How to hire a project liaison

How to hire a project liaison, step by step

Here's a step-by-step project liaison hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a project liaison job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new project liaison
• Step 8: Go through the hiring process checklist

What does a project liaison do?

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1. Identify your hiring needs

   The project liaison hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a project liaison to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a project liaison that fits the bill.

   The following list breaks down different types of project liaisons and their corresponding salaries.

   Type of Project Liaison	Description	Hourly rate
   Project Liaison		$21-69
   Communications Project Manager	A communications project manager is in charge of overseeing the development of internal and external communication materials. Their responsibilities typically revolve around performing research and analysis to identify client or company needs, developing effective communication strategies, coordinating different teams to ensure the quality and accuracy of projects, setting objectives and goals, and managing schedules and budgets... Show more	$28-58
   Manager, Project Management	The role of a project management manager involves the planning, execution, monitoring, control, and closure of projects. Project managers oversee the scope of the entire project, the team, success or failure, and its resources... Show more	$35-69

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Project Management
   • Sigma
   • Logistics
   • Operational Aspects
   • IPT
   • SharePoint
   • Earned Value Management
   • R
   • PMO
   • CAD
   • Business Processes
   • Community Resources
   • CMS
   • Microsoft Project

   Check all skills

   Responsibilities:

   • Manage logistics and conduct initial train-the-trainer events and certification processes.
   • Focuse on continuously improving existing processes, including managing SharePoint files and recommending improvements to digital architecture.
   • Implement a repeatable process methodology base on the PMI PMBOK defining a systematic approach to delivering solutions and achieving customer objectives.
   • Install dry-wall, floors, doors, and windows.
   • Act as plant POC for engineering changes.
   • Work with QA on sample preparations for the global markets.

   More project liaison duties

3. Make a budget

   Including a salary range in your project liaison job description is a great way to entice the best and brightest candidates. A project liaison salary can vary based on several factors:

   • Location. For example, project liaisons' average salary in nebraska is 53% less than in rhode island.
   • Seniority. Entry-level project liaisons earn 69% less than senior-level project liaisons.
   • Certifications. A project liaison with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a project liaison's salary.

   Average project liaison salary

   $81,451yearly

   $39.16 hourly rate

   ---

   Entry-level project liaison salary

   $45,000 yearly salary

   Updated January 19, 2026

   Average project liaison salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Delaware	$86,274	$41
   2	Michigan	$84,274	$41
   3	New York	$82,233	$40
   4	Connecticut	$79,421	$38
   5	Texas	$79,366	$38
   6	Massachusetts	$79,129	$38
   7	District of Columbia	$77,801	$37
   8	California	$76,880	$37
   9	Florida	$74,618	$36
   10	Washington	$73,678	$35
   11	Arizona	$66,448	$32
   12	Georgia	$65,857	$32
   13	Ohio	$59,457	$29
   14	New Mexico	$56,959	$27
   15	Kansas	$49,548	$24
   16	Oklahoma	$49,091	$24

   Average project liaison salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Logistics Management Institute	$110,333	$53.04	1
   2	DuPont	$103,159	$49.60	1
   3	HNTB	$97,729	$46.99	134
   4	Textron	$84,700	$40.72	3
   5	Raytheon Technologies	$70,597	$33.94	12
   6	MKS2 Technologies	$62,940	$30.26
   7	NTUA	$62,355	$29.98
   8	Ecology and Environment Inc	$57,782	$27.78
   9	A and G, Inc.	$57,741	$27.76	6
   10	Randstad North America, Inc.	$55,134	$26.51	7
   11	Omni Services	$51,890	$24.95	3
   12	FlightSafety International	$50,439	$24.25
   13	Shasta County Office of Education	$30,342	$14.59	1
   14	Tehama County Department of Education	$29,220	$14.05

4. Writing a project liaison job description

   A job description for a project liaison role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a project liaison job description:

   Project liaison job description example

   American Communications Solutions and By Light Professional IT Services, together as Full Spectrum Operations (FSO) are hiring dedicated and talented IT professionals under the Eastern Western Operational Communications Services (EWOCS) contract. EWOCS provides reliable high-quality communications and innovative IT solutions for the Guardians, Airmen, and Government agencies assigned to Patrick Space Force Base, Cape Canaveral Space Force Station, and Vandenberg Air Force Base. Be a part of the team that delivers excellence in national missile defense, human space flight, space launch, and combat rescue!
   Work directly for the 65 CYS Cybersecurity Team to:
   
   + Maintaining access control lists for bldg 8401 comm rooms and data centers
   
   + Coordinating access for external mission partners when directed by 65 CYS or 18 SDS government management
   
   + Security Management to include maintaining access control lists for bldg 8401 comm rooms and data centers
   
   + Security Services include Reviewing for completeness and accuracy, submitting, and tracking completed system authorization access request paperwork, DD Form 2875's,for bldg 7000, 8401, and 7403 permanent party personnel
   
   + Provide escorts within bldg 8401 for to include visiting technicians within required areas to perform work, and for short-term work [Not to Exceed (NTE) 3 business days] in restricted areas for contractor employees performing tasks under this PWS and without restricted area access.
   
   + Ensure construction and maintenance personnel are properly badged, meet at the restricted entry control points, are briefed on security standards, and are monitored within the restricted areas for conformance with all applicable security policies and regulations.
   
   + 1 to 3 years of Security Management experience
   
   + Must possess outstanding organizational and interpersonal skills
   
   + Must possess excellent oral and written communication skills
   
   + Department of Defense related security administration
   
   + MUST have an ACTIVE DOD TS/SCI Security Clearance.
   
   + By Light does not require COVID-19 vaccinations or boosters; vaccination requirements and testing are subject to the status of the federal contractor mandate and customer site requirements; testing is at the cost of the employee.
   
   
   External Company Name: By Light Professional IT Services LLC
   
   External Company URL: www.bylight.com
   
   Street: 747 Nebraska Ave

   Copy this example

   

5. Post your job

   There are a few common ways to find project liaisons for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your project liaison job on Zippia to find and recruit project liaison candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit project liaisons, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new project liaison

   Once you've decided on a perfect project liaison candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new project liaison. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a project liaison?