Project liaison job description

American Communications Solutions and By Light Professional IT Services, together as Full Spectrum Operations (FSO) are hiring dedicated and talented IT professionals under the Eastern Western Operational Communications Services (EWOCS) contract. EWOCS provides reliable high-quality communications and innovative IT solutions for the Guardians, Airmen, and Government agencies assigned to Patrick Space Force Base, Cape Canaveral Space Force Station, and Vandenberg Air Force Base. Be a part of the team that delivers excellence in national missile defense, human space flight, space launch, and combat rescue!
Work directly for the 65 CYS Cybersecurity Team to:

+ Maintaining access control lists for bldg 8401 comm rooms and data centers

+ Coordinating access for external mission partners when directed by 65 CYS or 18 SDS government management

+ Security Management to include maintaining access control lists for bldg 8401 comm rooms and data centers

+ Security Services include Reviewing for completeness and accuracy, submitting, and tracking completed system authorization access request paperwork, DD Form 2875's,for bldg 7000, 8401, and 7403 permanent party personnel

+ Provide escorts within bldg 8401 for to include visiting technicians within required areas to perform work, and for short-term work [Not to Exceed (NTE) 3 business days] in restricted areas for contractor employees performing tasks under this PWS and without restricted area access.

+ Ensure construction and maintenance personnel are properly badged, meet at the restricted entry control points, are briefed on security standards, and are monitored within the restricted areas for conformance with all applicable security policies and regulations.

+ 1 to 3 years of Security Management experience

+ Must possess outstanding organizational and interpersonal skills

+ Must possess excellent oral and written communication skills

+ Department of Defense related security administration

+ MUST have an ACTIVE DOD TS/SCI Security Clearance.

+ By Light does not require COVID-19 vaccinations or boosters; vaccination requirements and testing are subject to the status of the federal contractor mandate and customer site requirements; testing is at the cost of the employee.


External Company Name: By Light Professional IT Services LLC

External Company URL: www.bylight.com

Street: 747 Nebraska Ave

The position you are applying for is with Vertex Technology & Training Solutions which was formerly Raytheon Global Training & Logistics. The Vertex Company acquired Raytheon Global Training & Logistics in December 2021.

The Vertex Company is a services solutions provider that operates as a federal government prime contractor. With over 7,000 employees in 200 locations worldwide, the Mississippi-based company offers vertically integrated solutions for defense and commercial customers.

Delivering integrated turnkey lifecycle support from concept definition, to engineering and manufacturing, through end-of-life support of complex systems and platforms, Vertex offerings include all levels of aviation maintenance, worldwide contractor logistics support, systems engineering and integration, specialized onsite mission execution, high consequence training programs for defense and commercial customers, and integrated supply-chain solutions. Over our 50-year history, we have perfected the balance of cost, schedule, and performance to offer high-quality solutions that consistently exceed customer requirements.

The Vertex Company is a Federal Contractor and must comply with Federal mandates. All employees may be required to obtain a COVID-19 vaccination as a condition of continued employment. A medical or religious accommodation may be granted on a case-by-case basis. In order for an accommodation to be considered, you must submit the COVID-19 Vaccination Accommodation Request form.

Vertex is a portfolio company of American Industrial Partner (AIP), an operationally orientated private investment firm with a 30 year track record of working with management teams to build scaled world class businesses (www.americanindustrial.com).
Vertex - Technology & Training Solutions - Learning and Development Project Liaison I

Position Overview

The person who fills this position is responsible for coordination, execution and support of all learning program aspects including learning implementation, learning management system (LMS) support and registration, budget monitoring and reporting, schedule and communication, deliverables, customer relationship / interface, and logistics for training events across the country. The person who fills this position must be a critical thinker, a self-starter, and have the ability to work within a geographically dispersed matrixed organization. Travel will be required for this position, including possible international travel. The ideal candidate must possess the ability to work proactively, efficiently and effectively within budget, teaming with co-workers, internal departments and the end customer.

Duties and Responsibilities

+ Assist in intake new work and assist with developing scope, schedule and cost estimates

+ Provide end-to-end logistical support for training classes and events for local and remote locations

+ Handle all aspects of coordination of training to include classroom setup, instructors, students, registration sites, preparation of class and event engagement activities such as surveys and polls, and order all necessary catering, class materials, and equipment

+ Coordinate, update, and retrieve content from online repositories

+ Proactively manage tasks to mitigate known and unexpected issues that could impact the timely and successful execution of an event

+ Provide facilitation support during live and remotely delivered classes (i.e., assist with class exercises and interactions, run virtual meetings, troubleshoot access or other technical issues for attendees and presenters)

+ Support with the creation and maintenance of internal process documents

+ Timely and accurate collection and completion of all billing information for classes and programs

+ Assist the program manager/deployment manager in ensuring budgets are adhered to and potential cost overruns are contained

+ Clear, concise and accurate communication with all levels of the organization to include vice presidents, learning leads, students, facilitators and/or speakers

+ Exercise independent judgement and decision-making skills to mitigate known and unexpected issues that could impact timely and successful training event

+ Create event registration websites using Cvent or similar event management tools

+ Manage multiple program email inboxes concurrently

+ Extensive use of Learning Management System (LMS) to schedule courses/classes, update enrollments and completions, and generate reports

+ Daily use of a Workflow Management System to track and manage class/program information, requirements and completion of tasks associated with event support

+ Management of learner progress through certification processes, including monitoring of student progress, communication to students, and reporting to business learning POCs

+ Proficient with Microsoft Office (Excel, PowerPoint, Word), to include Project

+ Excellent customer service, interpersonal, written and verbal business communication skills

+ Strong organizational and time management skills with attention to detail

+ Experience running reports to provide status updates to customers e.g., set correct parameters, analyze the data for accuracy, summarize data and format the report output for easy review

+ Ability to prioritize and self-manage work assignments to meet project deadlines and cost expectations

+ Experience tracking budget items and controlling expenditures

+ Ability to obtain a D.O.D. Secret security clearance

+ Ability to commute to other local event centers/venues and up to 10% overnight travel

Required Skills

+ Minimum one year of professional experience supporting learning and project coordination in a customer facing environment

+ Intermediate skills in Microsoft Excel, PowerPoint and Word, examples include:

+ Analyzing data to generate reports, summarize results, identify trends and problems, and suggest solutions

+ Using Microsoft Excel and PowerPoint to present the results of analysis in a clear way to influence stakeholders

+ Using formulas, and generating pivot tables, charts, and graphs in Excel

+ A proactive, self-starter with effective teaming skills

+ Demonstrated experience supporting business project management and execution in a customer-facing environment

+ Ability to develop cost estimates based on requirements and monitor performance against an established budget

+ Proven ability to identify, evaluate and resolve problems quickly and effectively

+ Must possess excellent interpersonal, written, and verbal business communication skills

+ The ability to lift up to 35 pounds

Desired Skills

+ Knowledge of the learning and development industry, training/program administration, and both virtual and in-person classroom/event logistics

+ Understanding of financial statements such as budget detail, cost actuals, billing operations and/or P&L reports and earned value management practices.

+ CAPM Certification a plus

Required Education

+ AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.

+ Eight years professional experience with a high school diploma or higher may be considered in lieu of degree

*** This position requires a U.S. Person who is eligible to obtain any required Export Authorization ***

Vertex is committed to building a diverse and inclusive environment in which we recognize and value each other's differences as well as fostering a culture that promotes its core values: Professionalism, Integrity, and Respect. As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, or status as a protected veteran.

Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

How to Apply to this Posting

How to Apply to this Posting

Special Instructions

Posting Details

Position Information

Job Title

Grant Project Liaison

FLSA Status

Salaried Non Exempt

Posted Salary Range

Commensurate with experience

Employment Status

Part Time .50

Department

School of Education & Psychology

Job Summary

Be Brave Teach STEM seeks an experienced Grant Project Liaison who enjoys ensuring all compliance tasks and requirements for a National Science Foundation Noyce Grant. Awards (post-award management) are completed on-time and in perfect accordance with detailed rules to join our team of professionals. Forty (40) hours work month.

Knowledge Skills and Abilities

Experience managing multiple priorities.

Background of writing progress and performance reports, reviewing and tracking or amending grant budgets, project schedules, amending project scopes of work, ensuring required deliverables are completed and submitted on-time, and tracking compliance requirements;

Experience writing in a factual and succinct style;

Ability to interact with clients and other project consultants (telephone, email, MS Teams, Zoom, etc.) to obtain information required for successful and accurate reporting; and

Must be able to deliver assignments timely and within quoted project hours.

Ability to thrive in a deadline-driven environment that sometimes requires handling tasks outside of traditional work hours;

Detail-oriented and precise;

Responsive to feedback;

Eager to learn new information;

Proactive and ability to work independently;

Strong analytical, problem-solving, and decision-making capabilities;

Ability to multi-task in a fast-paced environment;

Superior interpersonal skills including courtesy, professionalism, and a cooperative attitude; and

Ability to be flexible to handle multiple priorities

Essential Job Functions

First 15 Days: Know where to find and how to utilize grant management tools, resources, and Noyce Scholarship grant procedures. Support live projects.

2-6 Months: Demonstrate the capability to independently lead the grant project (without any oversight)-see Key Responsibilities. You will learn, adopt, and follow the unique NSF process for grant management

Read full grant agreements and establish a comprehensive compliance checklist;

Visit School districts, Department to actively recruit participants for the Program.

Prepare Marketing media to recruit participants.

Prepare and submit invoices for completed work on a schedule and in a format to be determined by the grantor agency;

Monitor various grant deliverables, goals, and objectives, and prepare and submit grant reports on a schedule to be determined by the PI (i.e., monthly, quarterly, semi-annually, annually);

Assist PI in preparing for audits conducted by the grantor agency; and

Act as the liaison between the University, Advisory Board, School Districts, and our clients.

Qualifications

An earned Bachelor Degree; Demonstrate experience in managing projects in a leadership role (responsible for start to finish grant management projects. Excellent verbal, analytical, interpersonal, and written communication skills; adept at online research and information gatherings; proficiency in Microsoft Office (including Word, PowerPoint, Excel, Outlook), and experience with Professional Adobe Acrobat.

Licensing and Certifications

N/A

Physical Requirements

Work in noisy (above 85 decibels) areas

No

Sedentary Work - Exerting 10 pounds

Occasionally

Light Work - Exerting up to 20 pounds

Occasionally

Medium Work - Exerting 20-50 pounds

Occasionally

Heavy Work - Exerting 50-100 pounds

Not Required

Very Heavy Work - Exerting in excess of 100 pounds

Not Required

Travel

Occasionally

Extended Work Hours

Occasionally

Posting Detail Information

Posting Number

S722

Number of Vacancies

1

Location

Lorman

Position End Date (if temporary)

Open Date

07/21/2021

Close Date

Open Until Filled

Yes

EEO Statement

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Unofficial Transcripts
4. Letter of Recommendation (Professional)
5. Letter of Recommendation (Personal)
6. Letter of Recommendation (Professional or Personal)

Optional Documents
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