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Education Project Administrator
National Inventors Hall of Fame 3.3
Remote project secretary job
The National Inventors Hall of Fame is seeking an Education Project Administrator to provide organizational and tactical support for new and existing projects with a focus on tracking and communication, as well as an emphasis on quality work and detail management. The Education Project Administrator will support the Senior Manager of Research and Project Management in the communication of timelines, coordination of projects, and the development of content for elementary and middle school students with the ultimate goal of supporting the world-class educational programs and outreach initiatives.
Position Responsibilities:
Monitors, coordinates, and reports on the day-to-day status of department projects.
Provides clear, consistent, and concise communication with team members regarding timelines, deadlines, and potential process updates.
Tracks and supports the completion of supplemental program materials including guides, addendum, and alignments.
Supports the development and updating of department timelines, processes, and systems in an effort to create efficiencies while leaving space for creativity.
Supports the development of original age-appropriate content, product development/writing, and testing products through tactical initiatives.
Observes activities in the classroom as they are tested and identifies strengths and weaknesses, practicing educational evaluation methods.
Develops and maintains a comprehensive knowledge of department programs, products, processes, and systems.
Schedules, summarizes, and communicates next steps for intra- and interdepartmental meetings.
Knowledge, Skills and Abilities:
Thrives in a fast-paced environment
Self-motivated with excellent follow-up skills
Effective written and verbal communication skills
Excellent interpersonal, organizational, multi-tasking, and detail-management skills
Effective collaboration and teamwork skills
Effective problem-solving and critical thinking skills
Excellent organization, prioritization, and time management skills
Ability to produce quality work with an emphasis on attention to details
Ability to regularly work in the office and attend in-person meetings.
Ability to communicate effectively via email, chat, phone, and in-person meetings.
Requires regular, reliable, and on-time attendance.
Ability to travel up to 20% of the time, including during the summer months
Credentials and Experience:
Minimum of Bachelor's degree
Project management or administrative experience required
Experience in informal or formal education environments preferred
Knowledge workflow systems such as Trello preferred
Knowledge and experience with Microsoft Office applications
Why Join the National Inventors Hall of Fame?
Comprehensive Health Coverage: Enjoy top-tier medical, dental, vision, and insurance plans, along with flexible spending accounts to help pay for any out-of-pocket medical expenses.
Company-Paid Benefits: NIHF contributes 100% to provide life and disability coverages.
Secure Your Future: Benefit from our 401(k) plan with up to a 4% employer match and 100% vesting upon initial contribution, ensuring your financial stability and growth.
Generous Time Off: Take advantage of paid time off, paid holidays, and a year-end closure from December 24th through January 1st to recharge.
Additional Support: Access Critical Illness, Hospital, and Accident Supplemental Income plans for extra peace of mind.
Pet-Friendly Perks: Protect your furry friends with our pet insurance plans.
Stay Fit and Healthy: Utilize our on-site workout facility to maintain your physical well-being.
Flexible Work Arrangements: Enjoy alternate workday scheduling and the option for hybrid remote work after 90 days, promoting a healthy work-life balance.
Thriving Work Environment: Be part of a great team environment with ample opportunities for growth and a culture that prioritizes professional development.
$62k-88k yearly est. 28d ago
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Project Controls Administrator - Life Science Construction
Turner & Townsend 4.8
Project secretary job in Columbus, OH
** Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world's largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
**Job Description**
**Turner & Townsend** are seeking an ambitious **Project Controls Administrator** to join our growing team. The ideal candidate is an ambitious construction professional with experience analysing cost and schedule in large construction projects or programs.
_*Hybrid opportunity_
**Responsibilities:**
+ Provide preconstruction support during project approval phase, historical cost data, assist in development of annual contractor purchase orders.
+ Manage internal project budget / schedule of values within project management software, for monthly financial reporting on multiple projects.
+ Manage external project budget and communications within external project management software including commitment management, change management, document control, etc.
+ Manages monthly forecasts and cash flows, understands forecast variances, and develops monthly executive reports.
+ Manage monthly vendor invoice review process within invoicing software, including project management review, 3rd party auditing services, and communication with accounts payable.
+ Responsible for accurate accrual reporting for all existing PO's, including communication with vendors and finance.
+ Facilitate change order routing and review processes within project management software, content analysis, and executive approval as required.
+ Review project financial health with management team each month (via dashboards, budget software, schedule comparisons, productivity reports, etc.)
+ Management of internal and contractor risk register update & contingency evaluation.
+ Financial closeout of internal budgets, vendor POs, etc.
+ Work closely with site scheduler to compare financial forecasts and risks that are in alignment with schedule updates.
+ SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
**Qualifications**
+ Bachelor's degree in construction management, cost management, quantity surveying, engineering or field related to construction.
+ Minimum of 7 years of applicable experience.
+ Ability to clearly communicate financial status and schedule details.
+ Experience with project management, cost control, and scheduling software required.
+ Excellent communication, presentation, and analytical skills are necessary in this highly collaborative role.
+ Strong communication skills.
**Additional Information**
***On-site presence and requirements may change depending on our client's needs***
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this, we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at ************************** and **********************
All your information will be kept confidential according to EEO guidelines.
\#LI-MW3
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
Twitter (***********************************
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_It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time._
_Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review._
$52k-74k yearly est. 60d+ ago
Project Administrator (00516)
PMA Consultants 4.6
Remote project secretary job
The Project Administrator plays a key role in supporting the successful delivery of capital projects by providing structured coordination, documentation, and communication across all phases of the project lifecycle. This role maintains project governance processes, ensures accurate and compliant recordkeeping, and facilitates clear information flow among project stakeholders. The ideal candidate demonstrates strong organizational skills, attention to detail, and the ability to support multiple teams in a fast-paced project environment.Organizational Responsibilities
Maintain the project communication framework, including reporting structures, escalation paths, and meeting cadences.
Schedule, organize, and support key project meetings, including kickoffs, design reviews, OAC meetings, and stakeholder updates.
Prepare and distribute agendas, meeting minutes, and action item trackers with ownership and deadlines.
Maintain project organization charts and contact directories for internal and external stakeholders.
Track project decisions, approvals, milestones, commitments, and deliverables to ensure alignment across teams.
Support project leadership in preparing status reports, dashboards, and executive summaries for internal and Owner-level reporting.
Coordinate with cross-functional teams to ensure timely updates and communication of project changes.
Organize and maintain official project documentation, including contracts, correspondence, submittals, RFIs, change orders, and design documents.
Ensure proper version control, accessibility, and compliant storage of all project records.
Implement document tracking processes to support the timely review and approval of project materials.
Archive, index, and prepare final project records for turnover to the Owner.
Ensure compliance with project-specific documentation standards, internal protocols, and regulatory requirements.
Maintain logs for RFIs, submittals, change requests, and design revisions, ensuring all items are current.
Facilitate review workflows, monitor deadlines, and ensure timely responses from Owners, architects, and contractors.
Maintain a project risk register, track outstanding issues, and escalate items appropriately to project leadership.
Support the coordination of corrective actions and assist in documenting disputes or issue resolution as required.
Coordinate punch list tracking and verification of corrective action completion.
The successful candidate must be able to travel to the project worksite or designated PMA office as required to support project activities and team collaboration.
Position Qualifications
Bachelor's degree in engineering, construction management, finance, or a related field.
Minimum 2 years of progressively responsible experience in a related role.
Industry-related experience with construction project management terminology and familiarity with research methods and reporting techniques.
Knowledge of basic accounting principles and financial tracking.
Demonstrated ability to manage document control and office administration systems; proficiency with MS Office suite required.
Additional Requirements Physical: Standing or sitting for long periods; must be able to lift up to 15 pounds at times and spend extended hours in front of a computer screen. Cognitive: Problem-solving, written, and verbal communication skills; computer and software skills; and ability to read and interpret text online or in printed form. About PMA At PMA, employee well-being is a daily priority. We offer a combination of workplace options that include a PMA office location; work-from-home; or a client site. Wherever we work, we openly share knowledge as we believe that collaboration with peers improves our work product and that pursuing subject matter expertise is a lifelong endeavor. We are committed to a culture of equity, diversity, and inclusion. We affirm and respect diverse backgrounds and opinions because we believe they yield the best solutions for our clients. We promote emotional intelligence and trust by nurturing these values within our new hires. We encourage staff to develop rewarding, long-term careers at PMA, and we implement formal leadership development programs that help you attain your goals. At PMA, shared success is a core value. Every employee who contributes is recognized, celebrated, and rewarded. We look for self-driven candidates eager to assume responsibility and join a community of respect founded on collaboration and accountability, not titles. If you aim to transform the project management practice toward continuous improvement of project outcomes, the profession, and yourself, PMA looks forward to warmly welcoming you to our team. We offer competitive pay and benefits, wellness programs for you and your family, and career development opportunities to advance your professional goals. As a PMA professional, you will be empowered to make timely and effective decisions and significant daily contributions to complex facets of project delivery. Join a team that has achieved a world-class reputation in the construction industry and has been voted a “Best Place to Work.” PMA offers competitive wages and comprehensive benefits, including medical, prescription, dental, vision, time off with pay, 401(k) with company match, life, disability, and professional development reimbursement for qualifying employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, or gender expression), disability, national origin, or any other characteristic protected by applicable laws, regulations, and ordinances. Qualified female and minority applicants are encouraged to apply. EOE, including persons with disabilities and veterans. VEVRAA federal contractor.
$50k-69k yearly est. Auto-Apply 56d ago
Project Leadership - Biotech (Clinical Trials) - Obesity / Diabetes - Home Based (Future Needs)
Parexel International 4.5
Remote project secretary job
When our values align, there's no limit to what we can achieve. At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.
Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.
The Project Leadership function at Parexel is a critical part of driving success for our clients and advancing clinical research projects. As a part of the Global Project Leadership organization, your work has a direct impact on the projects, teams, and clients you work with, while helping deliver projects to the benefit of the patients we serve.
Parexel's defined Biotech Division offers opportunities for seasoned Project Management professionals with a strong background running global clinical trials in a variety of therapeutics. This group focuses specifically on Biotech clients and providing all areas of support to accommodate their unique needs. This is a great opportunity for those in the industry who prefer the flexibility, creatively and problem-solving mindset to successfully support this type of clients.
Parexel has upcoming future opportunities at the Project Leader (PM) and Senior Project Leader (SPM) level for candidates with experience leading obesity global studies.
Individuals selected for these roles will provide leadership to project teams and manage the day-to-day operations while striving to achieve operational excellence through on time delivery within budget and to the highest quality with the goal to exceed client expectations
Successful candidates possess an undergraduate degree in a clinical or health related field: advanced degree preferred, along with at minimum, 2+ years' experience leading Global Clinal Trials in Project Management within a CRO (preferred), Biotech or Pharma company. These positions also require experience in project scheduling, managing resources and budgets and coordinating team activities, as well as experience with the full clinical development process through regulatory submissions. Additional years of experience will be required for the more senior role of Senior Project Leader.
To excel in this role, flexibility, problem solving capabilities and strategic vision are qualities that propel our Project Leadership team member's growth. In addition, you need to be detailed-oriented, computer proficient and possess superior interpersonal and organizational skills.
EEO Disclaimer
Parexel is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to legally protected status, which in the US includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
$98k-139k yearly est. Auto-Apply 27d ago
Project Administrator - On Demand Maintenance
Loeb Electric 3.0
Project secretary job in Columbus, OH
Join a team that powers innovation across the nation!
At Loeb Electric, we don't just distribute electrical products-we deliver solutions that keep businesses moving forward. Our values-People, Trust, Commitment, Innovation-guide everything we do. If you're passionate about driving results and building relationships, this is your opportunity to make an impact.
What we're looking for:
As a Project Administrator, you'll be the backbone of our national on-demand maintenance team, ensuring seamless execution of work orders and project deliverables. Your goal? To deliver exceptional service and operational excellence that exceeds customer expectations.
What success looks like:
Deliver Results: Manage project workflows from start to finish, ensuring accuracy, timeliness, and compliance with Service Level Agreements (SLAs) and Standard Operating Procedures (SOPs).
Drive Collaboration: Partner with vendors, suppliers, and customers to provide proactive solutions and clear communication.
Create Impact: Develop schedules, proposals, and documentation that keep work orders and projects on track and customers proactively informed.
Champion Quality: Maintain precise records in systems like Sampro, Eclipse, Smartsheet, and Service Channel, etc.
What you'll bring:
Strong analytical and problem-solving skills with a focus on continuous improvement.
Exceptional communication-both written and verbal-to build trust and clarity.
Ability to prioritize and manage multiple projects in a fast-paced environment.
Proficiency in MS Office and project management tools (Smartsheet).
A proactive mindset with accountability for delivering measurable outcomes.
Qualifications:
High School Diploma, GED, or equivalent required. Associate degree preferred; equivalent experience considered.
Experience in facilities maintenance or large national customers; knowledge of lighting and electrical industry is a plus.
Why you'll love working here:
Growth Opportunities: Advance your career with training and development programs.
Impactful Work: Play a key role in national projects that shape the future of electrical solutions.
Inclusive Culture: Join a team that values diversity, collaboration, and innovation.
Essential Job Functions:
Lifting/Carrying: Occasionally required to lift and carry office materials, files, or supplies weighing up to 20 pounds .
Sitting/Standing/Walking: Prolonged periods of sitting at a desk using a computer; occasional standing, walking, or moving between departments or meeting locations.
Reaching/Handling: Regular reaching, grasping, and handling of office materials; frequent use of hands and fingers for keyboarding, writing, filing, and operating office equipment.
Vision: Specific vision abilities include close vision and the ability to adjust focus, necessary for reading documents, using a computer, and reviewing documents.
Hearing/Speaking: Ability to communicate clearly and effectively in person, by phone, and in virtual/video meetings; ability to hear instructions and interact with team members and customers.
Environmental Conditions: Work performed primarily in a professional office environment with minimal exposure to adverse conditions. May occasionally involve travel to other company sites, vendor locations, or offsite meetings.
PPE Use: Generally not required; however, may occasionally be necessary depending on location (e.g., close toed shoes, high-visibility vest when visiting the warehouse).
EEO and Accommodations
Loeb Electric is an equal opportunity employer committed to fostering an inclusive, diverse, and equitable workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws.
Loeb Electric also considers qualified applicants with criminal histories in accordance with legal requirements. We welcome and encourage applications from individuals with disabilities. Reasonable accommodations are available throughout the selection process-please inform our Talent Acquisition team if you require accommodations during the interview process.
$41k-63k yearly est. Auto-Apply 23d ago
Project Spec SCO
Medline 4.3
Remote project secretary job
The Project Specialist is an integral part of our team's success. Our Project Specialists, under broad supervision, support the implantation of Supply Chain Optimization (SCO) projects and programs including the installation and optimization of onsite labor programs, supply room redesign and reconfigurations, technology solutions and consulting engagements. Oversee limited onsite engagements of 1-5 team members.
Job Description
Responsibilities:
Ensure proper execution of the labor component of implementing new and existing SCO projects. Travel onsite for SCO projects implementations
As a subject matter expert, understand the aspects of the project, support staff in collaborative projects across the division, perform support activities and contribute to the implementation of objects
Ensure project remains on track and inform Project Supervisor or sponsors if deadlines cannot be met. Provide inputs to regular, periodic status reports. Responsible for the completion of projects within a timeframe and budget allotted as directed by the Project Supervisor
Analyze and troubleshoot issues to problem solve and/or develop solutions. Work closely with affected internal customers to ensure risks are reported, tracked, managed, and resolved. Assist in identifying opportunities for creating supply chain efficiencies and saving for the customer
Under direction of SCO leadership, create, analyze and deliver regularly scheduled analytics to assigned customers on 3PL initiatives/programs.
Build customer relationship and serve as the Project Supervisor's backup for responding to customer's inquiries
Required Experience:
Education
High School Diploma or equivalent
Material Handling Equipment certified (will receive certification upon hiring)
Work Experience
3 years of relevant work experience
Must be comfortable working on various projects hands on for stock room reconfigurations, moving of products, etc.
May require travel up to 75% of the time
Preferred Qualifications:
Bachelor's degree is preferred.
Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
The anticipated salary range for this position:
$62,000.00 - $93,000.00 Annual
The actual salary will vary based on applicant's location, education, experience, skills, and abilities. This role is bonus and/or incentive eligible. Medline will not pay less than the applicable minimum wage or salary threshold.
Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.
We're dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.
Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
$62k-93k yearly Auto-Apply 16d ago
Project Administrator
Franklin Interiors 3.2
Remote project secretary job
Franklin is looking for extraordinary people to join our industry-leading team that keeps defining the future of interior environments. An inspirational and fun working environment, an innovation-driven, fast-growing company, ambitious projects and an incredibly talented team are just a few reasons why you'll love it here.
Why Join the Franklin Team?
Work.
We work hard every day to change the way people work. Our culture is built on teamwork and collaboration, offering tremendous opportunities for growth and development.
Learn.
We believe that any company only has two fundamental directions. You're either expanding or contracting. That's why we invest heavily in your future by investing in the latest technology (hardware + software) and offering education opportunities for expanding your knowledge, helping you continue to grow.
Heal.
We understand that life can throw you a curve ball or two. At Franklin we offer health, vision and dental services to all employees. We also provide paid holidays, vacation and sick time and an annual profit-sharing program based on company performance.
Role Description:
We are looking for a full-time Project Administrator to administer and organize all types of projects, from simple day-to-day projects to more complex plans. Project Administrator responsibilities include working closely with our Sales and Project Management teams to achieve project goals and objectives. You will perform various tasks, like maintaining project documentation, along with administrative duties. To succeed in this role, you should have excellent time management and communication skills, as you'll collaborate with clients and internal teams to deliver results on deadlines. Ultimately, the Project Administrator's duties are to ensure that all projects are completed on time and meet high quality standards.
Job Summary: Project Administrators are responsible for ensuring the schedule, budget, and details of given projects and day-to-day deliverables are well organized and correct. They communicate with various departments to keep everyone informed about any updates and changes to projects as they move along. In addition, they organize reports, plan meetings, and provide updates to Project Managers and Sales.
Performance Responsibilities: This job will typically require the employee to meet the following primary performance requirements.
Coordinate, price, and produce purchase orders for day-to-day items and projects.
Supervise current projects and coordinate all team members to keep workflow on track.
Act on tasks from our internal team to assist with schedule management.
Manage all project-related paperwork by ensuring all necessary materials are current, properly filed, and stored.
Communicate with clients to identify and define project requirements, scope, and objectives.
Monitor project process and handle any issues that may arise.
Act as the point of contact and communicate project status to all participants internally and externally.
Make sure that clients' needs are met as projects evolve.
Prepare project billings in conjunction with the Project Management and Sales team to ensure accurate and timely invoicing.
Supports the company's accounting department to ensure compliance with internal processes.
Use tools to monitor working hours, plans, and expenditures.
Answer phone calls when necessary.
Job Qualifications:
Education and Training: A minimum of two years of formal education in business and/or office procedures or equivalent work experience.
Work Related Experience: A minimum of one year industry related experience, preferably in customer support or operations position.
Specialized Knowledge and Skills:
Excellent verbal and written communication skills, problem solving skills, and attention to detail.
Solid organizational skills, including multitasking and time management.
Strong client facing and teamwork skills.
Strong working knowledge of Microsoft Office Suite, and ability to learn data entry software.
Speed and accuracy in work and can maintain focus.
Takes initiative, displays a strong work ethic and maintains a positive attitude.
Performance Measurements:
Order quality and accuracy
Customer satisfaction level
Relationships and communication
Work Remotely
1 day a week after initial training period
Compensation
$21-$24/hr. depending on experience
Texting Privacy Policy and Information:
Message type: Informational; you will receive text messages regarding your application and potentially regarding interview scheduling.
No mobile information will be shared with third parties/affiliates for marketing/promotional purposes.
Message frequency will vary depending on the application process.
Msg & data rates may apply.
OPT out at any time by texting "Stop".
$21-24 hourly Auto-Apply 60d+ ago
Project Lead, Maintenance
Hikma Pharmaceuticals 4.9
Project secretary job in Columbus, OH
Job Type: Full-Time About Us: As a developer, manufacturer, and supplier of essential medicines, Hikma Pharmaceuticals USA Inc. and its affiliates' mission is to bring Better Health. Within Reach. Every Day. for millions of patients around the world. We are a trusted, reliable partner and dependable source of over 750 high-quality generic, specialty and branded pharmaceutical products that hospitals, physicians and pharmacists need to treat their patients across North America, the Middle East, North Africa and Europe. Through our 32 manufacturing plants, eight R&D centers, and 8,500+ employees worldwide, we are always hard at work creating high-quality medicines and making them accessible to the people who need them.
Description:
We are committed to building a diverse and inclusive team and encourage applications from candidates of all backgrounds. We are seeking a talented and motivated Project Lead, Maintenance to join our team.
In this role, you will be responsible to Coordinate and communicate effectively with cross-functional teams, including project managers, production engineers, and technicians.
Lead Continuous Improvement (CI) through packaging process/material optimization (Life-Cycle Management) and the implementation of innovative new technologies/materials.
Provide service and technical leadership, coordinate work activities, and establish priorities within a team to ensure customer service needs are met for the manufacturing, site and/or packaging equipment. Review work of other PRT/MRT's and provide feedback to performance. Ensure reliable manufacturing, packaging, and/or site facility equipment by troubleshooting, adjusting, repairing, rebuilding, fabricating, predicting failures, and replacing components and coordinating vendor support to ensure equipment performance is reliable and meets expectations with root cause analysis of failures with support from Engineer and/or Optimizer. Perform preventive, corrective, or emergency work orders and respond to service calls while the plant is in operation, which may include off-shift periods and weekends. Actively participate in, and sometimes leads, equipment FATs to support production engineering efforts and support installation and training of new equipment to the facility.
Key Responsibilities
* Performs preventive, corrective, or emergency work orders and respond to service calls while the plant is in operation.
* Guide other MRT's in and lead team initiatives such as maintenance best practice initiatives, root cause analysis and performance center (PC) meetings to identify and resolve manufacturing, packaging and/or site facility issues on a real-time basis.
* Trains and mentors other MRT's in technical skills and abilities.
* Provides input/suggestions to procedures, policies, work instructions and task sheets relating to maintenance and equipment certification.
* Ensures team has required tools, supplies, and work areas necessary for completing required maintenance tasks in area of responsibility in accordance with 5S+1 principles to ensure a safe and efficient work area and to eliminate clutter and foreign particles that could potentially damage equipment or product.
* Resolves issues and improves operations by making necessary changes to support continuous improvement by completing work on time and driving to improve work processes and procedures relative to manufacturing, packaging and/or site facility equipment.
* Initiates, leads, and works with Engineers, Project Manager and Vendors on projects and improvement initiatives to ensure equipment meets site standards, this may include support for Factory Acceptance Testing (FAT) or Site Acceptance Testing (SAT) and related travel.
* Initiates and executes change controls and test protocols in support of the qualification of new and existing equipment.
* Reviews project designs and make recommendations for equipment accessibility and reliability. Leads the project team to communicate results and facilitates proper hand-off from project team to long-term process and/or equipment owners.
* Influences the project layout, design, schedule, part ordering, and installation.
* Serves as key contact for equipment projects (< $500K) within area of responsibility and represent operations interest in capital projects > $500K.
* Monitors the manufacturing, packaging, and/or site facility areas and related equipment to identify problems or opportunities and identifies root cause and remediation of failures either independently or with support of others for repairs or process improvements to efficiency and/or reliability of manufacturing, packaging, and/or site facility equipment.
* Communicates regularly with management and customers regarding the state of facility and utility equipment, status of work, known problems, and improvement initiatives. Effectively interacts across functions, departments, and teams to achieve site goals.
Qualifications:
We value the skills and experiences candidates bring to the table. While we have listed some qualifications below, we encourage candidates to apply even if they do not meet all of them:
* High school diploma or equivalent.
* Certification / degree from an accredited organization / society / university or subject matter expert on critical equipment.
* Minimum 8 years' experience with extensive maintenance of industrial equipment; including, but not limited to manufacturing, packaging and/or site facility equipment.
What We Offer*:
* Annual performance bonus, commission, and share potential
* Auto enrollment in a Hikma-sponsored 401(k) program at a pre-tax contribution rate of 3% of eligible pay. Hikma will match 100% of the first 6% of eligible pay that you contribute
* A generous paid time off (PTO) bank starting with 20 days (prorated based on hire date). Additional days granted upon reaching work milestone anniversaries
* 3 personal days (prorated based on hire date)
* 11 company paid holidays
* Comprehensive benefits including health, dental, vision, mental health, disability, life insurance, prescription drug coverage, and a variety of voluntary benefits
* Employee discount program
* Wellbeing rewards program
* Safety and Quality is a top organizational priority
* Career advancement and growth opportunities
* Tuition reimbursement
* Paid maternity and parental leave
* Eligibility requirements apply to some benefits and depend on the job classification, role, and length of employment. Benefits are subject to change as well as specific plan or program terms.
Recruiters:
Please note that Hikma has a set roster of approved recruiters for specific roles agreed to in advance and does not accept unsolicited resumes or calls from third-party recruiters or employment agencies regarding open positions. In the absence of a signed agreement and approval from Hikma's Human Resources department to submit resumes for a specific position, Hikma will not approve, nor will be under an obligation to make, any payment to such non-approved third-parties in the event a candidate they refer is hired by Hikma.
Equal Opportunity Employer:
Hikma Pharmaceuticals USA Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.
#LI-KJ1
Location:
Columbus, OH, US, 43228 Columbus, OH, US, 43228 Columbus, OH, US, 43228
Nearest Major Market: Columbus
$71k-103k yearly est. Auto-Apply 60d+ ago
Project Administrator
Blastone 4.1
Project secretary job in Columbus, OH
Job DescriptionSalary:
Are you detail-obsessed, organized, and ready to be the backbone of large industrial projects? BlastOne, a rapidly expanding, family-oriented global leader in the Industrial Corrosion Control Industry, is looking for a Project Administrator to keep our multi-million-dollar projects on track.
In this role, your precision, organization, and ability to stay one step ahead will make the difference between good projects and great ones. If you thrive on structure, accuracy, and supporting teams with flawless execution, this is the role for you.
The Role
As a Project Administrator, you will:
Support Project Managers and Engineers by keeping schedules, budgets, and documentation accurate and up to date.
Take ownership of project controls: forecasting, cost tracking, invoicing, and reporting.
Ensure every project document from contracts to meeting minutes is timely, accurate, and properly distributed.
Coordinate project meetings, track action items, and follow up until theyre complete.
Manage project financials: prepare invoices, track vendor payments, and support monthly accounting.
Be the go-to person for detail, organization, and accountability within the project team.
Required Skills & Qualifications
25 years of experience in project administration, controls, or accounting.
Exceptional attention to detail accuracy is non-negotiable in this role.
Strong organizational skills and ability to manage multiple priorities.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook); Procore or MS Project a plus.
Experience with financial tracking, forecasting, or project reporting preferred.
Excellent written and verbal communication skills.
Bachelors degree in Business, Accounting, Legal, Construction Management preferred.
The Perks of Working at BlastOne
Great family culture with a meaningful mission
Flexible time off
Generous 401k policy
Industry-leading health insurance & benefits program
Opportunities to grow into Project Management or Finance career paths
The satisfaction of being the organizational backbone of projects worth millions
Personality / Core Value Requirements
We spell happy HAPIEE because thats who we are:
Humility the team wins together.
Agility we move fast and adapt.
Passion CAN DO! is our motto.
Integrity we always do the right thing.
Execution we do what we say well do.
Excellence we bring pride and work ethic to every project.
Ready to Put Your Detail Skills to Work?
If youre ready to play a crucial role in keeping projects organized, accurate, and financially on track, BlastOne wants you on our team. Join us as a Project Administrator and make your detail skills the foundation of project success.
$43k-65k yearly est. 30d ago
AWS and Alteryx- Project Assignment (6 months) (King Of Prussia, PA, US, 19406)
UGI Corp 4.7
Remote project secretary job
UGI Corporation (NYSE: UGI) is a holding company that distributes and markets energy products and services through our subsidiaries and the company's common stock is a balanced growth and income investment. UGI Corporation has paid common dividends for more than 135 consecutive years.
In addition to a challenging career and competitive compensation, our employees enjoy:
Generous and Family-friendly Health & Welfare Benefits Including:
* Medical, Vision, and Dental Plans
* Optional Health Savings Account
* Optional Dependent Care Savings Account
* Paid Maternity/Paternity Leave
* Work from home policy
* Employee Assistance Program
Additional Benefits Include:
* 401K with a generous company match
* Tuition Reimbursement
* Assistance with Professional Credentialing
* Referral Bonuses
* Employee Discount Programs
Posting
Job Summary:
Seeking an AWS AI Developer to build artificial intelligence solutions including chatbots, agentic AI systems, machine learning models, and data pipelines using core AWS services. Using Alteryx to build automated workflows based on provided business requirements and data specifications. The developer will create efficient, scalable solutions for data processing, transformation, and analytics automation. The intern may also be assigned additional responsibilities as needed to support team objectives and maximize learning opportunities.
Duties & Responsibilities:
* AI Solutions: Develop AI applications including chatbots and agentic AI systems using Amazon Bedrock and AWS Lambda
* Generative AI: Build generative AI solutions using Amazon Bedrock foundation models
* Assist with the monitoring and analysis of digital workplace platform usage metrics, or compliance data, to identify trends, potential issues, and opportunities for improvement.
* Machine Learning: Build and deploy ML models using Amazon SageMaker
* Data Pipelines: Create data processing workflows using AWS Glue, Workflow Development: Design and build Alteryx workflows based on detailed requirements and specifications provided by internal teams
* API Development: Build APIs using Amazon API Gateway and AWS Lambda
* Testing & Validation: Test AI solutions to ensure functionality and reliability
* Documentation: Create technical documentation for developed solutions
Knowledge, Skills and Abilities:
* Generative AI: Familiarity with generative AI concepts and foundation models including
* Develop enterprise solutions using Amazon Bedrock
* Create autonomous AI agents for business process automation
* Implement agent orchestration and management systems
* Ensure responsible AI development practices
* Machine Learning: Understanding of basic ML concepts and model development
* SQL: Good SQL skills for data manipulation, REST APIs: Experience with API development and integration, Data Processing: Experience with data transformation and ETL processes
* Python: Strong Python programming skills with ML libraries (pandas, numpy, scikit-learn). Core AWS Services: Hands-on experience with AWS Control Tower and Landing Zone, Amazon SageMaker, AWS Lambda, AWS Glue, Amazon S3
* Strong analytical skills with attention to detail when reviewing system behavior and identifying potential issues.
* Effective communication and teamwork skills for documenting findings and collaborating with team members and work independently
Education and Experience Required:
* Bachelor's/Masters degree program in Computer Science, Information Technology with minimum of 2 years of experience
* 2 years prior professional experience required; however, previous coursework or projects in programming, database management, or information security will also be considered.
* Must be authorized to work in the United States for the duration of the internship. Must be available to work full-time (40 hours per week)
All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations.
UGI Corporation is an Equal Opportunity Employer. The Company does not discriminate on the basis of race, color, sex, national origin, disability, age, gender identity, sexual orientation, veteran status, or any other legally protected class in its practices.
$90k-113k yearly est. 34d ago
Project Mechanical IV
Explore Charleston 4.0
Remote project secretary job
If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply. ABOUT THE ROLE You will be a member of our multi-disciplinary team and will work under the direction of a licensed engineer. Projects may include new construction and renovation in educational, healthcare, corporate commercial and science and technology. HERE'S WHAT YOU'LL DO
Perform and direct complex design of ductwork, piping and equipment selection for HVAC systems for large scale size buildings. Able to work independently in all Mechanical disciplines with no oversight or guidance. As necessary assist with Plumbing and Fire Protection Designs.
Oversee, guide, mentor and provide technical leadership to designers and engineering team.
Direct the work of less experienced staff including the development and presentation of annual performance reviews.
May serve in the QAQC process and an independent reviewer.
Interface effectively with clients and members of the design team.
Oversee the use of engineering complexities related to the use Energy Model software.
Prepare Revit/BIM modeling of construction drawings of HVAC systems from schematic design to construction administration phases including layout, sketches and detail drawings as required. As necessary perform Revit/BIM modeling for plumbing and fire protection systems.
Specify mechanical equipment such as boilers, chillers, and air handling units.
Review and accept selective shop drawings for compliance of specifications and contract documents.
Interface effectively with clients and members of the project team and attend Owner, Architect, Construction Administration (OAC) meetings with an understanding and focus on the project budget.
Participate or lead value engineering sessions with Architectural/Engineering team.
Recommend improvements with reference standards and processes to improve quality, coordination, and to streamline production efforts.
Conduct staff development activities including work planning, budget development, scheduling in conjunction with the Project Manager.
Respond to RFI's and review of change orders in the preparation of construction documents.
Conduct job site visits to verify existing conditions and observe construction progress. Attend and participate in construction meetings. Site visits frequently require a physical walk-through of site.
Represents company in project activities; directs activities of project team members; represents company in business development and marketing activities. May serve on internal and/or professional committees.
Perform other duties as assigned
HERE'S WHAT YOU'LL NEED
Bachelor or Master's degree in Engineering required. Bachelor or Master's degree in Engineering from an ABET accredited program preferred.
Minimum of 8 years of related experience required.
Current PE in the United States preferred.
LEED accreditation preferred.
Strong knowledge of Life Safety Codes
Ability to work independently in all mechanical disciplines with no oversight or guidance.
Excellent verbal and written communication skills.
Must be a critical thinker.
Must be highly analytical.
Must have the ability to engage effectively with clients.
Must be a fully qualified professional able to perform work with a high degree of latitude, with some ambiguity in work.
Able to effectively handle multiple projects.
Experience in computer applications for engineering design programs (i.e. Revit, Trane Trace or Trane 3D Plus) required.
The salary range for this position to be filled in the Chicago Office is $91,390 - $114,285 annually. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at ********************************************** Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. ABOUT OUR FIRM CannonDesign is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don't just dream up solutions - we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it for the better. It's more than a philosophy - it's who we are, and it drives us to make a meaningful, lasting difference every day. ABOUT WORKING HERE
We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
We are committed to ensuring our practice provides equal opportunities for all employees, as we strive to connect with communities around us and focus on the future of design. We support equity, diversity, and inclusion efforts that benefit all employees through the leadership of our DEI Council, our Employee Resource Groups which are open to everyone, and other community initiatives.
We're about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we're ready for you.
Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying.
As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct. CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm's policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by applicable law. It is also CannonDesign's policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.
$91.4k-114.3k yearly Auto-Apply 13d ago
Project Jigglypuff Transcription (German)
Crowdgen By Appen
Remote project secretary job
Join the Jigglypuff Project as an AI Specialist and help enhance AI-powered speech recognition. You'll review and refine audio segmentation and transcription, providing high-quality data that supports the development of advanced communication models.
Project Benefits
-Flexible hours - Work on your own schedule-Remote - Work from anywhere-Fair pay globally - Always above minimum wage in your market-Scalable earnings - The more you work, the more you earn
Task Summary (What to Expect)
-Review and modify machine-generated audio segmentation and transcriptions-Ensure all transcriptions meet quality standards for AI speech-recognition development-Follow detailed project guidelines as an AI Specialist-Work flexibly and comfortably while contributing top-quality data-Receive fair, above-minimum-wage compensation, paid per completed unit of work
Contributor Requirements
-Proficient in German (spoken and written)-Must be residing in either of this countries: Austria, Belgium, Canada, Liechtenstein, Luxembourg, Switzerland-Good listening and attention to detail-Reliable internet connection-Laptop or desktop (no mobile devices)
Weekly Hours Requirement
-Minimum: 10 hours/week-Work anytime - no fixed schedule-Opportunity to scale up hours Qualification Steps
-Apply via Lever-Complete qualification steps in CrowdGen - Document, Language Comprehension Test and Identity Verification (30-40 minutes)-Start contributing after successful qualification
This role is a project-based opportunity with CrowdGen, where you will join the CrowdGen Community as an Independent Contractor. If selected, you will receive an email from CrowdGen regarding the creation of an account using your application email address. You will need to log in to this account and reset the password, complete the setup requirements, and proceed with your application for this project-based role.
If you're passionate about precision, language, and AI innovation - we'd love to have you on the team!
#crowdgen
Join the Jigglypuff Project as an AI Specialist and help enhance AI-powered speech recognition. You'll review and refine audio segmentation and transcription, providing high-quality data that supports the development of advanced communication models.
Project Benefits
-Flexible hours - Work on your own schedule-Remote - Work from anywhere-Fair pay globally - Always above minimum wage in your market-Scalable earnings - The more you work, the more you earn
Task Summary (What to Expect)
-Review and modify machine-generated audio segmentation and transcriptions-Ensure all transcriptions meet quality standards for AI speech-recognition development-Follow detailed project guidelines as an AI Specialist-Work flexibly and comfortably while contributing top-quality data-Receive fair, above-minimum-wage compensation, paid per completed unit of work
Contributor Requirements
-Proficient in English (spoken and written)-Must be residing in United States-Good listening and attention to detail-Reliable internet connection-Laptop or desktop (no mobile devices)
Weekly Hours Requirement
-Minimum: 10 hours/week-Work anytime - no fixed schedule-Opportunity to scale up hours
$0.27 - $0.27 one-time
Payments for the Jigglypuff project will be made based on the number of transcription units that you submit.
- Earn $0.267 per unit - the more you work, the more you make!- Complete 45 units every hour - making the most of your time.- Work just 10 hours a week - perfect for a flexible earning option
Potential Weekly Earnings Breakdown:
-$0.267 per unit-45 units/hour × 10 hours/week = 450 units/week-450 units × $0.267 = $120.15/week💡 Earn $120.15 weekly with just 10 hours of work. More hours = higher earnings.Qualification Steps
-Apply via Lever-Complete qualification steps in CrowdGen - Document, Language Comprehension Test and Identity Verification (30-40 minutes)-Start contributing after successful qualification
This role is a project-based opportunity with CrowdGen, where you will join the CrowdGen Community as an Independent Contractor. If selected, you will receive an email from CrowdGen regarding the creation of an account using your application email address. You will need to log in to this account and reset the password, complete the setup requirements, and proceed with your application for this project-based role.
If you're passionate about precision, language, and AI innovation - we'd love to have you on the team!
#crowdgen
$55k-107k yearly est. Auto-Apply 46d ago
2026 US HERizon Program
Roland Berger
Remote project secretary job
Roland Berger US is excited to launch our 2026 HERizon program for undergraduate Sophomore students graduating in the Spring of 2028. Roland Berger is a global management consultancy for transformation, innovation across all industries, and performance improvement.
Be our next woman leader, apply for our 2026 HERizon Program today!
Job Description
What is our HERizon Program?
Our HERizon Program is a women-oriented career building program designed for undergraduate Sophomore students. The aim of our program is to help participants build the professional skills, tools and network to succeed as women professionals in consulting, as well as prepare for the rigorous consulting interview process.
Program participants will gain exposure to real-life consulting through dedicated mentorship, informational sessions with the Roland Berger team, and a hands-on case challenge. Over the course of the program, participants will work directly with Roland Berger team members to learn about consulting, develop their consulting toolkit, prepare for interviews, network with fellow program participants, tackle the case challenge and hear insights from experienced professionals.
Our HERizon program will run from March 2026 through June 2026 and is comprised of three main elements:
Training & Development - learn more about consulting and Roland Berger, as well as develop key consulting and interviewing skills through dedicated mentorship, support from experienced consultants, and informational sessions
Hands-On Case Challenge - get hands-on case solving experience through personalized mentorship from the Roland Berger team, while collaborating with fellow program participants to tackle the case and prepare a final presentation
In-Person Celebration Event in April 2026 - culmination of the case challenge to share final presentations with Roland Berger leadership, followed by an in-person celebration with Roland Berger team members and program participants
At the end of our HERizon program, all program participants will be guaranteed a first round-interview in June 2026 to interview for our 2027 summer internship program.
Qualifications
We welcome ambitious undergraduate Sophomore students to apply for our program. Undergraduate students from all academic backgrounds are welcome to apply. The program is specifically intended for students graduating between December 2027 - June 2028.
We are looking for students who:
Have strong analytical and communication skills
Have outstanding academic and/or professional achievements
Possess an entrepreneurial spirit
Excel in collaborative environments
Demonstrate a passion for continuous learning
Are able to participate in a hands-on case challenge in March - April
Previous consulting experience is a plus, but not a requirement to join our HERizon program
Additional Information
About Roland Berger
Roland Berger is a global management consultancy for transformation, innovation across all industries, and performance improvement. Founded in 1967 in our home city of Munich, we are one of the leading representatives of our industry, with more than 50 offices and 3,500 dedicated colleagues around the world. What unites us all is the goal of making a positive contribution for our clients and their entire value chain, and harmonizing business and society with a sustainable outlook.
The success of Roland Berger is rooted firmly in our values: entrepreneurship, empathy, and excellence. We have built our reputation on the development of "creative strategies that work." Our consulting approach is based on our global network of industry, functional experts who provide our clients with creative and unique solutions, combined with a strong regional presence in the Americas.
Roland Berger provides equal employment opportunity (EEO) to all persons without regard to race, color, religion, ancestry, national or ethnic origin, pregnancy (including childbirth, or related medical conditions), marital status, sex, sexual orientation, gender, gender identity, gender expression, transgender status, age, military and veteran status, physical condition, physical or mental disability, health status, political opinion, social condition or background, or any other applicable legally protected characteristics.
Roland Berger is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please contact your recruiter.
All your information will be kept confidential according to EEO guidelines.
Due to challenges with the visa process and requirements of the department of labor, we are currently not providing sponsorship for undergraduate candidates.
$28k-36k yearly est. 2d ago
PubSec Project Admin
Shi International Corp 4.7
Remote project secretary job
About Us
Since 1989, SHI International Corp. has helped organizations change the world through technology. We've grown every year since, and today we're proud to be a $16 billion global provider of IT solutions and services.
Over 17,000 organizations worldwide rely on SHI's concierge approach to help them solve what's next. But the heartbeat of SHI is our employees - all 7,000 of them. If you join our team, you'll enjoy:
Our commitment to diversity, as the largest minority- and woman-owned enterprise in the U.S.
Continuous professional growth and leadership opportunities.
Health, wellness, and financial benefits to offer peace of mind to you and your family.
World-class facilities and the technology you need to thrive - in our offices or yours.
Job SummaryWe are currently looking for a dynamic and motivated PubSec Project Admin to join our team. This role offers an exciting opportunity to gain practical experience in data projects within the Optimization team of a thriving organization. The Project Admin will support our Optimization team in various data and content creation projects that will allow us to better analyze our business.
Role Description
Assist in the collection, mapping, cleaning, and analysis of business data to identify patterns, trends, and insights.
Get a hands-on understanding of our business tools to comprehend and manage our data more effectively.
Collaborate with other operational and sales teams to understand their data challenges and suggest improvements.
Attend project meetings and contribute to discussions on project objectives, strategies, and timelines.
Maintain and update project documentation and databases as required.
Behaviors and Competencies
Adaptability: Can demonstrate a willingness to accept feedback and adjust to new tasks or changes in the workplace.
Organizational Skills: Can maintain a clean and organized workspace and follow simple organizational systems when assigned.
Time Management: Can understand the importance of time management and strives to prioritize tasks to meet deadlines.
Communication: Can communicate simple ideas and information clearly.
Problem-Solving: Can demonstrate a willingness to address and resolve problems when they arise.
Collaboration: Can demonstrate a willingness to contribute to team tasks and responsibilities when assigned.
Reliability: Can demonstrate a willingness to complete assigned tasks on time and meet expectations.
Continuous Improvement: Can identify minor areas for improvement and implement minor changes.
Multi-Tasking: Can demonstrate a willingness to take on multiple tasks and responsibilities when assigned.
Attention to Detail: Can demonstrate an ability to follow instructions and complete tasks as assigned.
Skill Level Requirements
Familiarity with the operational mechanisms, hierarchical setup, and the overall framework of SHI, enabling effective navigation and utilization of internal processes - Basic
Ability to handle large volumes of work and meet tight deadlines - Basic
Ability to effectively utilize applications like Word, Excel, PowerPoint, and Outlook to enhance productivity and perform various tasks efficiently. - Basic
Ability to research and resolve problems as they arise - Basic
Self-motivated with an upbeat attitude and the desire to learn new skills - Basic
Ability to learn fast, absorb knowledge, and apply newly learned information daily - Basic
Ability to engage in independent work to increase job related knowledge and skills - Basic
Other Requirements
Has or looking to obtain Bachelor's degree in related field - Business, Marketing, etc. with courses focused on business and data analysis
The estimated hourly pay range for this position is $20. The compensation for this position is dependent on job related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending.
Equal Employment Opportunity - M/F/Disability/Protected Veteran Status
$20 hourly Auto-Apply 49d ago
Project Adminstrator
Black Box 4.3
Project secretary job in New Albany, OH
Purpose of the Job: Provide clerical and administrative support to both senior leadership and management team members within the field service operations (FSO) function of North America Commercial Services (NACS) Operations to include but not limited to: data collection, entry, accuracy & distribution; progress report creation & distribution for internal projects within FSO; complete company documents; facilitate approval and place in electronic or hard copy storage. May also schedule and coordinate meetings, appointments and travel arrangements. Ensure administrative services are delivered to clients in a high quality and professional manner consistent with company initiatives, client expectations as well as internal and external SLAs.
Primarily Roles & Responsibilities:
· Provide clerical and administrative support for field service operations management.
· Collect, assemble, create, disseminate, and maintain large volumes of business-related, confidential or sensitive data/information using spreadsheets, databases, technology systems and reports.
· Perform data management services to include, but not limited to, review and prioritize source documents/data; identify and interpret data to be entered and determine appropriate system(s); follow-up with appropriate parties to resolve questions, inconsistencies, or missing data; enter data from source documents into computer according to established format; verify accuracy of data entered by comparing with source documents/data and make necessary corrections to information entered.
· Execute records management activities to include, but not limited to, collect, sort, prepare and scan documents; label and enter documents into the computer system; prepare files and forward documents for recycling and/or shredding.
· Complete company documents and ensure compliance with regulations, standards, procedures and policies.
· Coordinate internal FSO projects, track deadlines, and perform follow up to ensure timely completion of assigned tasks in support of the field service operations management team.
· Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
· Develop relationships with key internal/external client contacts while gaining recognition as a team resource.
· Notify the appropriate individuals on issues of quality, confidentiality, or risk.
· Manage conflicting priorities - organize workflow, team with colleagues to accomplish tasks and balance workloads.
· Develop and demonstrate a solid working knowledge of the Company's structure, product/service lines, key personnel, policies and procedures.
· Maintain and enhance a strong client service-oriented environment focused on problem prediction, detection and resolution. Proactively identify and remove barriers to meeting client expectations. Achieve all client satisfaction objectives and internal and external SLAs.
· Actively and consistently recommend and support all efforts to improve, simplify, automate and enhance day to day service delivery and the client experience.
· Foster and contribute toward collaborative working relationships within NACS operations and across all levels and departments of the organization to execute administrative functions and company priorities.
· May coordinate off-site meetings; assist with schedule management; arrange appointments, travel, meetings and conference calls.
· Achieve performance targets established by leadership for applicable Key Performance Indicators.
· Perform other duties as assigned by management.
Skills, Knowledge, Abilities
Accountability - Demonstrates an understanding of the link between one's own job responsibilities and overall organizational goals and needs, and performs one's job with the broader goals in mind. Looks beyond the requirements of one's own job to offer suggestions for improvements of overall organization operations. Takes personal ownership in organization's success.
Customer Focus - Demonstrates concern for meeting internal and external customers' needs in a manner that provides satisfaction for the customer. Considers the impact on the external customer when taking action, setting policies or carrying out one's own job tasks. Looks for external trends that are likely to shape the wants and needs of customers in the near future. Looks for creative approaches to providing or improving services that may increase efficiency and decrease cost.
Interpersonal Relationships - Demonstrates appropriate and professional behavior at all times. Uses a high degree of tact and diplomacy in working with others. Models and exercises sound judgment regarding personal conduct. Is aware of one's own style or preference and its impact on others. Earns the respect of others.
Problem Solving and Critical Thinking - Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on own knowledge and experience base and calling on other references and resources as necessary. Undertakes a complex task by breaking it down into manageable parts in a systematic, detailed way. Identifies the information needed to solve a problem effectively. Gets input from internal/external contacts who are closest to the problem.
Results Focused - Demonstrates concern for achieving or surpassing results against an internal or external standard of excellence, shows a passion for improving the delivery of services with a commitment to continuous improvement. Sets and maintains high performance standards for self and others that support organization's strategic plan.
Education / Experience Requirements
· High School Diploma required; Associates Degree in Business Administration, Marketing or related, preferred.
· 2+ years of administrative, clerical or coordinator experience.
· Strong organizational skills and the ability to prioritize multiple competing tasks seamlessly and with excellent attention to detail.
· Proven ability to maintain confidentiality and manage sensitive data and information.
· Excellent interpersonal skills and the ability to build relationships with stakeholders, including all levels of management, staff, customers, and external partners.
· Ability to exercise independent problem solving and decision making with a high degree of initiative and self-coordination
· Able to adapt quickly and comfortably to shifts in priorities while maintaining the highest levels of client service and responsiveness.
· Highly resourceful with the ability to be effective independently but also able to operate in a team environment.
· High level of ethics, integrity and reliability with demonstrated ability to maintain composure under pressure.
· Advanced computer skills in MS Office (Word, Excel, PowerPoint, Outlook), SharePoint and cloud based technology systems.
· Capability to develop proficiency in additional software programs such as Adobe, Visio, and others as required.
Supervisory Responsibility
This position has no direct reports.
Black Box is a leading technology solutions provider. Our mission is to accelerate our customers' business by valuing relationships with our team members, clients and stakeholders. By continuously growing our knowledge, we remain relevant in the market and are in a superior position to help customers design, deploy and manage their IT infrastructure. Through our values, such as innovation, ownership, transparency, respect and open-mindedness, we deliver high-value products and services through our global presence and 2,500+ team members in 24 countries and growing. Black Box is a wholly-owned subsidiary of AGC Networks.
Black Box is an equal opportunity employer. Black Box does not discriminate against individuals on the basis of race, color, marital status, sex, sexual orientation, gender identity, religion, national origin, age, disability, veteran status, genetic information, or any other protected status, and endorses those policies and practices which seek to recruit, hire, train and promote the most qualified persons into available jobs.
$39k-61k yearly est. Auto-Apply 42d ago
Special Projects Administrator
Kenyon College Inc. 4.2
Project secretary job in Gambier, OH
The Kenyon Review seeks a qualified candidate to fill the position of Special Projects Administrator. The Special Projects Administrator plays a critical role in supporting the execution of organizational goals and fostering the long-term stability of the organization.
This position provides administrative and project management support for the Programs team, The Editor and works in close collaboration with the Operations Manager.
The Administrator also takes the lead on key special projects that contribute to the organization's strategic growth-including increasing the circulation and esteem of The Kenyon Review, diversifying and expanding key supporters, and ensuring the successful execution of both ongoing and new programming for the literary community and Kenyon College.
$52k-67k yearly est. 7d ago
Substitute Secretary, Reynoldsburg City Schools
Dedicated School Staffing
Project secretary job in Reynoldsburg, OH
Substitute Secretary PAY RATE $17.17 per hour Dedicated School Staffing is proud to support the Reynoldsburg City Schools for the recruitment of substitute school based employment opportunities. Substitute secretaries play an important role in our schools by maintaining school safety and performing important administrative tasks which help in the day-to-day running of a school.
Responsibilities
Uses computers for various applications, such as database management or word processing.
Operates office equipment, such as fax machines, copiers, or multi-line phone systems.
Greets visitors or callers and handles their inquiries or directs them to the appropriate persons according to their needs.
Manages paper or electronic filing systems, records information, updates paperwork, or maintains documents, such as attendance records, correspondence, or other materials.
Understands school policy and procedures.
Ensures safety of school building when managing visitors.
Qualifications
Clean criminal background.
Three (3) positive professional references.
Experience working with school aged children.
After Hire (Contingent)
FBI & BCI Background checks dated within 12 months (Cost varies per agency).
Details
Part time; on-call as needed, long-term positions available
Enrollment in School Employees Retirement System (SERS)
$17.2 hourly 19d ago
Cabinet Refacing Project
Kitchen Tune-Up Greater Cleveland 3.8
Remote project secretary job
Kitchen Tune-Up is seeking a Cabinet Technician / Trim Carpenter / Cabinet Installer to work on home remodeling projects in the Kitchen Tune-Up Greater Cleveland area. Benefits:
Full/Part Time
Vacation
Paid Holidays: New Years Day, Memorial Day, July 4th, Labor Day, Thanksgiving, & Christmas Day
Vehicle Provided and Tools
Health Insurance
Dental Insurance
Vision Insurance
Duties & Responsibilities:
Arrive to jobsite on time in logo'd shirt and appropriate work clothing.
Follow instructions given by project manager
Follow Trustpoints on every job
Keep work area clean and orderly and clean up daily
Communicate with project manager daily about progress
Work quickly and efficiently
Skills:
Experience in cabinet demo
Experience in cabinet installation
Experience in cabinet refacing
Experience in installation of crown molding
Stellar work ethic
Excellent attention to detail and ability to follow directions without deviating
Able to drill for hinges
Able to install doors and drawer fronts
Able to install roll-out trays in cabinets
Ability to safely operate power hand tools including; a table saw, band saw, power hand saw, router, planer, and powered nail gun
Ability to work in Kitchen Tune-Up Greater Cleveland and surrounding communities
Must be able to interact with our customers on a professional & friendly level
Must take personal pride in a job well done the first time
Must have a valid driver's license with a verifiable good driving record and no physical limitations to perform the tasks required
Must be able to pass a criminal background check.
Must be able to deliver cabinet material and cabinets to job site
Install Backsplash
Additional Skills (preferred but not required). Training is provided.
Prior experience in cabinet painting
Why Work for Kitchen Tune-Up
Rapid growth in the market.
Growth opportunities available.
We are a high quality company with an excellent reputation. You will be selling custom projects in some of the nicest areas of our community.
Sales training and all sales tools provided.
Ongoing training and coaching provided.
Compensation: $22.00 - $32.00 per hour
Kitchen Tune-Up Uplifts People's Lives
Kitchen Tune-Up is a kitchen design and remodeling franchise system of committed professionals. Our remodeling experts update, uplift and upgrade kitchens utilizing our 5 Trustpoints to create an experience second to none. Our 5 Core Services include our exclusive 1 Day Wood Restoration Tune-Up, Cabinet Re-Facing, Redooring, Cabinet Painting, and Custom Cabinets.
While the kitchen is the heart of the home, our people are the heart of our company. At Kitchen Tune-Up our people are valued. Each day we work and collaborate to uplift our customers' homes as well as the lives of our people.
Find yourself an uplifting opportunity and join our team!
The positions on this website, unless otherwise indicated, are posted by Kitchen Tune-Up franchisees. Kitchen Tune-Up franchises are independently owned and operated businesses and if you accept a position with an Kitchen Tune-Up franchisee, you are employed by that franchisee, and not by franchisor HFC KTU LLC, nor any of its parents or affiliates. The hiring franchisee is solely responsible for all employment decisions including hiring, termination, discipline, compensation and benefits and HFC KTU LLC and its parents and affiliates have no input or involvement in such matters. HFC KTU LLC does not receive, review or store any applications for employment. Any questions about posted positions or the hiring process must be directed to the Kitchen Tune-Up franchisee posting the position.
$22-32 hourly Auto-Apply 60d+ ago
Secretary I - Attendance
New Albany-Plain Local Schools 3.6
Project secretary job in New Albany, OH
Secretarial/Clerical/Secretary
202 Days/year 8.0 hours/day
Salary range $35,000 - $50,000/ year commensurate with experience
Overview:
The Secretary will perform a variety of secretarial and clerical duties to assist the building/department administration and staff to provide an efficient, safe and effective professional learning environment for students, staff and parents.
Key Responsibilities:
Performs a variety of secretarial and clerical tasks to support the building/department administration and/or designee(s), including filing, record keeping etc.
Ensures the use of proper grammar, punctuation and spelling in oral, written, and electronic communications.
Demonstrates technological literacy in multiple technological platforms and software systems.
Prepares reports, surveys or reports for information.
Types, reproduces and distributes notices to staff, students and parents in a timely and accurate manner.
Greets visitors, answers phones and communicates effectively in routine, sensitive and confidential matters.
Exercises care in customer service with students, staff, parents, and the community as a whole.
Arranges appointments and maintains electronic records and schedules as assigned.
Orders and maintains varied inventories, including office supplies.
Creates and maintains a clean, safe, and efficient office environment.
Performs business and financial processes or procedures, as assigned.
Perform other duties as assigned by the Superintendent or his/her designee.
To organize and coordinate the activities in the office assigned and be proficient in the use of office equipment in that area.
Respond to telephone callers in a courteous and helpful manner, routing telephone messages to the appropriate individuals; welcome visitors to the office.
Train personnel in the use of office equipment (e.g., copier, telephone system, fax machine) as needed
Order office supplies as needed.
Provide first aid within guidelines provided.
In the Attendance, perform duties such as processing all matters relating to student attendance, student tardiness, and teacher attendance; processing all purchase requisitions from initial request to release of purchase order for payment; keeping an inventory of all school supplies and textbooks up-to-date and available; and other tasks as assigned by the building principal or Dean of Students.
Key Qualifications:
High School diploma or equivalent required. Associate's degree in a related field preferred.
Must have 1 - 3 years of experience as a receptionist
Evidence of demonstrated proficiency in oral, written, and technological communication. District reserves the right to administer job skill testing as a term and condition of employment.
Experience with PowerSchool
Knowledge, Skills and Abilities (KSA):
Excellent secretarial and clerical skills
Excellent organizational and filing skills
Ability to use electronic equipment and systems for word processing, data management, information retrieval, visual presentations, telecommunications etc.
Technologically literate at intermediate level or above
Excellent verbal, written or electronic communication skills using proper grammar, syntax and vocabulary
Outstanding customer service
Ability to work independently without constant supervision and direction.
Ability to maintain confidential information
Ability to effectively communicate with students, parents and staff
Ability to maintain accurate records
Other Skills and Abilities:
Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of students or employees of the district.
Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands & Work Environment:
PHYSICAL DEMANDS: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position is mostly indoors: climate-controlled office or school setting
The employee is frequently required to walk and stand while performing the duties of this job. Occasionally the employee will sit and/or run.
The employee will frequently bend or twist at the trunk while performing the duties of this job.
The employee will frequently squat, stoop, kneel, reach above the head, reach forward and repeat the same hand motion many times while performing the duties of the job.
The employee may lift and move objects weighing up to 25 pounds.
The employee must also have the ability to work in an office environment and operate varied technologies.
The specific vision requirements of the job include good depth perception and occasionally being able to see objects/persons at a distance.
While performing the duties of the job the employee frequently is required to hear conversation in quiet, as well as a noisy environment and be able to tell where a sound is coming from.
The employee must be able to communicate in order to give directions.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasionally the employee must be able to meet deadlines with severe time constraints and interact with public and other workers. The noise level in the environment is usually moderate.
The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and transgender identity), disability, age, religion, military status ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.