Project secretary vs administrative assistant

Differences between project secretary and administrative assistant duties and responsibilities

Project secretary example responsibilities.

• Manage account payable which includes vendors, employee payroll, financial institute and insurances company.
• Manage high volume of requests and correspondence from executives and colleagues, pharmaceutical representatives, patients and outside physicians.
• Prepare bid documents including all AIA require documents.
• Create RFI (fabrication revisions) for approval and distribution.
• Prepare AIA contracts, subcontracts, change orders, etc.
• Ensure team list on the SharePoint site and the project email distribution list are kept up to date.
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Administrative assistant example responsibilities.

• Manage time and attendance using Kronos software for entire department.
• Participate in national projects, manage new customer conversions to MCI from other carriers.
• Manage FEDEX delivery requirements ensuring compliance with company policy.
• Manage and update social media outlets including Facebook and LinkedIn.
• Manage company finances using QuickBooks software, including monitoring the operating budget and collecting on unpaid invoices.
• Manage and develop the daily clinical schedule for the in-patient rehabilitation staff taking into consideration Medicare guidelines and staffing ratios.
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