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Project management assistant skills for your resume and career

Updated January 8, 2025
5 min read
Quoted experts
Cortnee Young,
Dr. Darrin Cox
Below we've compiled a list of the most critical project management assistant skills. We ranked the top skills for project management assistants based on the percentage of resumes they appeared on. For example, 32.3% of project management assistant resumes contained project management as a skill. Continue reading to find out what skills a project management assistant needs to be successful in the workplace.

15 project management assistant skills for your resume and career

1. Project Management

Here's how project management assistants use project management:
  • Provided Administrative/Project Management support for the largest passenger rail carrier in the Northeast, including executive administrative support to Sr.
  • Project Management Coordination assisting project managers, engineers, and management coordinators in the Oil & Generation Department.

2. Purchase Orders

Here's how project management assistants use purchase orders:
  • Prepare project implementation letters/orders, local/overseas purchase orders & letters of commitments.
  • Monitored blanket purchase orders, as well as, matched original invoices and requests for payment with internal purchase orders.

3. Financial Reports

Here's how project management assistants use financial reports:
  • Provided assistance to company accountant to finalize end-of-year financial reports and regularly updated database for consultants, clients, and vendors.
  • Created and distributed financial reports for account managers.

4. Assist Project

Here's how project management assistants use assist project:
  • Assist Project Managers in developing and improving templates and documentation, including implementation of Agile principles.
  • Assist Project manager by providing administrative support for Universities Workday ERP implementation.

5. Meeting Minutes

Here's how project management assistants use meeting minutes:
  • Coordinated and attended staff meetings while compiling and circulating meeting minutes.
  • Organized staff traffic reports, employment contract drafts, processed staff project hours, post-production meeting minutes/traffic, and client project.

6. ISO

Here's how project management assistants use iso:
  • Assisted development and management of ISO 9000, Total Productive Maintenance and Total Quality Management systems, and ship building projects.
  • Follow ISO Purchasing Policies and Procedures.

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7. Office Equipment

Here's how project management assistants use office equipment:
  • Maintain office supply inventory and standard office equipment.
  • Maintain all office equipment including phones, computers, postage meter, copiers, printers, fax, and so on.

8. Travel Arrangements

Here's how project management assistants use travel arrangements:
  • Secured all travel arrangements assuring convenient hotel accommodations, auto rental and airline reservations for both domestic and international travel.
  • Organized all international travel arrangements and coordinated logistics for global meetings including planning and obtaining cost estimates.

9. Administrative Tasks

Here's how project management assistants use administrative tasks:
  • Support and assist the Project Estimating and Operations Staff with all administrative tasks.
  • Provide customer support when needed and lead all administrative tasks for the team.

10. Expense Reports

Here's how project management assistants use expense reports:
  • Develop layout and information in this database to create accurate budget summaries, outstanding expense reports and IPR's.
  • Proofed invoices for proper supporting documentation and forwarded to Compliance Accounting; handled Project Managers expense reports.

11. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how project management assistants use payroll:
  • Coordinate Certified Payroll and compile specification closeout documents in preparation for final payment.
  • Entered labor/salary updates and weekly payroll.

12. Status Reports

Here's how project management assistants use status reports:
  • Coordinate with the engineers on collecting/investigating, analyzing & preparing monthly status reports.
  • Supported project managers by researching material, preparing meeting notes, weekly and status reports.

13. Construction Projects

A construction project is an organized process of constructing, redeveloping, renovating, or otherwise improving a building, or structure. The project phase begins usually as a broad criterion that is then made with the help of a brief, feasibility analysis, funding, and planning. The majority of construction projects are one-time jobs.

Here's how project management assistants use construction projects:
  • Developed and implemented a budget monitoring system for pipeline and natural gas storage construction projects.
  • Work included gathering all documents related to construction projects.

14. SharePoint

Here's how project management assistants use sharepoint:
  • Inventoried and Controlled of ComIT Telecommunication Radio assets totaling 13.5 million dollars by using Microsoft Access and SharePoint.
  • Redesigned, Created, and maintained several SharePoint Collaboration sites for multiple departments.

15. Sops

A standard operating procedure or simply SOP is a particular operation that needs to be done in accordance with the rules and guidelines of a company or an industry. It is an important way for a company to run smoothly, especially in small businesses. It is like a practice wherein everything an individual or an employee is under a particular standard that is implemented.

Here's how project management assistants use sops:
  • Designed and instituted new policies and standard operating procedures (SOPs) to maximize operational productivity and efficiency.
  • Maintained departmental SOPs for manufacturing automation team.
top-skills

What skills help Project Management Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on project management assistant resumes?

Cortnee YoungCortnee Young LinkedIn profile

Lecturer of Marketing and Business Communications, Dalton State

I believe that in addition to education, experiences and skills should stand out the most on a student resume. Students should seek out work opportunities including part-time jobs, internships, or job shadowing opportunities while obtaining a degree. This shows that student put forth effort to educate themselves outside of the classroom. For skills, listing things learned in the classroom and outside of the classroom is important to show.

What project management assistant skills would you recommend for someone trying to advance their career?

Dr. Darrin Cox

Professor of History, West Liberty University

Reading. Then read some more. Read a wide array of materials from multiple perspectives related to your fields of interest and on topics that impact your immediate world. Reading will increase your specific knowledge in these areas, introduce you to competing interpretations, and hopefully stimulate critical thinking as you reconcile new information and perspectives into your own conclusions. Oh, and then read some more. Did I mention you should read?

What type of skills will young project management assistants need?

Dr. Jeanette LehnDr. Jeanette Lehn LinkedIn profile

Lecturer in Composition, University of Pittsburgh

No matter where young graduates will be working, some habits of mind that will benefit graduates going forward are curiosity, openness, creativity, persistence, flexibility, and reflection. The ways that those skills are strengthened is through engaging in writing and composing, where those habits are practiced, and where critical thinking about context, audience, and process happens.

Also, I see the ability to dive into a composition or a project without the plan for the document being perfect as very valuable. Trusting in the process allows for some really exciting insights to emerge. We have to be able to get started before things are perfect and be open to modification.

What technical skills for a project management assistant stand out to employers?

Brian Starr Ph.D.Brian Starr Ph.D. LinkedIn profile

Assistant Professor of Economics, Lubbock Christian University

Employers will continue to seek out sharp, hard-working employees who possess strong skills well-suited for the job at hand. A good mind and a good work ethic never go out of style. But as work shifts away from an office-centric base, employers will benefit greatly from those employees who embrace connecting technologies and have the focused discipline to get jobs done without being micromanaged. The former trait can be a competitive advantage for our emerging graduates. They are digital natives and many of them connect through technological platforms as naturally as they breathe. The challenge for them will not generally be the use of technology. They challenge will be developing the emotional intelligence to know which modality to use in each circumstance. A text, an e-mail, a phone call, a virtual meeting with the webcam off, a virtual meeting with the webcam on, and a trip across town to meet for lunch each have their place, and it takes wisdom to know which is best in each instant case. This will take some time and experience to master, but I suspect the emerging generation of graduates will soon discover fruitful paths. And those who mature quickly into the kinds of workers who can be trusted to get a job done timely and properly will find themselves advancing quickly through the ranks.

What soft skills should all project management assistants possess?

Brandy BaileyBrandy Bailey LinkedIn profile

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.
Do you want to know more?
Read more about what experts have to say about project management assistant

List of project management assistant skills to add to your resume

Project management assistant skills

The most important skills for a project management assistant resume and required skills for a project management assistant to have include:

  • Project Management
  • Purchase Orders
  • Financial Reports
  • Assist Project
  • Meeting Minutes
  • ISO
  • Office Equipment
  • Travel Arrangements
  • Administrative Tasks
  • Expense Reports
  • Payroll
  • Status Reports
  • Construction Projects
  • SharePoint
  • Sops
  • Project Budget
  • Visio
  • Management System
  • ERP
  • RFI
  • Microsoft Project
  • Project Support
  • Autocad
  • Insurance Certificates
  • HR
  • Conference Calls
  • Shop Drawings
  • RFP
  • Windows
  • AIA
  • Maintenance Manuals
  • Business Development
  • PMO
  • HVAC
  • Project Issues
  • Facebook
  • Enterprise Management
  • QuickBooks

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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