Project management assistant job description

JBI Interiors Company is currently hiring for a full-time Project Management Assistant to help coordinate our manufacturing projects in the Long Beach, CA area. This position earns a competitive salary of $55,000+/year , depending on experience.

In addition to competitive pay and our supportive culture , we offer our Project Management Assistants the following benefits:

• Health
• Dental
• Paid time off (PTO)
• A 401(k), vacation time
• Flexible work schedules
• Bonus opportunities

So, now that you've learned the who, what, where, and why, you may be wondering HOW? It's easy! Just fill out our initial mobile-friendly online application . We hope to meet you soon!

DAY-TO-DAY

As an assistant project manager, you provide valuable support to our project manager as you help coordinate and oversee project completion. You are motivated to continuously improve your skills and knowledge so you can take on more responsibility in the future. Every day, you assist our project manager with essential tasks such as reviewing project drawings and scopes. You manage both internal and external communications, maintaining a helpful and professional attitude whether you're speaking with clients, vendors, or coworkers.

As we complete projects, you check in with the manufacturing department and follow up on their progress to ensure everything is on schedule. When directed, you perform other project management duties as well. You feel great about helping our projects stay on track, on schedule, and on budget!

ABOUT JBI INTERIORS COMPANY

Our commercial interior manufacturing company began in 1969 when our founder created his first restaurant interior. Today, we manufacture a variety of interiors including architectural millwork, upholstery, and metal, for a wide range of clients such as restaurants, hospitals, and schools. We have been prioritizing customer satisfaction since the very beginning, and it shows through the strong, lasting partnerships we've made over the decades. Our goal is to continuously think of fresh, innovative ideas that improve our systems and create better experiences for our clients.

Our success comes from building a strong, capable team of dedicated employees that feel trusted and valued. We provide an open, collaborative work environment where team members can share ideas and learn from each other. When you work for us, you also enjoy competitive compensation and generous benefits . Join us in creating appealing interiors that people will remember!

OUR IDEAL PROJECT MANAGEMENT ASSISTANT

• Ambitious--works hard to accomplish goals
• Dependable--is trustworthy and reliable
• Detail-oriented--pays close attention to small details
• Communication skills--communicates effectively through both verbal and written means
• Team-player--is respectful of coworkers and values the teamwork mentality

If this sounds like you, keep reading!

REQUIREMENTS

• College degree in either construction or project management, a related field, OR 5 years of relevant work experience

If you meet the above requirements, we need you. Apply today to join our team as an assistant manufacturing project manager!

Location: 90810

Job Posted by ApplicantPro

Spirit AeroSystems designs and builds aerostructures for both commercial and defense customers. With headquarters in Wichita, Kansas, Spirit operates sites in the U.S., U.K., France and Malaysia. The company's core products include fuselages, pylons, nacelles and wing components for the world's premier aircraft. Spirit AeroSystems focuses on affordable, innovative composite and aluminum manufacturing solutions to support customers around the globe.
Responsibilities

Key Accountabilities:

+ Apply business and management principles to deploy tools and processes in compliance with customer, company and regulatory requirements including control of product configuration, management of product configuration information, and maintenance of configuration accountability records.

+ Implement, plan, and manage changes to product configurations and product configuration information.

+ Audit detailed work statements and develop associated project files.

+ Responsible for the development and documentation of functional processes related to change.

+ Assesses project issues and develops resolutions to meet technical goals and objectives

+ Develops mechanisms for monitoring project progress and status for intervention and problem solving with functional and program stakeholders.

Qualifications

Qualifications:

+ 3 to 5 years' experience with Bachelor's degree.

+ 1 to 3 years' experience with Masters degree.

+ This role requires US Citizenship.

+ Candidates must be able to obtain and maintain a security clearance.

+ Successful candidates must be able to secure Program access approval .

Preferred Experience:

+ SAP experience.

+ Experience with gPLM and/or 3DExperience.

+ Knowledge of BCCM and application of Program Management best practices.

+ Strong computer skills/ proficiency required with Microsoft Project, Excel, PowerPoint and Word.

+ Excellent communication skills, both oral and written.

+ Proven ability to balance multiple projects simultaneously (coordination, status and performance to plan).

+ Experience with c ross-functional coordination and leadership to achieve project goals.

+ An active DoD security clearance (Secret or above).

Spirit AeroSystems is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, marital or civil partnership status, pregnancy, age, disability, veteran status or any other protected factor under federal, state or local law.

Job LocationsUS-KS-Wichita


Posted Date 9 months ago (1/28/2022 10:07 AM)

Category Administrative/Clerical

WHO WE ARE
Come grow with us! If you are a passionate change agent who thrives in a collaborative, entrepreneurial and inclusive, culture committed to operational excellence, we would like to meet you.

At Resonance, you get involved in the work, in the field, not just in the deck. Our teams are autonomous and self-sufficient. You get to weigh in with founders and leaders on how to drive change and grow the movement while growing the company.

Resonance is an award-winning, Certified B Corporation consultancy that delivers market-based solutions to address the world's toughest challenges. We enable a variety of donor, commercial, and investor clients around the world to catalyze lasting impact. Resonance seeks to catalyze large-scale social, environmental, and economic change by fostering new and dynamic forms of collaboration. We do this by fostering public-private partnerships, facilitating sustainable investment, and providing deep analytical insights in frontier markets.

Position Mandate
The Project Management & Technical Implementation Specialist is part of the Project Delivery Unit (PDU), providing both technical and management support across a portfolio of projects to deliver excellence to clients. This is a full-time position reporting to a Director or Senior Manager.

This role manages day-to-day tasks for USAID and other client activities by contributing to client relationship management, overall program and task management, financial management, project compliance, alongside technical assistance. This individual works closely with clients and partners to plan, implement, and troubleshoot project implementation issues and collaborates with the Project Operations Unit to ensure compliance with Resonance policies and client regulations, using Resonance tools and systems. This role may supervise staff members (Sr. Analyst/Analyst and/or Assistant).

This individual works closely with the PDU and Technical Sector Teams to ensure technical excellence is integrated throughout project delivery and establishes ongoing communication and collaboration with relevant Technical Sector Team members to ensure technical alignment across project activities. In particular, this role will focus on providing technical support for private sector engagement work within the humanitarian assistance context.

The primary focus of this position is to manage the implementation of Resonance's Government Services humanitarian assistance project portfolio, however, strategic support to Resonance's business development efforts and Impact Advisory clients will be assigned as necessary.

1 In partnership with the PDU Director and individual Project Management Units (PMUs), manages prime contracts and subcontracts to achieve outstanding, efficient, and compliant technical delivery, including:
· Recruits local and international consultants and project staff as needed
· Identifies and manages subcontractors (facilitates subcontract approval process, drafts subcontract and corresponding modifications, monitors subcontractor performance, reviews subcontractor invoices, and reviews all subcontractor deliverables to ensure compliance with terms of the agreement)
· Supports management and oversight of technical scopes of work (SOWs), contracts, reporting, activities, and deliverables
· Manages project budget to meet financial targets, supports monthly invoicing, financial reporting as needed, ensuring that required financial forecasts are uploaded accurately and in a timely manner
· Liaise with the Project Operations Team to ensure contract compliance
· In partnership with cross functional teams, designs and develops project work plans and project activities, ensuring preparation and submission of high quality and timely deliverables
· Supports the start-up and implementation of large, complex USG-funded field-based projects, including establishing a field office, hiring local staff, opening a bank account, engaging local lawyers, and facilitating the contract registration process to ensure compliant field operations
· Supports timely and compliant close-out of large, complex USG-funded field-based projects
2. Trains field-based staff in company and client rules, regulations, systems, and procedures
3. Provides targeted support to technical workstreams and billable assignments, both domestically and overseas as appropriate in one or more of the following areas: workshop facilitation, private sector engagement, innovation, enterprise development, innovative finance, partnership development, humanitarian assistance, natural resource management, economic growth, workforce development, youth, monitoring, evaluation, and learning
4. Liaises with the client on technical and project management matters to ensure excellence in project delivery
5. Manages and mentors other home office and project field staff
6. Provides project support to the Impact Advisory team, as needed
7. Provides targeted business development support as needed
REQUIRED EDUCATION AND EXPERIENCEMaster's degree in International Relations, Economics, Public Administration, Business Administration, Disaster Risk Management, or another relevant field; or a Bachelor's degree in these fields plus 7 years of international development experience 5+ years of progressive experience in roles focused on project management in the humanitarian assistance and/or global development context, preferably for USAID, other USG-funded projects, or humanitarian assistance agencies like UN OCHA, UNICEF, etc. - competency in project management is measured by: Experience recruiting and onboarding project staff as well as local and international short-term consultants Experience managing subcontractors from award to implementation to close-out Experience drafting scopes of work, project deliverables (e.g., annual work plans, quarterly reports, annual reports), and processing contract modifications Knowledge of USG rules and regulations (e.g., Federal Acquisition Regulations, USAID Acquisition Regulations, Automated Directives System)2+ years of demonstrated experience/knowledge of humanitarian assistance stakeholders, systems, and processes (e.g., knowledge of humanitarian assistance project cycle, disaster response protocols, humanitarian supply chains, disaster mitigation tools and techniques, etc.)2+ years of client management/client facing experience (e.g., written correspondence with client to obtain required approvals, addressing client comments on project deliverables, making presentations to client, among others) or working closely with senior leadership People leader experience (prior experience supervising at least one person) Strong Excel budgeting and spreadsheet skills Ability to travel up to 30% on short notice Eligibility to work in U.S.Fluency in Spanish or French
PREFERRED EDUCATION, EXPERIENCE & COMPETENCIESExperience with USAID/Bureau of Humanitarian Assistance strongly preferred Experience in private sector engagement, innovation, or partnership development within the humanitarian context strongly preferred Grant management experience Experience supporting start-up, implementation, and close-out of large, complex USG-funded field-based projects Experience supporting innovation or partnership development among key stakeholders through co-creation facilitation Experience working collaboratively with private and public sector clients
SALARY RANGE:
$82,000 - $92,000/YEAR

WORK ENVIRONMENT AND PHYSICAL DEMANDS:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

TRAVEL EXPECTATIONS:
Ability to travel up to 30% for periods of up to 4 weeks on short notice.

WORK AUTHORIZATION/SECURITY CLEARANCE
US work authorization is required.

AAP/EEO STATEMENT
The Equal Employment Opportunity Policy of Resonance is to provide a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status or disability. Resonance hires and promotes individuals solely based on their qualifications for the job to be filled.

Resonance believes that employees should be provided with a working environment which enables each associate to be productive and to work to the best of his or her ability. We do not condone or tolerate an atmosphere of intimidation or harassment based on race, color, religion, national origin, gender, sexual orientation, age, marital status or disability.

We expect and require the cooperation of all employees in maintaining a discrimination and harassment-free atmosphere.

Applications will be reviewed on a rolling basis. Only candidates selected for interviews will be contacted. No phone calls or emails please.