Project coordinator jobs in Yonkers, NY - 538 jobs

About Us: MP Engineers (MP) is a multi-disciplinary AECM firm with offices in New York, New Jersey and Maryland. Our firm has over 100 professionals well versed in surface transportation, rail, aviation, facilities, and infrastructure. Our capabilities lie in our talented staff of designers, planners, modelers, managers and inspectors, who collectively strive to satisfy our clients. Come join our growing firm. Summary of Position: The Project Officer II will oversee and manage complex construction projects within the Construction Management and Construction Inspection division. This role involves advanced project coordination, detailed monitoring, and ensuring projects meet quality, timeline, and budgetary requirements. Responsibilities: • Develop and implement detailed project plans for complex construction projects. • Oversee and coordinate project activities, ensuring all phases are properly documented. • Monitor and report on project progress, identifying and addressing any issues. • Ensure compliance with all project specifications, safety regulations, and quality standards. • Liaise with project stakeholders, including contractors, engineers, and clients. • Manage project budgets and track expenditures to ensure cost-effectiveness. • Prepare and review project proposals, bids, and contracts. • Conduct risk management and develop mitigation strategies. • Maintain comprehensive and organized project documentation. • Provide leadership and support to junior project staff. Duties: • Schedule and conduct project meetings, site visits, and inspections. • Track project timelines and milestones, ensuring timely completion. • Prepare and review project documentation, including reports, proposals, and presentations. • Communicate project updates and changes to stakeholders in a timely manner. • Maintain accurate project files and records for future reference. • Prepare and manage project budgets, ensuring financial targets are met. • Ensure compliance with health and safety regulations on all project sites. • Support the procurement of project materials and services. • Resolve complex project-related issues and conflicts. • Assist in project closeout activities and conduct final inspections. Minimum Qualifications: • Bachelor's degree in Construction Management, Civil Engineering, or a related field. • Minimum of [5] years of experience in managing complex construction projects. • Strong knowledge of construction methods, materials, and legal regulations. • Proficiency in project management software and Microsoft Office Suite. • Exceptional organizational and multitasking skills. • Excellent communication and interpersonal skills. • Attention to detail and ability to document project activities accurately. • Proven ability to work independently and lead project teams. • Willingness to travel to project sites as required. • Advanced understanding of project management principles and methodologies. • Certification in Project Management (PMP or similar) is preferred. Experience Required: Bachelor's degree in Mechanical, Electrical, or Building Services Engineering. 5-10 years of experience in MEP design and construction (preferably in building, infrastructure, or transit projects). Key Skills: Develop and review MEP design drawings and specifications for HVAC, plumbing, fire protection, and electrical systems.

Griffon Construction is seeking a highly organized and proactive Construction Project Administrator to support our project management and field operations teams in the construction of multi-family housing. This individual will play a key role in the administration and coordination of contracts, purchase orders, change orders, submittals, and field tracking activities. The ideal candidate has a strong background in construction administration and thrives in a detail-oriented environment. Key Responsibilities: Assemble, issue, and manage contracts, purchase orders, and change orders in coordination with the project team. Receive, log, track, and distribute submittals and shop drawings, ensuring timely reviews and approvals. Support the Senior Project Manager with project documentation, scheduling updates, and status reporting. Assist the Field Superintendent in tracking field labor, subcontractor manpower, daily reports, and material deliveries. Maintain and organize project files, logs, and communications in accordance with company protocols. Monitor project compliance with administrative procedures, contract requirements, and internal controls. Help coordinate with subcontractors, vendors, and consultants to ensure all documentation is accurate and current. Facilitate communication between field and office personnel to support smooth project execution. Participate in project meetings, prepare meeting minutes, and assist in follow-up on outstanding items. Ensure subcontractor compliance with project reporting requirements. Ensure work permits, insurance certificates, employee OSHA training is up to date. Qualifications: Minimum 3 years of experience in construction administration or similar project support environment. Proficiency in Microsoft Office Suite; familiarity with project management software (e.g., Procore, Microsoft Excel) Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to manage multiple tasks and deadlines in a construction environment. Experience in construction projects and/or environment preferred. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Work Location: In person

Verde Electric Corporation, established in 1993, is a leading professional electrical organization in the New York Metropolitan Area. With a main office in Mt. Vernon, Verde excels in electrical contracting, particularly in the high voltage sector, and specializes in the design-build method of delivery. The company is committed to performance, integrity, and innovation in providing unique value to its clients and society at large. Role Description This is a full-time on-site Project Administrator role located in Mount Vernon, NY at Verde Electric Corporation. We are seeking a highly organized and motivated Project Administrator (PA) to provide administrative support for our heavy highway construction contracts. The PA will play a key role in ensuring smooth project operations by handling contract management, payroll coordination, and day-to-day project functions. Responsibilities Manage contracts and subcontracts, Verification of daily field crew payroll hours and consolidate into a master payroll form, Manage all emergency maintenance service calls and log into client's database system and confirm completion by field crews. Manages and purchases equipment for the company's technology systems, Tracking and organizing daily reports from field crews. Qualifications Working knowledge of Microsoft office suite products (Work, Excel, Outlook, etc.) Must be highly organized and able to thrive in a fast-paced environment. Strong interpersonal and communication skills A self-starter with the ability to work within a team as well as independently. 2 Years of experience working in the construction industry required. Pay: Base Salary Amount - $75,000.00

The Project Coordinator will provide hands-on administrative and operational support for a short-term special project within a large academic department. This role requires strong communication skills, attention to detail, and a service-oriented mindset, with a significant in-person presence. Key Responsibilities Serve as a point of contact for walk-in visitors and incoming phone inquiries Manage and respond to email communications with faculty, students, and staff Enter, update, and maintain departmental data and records Assist with general administrative and project-related tasks as needed Support day-to-day operational needs to ensure smooth departmental workflow Required Qualifications Strong interpersonal skills with clear and professional written and verbal communication Excellent organizational skills and attention to detail Proficiency in Microsoft Office and Google Workspace tools Ability to quickly learn and navigate university systems and platforms Self-motivated, dependable, and committed to delivering high-quality service Collaborative team player who thrives in a fast-paced academic environment Start Date: January 12, 2026 End Date: March 31, 2026 Schedule: Monday-Friday, 9:00 AM-5:00 PM (35 hours/week)

CrowdSync Technology is an event technology company dedicated to enhancing event experiences for organizers and attendees. Specializing in turning events into seamless, interactive experiences with support from custom NFC accessibility hardware and software. Through cutting-edge solutions, CrowdSync empowers clients to amplify brand engagements and elevate event experiences. Role Description The Operations Coordinator is a full-time, on-site role based in New York, NY. In this role, you will manage and oversee daily operational processes, ensuring smooth workflows and addressing any logistical challenges. Responsibilities include coordinating administrative tasks, maintaining effective communication between departments, supporting customer service efforts, and analyzing operational efficiencies for continuous improvement. You will play a key role in ensuring the success of event executions and delivering outstanding services to clients. Qualifications Strong Analytical Skills and the ability to evaluate operational performance and identify improvement opportunities. Effective Communication skills for liaising with teams, clients, and stakeholders to ensure clear and efficient workflows. Proficiency in Operations Management and managing logistics, scheduling, and resources to optimize processes. Customer Service skills, with a focus on enhancing client satisfaction and responding to inquiries effectively. Experience in Administrative Assistance, including coordinating tasks, managing documents, and providing organizational support. Problem-solving abilities and adaptability in a fast-paced environment. Bachelor's degree in Business, Operations Management, or a related field is preferred. Previous experience in event planning or technology-driven environments is a plus.

The Hotel Operations Coordinator serves as a central support role ensuring seamless day-to-day operations across all hotel divisions, including Housekeeping, Engineering, Front Office, and Guest Services. This position plays a critical part in the rollout and ongoing management of Casa Cipriani's new hotel operations platform designed to automate service tasks, track guest requests, coordinate maintenance, and enhance communication between teams. The Coordinator helps bridge operational departments, ensuring technology, service, and efficiency align with Casa Cipriani's standards of Culture, Authenticity, Simplicity, and Elegance. Key Responsibilities System Implementation & Management Assist in the launch, configuration, and continuous optimization of the hotel's new operations system (e.g., HotSOS or equivalent platform). Coordinate system training sessions and ensure departmental adoption across Housekeeping, Maintenance, and Guest Services. Monitor service orders, work orders, and preventive maintenance schedules to ensure timely and accurate completion. Track and analyze system data to identify efficiency opportunities and recurring service issues. Guest Service & Communication Coordination Manage guest service requests in real time, ensuring prompt follow-up and interdepartmental communication. Maintain accurate records of guest preferences and service history within tracking system to personalize future stays. Support Front Office and Guest Relations teams in monitoring arrivals, VIP requests, and room readiness. Housekeeping & Maintenance Support Oversee daily room status updates and coordinate housekeeping priorities with maintenance needs. Log and follow up on all Out-of-Order (OOO) and Out-of-Service (OOS) room statuses, ensuring rapid turnaround. Liaise with Engineering to manage preventive maintenance schedules and track completion. Operational Projects & Administrative Support Support department heads (Rooms, Housekeeping, Engineering) with project coordination, vendor communication, and reporting. Maintain key audit logs, supply inventory records, and recurring operational checklists. Assist with project timelines and reporting for ongoing property upgrades and maintenance cycles. Cross-Departmental Collaboration Serve as the communication hub between operational departments to ensure information flows accurately and efficiently. Participate in regular leadership and service excellence meetings to share insights and process improvements. Support special initiatives led by HR and Operations related to training, sustainability, and guest experience innovation. Qualifications & Skills 2+ years of experience in luxury hotel operations, preferably within Rooms, Housekeeping, or Engineering. Proficiency in property management and service coordination platforms (e.g., HotSOS, Opera Cloud, SevenRooms, PeopleVine). Strong analytical, organizational, and communication skills. Demonstrated ability to manage multiple priorities in a fast-paced, service-driven environment. A proactive, tech-savvy mindset with attention to detail and a commitment to hospitality excellence. INTENT AND FUNCTION OF S All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Cipriani is an equal opportunity employer.

WHO WE ARE: The FoundRae Collection is more than jewelry. The pieces are modern heirlooms, ones that allow the wearer to express something of themself to the world. The FoundRae collection is intended to become part of the wearer, a second skin, an expression of identity and of personal values. The collection is founded on a lexicon of archetypal, mythological and classical symbols with the intention of inspiring the wearer to take the wisdom passed down through generations and apply that to one's own life. FoundRae is a reminder, one we wear against our hearts or on our hands, of our capacity for change and growth. When you wear one of these pieces, you are announcing to yourself and to the world that everything you want and everything you want to be is already inside you - all you have to do is claim it. WHO WE ARE LOOKING FOR: Operations Coordinator, Retail POSITION SCOPE: The Operations Coordinator role will work to ensure the accurate completion of all client orders by ensuring that timeline prioritization and quality standards are met for all final orders. In addition, this role encompasses maintaining supplies and packaging stock levels, maintainingand updating reports, participating in inventory management as well as any special projects. RESPONSIBILITIES: Order Coordination: Act as the liaison between internal teams to complete all orders in a timely manner. Work with the Bench Jewelers to coordinate workflow ensuring prioritization of orders. Coordinate engraving artwork and execution for in-house engravings. Communicate with Retail/Fulfillment teams regarding inventory availability. Efficiently manage order flow by prioritizing urgency of work and pacing longer lead time orders. Pull pieces for all orders and determine whether studio work (assembly/polishing) is needed. Confirm product details, quality level and assembly accuracy before processing. Order Processing: Work with the sales team to process all orders. Administer quality checklist and validate using brand standards. Accurately document all inventory movement for orders. Studio Reporting and Logs: Log and track customer returns for repair using Repair Tracker. Monitor and log unfulfilled work orders. Track orders that cannot be completed because inventory is not present. Inventory Management: Participate in inventory cycle counting and use active problem solving to investigate discrepancies. Maintain accurate vault organization and consistently spot check inventory trays to ensure accuracy of product storage. Monitor internal inventory movement via transfers and use of sign out sheet. Provide support to management and sales staff through quick, accurate stock checks and upon request, provide quick delivery to sales floor. Ensure timely communication with management and sales team regarding new arrivals and product replenishment. Shipping and Receiving Ensure merchandise and supply deliveries are accurate, verifying all quantities shipped / received match corresponding documentation for all incoming / outgoing shipments. Maintain organized shipping area ensuring all outgoing merchandise is properly packaged. Follow the company guidelines regarding shipping to clients and intercompany. Packaging and Supplies Order and manage non merchandise supplies like stationery and packaging. Re-stock appropriate levels of packaging supplies within the boutique. QUALIFICATIOINS: Minimum of high school degree, Associates/Bachelor's degree preferred Minimum of 2 years previous experience in order management, inventory processing and tracking preferably within luxury/retail PC/Mac proficient, advanced excel skills and knowledge of design programs a plus Outstanding attention to detail and highly organized, reporting skills, interest and demonstrated experience in creating and streamlining processes Self-starter and multi-tasker Must be able to work a flexible schedule including, evenings, weekends and holidays The appointed candidate will be offered an hourly rate between $22.00 - $26.00 plus the opportunity for bonus, a comprehensive benefits package including: medical, short and long-term disability, various paid time off programs, employee discount/perks and retirement plan. Our Company's values: We value people: we want each other to be the best versions of who we can be. We value our relationships with our employees, suppliers and community. We value diversity and promote inclusivity with our words, actions and images. We value professional development and personal growth. We value community service and philanthropy. We value and foster creativity and self-expression. We value accountability for ourselves and the collective and show integrity through all our interactions. We value storytelling and reading.

Finance & Operations Administrator - Property & Marketing Support Pay Rate: $28-$32/hour (W-2) Schedule: Monday-Friday | 9:00 AM-5:00 PM (EST) Duration: LOA coverage with potential longer-term extension Perks: Weekly pay + benefits About the Role Our leading retail client is seeking a Finance & Operations Administrator to support the Property Coordinator, Marketing Director, and Center Management Team at Westfield World Trade Center. This role plays a critical part in ensuring smooth day-to-day operations across finance, tenant coordination, contracts, events, and marketing support. This is an excellent opportunity to gain hands-on experience with a global retail organization while supporting a dynamic, fast-paced property environment. What You'll Do Finance & Administrative Operations Process Accounts Payable and Accounts Receivable, including PO/invoice processing, manual billings, and percentage rent calculations Support month-end, quarter-end, and year-end reporting and audits Collect tenant sales data and maintain accurate rent rolls and financial trackers Reconcile P-card expenses and maintain financial documentation Maintain service contracts, work orders, and vendor documentation Tenant, Vendor & Property Coordination Manage tenant onboarding and ongoing support, including certificates of insurance and compliance documentation Oversee the Port Authority Loading Dock (VS3) system, including delivery approvals and scheduling Issue tenant notices related to deliveries, operations, and lease requirements Serve as a key liaison between tenants, facilities, security, and internal teams Retailer Events & On-Site Activation Support Coordinate in-store retailer events by collecting event details and securing required approvals Communicate event plans to security, housekeeping, engineering, and marketing partners Support on-site activations such as Gift with Purchase programs, The Good Festival, and seasonal events Assist with new retailer orientation, including URW Connect app training, center amenities, and operational guidelines Gather retailer feedback and participation data to support continuous improvement Website & Marketing Content Support Audit and maintain the Westfield WTC website to ensure content accuracy and brand alignment Upload and manage promotions, tenant offers, and event listings Collaborate with internal teams to ensure consistency across messaging, imagery, and campaign content Support marketing campaigns and seasonal activations with timely content updates General Office & Team Support Process mail, invoices, checks, and tenant documentation Order office supplies and coordinate IT support as needed Attend weekly staff meetings and required trainings Support ad hoc administrative and operational needs What We're Looking For Bachelor's degree or equivalent experience 2-3 years of experience in an administrative, operations, or finance support role Experience with AP/AR, invoicing, and financial documentation Strong organizational skills and attention to detail Comfortable working cross-functionally with tenants, vendors, and internal teams Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint, SharePoint) Experience with Salesforce and Procore is a plus Ability to manage multiple priorities while maintaining professionalism and composure Why This Role Exposure to property operations, finance, marketing, and events in one role Work onsite at a flagship, high-profile retail destination Strong training and onboarding with role continuity beyond LOA coverage Opportunity to build relationships across retail, marketing, and operations teams TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. #LI-EM1

A healthcare services organization in New York seeks a Manager of Case Management to supervise the department and ensure quality patient care. Responsibilities include developing standards, mentoring staff, and promoting operational efficiency. Applicants should possess a BSN or Master's degree and experience with case management software. Excellent communication and problem-solving skills are essential. This position also involves some travel and may require working outside regular hours. #J-18808-Ljbffr

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Position Details: Title: Project Coordinator Location: Stamford, CT - 06902 Duration: 5 month (may extend) Summary: The Project Coordinator/Analyst role in the Organization Effectiveness team is responsible for supporting the logistics, planning and execution of the culture shaping activities that are part of the This role combines elements of data analysis, project management, and event management capabilities. Provide ad hoc data reports and analysis as requested to support the efforts of the central team and sponsoring group/panning teams. Must be able to provide cost estimates and provide inputs for budget. 2/4 year College Degree in related field Must be Expert Level in Excel (pivot table level skills and above). We will provide onsite testing of Excel. High computer efficiency in - MS Word, MS PowerPoint, SharePoint Minimum of 2 years' experience as a Project Coordinator or similar role Knowledge of event planning a plus Qualifications Project Coordination, Event Management, Data Analysis Additional Information To know more about this position or to schedule an interview, please contact Monil Narayan monil.narayan(@)collabera.com ************

As the Project Controls Coordinator with APTIM, you will be responsible for the performance of all Project Administrative functions to ensure tasks are completed in an efficient and effective manner and in accordance with Company and Standard Operating Procedures. May be responsible for Project Administrative functions at multiple projects. Administrative Support for projects as required by the specific project(s) being supported. This position will support the Fresh Kills Landfill Gas project on Staten Island and will require an onsite presence. In addition to the duties listed below, this position will be responsible for creating and managing client invoices to the City of New York which includes certified payroll. Key Responsibilities: + Review daily work logs for content and completeness. + Track and management of onsite construction equipment: maintenance, forecast assistance, etc. + Track /reporting of Government GFP/GFE government furnished equipment as custodian per AMS-300-01-PR-40000 + Creation and processing of E-Requisitions for procurement + Perform monthly accrual of project costs and revenue for accrual method accounting and forecast development + Assist with Receipt, inspection of materials and 3-way match receiving + Monitoring and Management of AP through TAP or APTIM Smart Viewer + Coordinate site travel for field personnel + Participate in Negotiation of contracts and agreements with vendors, subcontractors, and other external parties to secure the necessary periodic reporting data for cost status and forecasting. + Perform daily and weekly cost/timekeeping tracking if warranted, including timesheet reconciliation. + Comparing Contractor invoice submittals against final project quantities and against contractor agreed costs to their invoices. + Review of Subcontractor invoices for content and accuracy. + Perform timesheet audits. + Perform expense report audits. + Gathering, compiling, and reporting of contractor production data. + Work with the Project Team to tie site completions to contractor invoice submittals. + Perform or lead any high priority projects that come up day to day. + Responsible for p-card and associated management of procurement, reconciliation process, including management of LVE purchases on p-card for Equipment Services group ownership per AMS-855-01-WI-00200. + MS Excel proficiency required: running reports and extracting datasets for use in project analytics. Basic Qualifications: + Must have a minimum of 3-5 years experience + Responsibly handle and protect confidential information. + Ability to multi-task. + Excellent interpersonal skills, self-motivated, and adaptable in a fast-paced, dynamic, deadline-driven environment. + Strong written and oral communication. + Strong time management and organizational skills. + Familiarity with MS Outlook, Teams, Word, Excel and ERP Software. + Requires problem solving and decision-making skills. + Ability to identify and prioritize critical tasks. + Ability to coordinate efforts with project personnel. + Highly proficient in data entry and reconciling issues relating to costing and time entry. + Uses time effectively; anticipates obstacles, adjusts priorities as needs change and keeps others informed of progress. + Work independently with minimal Supervision, leads processes and tasks. + Has full proficiency gained through job-related training and considerable work experience. **About APTIM** APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all. What you can expect from APTIM: + Work that is worthy of your time and talent + Respect and flexibility to live a full life at work and at home + Dogged determination to deliver for our clients and communities + A voice in making our company better + Investment into your personal and professional development As of the date of this posting, a good faith estimate of the current pay range for this position is $30.00 - $50.00 Per Hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM. **Employee Benefits** APTIM Federal Services, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace *********************************** . + Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location. + Company paid and optional Life insurance + Short-term and long-term disability insurance + Accident, Critical Illness, and Hospital Indemnity coverage + Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law) + 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here: + APTIM 401(k) Guide (***********************************getattachment/427b25cf-c3d5-43c1-97af-a3c3f474a136/APTIM-Corp-401(k)-Guide.pdf) + APTIM - Helpful Documents **Watch our video:** **About APTIM - In Pursuit of Better** Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may make their request known by e-mailing ********************************** or calling ************ for assistance. EOE/Vets/Disability

We are looking for an organized Project Coordinator to manage a variety of daily tasks, projects, and programs across our Workplace Services & Experience team. Our team is broad in scope and includes members of Operations/Facilities, Food, Travel, Front of House, Events, and Desk Admins, each performing functions necessary to support the firm. As a member of our Workplace Services & Experience team, you will champion the culture of Jane Street. We work hard to create and maintain a workplace environment where all employees feel engaged and equipped to do a great job, and visitors feel cared for. You will be central to helping our team achieve this atmosphere. You will focus on supporting the team in identifying and overseeing a variety of projects and tasks from idea to implementation, collaborating with internal teams and external vendors to ensure smooth execution and help improve our processes. These projects will largely support our New York team, but may occasionally involve projects with our other offices worldwide. Responsibilities of this role might include: Assisting with shared calendar management, maintenance, and updating Helping manage content for internal global meetings; taking and managing meeting notes Assisting in tracking milestones and deliverables for local and global projects Helping organize team events and supporting the execution of employee community group events Supporting internal communications, both within the Workplace Services & Experience team, and from the team to the broader firm Supporting desk moves and floor openings Keeping internal Workplace Services & Experience pages up to date, and aligning globally where possible Creating onboarding documents that ensure consistency across all areas of the team during a new hire onboarding period Jumping in and supporting the different teams within Workplace Services & Experience (Operations, Food, Travel, Front of House, Events, and Desk Admins) as needed Keeping an eye on what other teams outside of Workplace Services & Experience are working on, what is new, and thinking about how we can assist About You Have a bachelor's degree and 2+ years of experience in administration or project management Proactive and self-motivated with strong organizational skills and attention to detail Interested in understanding and improving processes Able to handle competing priorities in a challenging, fast-paced environment Strong analytical thinker and problem-solver Approachable and humble about what you do and don't know; not afraid to ask for help Strong written and verbal communicator with great people skills Have a positive, professional attitude and presence Skilled with Google Workspace Previous experience with Jira is a plus If you're a recruiting agency and want to partner with us, please reach out to ********************************** .

Job Description Low Voltage Project Coordinator Coranet Corp is a leading national provider of Low Voltage Solutions - Structured Cabling Infrastructure, Wireless, Audio-visual, and Physical Security (access control and video surveillance). We partner with leading technology brands to design, install, and maintain comprehensive low-voltage solutions for our clients' real estate assets. We have won accolades as one of the fastest-growing private businesses in Inc. 5000 for four years in a row. We help companies of all sizes leverage low-voltage infrastructure solutions to modernize their operations and make their assets smart, secure, and connected. Position Summary As a Project Coordinator at Coranet, you will support and assist the operations team and Coranet project managers from start to completion of low-voltage IT infrastructure projects. Project Coordinators are the key liaisons between our Field Teams, Project Managers, Customers, and Partners. The Project Coordinator assists in proactively driving project execution, maintains clear and timely communication, and ensures we consistently exceed customer expectations. The ideal candidate will have strong organizational and communication skills, be self-motivated, and adaptable to the demands of our low-voltage integration project. You will have the opportunity to grow within our organization on a well-defined track and take on select individual account responsibilities. Project coordinators should be well-versed in current technology and tools - able to utilize basic computer programs from Outlook to Excel, as well as AI and other new PM tools to improve their job function and our project delivery. Project coordinators play a key role before working as project managers at Coranet. Key Responsibilities Documentation, Permitting & Closeout: Create and manage submittals, permits, as‑builts, warranties, test‑result PDFs, labels, and closeout packages in SimPro Scheduling & Procurement: Update project schedules in Teams; enter and track POs in SimPro; generate weekly time‑tracking reports for PM review. Field Engagement, Support, and Management: Assist in leading project on‑site kickoffs and surveys; support quality inspections; shadow PMs on small‑job scoping and quoting. Communication & Reporting: Provide weekly status updates internally to PMs/executive team and externally to customers, subcontractors, and partners. Project Management: Join project managers on client calls and status updates, assist with day-to-day activities Issue Resolution: Anticipate and escalate risks; coordinate corrective actions to keep projects on schedule and within scope. Customer Advocation: Act as clients' point of contact, manage expectations, resolve concerns, and ensure "right‑first‑time" delivery. Project Tracking: Track project and JCO progress through SimPro. Onsite Logistics & Equipment Management: Receive and stage materials in Fairfield office; coordinate testing‑equipment calibrations; schedule and manage van maintenance. Required Tools: SimPro • Microsoft Office (Excel, Word) • Outlook Career Path Project Administrator → Project Coordinator → Assistant Project Manager → Project Manager How You'll Succeed: By taking personal initiative, ownership of project workflows, staying attentive to deadlines, maintaining proactive communication, learning and expanding your knowledge of our services and solutions, and relentlessly pursuing "right‑first‑time" quality, you'll help Coranet deliver outstanding results and earn repeat business.

Project Coordinator The Arete Project Coordinator will carry out various administrative services assigned for Arete Education Middle School After school programs and will plan, organize, and direct the execution of program activities, special projects, events, and requests. Duties/Responsibilities Create staff and student schedules; update weekly as needed. Oversee student and staff attendance procedures; support daily reporting of data to the Program Coordinator and Program Director. Develop weekly progress reports for the Program Director for student attendance and staff performance. Organize and maintain curriculum binders and digital files. Add daily photo and video posts to Arete social media accounts. Always represent the Arete Education and Partner schools in the best light, consistent with organizational standards of conduct. Identifies needs, makes recommendations for, and facilitates the high quality summer program activities. Collaborate with other program teams across the organization. Coordinate and manage all aspects of assigned projects to ensure timely completion within the available budget. Assist the Program Director, or other leadership staff, with planning functions for special projects. Acts as liaison with program staff and leadership team. Attend and participate in all weekly summer program activities, events, training, and staff meetings. Participate in weekly performance meetings with your supervisor. Demonstrate exceptional services skills, communication skills, problem-solving skills, professionalism, a positive and encouraging demeanor and a "can do" attitude. Conduct family outreach to support student enrollment and attendance. Performs other related duties as assigned. Required Skills/Abilities A commitment to excellence in your work with others as demonstrated by your positive and caring presence with colleagues and members of school community Willingness to reflect on strengths and areas for growth to improve individual and team performance Willingness to learn new systems, skill sets, and capacities to improve problem-solving and leadership skills Ability to work effectively with school aged youth, educators, families, and communities from a wide range of cultural, social, and economic backgrounds. Ability to work collaboratively, with strong relationship building and communication skills. Ability to be polite, positive, and professional in all communications Ability to manage time effectively Willingness to go the extra mile or try something new Excellent verbal and written communication skills. Ability to be empathetic and listen to others well Excellent organizational skills and attention to detail. Proficient with all Google Education Apps, Microsoft Office, Zoom Video Conferencing, Social Media apps, video and photo editing apps Education and Experience Prior internship or work experience working with Arete Education preferred Mandated Reporter and Foundations in Health and Safety online trainings required (7-hours) to begin internship Department of Education background clearance High School diploma Physical Requirements Prolonged periods sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times Must be able to traverse classroom and adjust one's tone and height, by bending or leaning, in order to support program activities Organization Areté Education is a 501(c)3 not for profit organization that trains and empowers youth to lead successful lives, by getting students into good colleges, good jobs, and healthy mindsets by closing the experience gap. Areté serves New York City communities, specifically the South Bronx, Brooklyn, and Harlem through programming and partnerships with public NYCDOE schools, colleges, universities, and industry partners in education, finance, STEM, the arts, and health fields. Areté designs afterschool and summer programming that exposes youth to diverse career pathways; builds academic, wellness, and leadership skills; and expands access to the arts and culture.

Flywheel (flywheelpartners.com) is a communications, education and training agency that supports leading healthcare companies by developing innovative medical and science educational resources - including but not limited to, eLearning modules, slide presentations, product brochures, backgrounders, videos, podcasts, learning games and skills development workshops. We partner with pharmaceutical, medical device, and biotech companies to drive enhanced clinical dialogue with healthcare providers, resulting in improved patient outcomes when using their products. We are looking for high-achieving, responsible and driven professionals who have a natural curiosity to learn new things, strong work ethic, and ability to wear multiple hats. Creativity and enthusiasm are also essential. PRIMARY RESPONSIBILITIES Work within a multi-functional account team to coordinate the development of innovative training programs that meet our clients' needs and exceed their expectations. Project Management Understand project objectives, development plans, and timelines and be able to execute in a time-sensitive and efficient manner Understand and support client reviews and submission processes Triage reviewer comments through internal teams (design, production, content) Client Relationships Clearly communicate to appropriate internal colleagues and client-based peers Provide Project Managers with accurate and timely information Understand client business, brands, and organizational structure Content Development Review and edit copy Proofread documents Verify references against academic/medical publications Professional Development Learn the role of Project Manager for advancement Take initiative to pursue development opportunities Be proactive and provide solutions within project development DESIRED SKILLS AND EXPERIENCE Education and Experience Bachelor's Degree required, preferably in communications, healthcare, or science Work and/or internship experience in a relevant field is preferred (pharmaceutical, pharma advertising, medical communications, or life sciences) Skills High proficiency in Microsoft Word and PowerPoint, Google Suite, and Adobe Acrobat Excellent communication (written and verbal), interpersonal, and presentation skills Superior organization skills and exacting attention to detail Copy editing and proofreading skills Client relationship experience is a plus Ability to contribute and continuously adapt in a client environment where the one constant is “change” Disciplined self-starter who can manage focus, communication, and the necessary workload in a remote environment Salary Range: $60K - $65K per year. Flywheel Partners LLC. provides Equal Employment Opportunities to all employees and applicants for employment without regard to race, color, religion, creed, national origin, ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, civil union/domestic partnership status, familial status, domestic violence victim status, or any other legally recognized protected basis under federal, state or local laws. The Company complies with applicable federal, state and local laws governing nondiscrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on the Company. Please inform the Associate Director, Operations if you need assistance completing this application or to otherwise participate in the application process. Privacy Policy: **************************************

Job Title: Project Coordinator Duration: 12 Months (Possibilities for extension) Pay Range: $35/hr. - $40/hr. On W2 Hybrid schedules are permissible with a minimum of 3 days on-site depending on assignment. The Project Coordinator role will support the IT PMO and manage the execution of one or more Client capital projects that require Information Technology services. Responsibilities will include governance and reporting and providing information for effective management decision-making. Both waterfall and agile project delivery approaches may be used. Job Functions & Responsibilities Primarily responsible for executing the PMO Controller function and providing insight and guidance to the PM team as well as other controllers. Focus on meeting deadlines and commitments, including communications with stakeholders, etc. Act as the bridge between the PMO and the project team. Manage the IT documents, repository and other collateral, (schedule, tasks, cost, changes/risks/issues) upholding the IT PMO processes, procedures, and tools. Monitor the portfolio and be responsible for dashboard reporting and metrics. Recognize problems or situations that are or may impact Project Delivery. Work cross-functionally to resolve issues, mitigate risks and implement changes. Manage the project with realistic resource plans for all phases of the project including the handover to production support. Assess impact of technology requirements and constraints on project scope. Ensure the PMO employs the IT solution delivery processes, procedures, and toolsets (DevOps, configuration management, change management) to deliver stable, hardened, and scalable solutions. Manage IT project financials - project budget and forecast for IT external resources, hardware, software, labor. Ensure the solution and the team follow IT ITIL/ ITSM standards, Enterprise Architecture, Cyber Security standards/policies, and other Client technical standards. Fulfill requirements for the IT PMO and IT Governance process including PPM Pro entries, project documentation standards, project reviews, gate promotions as defined in the IT PMO Playbook. Work collaboratively with program teams, project teams, various IT teams, and related business unit staff to maintain thorough knowledge of the project objectives. Promote and maintain communication between project team members and stakeholders and manage expectations. Prepare correspondence, presentations and/or reports as required. Follow-up on correspondence and outstanding requests for resolution Skills Understand the software development process and experienced in IT project management methodologies (Agile, Waterfall, hybrid) and IT solution delivery processes, procedures, and toolsets (DevOps, configuration management). Strong and tested project management skills including: Customer relationship management, Sponsor expectation management, Risk management, Change Management, Vendor Management. Understand data governance, management & quality. Organized, good communicator, deadline driven, team builder, leader, planner, problem solver, and agile. Ability to promote and maintain a positive and inclusive work environment with project team members, co-workers, management, and vendors by behaving, collaborating, and communicating in a manner consistent with professional standards. Superior interpersonal skills, conflict resolution, and negotiating skills, to ensure open communication across project teams. Ability to handle broad-based, often complex, communication for internal and/or external audiences. Ability to diffuse emotionally charged situations and use them to constructively build greater shared commitment to end goals. ServiceNow, PowerBI and DevOps experience a plus Ability to work cross-functionally to solve problems and implement changes, analyze decisions and actions for their support of the larger area's strategic direction;and work with senior management to resolve more complex problems. Outstanding record of project management success, both in results achieved and in use of professional methodology. Education & Certifications Bachelor's Degree in a technical or business discipline. An advanced degree is preferred. Project Management Certification is preferred. Minimum 5 years of increasingly responsible experience, including experience successfully managing various projects

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. • Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) • Collabera listed in GS 100 - recognized for excellence and maturity • Collabera named among the Top 500 Diversity Owned Businesses • Collabera listed in GS 100 & ranked among top 10 service providers • Collabera was ranked: • 32 in the Top 100 Large Businesses in the U.S • 18 in Top 500 Diversity Owned Businesses in the U.S • 3 in the Top 100 Diversity Owned Businesses in New Jersey • 3 in the Top 100 Privately-held Businesses in New Jersey • 66th on FinTech 100 • 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Duration: 2 Months Responsibilities: • Responsible for coordinating and assisting with work on editorial product management projects. • Work with editorial teams and product managers to track, plan and schedule phases of testing and product development. • Gather and analyze information to prepare status reports. • Requires a bachelor's degree and 0-3 years of experience in the legal publishing field, product development or in a related area. • Familiar with a variety of the field's concepts, practices and procedures. • 2-4 years of experience. • Legal publishing is desired. • General skills with Microsoft Excel would be great. • Power Point and Word are a plus. Additional Information To know more on this position or to schedule an interview, please contact; Rakhi sharma ************

As the Project Controls Coordinator with APTIM, you will be responsible for the performance of all Project Administrative functions to ensure tasks are completed in an efficient and effective manner and in accordance with Company and Standard Operating Procedures. May be responsible for Project Administrative functions at multiple projects. Administrative Support for projects as required by the specific project(s) being supported. This position will support the Fresh Kills Landfill Gas project on Staten Island and will require an onsite presence. In addition to the duties listed below, this position will be responsible for creating and managing client invoices to the City of New York which includes certified payroll. Key Responsibilities: * Review daily work logs for content and completeness. * Track and management of onsite construction equipment: maintenance, forecast assistance, etc. * Track /reporting of Government GFP/GFE government furnished equipment as custodian per AMS-300-01-PR-40000 * Creation and processing of E-Requisitions for procurement * Perform monthly accrual of project costs and revenue for accrual method accounting and forecast development * Assist with Receipt, inspection of materials and 3-way match receiving * Monitoring and Management of AP through TAP or APTIM Smart Viewer * Coordinate site travel for field personnel * Participate in Negotiation of contracts and agreements with vendors, subcontractors, and other external parties to secure the necessary periodic reporting data for cost status and forecasting. * Perform daily and weekly cost/timekeeping tracking if warranted, including timesheet reconciliation. * Comparing Contractor invoice submittals against final project quantities and against contractor agreed costs to their invoices. * Review of Subcontractor invoices for content and accuracy. * Perform timesheet audits. * Perform expense report audits. * Gathering, compiling, and reporting of contractor production data. * Work with the Project Team to tie site completions to contractor invoice submittals. * Perform or lead any high priority projects that come up day to day. * Responsible for p-card and associated management of procurement, reconciliation process, including management of LVE purchases on p-card for Equipment Services group ownership per AMS-855-01-WI-00200. * MS Excel proficiency required: running reports and extracting datasets for use in project analytics. Basic Qualifications: * Must have a minimum of 3-5 years experience * Responsibly handle and protect confidential information. * Ability to multi-task. * Excellent interpersonal skills, self-motivated, and adaptable in a fast-paced, dynamic, deadline-driven environment. * Strong written and oral communication. * Strong time management and organizational skills. * Familiarity with MS Outlook, Teams, Word, Excel and ERP Software. * Requires problem solving and decision-making skills. * Ability to identify and prioritize critical tasks. * Ability to coordinate efforts with project personnel. * Highly proficient in data entry and reconciling issues relating to costing and time entry. * Uses time effectively; anticipates obstacles, adjusts priorities as needs change and keeps others informed of progress. * Work independently with minimal Supervision, leads processes and tasks. * Has full proficiency gained through job-related training and considerable work experience. About APTIM APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all. What you can expect from APTIM: * Work that is worthy of your time and talent * Respect and flexibility to live a full life at work and at home * Dogged determination to deliver for our clients and communities * A voice in making our company better * Investment into your personal and professional development As of the date of this posting, a good faith estimate of the current pay range for this position is $30.00 - $50.00 Per Hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM. Employee Benefits APTIM Federal Services, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace ************************************ * Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location. * Company paid and optional Life insurance * Short-term and long-term disability insurance * Accident, Critical Illness, and Hospital Indemnity coverage * Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law) * 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here: * APTIM 401(k) Guide * APTIM - Helpful Documents Watch our video: About APTIM - In Pursuit of Better

Coranet Corp is a leading national provider of Low Voltage Solutions - Structured Cabling Infrastructure, Wireless, Audio-visual, and Physical Security (access control and video surveillance). We partner with leading technology brands to design, install, and maintain comprehensive low-voltage solutions for our clients' real estate assets. We have won accolades as one of the fastest-growing private businesses in Inc. 5000 for four years in a row. We help companies of all sizes leverage low-voltage infrastructure solutions to modernize their operations and make their assets smart, secure, and connected. Position Summary As a Project Coordinator at Coranet, you will support and assist the operations team and Coranet project managers from start to completion of low-voltage IT infrastructure projects. Project Coordinators are the key liaisons between our Field Teams, Project Managers, Customers, and Partners. The Project Coordinator assists in proactively driving project execution, maintains clear and timely communication, and ensures we consistently exceed customer expectations. The ideal candidate will have strong organizational and communication skills, be self-motivated, and adaptable to the demands of our low-voltage integration project. You will have the opportunity to grow within our organization on a well-defined track and take on select individual account responsibilities. Project coordinators should be well-versed in current technology and tools - able to utilize basic computer programs from Outlook to Excel, as well as AI and other new PM tools to improve their job function and our project delivery. Project coordinators play a key role before working as project managers at Coranet. Key Responsibilities Documentation, Permitting & Closeout: Create and manage submittals, permits, as‑builts, warranties, test‑result PDFs, labels, and closeout packages in SimPro Scheduling & Procurement: Update project schedules in Teams; enter and track POs in SimPro; generate weekly time‑tracking reports for PM review. Field Engagement, Support, and Management: Assist in leading project on‑site kickoffs and surveys; support quality inspections; shadow PMs on small‑job scoping and quoting. Communication & Reporting: Provide weekly status updates internally to PMs/executive team and externally to customers, subcontractors, and partners. Project Management: Join project managers on client calls and status updates, assist with day-to-day activities Issue Resolution: Anticipate and escalate risks; coordinate corrective actions to keep projects on schedule and within scope. Customer Advocation: Act as clients' point of contact, manage expectations, resolve concerns, and ensure "right‑first‑time" delivery. Project Tracking: Track project and JCO progress through SimPro. Onsite Logistics & Equipment Management: Receive and stage materials in Fairfield office; coordinate testing‑equipment calibrations; schedule and manage van maintenance. Required Tools: SimPro Microsoft Office (Excel, Word) Outlook Career Path Project Administrator → Project Coordinator → Assistant Project Manager → Project Manager How You'll Succeed: By taking personal initiative, ownership of project workflows, staying attentive to deadlines, maintaining proactive communication, learning and expanding your knowledge of our services and solutions, and relentlessly pursuing "right‑first‑time" quality, you'll help Coranet deliver outstanding results and earn repeat business.