execute change orders, process receipts * Tracking execution dates - providing follow up on requests * IT Tracking - Ordering and tracking for IT material including but not limited to laptops, iPads, phones and monitors * Assisting with onboarding of new hires Qualifications * Bachelor's degree; minimum of 2 years of experience OR Associates degree; minimum of 4 years of experience OR High school diploma; minimum of 6 years of experience * Experience in Project coordination, expense reports, meeting scheduling and note taking, purchase requisitions, change orders * Experience in project or construction support * Proficient with MS Office tools (Work, Excel, Outlook) and ability to manage and analyze large quantities of data * Knowledge of both theoretical and practical aspects of project management * Experience with subcontractor management and/or procurement, technical projects and/or field construction operations * Experience with conflict management, risk management and change management #LI-SB1 Benefits & Compensation Qualus benefits offered include Medical, Dental, Vision, Life Insurance, Short and Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Parental Leave, Paid time off, and Holidays, for those who qualify. The expected compensation range for this position is based upon several factors, including but not limited to education, qualifications, prior relevant work experience and work location. Company Overview Qualus is a leading pure-play power solutions firm and innovator at the forefront of power infrastructure transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 1,800 professionals, with offices throughout the U.S. and Canada. EEO At Qualus, we believe everyone has value; and that the diversity and inclusion among our teams is what sets us apart for optimal success. We put people first because we care. To view a copy of the Qualus Equal Opportunity and Affirmative Action Policy Statement, click here. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process, and need an alternative method for applying, please email **********************.

Job Description About the Role: We are a telecommunications construction company. We are seeking a highly motivated and detail-oriented individual to join our team as a Project Administrator. In this role, you will be responsible for managing and processing all billing-related tasks and coordination of job completion for our construction company. Your primary goal will be to ensure timely and accurate billing and coordination, while maintaining a high level of customer satisfaction. Experience is required. Minimum Qualifications: 1+ years of experience in billing or accounting. 1+ years of experience with 811 Call Before You Dig and dig tickets preparation 1+ years of experience with Traffic Control and Barricade set up 1+ years of experience with Project Coordination 1+ years of experience with City and County Permits and Inspections 2+ years of experience in office setting Proficiency in Microsoft Office, particularly Excel. Excellent attention to detail and organizational skills. Strong communication and interpersonal skills. Preferred Qualifications: Experience in the construction industry. Familiarity with QuickBooks. Experience with project coordination. Ability to communicate in English and Spanish. Experience with Work Force, Site Tracker, and Teams. Responsibilities: Process and manage all billing-related tasks, including invoicing, and collections. Collaborate with other departments to ensure accurate and timely billing. Maintain accurate records of all billing-related activities. Resolve any billing discrepancies or issues in a timely and professional manner. Provide exceptional customer service to clients and internal stakeholders. Skills: As a Project Administrator, you will utilize your strong attention to detail and organizational skills to manage and process all billing-related tasks. You will also use your excellent communication and interpersonal skills to provide exceptional customer service to clients and internal stakeholders. Proficiency in Microsoft Office, particularly Excel, is required to effectively manage and maintain accurate records of all billing-related activities. Familiarity with QuickBooks, as well as the ability to analyze and interpret financial data, will be beneficial in this role. Additionally, experience in the construction industry and project coordination will be valuable assets to the team.

Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Profit sharing Exhibit Pros is looking for a driven, highly skilled professional to join our team as a Project Coordinator. We are seeking an ambitious individual with strong technology skills, proposal-writing experience, and a passion for growth. The ideal candidate is reliable, quick to learn, and eager to advance within our company. While trade show industry experience is a plus, it is not required-we are willing to train the right person. This role offers hands-on training and valuable industry experience. Responsibilities What You'll Do (Responsibilities) Provide administrative and project coordination support to Project Managers. Manage and prioritize complex event planning & trade show coordination, including completing trade show forms. Collaborate with vendors, shipping teams, graphics designers, and other departments. Process work orders, submittals, and material requisitions. Engage with clients via email and phone to maintain and grow client relationships. Train on and utilize industry-specific project management platforms: Monday.com, ExhibitForce, IntelliEvent (training provided). Assist in developing bids, proposals, and processing orders. Qualifications What We're Looking For (Qualifications) Minimum Associate's Degree (BA/BS in Communications, Marketing, Business, or related field preferred). 1-2 years of experience in proposal writing, event planning, conventions, or trade shows preferred. Tech-savvy - Strong ability to learn and adapt to new project management software & tools. Exceptional organizational and multitasking skills with strong attention to detail. Proactive and adaptable - Ability to execute quickly, meet deadlines, and adjust to changes. Strong problem-solving skills - Ability to think critically and analytically. Excellent communication & writing skills - Strong editing/proofreading skills are a plus. Proficiency in Google Suite and Microsoft Office (Word, Excel, PowerPoint) - Experience with Photoshop and Adobe Illustrator is a plus. Additional marketing knowledge is a plus. Ideal Work Experience: Event Coordinator Trade Show Exhibit Management Convention Planning Project Coordinator or Management Why Join Us? Career Growth & Advancement - Pathway to Project Manager Work with Cutting-Edge Project Management Platforms Competitive Compensation & Benefits Health, Vision, & Dental Insurance 401(k) Plan Paid Time Off About Exhibit Pros Exhibit Pros is a Las Vegas-based firm specializing in the fabrication of custom-designed trade show displays and exhibits. From concept to execution, we design, build, deliver, install, and dismantle attention-grabbing exhibits for conventions and trade shows across the country. This is an exciting opportunity to join a dynamic team, gain hands-on experience, and grow into a leadership role in the trade show industry! Apply now and take the next step in your career with Exhibit Pros! Compensation: $25.00 - $30.00 per hour Exhibit Pros is a Las Vegas based full-service exhibit rental company specializing in custom solutions for your Las Vegas trade show booth rental and trade show displays. As one of the top exhibit companies in Las Vegas, we prioritize producing high-quality trade show exhibits with a stress-free customer experience. Our all-inclusive pricing ensures transparency with no hidden costs or surprises after the show. During your initial consultation, our expert team collaborates closely with you to bring your vision to life. We discuss your specific requirements and preferences to ensure every aspect of your booth aligns with your brand identity and goals. Our experienced team guides you through the process, providing interactive 3D models for detailed visualization of your exhibit rental from every angle, empowering you to make well-informed decisions. Exhibit Pros offers dedicated project management to oversee every aspect of your project, from design consultation to final installation and dismantle. We handle all necessary paperwork, including EAC forms and insurance certificates, and manage shipping logistics to and from the show site. Our experienced team of exhibit builders pay close attention to detail, ensuring every component is set up according to your specifications. Our turnkey booth rental packages include everything you need for a successful trade show experience, from initial design consultation to the production of tailored interactive 3D models featuring your company branding. We take pride in being one of the top trade show companies in Las Vegas and nationwide, offering transparent pricing and customizable options to make a lasting impression at your next trade show. Explore our booth rental options today!

At Switch, we don t just design, build and operate data centers we are enabling the technology of the future. Led by Founder & CEO, Rob Roy, we believe in revolutionary innovation, operational excellence and the principle of karma. Switch is where talented people come together to EVOLVE the digital world. We believe that innovation isn t just about technology it s about the people, culture, and purpose that make it happen. Every Switch team member contributes to a mission greater than themselves: to create the world s most advanced digital infrastructure that powers the progress of humanity. The Role: Project Coordinator As a Project Coordinator at Switch, you will be part of a world-class team that operates in excellence, delivering mission-critical solutions that redefine what s possible in AI, cloud and enterprise data center needs. Your work will directly impact the future of technology and the sustainable growth of the Internet. In this role you will support the business unit by processing engineering and construction documents to ensure accuracy and timeliness of reproduction and release as assigned by project requirements. This includes identifying and resolving production-related errors and maintaining and revising procedural lists, owner provided equipment release schedule as well as coordination, control records and coding schemes to process source data. This position reports directly to Project Managers and Department Leadership. What You ll Do Prepare and maintain up-to-date control records documenting receipt of service requests, document and revision numbers, original distribution, revised distributions and transmittal dates. Manage and track owner provided equipment as ordered by the department. Coordinate deliveries based on construction needs and timing. Assist in conducting internal audits and inspections to ensure department work in performed correctly, efficiently and cost consciously. Maintain and file reproduced document originals and revision for easy retrieval. Assist in preparing monthly department reports. Perform copying and printing functions as required by work conditions. Code data and inputs data for computer processing. Assist in preparing document transmittal forms, distribute completed documents, and perform other routine functions as required by workload conditions. Coordinate, under general supervision, the overall Document Control for entire project. Coordinate with reprographic vendors and consultants. Set up and maintain Master Drawing Log and Drawing Packages. Coordinate with Engineers on distribution of documentation to project staff, subcontractors and other parties. Maintain Permit, Record Set and City/County approved drawings. Maintain current set of Drawings and Specifications and Slip Sheet updates. Maintain Prolog reports for Drawings and Specifications. Establish controls for Drawings and Specifications utilizing Procore, PlanGrid, and Box. Support of leadership in processing work order requests and providing training or guidance to support staff as needed. Adhere to all safety standards while contributing to a professional, collaborative, and respectful work environment. Drive next-level innovation in Construction to support our mission-critical infrastructure. Work in a fast-paced, high-impact environment where execution is key. Leverage cutting-edge technology and sustainable design principles to create world-class solutions. Uphold Switch s Karma philosophy leading with integrity and empowering those around you. What We re Looking For Innovators & Builders You see challenges as opportunities and thrive in uncharted territories. High-Performance Thinkers You have a relentless drive for excellence and a passion for pushing the envelope. You thrive in high impact environments where execution is key. Integrity-Driven Leaders You operate with honor, responsibility, and purpose, recognizing that the energy you put out into the world will return to you. Tech Pioneers You understand the power of technology to change the world and want to be at the forefront of that transformation. What You'll Bring One to Four (1-4) years of experience in construction or a related position. Knowledge of filing in both Alpha and numeric systems, business machines, office procedures and document control systems is required. Knowledge of construction documents. Intermediate knowledge of MS Office Suite. Basic knowledge of Procore software, preferred. Intermediate knowledge of office machinery and tools. Ability to influence and partner with executive leadership to drive strategy and execution. Experience fostering a culture of innovation, collaboration, and continuous improvement. A strategic mindset with the ability to balance long-term vision with operational execution. Why Switch? A Culture of Karma We are self-motivated by karma, ensuring our actions contribute to a positive, supportive and forward-thinking environment. Industry Leading Designs Work with the most advanced data center technology on the planet and be a part of emerging technology development. Career Stability & Growth In this expanding industry, we invest in our people, providing opportunities & advancement in a stable, growing company. Generous Benefits Package - Switch provides comprehensive coverage for you and your family that can be tailored to fit your personal needs, and more! Join Us & Make a Difference This is more than a job it s a mission. If you re ready to be part of a culture that values innovation, karma, and limitless potential, we want to hear from you. Apply Now and Let s Build the Future Together.

Job DescriptionSalary: $25-$38/hour DOE Work as a team member to plan, prepare, and execute a civil project from start to finish. Maintain safety and production schedules. This person must have Integrity, Focus, and Dependability. Responsibilities: Attend preconstruction meeting with General Contractor. Conduct a pre-job meeting with the Superintendent and Foreman. Keep up to date job cost tracking records to ensure you are meeting budgets. Collaborate with utility supervisors and inspectors to resolve items that will impede production. Negotiate contracts with vendors and suppliers to meet project budgets. Know what entities to contact and schedule inspections that are needed in a timely manner. Use spreadsheets to track what material has been ordered vs received on your jobsite. Job costinvoices using project number and cost codes accurately utilizing software. Change Orders. Track all changes to the drawings. Prepare CO using Clearstory. Submit RFI's Submit final close out documents. Achieve final inspections from each of the pertaining entities. Prepare and submit billings to the Project Manager each month. OSHA 10 min/ OSHA 30 within one year. Knowledge of Clearstory Efficient PC skills. Efficient with Microsoft Office. Benefits: Paid Holidays: You will receive 8 paid holidays per year. 401(k): You will be eligible to participate in the companys 401(k) retirement savings plan after 1 year of employment. Insurance: You will be eligible for company insurance benefits following the completion of your 60-day probationary period. Vacation: You will receive 40 hours of paid vacation annually, available after successfully completing the 60-day probationary period.

MP Materials (NYSE: MP) is rebuilding American industrial capability for a new era of autonomy, robotics, and electrification. We are the only U.S. company with a fully integrated rare earth supply chain-from mining and refining to advanced metal and magnet manufacturing. Our products include both the critical materials used to make permanent magnets and the finished magnets themselves-enabling next-generation technologies in robotics, automation, aerospace, transportation, defense, and energy systems. These materials are the foundation of physical AI-the convergence of computation, movement, and control. We hire ambitious, mission-driven people who want to tackle complex challenges and shape the future of strategic industries. Our culture is rooted in teamwork, resiliency, and integrity, with a deep commitment to operational excellence and national purpose. MP is rapidly evolving from a materials producer into a leading U.S. manufacturer-and our people are driving that transformation. Position Overview: The Finance Project Coordinator will provide high-level project support to the finance and accounting team of MP Materials fast-paced, growing publicly traded company. This role requires exceptional attention to detail, strong business judgement and the ability to organize and manage priorities across multiple workstreams. The ideal candidate thrives in a fast-paced environment and possesses a proactive problem-solving mind set anticipating needs, and ensuring smooth day-to-day operations across finance, treasury and accounting functions. Position Responsibilities: Provide project specialist support to the finance team, including coordination of multiple complex back-office logistics across multiple time zones. Manage complex calendars, scheduling and meeting coordination across multiple time zones Prepare executives for meetings by organizing materials, drafting agendas and capturing action items Coordinate domestic and international travel including itineraries, logistics and expense reconciliation Serve as the point of contact between executives and internal/external stakeholders Support cross-functional initiatives with finance, accounting and other stakeholders within the organization Track milestones, deliverables, deadlines; follow up with stakeholders and ensure timely completion Help develop and maintain project plans, documentation and process improvement Manage confidential information with discretion and judgement Maintain organization of team files, organizational charts, and reference documents Proactively surface issues, bottlenecks and process gaps with suggested solutions Communicate clearly and professionally on behalf of executives Basic Qualifications: Bachelor's degree required 5+ years work experience supporting senior Finance executives preferably in a public company Strong project coordination skills with the ability to manage multiple concurrent workflows Exceptional attention to detail, organization, and follow-through Excellent written and verbal communication skills Ability to maintain the highest level of confidentiality and professionalism Strong problem solving and proactive mindset Experience supporting finance, accounting or treasury executives Experience and highest degree of proficiency in use and knowledge of Microsoft Office 365 tools including and not limited to: Word; PowerPoint; Outlook; Teams; and OneNote. Ability to work sensitive information and maintain confidentiality. Other duties as assigned. Desired Qualities: Progressive administrative or project coordinator experience in fast-paced, high-growth or publicly traded companies Familiarity with financial close processes, budgeting cycles, and audit timelines Experience with international operations and project coordination MP Materials is Proud to be an Equal Opportunity / Affirmative Action Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Underrepresented groups/Women/Disabled/Veterans are encouraged to apply. Candidates whose disabilities make them unable to meet the position's requirements will still be considered qualified if they can perform the essential functions of the job with reasonable accommodation. Your Right to Work - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment verification document form upon hire. For Assistance with Application - Alternative methods of applying for employment are available to individuals unable to submit an application through this site because of a disability. Contact Human Resources Department at ************; dial 7 when prompted for HR; 1700 South Pavilion Center Dr. 8th Floor, Las Vegas, NV 89135 to discuss reasonable accommodation.

Ready to elevate your career with A Step Above Inc.? We're looking for a detail-driven full-time Project Coordinator to join our team in Las Vegas, NV. Your pay will be based on experience, and you'll enjoy benefits that include health insurance, growth opportunities, and a collaborative, inclusive work environment. If you thrive on organization, clear communication, and problem-solving, this role is your chance to shine! OUR MISSION With over 20 years of experience, our skilled team at A Step Above Inc. has built a reputation for completing exceptional, reliable work. Our locally owned and operated company provides top-quality HVAC and roofing services for residential and commercial clients, demonstrating our commitment to professional excellence. We take pride in fostering an innovative, collaborative environment where we work together to achieve incredible results. Our success stems from our talented team members, and we encourage their personal and professional growth. Join us to become part of our dynamic legacy! OUR IDEAL PROJECT COORDINATOR 2+ years of project coordination experience Permitting knowledge Strong communication skills Scheduling and coordination experience WHAT WILL YOU DO AS OUR PROJECT COORDINATOR? You keep projects moving seamlessly from start to finish. Every day, you manage the full lifecycle, from inspection to close-out, ensuring nothing falls through the cracks. You generate accurate estimates, update CRM workflows, and confirm production schedules with customers. You coordinate crews, dumpsters, and equipment while tracking permits and scheduling inspections. You're the go-to person for clear communication, providing timely updates, and maintaining organized documentation. Your attention to detail and proactive approach guarantee smooth operations and satisfied customers. READY TO APPLY? Start your journey today with our quick, mobile-friendly, initial application for the Project Coordinator position. Don't wait, your next big opportunity is just a few clicks away! Must have the ability to pass a background check and drug screening test.

Job Description Impact XM is a global leader in experiential marketing, that brings brands to life through unforgettable live and virtual experiences. Impact XM is seeking a Project Coordinator to join our Global Operations team. This role supports our Project Management group in servicing and managing all aspects of project fulfillment for experiential, live, and digital programs. We are looking for a highly organized, collaborative, and detail-oriented coordinator who thrives in a fast-paced, client-driven environment. Key Responsibilities Adhere to all Impact XM processes and policies accurately and efficiently Develop understanding and effectively work within required Impact XM project systems Utilize Impact XM's online asset management and event management tools Support Project Managers by accurately and efficiently completing assigned tasks Communicate effectively with internal departments, strategic partners, and vendors Maintain well-organized project files and documentation Manage and execute client and vendor communications across a variety of projects Liaise with internal and external stakeholders to ensure timely delivery Apply best practices in project management, time allocation, resource management, and client communication Support development of project estimates and workback schedules Prepare to answer questions regarding project status and deliverables Manage multiple projects simultaneously while maintaining schedules, budgets, and quality Research specialty materials and services in conjunction with Finance Read, redline, and support fabrication drawing development as needed Assist in training incoming team members and developing transition materials Resolve issues within working teams as needed Maintain awareness of client properties relevant to assigned projects Travel domestically and internationally for fulfillment as required Complete work as assigned Qualifications Bachelor's Degree (B.A. or B.S.) from a four-year college or university, and 2+ years of experience as a Project Coordinator or in a similar project-based execution role; or an equivalent combination of education and experience Experience in event marketing, experiential, or creative solutions-based agency environments preferred Ability to read, analyze, and interpret business, technical, and regulatory documentation Strong written communication skills, including proposals, reports, and business correspondence Comfortable presenting information to internal teams, clients, and stakeholders Strong mathematical competency including fractions, percentages, ratios and proportions Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) Ability to define problems, collect data, establish facts, and draw valid conclusions Ability to interpret technical instructions in diagram form and work with both abstract and concrete variables Customer-centric approach with strong interpersonal and relationship-building skills Strong organization, detail orientation, multi-tasking capability, and follow-through Independent, proactive, and entrepreneurial mindset Comfortable working under tight deadlines in a fast-paced environment Ability to read construction drawings and setup prints and translate design to execution Ability to collaborate effectively within cross-functional teams and client groups About Impact XM Impact XM is a global event and experiential marketing agency that empowers brands to power business. From events, exhibits and environments to digital engagements and consumer activations, we create experiences that connect brands and consumers in a meaningful way. This ensures we live up to our name by making a positive impact on people's lives and our clients' business. OUR BRAND - What We Believe Passion is Paramount - We love what we do, take pride in doing it and celebrate what we accomplish. ABC Always Be CURIOUS - We explore the possibilities, discover innovative solutions, and learn from experience. We>Me Collaboration and transparent communication creates our best work. Trust is Earned - We are defined by our actions and held accountable to our co-workers, clients, and outcomes. Respect is Given - We understand, acknowledge, and appreciate the perspective and actions of others. Safety Message We want to ensure your safety and protect you from potential scams. Recently, there have been fraudulent job postings circulating online that impersonate Impact XM. These scams aim to deceive unsuspecting applicants by offering nonexistent positions and requesting personal information or upfront fees. Remember that our company does not endorse any job postings outside our official job channels. All of our open jobs can be found and applied to on our official careers site. If one of our team members is reaching out to you regarding a role it would come from an email alias ending *****************. If you encounter a suspicious offer, report it through the job platform on which you found it or report email as spam.

Welcome to AJB General Contractor! We have been a Commercial General Contractor in the Las Vegas Valley since 1989. Our expertise lies in Ground-Up, Tenant Improvements, and Design-Build Projects, up to $5 million. We are currently seeking a talented and engaging Project Administrator to join our team. As a Project Administrator, you will play a crucial role in coordinating project activities and ensuring that our projects meet the highest standards of quality, while staying within budget and being completed on time. Working closely with our Project Managers and Superintendents, you will manage all administrative functions of assigned construction projects and effectively communicate progress to all team members and stakeholders. We value diversity and are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. Responsibilities Maintain strong professional relationships with subcontractors, vendors, and owners, providing exceptional customer service Manage, process, and track all construction-related documents, including plans, shop drawings, submittals, subcontracts, Change Orders, RFIs, and regulatory documents Perform administrative duties to support assigned projects and ensure smooth project execution Draft subcontracts and obtain necessary insurance certificates and support documentation Resolve project-related issues as directed, ensuring efficient and effective solutions Schedule and attend meetings, both on-site and with company and owners, and prepare accurate minutes Ensure proper completion of job closeout activities and project archiving Manage the process to obtain necessary permits in a timely manner Skills Strong organizational and time management abilities Proficiency in Microsoft Office Suite and project management software (experience with Sage 100 Contractor & Sage CM/Corecon is a plus) Ability to handle multiple tasks and work on multiple projects simultaneously Excellent written and oral communication skills Keen attention to detail and a proactive problem-solving mindset Ability to take direction from multiple sources and prioritize tasks effectively If you are a motivated and skilled professional with a passion for commercial construction, we would love to hear from you! When applying, please include your required salary range. Requirements At least 2 years of experience as a Project Administrator, Project Coordinator, or a similar role in the construction industry (preferred) Strong ability to prepare well-written correspondence and reports with minimal assistance Punctuality and professionalism in all work-related activities General knowledge of commercial construction practices and procedures Benefits Medical Insurance - (PPO) premiums paid 100% by the company for employee and spouse Paid Time Off

Since 2012, we've grown to become one of the leading single-family rental companies and homebuilders in the country, recently recognized as a top employer by Fortune and Great Place To Work . At AMH, our goal is to simplify the experience of leasing a home through professional management and maintenance support, so our residents can focus on what really matters to them, wherever they are in life. The Project Analyst is responsible for assisting leadership in the analysis, planning and execution of property operations initiatives. Creates data models to identify key opportunities for improved operational efficiency. Analyzes data into meaningful insights used to make operational decisions on which projects to prioritize. Partners with stakeholders within property operations to build implementation plan of proposed initiatives, measures results, and provides feedback on an ongoing basis. Responsibilities: Analyze data from various operating platforms and cross-reference datasets for unique efficiency insights. Utilize statistical methods and machine learning algorithms to predict trends and identify patterns. Develop and build data models to identify strategic opportunities for improved operational efficiencies. Create and track metrics related to strategic property operation initiatives and programs. Develop detailed project plans outlining tasks, timelines, and resource allocation. Suggest improvements based on current and historical performance. Identify gaps in data capture within existing operations and work with stakeholders to enhance data collection. Organize data into meaningful insights for operational decision-making and project prioritization. Recommend priority reviews of data entry to improve accuracy and insights. Act as a strategic partner and resource during the rollout of new initiatives and programs. Create comprehensive reports on project outcomes, highlighting successes, challenges, and areas for improvement. Draft communications to internal and external stakeholders to increase knowledge of company data standards. Audit data entry for compliance with standards and create training and audit histories for follow-up. Requirements: Bachelor's degree or equivalent combination of education and experience required. Minimum three (3) years of experience in Construction, Data Analysis, and Purchasing preferred. Minimum three (3) years of experience in vendor negotiation or analytics preferred. In-depth understanding of the industry, with the capability to recommend and implement processes for improved efficiency, service, profitability, and growth. Proficiency with Yardi, SharePoint, and CRM systems. Advanced PC skills, including Excel and Outlook. Relevant experience in a fast-paced, multi-project, operational environment. Excellent verbal and written communication skills. Flexibility and adaptability. Strong teamwork and leadership skills. Compensation The anticipated pay range/scale for this position is $57,041.00 to $71,307.00 Annually. Actual starting base pay within this range will depend on factors including geographic location, education, training, skills, and relevant experience. Additional Compensation This position is eligible to receive a discretionary annual bonus. Perks and Benefits Employees have the opportunity to participate in medical, dental and vision insurance; flexible spending accounts and/or health savings accounts; dependent savings accounts; 401(k) with company matching contributions; employee stock purchase plan; and a tuition reimbursement program. The Company provides 9 paid holidays per year, and, upon hire, new employees will accrue paid time off (PTO) at a rate of 0.0577 hours of PTO per hour worked, up to a maximum of 120 hours per year. CA Privacy Notice: To learn more about what information we collect when you apply for a job, and how we use that information, please see our CA Job Applicant Privacy Notice found at ************************************** #LI-SC1

Armorock is a market leader of precast polymer concrete structures for the wastewater industry. Our mission is to drive the future of sustainable infrastructure with high-quality, innovative solutions that create lasting value. We are dedicated to exceeding customer expectations and fostering a collaborative, rewarding work environment through our QUESST core values: Quality, Unified, Efficient, Safe, Sustainable, Transparent. Position Overview The Project Coordinator is a key operational support role that ensures the smooth execution of projects by managing documentation, facilitating internal communication, and maintaining accurate data across departments. This position serves as a central point of coordination between Sales, Operations, and the Client. A significant focus is placed on utilizing NetSuite to manage sales orders, monitor outbound shipments, and ensure documentation is complete for compliance and invoicing purposes. By maintaining a strong connection with Sales, Production, Logistics, and Finance teams through the Project Manager, the Project Coordinator plays a central role in keeping projects on track and clients informed. The Project Coordinator also assists with internal process monitoring, reporting, and communication, helping to drive timely project delivery and high customer satisfaction through proactive involvement in the project lifecycle. Essential Responsibilities and Duties Service Delivery (80%) Project Support (50%) Maintain and update the weekly shipping report by gathering inputs from logistics, production, and customer service teams; identify any shipment risks or delays. Accurately enter and manage sales orders in NetSuite, ensuring all product details, quantities, ship dates, and billing instructions are correct and aligned with customer agreements. Coordinate production schedules and shipping timelines by regularly communicating with plant schedulers and logistics coordinators to avoid bottlenecks or misalignments. Monitor each project's milestone progress (order entry, production release, shipment) to ensure the internal team is meeting timeline expectations. Validate that all required documentation (e.g., packing lists, certifications, submittals) is complete and audit-ready prior to shipment and invoicing. Maintain detailed internal trackers and project folders to ensure that project information is current, organized, and accessible to team members. Proactively communicate project and order status to customers, coordinating updates, confirmations, and adjustments when necessary to maintain strong client relationships. Identify and escalate potential project delays, material shortages, or issues in production or shipping to the Project Manager or leadership for resolution. Documentation and Change Management (10%) Assist the Project Manager with initiating and processing change orders, ensuring any changes in scope, quantities, pricing, or timelines are properly documented and approved. Maintain a centralized, up-to-date repository of all project documents including original quotes, drawings, signed approvals, change requests, and correspondence. Ensure that project documentation meets compliance and audit requirements, with appropriate version control and documented approvals. Collaborate with Estimating, Engineering, or Sales to ensure documentation changes are communicated downstream to Production and Logistics. Track the lifecycle of change orders to ensure they are reflected accurately in NetSuite, project schedules, and client communication. Cross Departmental Coordination (10%) Collaborate with Sales, Estimating, Accounting, Production, and Logistics to ensure alignment on deliverables, materials, schedules, and billing. Schedule and facilitate internal handoff meetings or touchpoints for new projects and order changes. Identify missing information or outstanding action items (e.g., drawings, POs, special shipping instructions) and follow up with responsible parties. Support handoffs between departments to ensure smooth workflow transitions and minimize miscommunication or duplicate work. Coordinate issue resolution by acting as a liaison between departments to troubleshoot billing discrepancies, material mismatches, or schedule conflicts. Continuous Improvement & Reporting (10%) Participate in weekly project and operations team meetings to review open orders, identify process gaps, and contribute suggestions for improving speed, accuracy, or collaboration. Assist with preparation of periodic reports such as shipping accuracy, lead time performance, customer satisfaction metrics, backlog summaries, and order completion rates. Identify recurring issues and propose process or system improvements, particularly around sales order entry, communication gaps, and documentation efficiency. Provide feedback on NetSuite workflows or usage pain points that affect data accuracy, visibility, or reporting. Continuous Process Improvement (10%) Work to maintain and improve against SLAs and assist with any applicable reporting and analytics to measure the efficacy and efficiency of processes Collaboration and Research (10%) Collaborate with functions across the board to ensure any required changes to policies, procedures, and processes are implemented Collaborate with data owners/stewards to align on process and data issues Respond to questions and follow up on pertinent escalations Ad Hoc Reporting and Analysis Leadership Core Competencies Execution: Sets own goals and ensures others in his/her team achieve goals aligned with business strategy. Building Working Relationships: Develop and build partnerships with others inside or outside of the company who can provide support. Driving for Results: Sets challenging goals and objectives with clear purpose, direction, and outcomes. Innovation & Creativity: Builds creative solutions to customer and business needs. Okay to challenge the status quo without judgment. Essential Leadership Attributes Grounded: Connected to the values of the business; understands service to others/not about own ego. Operating Acumen: Understands varying business models and levers and can use them effectively to build key relationships. Agility/Flexibility: Quickly adapts and executes during changing business conditions, processes, work cultures and environments. Authentic: Places the interests of others and the team ahead of his/her own self interests. Respects and values people and is comfortable living in his/her own skin. Qualifications Position Requirements Education Required: Associate degree or equivalent work experience required; bachelor's degree preferred. Equivalent work experience will be considered. 1-2 years of experience in project coordination, data entry, administrative support, or logistics Background in construction or manufacturing industries is preferred Proficiency with ERP systems, particularly NetSuite for order entry, fulfillment tracking, and project documentation. Preferred: Experience supporting projects in manufacturing, construction, logistics, or technical service industry. Working knowledge of outbound shipment processes (freight, LTL, customer pick-up coordination). Understanding of change order management, billing accuracy, and cross-department communication best practices. Familiarity with drawing and submittal workflows in customer-facing environments. Travel Requirement: Light travel ( Other Key Competencies: Strategic thinking and analytical mindset Results-oriented with strong execution discipline Clear communicator and skilled negotiator Relationship builder with internal teams and external vendors Proactive and resourceful problem solver Comfortable navigating a matrixed organization ADA Requirements Environment (office or other): Office-based role with potential for periodic visits to jobsites, production facilities, yard, or warehouse areas. Occasionally extended hours during physical inventory or urgent shipments. PPE required in certain plant areas (safety glasses, vests, steel-toe boots). Equipment Operated: Computer, phone. Lifting: Must be able to lift 25 lbs occasionally. Sitting: Must be able to sit, type, and interact with computer systems for extended periods. Management reserves the right to assign or reassign duties and responsibilities on this job at any time. Equal Opportunity Employer | Drug Free Workplace | Background Check Conducted Why You'll Love Working Here At Armorock, we know that when our employees thrive, our business thrives. That's why we offer top tier benefits that go beyond the basics - because you deserve to feel valued, supported, and empowered in every aspect of your life. Comprehensive medical, dental, and vision insurance with low employee contributions Competitive salary with performance-based bonuses 401(k) with company matching Generous PTO, plus additional sick days Paid parental leave (maternity & paternity) Our Mission and Values At Armorock, our goal is to drive the future of sustainable infrastructure with high-quality, innovative solutions that create lasting value. This mission is possible through our QUESST core values: Quality, Unified, Efficient, Safe, Sustainable, Transparent

Your Role Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Project Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio's activities and the soul that keeps your studio moving forward. What You Will Do * Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface. * Meeting coordination and conference room reservations & set-up, as needed. Attend meetings, if necessary, for taking minutes and documenting other information. * Managing workload - prioritizing work and ensuring deadlines are met. * Project Start-Up tasks including contracts, proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers * Early Project Phases tasks including but not limited to programming data worksheets, consultant contracts, consultant work authorizations, accurate project files documentation (hard copy and electronic), FAST form documents, project filing, print coordination, copying/scanning, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (contracts, work authorization, consultant work authorizations, sketch logs, plotting), meeting coordination and virtual meeting set-up as required, preparation of meeting agendas and meeting notes, package preparations & shipping/mailing and org charts for the team. * Construction Documentation/Administration Phases tasks include file sharing, print coordination, logging RFIs & submittals, forwarding RFIs and submittals to consultants, reminding consultants to respond, QA/QC documents stamping and coordination * Project Close-Out tasks include dead filing and punch lists * Supporting the Design Managers in the studio by pulling AR reports, coordination fee matrixes * Special duties and projects, as assigned or necessary including coverage of other coordinators and front desk reception. * TO BE CONSIDERED, PLEASE SUBMIT A CURRENT COVER LETTER AND RESUME IN PDF FORMAT* Your Qualifications * 5+ years of experience in an administrative capacity preferably with an architecture, construction, engineering, or design firm. * Bachelor's Degree preferred * Ability to effectively prioritize with strong time management skills in a fast-paced environment * Superior verbal and written communication skills * Highly organized with a strong attention to detail * High level of professionalism and strong sense of urgency * Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint) * Proficiency in InDesign, Photoshop, and MS Project preferred * Ability to work with minimal guidance; Proactive, motivated self-starter * Proficiency with virtual meeting platforms such as Zoom and Teams and conferencing systems - web and telephonic * Flexibility and ability to handle and manage change effectively and efficiently The hourly salary will be estimated between $32.50 - $38.50 plus bonuses and benefits and contingent on relevant experience. Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Job Description Ready to elevate your career with A Step Above Inc.? We're looking for a detail-driven full-time Project Coordinator to join our team in Las Vegas, NV. Your pay will be based on experience, and you'll enjoy benefits that include health insurance, growth opportunities, and a collaborative, inclusive work environment. If you thrive on organization, clear communication, and problem-solving, this role is your chance to shine! OUR MISSION With over 20 years of experience, our skilled team at A Step Above Inc. has built a reputation for completing exceptional, reliable work. Our locally owned and operated company provides top-quality HVAC and roofing services for residential and commercial clients, demonstrating our commitment to professional excellence. We take pride in fostering an innovative, collaborative environment where we work together to achieve incredible results. Our success stems from our talented team members, and we encourage their personal and professional growth. Join us to become part of our dynamic legacy! OUR IDEAL PROJECT COORDINATOR 2+ years of project coordination experience Permitting knowledge Strong communication skills Scheduling and coordination experience WHAT WILL YOU DO AS OUR PROJECT COORDINATOR? You keep projects moving seamlessly from start to finish. Every day, you manage the full lifecycle, from inspection to close-out, ensuring nothing falls through the cracks. You generate accurate estimates, update CRM workflows, and confirm production schedules with customers. You coordinate crews, dumpsters, and equipment while tracking permits and scheduling inspections. You're the go-to person for clear communication, providing timely updates, and maintaining organized documentation. Your attention to detail and proactive approach guarantee smooth operations and satisfied customers. READY TO APPLY? Start your journey today with our quick, mobile-friendly, initial application for the Project Coordinator position. Don't wait, your next big opportunity is just a few clicks away! Must have the ability to pass a background check and drug screening test.