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How to hire a project & team manager

Project & team manager hiring summary. Here are some key points about hiring project & team managers in the United States:

  • There are a total of 221,633 project & team managers in the US, and there are currently 159,039 job openings in this field.
  • The median cost to hire a project & team manager is $1,633.
  • Small businesses spend $1,105 per project & team manager on training each year, while large companies spend $658.
  • It takes between 36 and 42 days to fill the average role in the US.
  • It takes approximately 12 weeks for a new employee to reach full productivity levels.
  • HR departments typically allocate 15% of their budget towards recruitment efforts.
  • Los Angeles, CA, has the highest demand for project & team managers, with 4 job openings.

How to hire a project & team manager, step by step

To hire a project & team manager, consider the skills and experience you are looking for in a candidate, allocate a budget for the position, and post and promote the job opening to reach potential candidates. Follow these steps to hire a project & team manager:

Here's a step-by-step project & team manager hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a project & team manager job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new project & team manager
  • Step 8: Go through the hiring process checklist

What does a project & team manager do?

A project & team manager is an executive professional who supervises the daily activities of staff members to ensure the success of a particular project. This manager is required to develop a comprehensive work plan that will facilitate the commitment and productivity of team members. The manager must ensure that all team members understand the objectives of a project so that they can work together to achieve it. This manager must also communicate the progress of the project to the management and should handle any unexpected difficulties effectively.

Learn more about the specifics of what a project & team manager does
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  1. Identify your hiring needs

    The project & team manager hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    A project & team manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, project & team managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

    The following list breaks down different types of project & team managers and their corresponding salaries.

    Type of Project & Team ManagerDescriptionHourly rate
    Project & Team Manager$43-83
    Information Technology Project ManagerAn information technology project manager is responsible for supervising the technology department, ensuring that all tasks are being done by following technological strategies and solutions. Information technology project managers' duties include monitoring the technology team's daily operation, handling team members' concerns, managing customers' inquiries and complaints, helping team members' in achieving their professional growth, creating reports, sharing updates during team and board meetings, and maintaining effectivity of operational procedures... Show more$36-71
    Business Analyst/Project ManagerA business analyst/project manager is responsible for developing project management procedures, analyzing processes, and ensuring the accuracy and efficiency of project deliverables, following clients' specifications and requirements to meet their highest satisfaction. Business analysts/project managers manage project resources, delegate tasks to project staff, setting deadlines, and coordinating with the clients for regular updates and suggest strategic adjustments as needed... Show more$34-65
  2. Create an ideal candidate profile

    Common skills:
    • Project Management
    • Client Facing
    • Metrics
    • HR
    • PowerPoint
    • Project Scope
    • Risk Management
    • Status Reports
    • SharePoint
    • User Acceptance
    • Project Documentation
    • Sigma
    • Business Analysts
    • Client Expectations
    Check all skills
    Responsibilities:
    • Lead team that develop an integrate database with a web-base user interface that allow repair crews in locating information and equipment.
    • Create and maintain SharePoint site on which all project documentation resides.
    • Maintain project documentation in SharePoint application and utilize stringent change control requirements.
    • Develop organizational business information systems within enterprise architecture.
    • Develop organizational business information systems within enterprise architecture.
    More project & team manager duties
  3. Make a budget

    Including a salary range in the project & team manager job description is a good way to get more applicants. A project & team manager salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

    For example, the average salary for a project & team manager in Indiana may be lower than in Rhode Island, and an entry-level engineer typically earns less than a senior-level project & team manager. Additionally, a project & team manager with lots of experience in the field may command a higher salary as a result.

    Average project & team manager salary

    $124,993yearly

    $60.09 hourly rate

    Entry-level project & team manager salary
    $90,000 yearly salary
    Updated January 20, 2026

    Average project & team manager salary by state

    RankStateAvg. salaryHourly rate
    1Washington$141,540$68
    2California$141,293$68
    3Massachusetts$127,807$61
    4District of Columbia$126,328$61
    5Pennsylvania$126,280$61
    6Michigan$125,730$60
    7New Jersey$125,051$60
    8New York$124,714$60
    9Virginia$121,660$58
    10North Carolina$121,220$58
    11Georgia$117,613$57
    12Illinois$114,624$55
    13Wisconsin$114,370$55
    14Ohio$112,684$54
    15Arizona$112,632$54
    16Texas$111,028$53
    17Colorado$109,823$53
    18Arkansas$109,627$53

    Average project & team manager salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1Apple$168,562$81.0436
    2Meta$165,241$79.44207
    3The Weitz Company$155,263$74.655
    4Amazon$144,549$69.49219
    5INDUS Technology$136,896$65.821
    6HD Supply$131,889$63.412
    7The Computer Merchant$130,304$62.65
    8Varian Medical Systems$128,770$61.91
    9ELLKAY$126,864$60.992
    10JPMorgan Chase & Co.$124,814$60.01130
    11Bloom Energy$124,377$59.80
    12Sonepar USA$124,226$59.7224
    13University Mechanical Contractors, Inc.$120,898$58.12
    14California$120,898$58.12
    15Servpro$120,886$58.12195
    16Anderson Merchandisers$120,498$57.93
    17ArcelorMittal$120,485$57.932
    18Trane$118,342$56.9020
    19Egan Company$117,785$56.638
    20Reyes Holdings$117,359$56.422
  4. Writing a project & team manager job description

    A project & team manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a project & team manager job description:

    Project & team manager job description example

    • Proven track record of accomplishments working as a Project Manager as well as collaborating with internal stakeholders and support organizations
    • Strong organizational and communication skills, both written and verbal
    • Motivation to accomplish objectives to achieve company goals and objectives
    • Highly motivated self-starter, friendly personality, team player, lead by example
    • 5 – 10 years of relevant industry experience as a Project Manager for Behind-the-Meter projects in California, ideally within the Public Sector
    • Experience managing Canopy projects strongly preferred
    • Bachelor of Science in related field of work; Construction Management, Engineering, or related Technical degree preferred but not required
    • Computer proficiency including MS Project, Excel, PowerPoint, Word, and Accounting applications


    PHYSICAL DEMANDS

    This position requires up to 30% of time committed to travel. The Project Manager, Behind-the-Meter should be comfortable traveling to various sites including construction sites and being around heavy equipment. Long hours will be needed from time to time as dictated by reporting and other deadlines.


    WORK ENVIRONMENT AND CULTURE

    The organization promotes an open and collaborative work atmosphere. Cross functional teams work closely together to solve problems and move the company forward. Our culture at ForeFront Power encourages employees to be authentic and to embrace our core values that celebrate passion for our work, a commitment to our planet , a winning attitude, an entrepreneurial spirit, and a community of respect for each other and our partners.


    BENEFITS

    This is a regular, full-time position eligible for benefits. We offer a comprehensive benefits package including competitive base salary and bonus potential; health, vision, and dental coverage; commute assistance; professional development; Paid Time Off; and 401(k) with employer match.


    ABOUT FOREFRONT POWER


    ForeFront Power is a leader in the United States for solar and energy storage solutions. The ForeFront Power team holds more than a decade of experience working together across over one gigawatt-DC (GW) of renewable electricity, spanning more than 1,300 distributed generation and community solar projects. Serving business, the public sector, and community solar customers in the U.S. and Mexico, ForeFront Power is headquartered in San Francisco, with offices in New York City and Mexico City. ForeFront Power is a wholly owned subsidiary of Mitsui & Co. Ltd., a global energy infrastructure and investment leader with a robust balance sheet and an “A” credit rating from Standard & Poor’s. For more information, visit forefrontpower.com.


    ForeFront Power is an equal opportunity employer and values diversity of thought, gender, and race. We believe our continued success depends upon the equal treatment of all employees and applicants for employment without discrimination on the basis of race, religion, creed, color, national origin, sex, gender, age, mental or physical disability, marital status, sexual orientation, gender identity or expression, citizenship status, military or veteran status, pregnancy, or any other classification protected by country, federal, state, or local law.

  5. Post your job

    To find the right project & team manager for your business, consider trying out a few different recruiting strategies:

    • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
    • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with project & team managers they would recommend.
    • Recruit at local colleges. Attend job fairs at local colleges to recruit project & team managers who meet your education requirements.
    • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.
    Post your job online:
    • Post your project & team manager job on Zippia to find and attract quality project & team manager candidates.
    • Use niche websites such as dice, engineering.com, stack overflow, it job pro.
    • Post a job on free websites.
  6. Interview candidates

    To successfully recruit project & team managers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

    It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

    Sometimes, it's not enough to interview project & team manager candidates, so you can ask them to do a test project. If you are not a technical person and don't know what a test project should be, you can use these websites:

    • TestDome
    • CodeSignal
    • Testlify
    • BarRaiser
    • Coderbyte

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new project & team manager

    Once you have selected a candidate for the project & team manager position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

    It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

    After that, you can create an onboarding schedule for a new project & team manager. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a project & team manager?

Recruiting project & team managers involves both the one-time costs of hiring and the ongoing costs of adding a new employee to your team. Your spending during the hiring process will mostly be on things like promoting the job on job boards, reviewing and interviewing candidates, and onboarding the new hire. Ongoing costs will obviously involve the employee's salary, but also may include things like benefits.

The median annual salary for project & team managers is $124,993 in the US. However, the cost of project & team manager hiring can vary a lot depending on location. Additionally, hiring a project & team manager for contract work or on a per-project basis typically costs between $43 and $83 an hour.

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