How to hire a project manager/quality control manager

How to hire a project manager/quality control manager, step by step

Here's a step-by-step project manager/quality control manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a project manager/quality control manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new project manager/quality control manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a project manager/quality control manager, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect project manager/quality control manager also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of project manager/quality control managers.

   Type of Project Manager/Quality Control Manager	Description	Hourly rate
   Project Manager/Quality Control Manager	Construction managers plan, coordinate, budget, and supervise construction projects from start to finish.	$33-60
   Construction Superintendent	A construction superintendent's role is to oversee all construction plans and operations, ensuring quality completion within a specified timeframe. Some of their responsibilities are to inspect all sites, coordinate with contractors and engineers, manage the budget and expenditure, purchase necessary materials and equipment, and make schedules... Show more	$29-59
   Field Manager	A field manager is a professional who manages a staff of field representatives that travel to customers' sites to promote their products or services. Field managers must hire new employees and arrange in-house and vendor training programs to ensure they have a full understanding of their responsibilities... Show more	$20-52

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Site Safety
   • NDE
   • Construction Projects
   • R
   • Sub Contractors
   • Project Scope
   • USACE
   • RFI
   • Project Quality
   • Design-Build
   • Safety Inspections
   • Construction Management
   • AHA
   • FDA

   Check all skills

   Responsibilities:

   • Lead safety compliance by conducting regular safety meetings with subcontractors and strictly enforcing safety policies and procedures, including OSHA regulations.
   • Used RMS in the QCM process.
   • Ensure current knowledge and implementation of FDA and ICH guidance documents.
   • Prepared/Perform training on initial quality systems develop and on ISO & cGMP/QSR requirements.
   • Ensure field superintendents have most current and up to date drawings along with any RFI changes.
   • Prepare daily reports, quality control reports, and RFI's and submit them electronically to the proper authority.

3. Make a budget

   Including a salary range in your project manager/quality control manager job description is one of the best ways to attract top talent. A project manager/quality control manager can vary based on:

   • Location. For example, project manager/quality control managers' average salary in kansas is 38% less than in hawaii.
   • Seniority. Entry-level project manager/quality control managers 45% less than senior-level project manager/quality control managers.
   • Certifications. A project manager/quality control manager with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a project manager/quality control manager's salary.

   Average project manager/quality control manager salary

   $93,639yearly

   $45.02 hourly rate

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   Entry-level project manager/quality control manager salary

   $69,000 yearly salary

   Updated December 17, 2025

4. Writing a project manager/quality control manager job description

   A project manager/quality control manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a project manager/quality control manager job description:

   Project manager/quality control manager job description example

   Come Be Part of a Mission that Matters!
   The Animal Safety Division is currently seeking a candidate for a Quality Control Unit (QCU) Project Manager. The ideal candidate will have 2-3 years of project management experience in pharmaceutical manufacturing; PMP or PRINCE II certification a plus. Additionally, the candidate will have demonstrated proficiency in technical writing.
   The selected candidate will be responsible for facilitating projects that are delivered on-time, within scope and within budget; setting and meeting realistic deadlines; developing project scopes and objectives; determining resource availability and allocation; developing a detailed project plan to track progress; managing changes to project scope, schedule, and cost; performing risk management; measuring project performance; creating and maintain project documentation; creating and maintaining relationships with third parties; acquiring quotes and preparing CARFs; and assisting in the preparation of technical and regulatory documents.
   
   ESSENTIAL DUTIES AND RESPONSIBILITIES
   
   Facilitate projects that are delivered on-time, within scope and within budget.Set and meet realistic deadlines. Communicate changes and projected issues.Develop project scopes and objectives, involving all relevant stakeholders to ensure technical feasibility.Determine resource availability and allocation.Develop a detailed project plan to track progress.Manage changes to project scope, schedule, and cost.Perform risk management to minimize project risks.Measure project performance.Create and maintain comprehensive project documentation.Establish and maintain relationships with third parties/vendors.Acquire quotes and prepare CARFs.Assist in the preparation of technical and regulatory documents.Ability to manage multiple projects.
   
   EDUCATION and/or EXPERIENCE: BA/BS in business with focus on project or product management or 2-3 experience in project or product management in a related field.
   
   JOB REQUIREMENTS/QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The individual must possess a clear understanding of the performance of various products, how to trouble-shoot problems and must be able to work independently to complete projects and reports. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
   
   LANGUAGE SKILLS: Ability to read, analyze and interpret common regulatory documents, technical procedures, and data. Ability to write reports business correspondence, and procedure manuals. Ability to effectively present information to and respond to questions from management and public groups.
   
   MATHEMATICAL AND COMPUTER SKILLS: Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to work with computer programs such as Excel, Word, PowerPoint, Windows, and other software.
   
   REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, diagram, mathematical, or schedule form and deal with several abstract and concrete variables.
   
   CERTIFICATES, LICENSES, REGISTRATIONS: PMP or PRINCE II certification a plus.
   
   TRAVEL EXPECTATIONS: Minimal. Expected to attend applicable training seminars related to position. These seminars may require overnight travel.
   
   PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
   
   While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms and climb or balance. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and color vision.
   
   WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
   
   WHO IS NEOGEN:
   
   From farm to fork, we offer solutions to enhance the quality, quantity and safety of the global food supply. Our animal safety solutions are used on farms, veterinary practices and manufacturers around the world to provide the best animal care possible. Whether food or pharmaceuticals, Neogen's provides a one-stop shop for the health and safety to our animals and our customers operations.
   
   Neogen's culture combines stability with a deep belief in providing professional and personal growth. Our Pillars of Trust - the principles that guide our everyday decision-making, include Openness, Honesty, Credibility, Respect, and Service. It's our belief in these characteristics that provides a consistent, happy and healthy work environment for our employees.

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5. Post your job

   To find the right project manager/quality control manager for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with project manager/quality control managers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit project manager/quality control managers who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your project manager/quality control manager job on Zippia to find and recruit project manager/quality control manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit project manager/quality control managers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new project manager/quality control manager

   Once you have selected a candidate for the project manager/quality control manager position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new project manager/quality control manager first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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