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Become A Property Administrator

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Working As A Property Administrator

  • Making Decisions and Solving Problems
  • Interacting With Computers
  • Communicating with Supervisors, Peers, or Subordinates
  • Resolving Conflicts and Negotiating with Others
  • Organizing, Planning, and Prioritizing Work
  • Unpleasant/Angry People

  • Mostly Sitting

  • $77,980

    Average Salary

What Does A Property Administrator Do At Aecom

* Assists in reconciliation of all inventories performed by the Property/Logistics staff.
* Assists inventory supervisors in developing schedules, inventory reports, and availability of required material and priorities of orders.
* Evaluates quality of each inventory performed to include all discrepancies (overages/shortages).
* Resolves inventory discrepancies while ensuring accountability of all Government assets.
* Performs research to determine disposition of property located or missing from inventory.
* Coordinates inventory/scanning efforts.
* Prepares reports for review by higher authority

What Does A Property Administrator Do At Leidos

* Maintain accurate, timely and compliant property records
* Assist in preparation of disposition, LDD (loss, theft, damage and destruction) and transfer documents
* Assure compliance to property regulations, Corporate and BU Policies and Procedures
* Review, analyze and evaluate situations and develop compliant solutions
* Define methodologies, procedures and techniques for refining and improving processes and implementing long-term effective and efficient solutions
* Communicate clearly, maintain helpful and professional attitude representative of the property/logistics Directorate’s positive and proactive approach to compliance with minimal impact to mission
* Assist staff of all functions regarding compliance with regulations, policies and procedures
* Assist shipping and receiving in property identification and appropriate tagging during the receipt stage and appropriate movement documentation for outbound shipments of government property
* Provide back-up support to other property personnel
* Assist in oversight of government property accountable to subcontractors and assuring compliance with Leidos Policies and Procedures when the subcontractor does not have a compliant property system
* Assist in property inventories in accordance with contract, BU, Corporate and customer requirements
* Prepare reports as required by contract, BU, Corporate and/or customers
* Be familiar with and understand applicable property regulations, policies and procedures
* Coordinates with QRC AISR Program technical leads on property movements
* Inputs, updates, and maintains property records into SPROCKET database
* Determines PAA codes for procurement activities based on asset type and anticipated usage
* Interfaces with subcontractors to determine subcontract property-related action items
* Interfaces with members of SPB technical teams to determine schedule-based property-related action items for property acquisition and asset movement
* Other duties as assigned

What Does A Property Administrator Do At Robert Half

* Follow all regulations and guidelines dictating calculation and program requirements
* Track and report status of all non-subsidized tenants
* Compose personalized document requests with regular follow-up
* Collect and review incoming documents
* Calculate income according to LIHTC, HOME and regulatory requirements
* Create, forward, and track responses on Third Party Verifications
* Schedule and attend appointments to conduct recertification and lease-renewal, ensuring all necessary forms and documents are signed and filled out correctly.
* Maintain tenant files according to guidelines and update YARDI daily to reflect information in the tenant files.
* Work collaboratively with Assistant Rent Administrator and Assistant Rent Entitlement Specialist in planning and implementing re-certifications, lease renewals, and database updates to keep all information current.
* Generate reports for Rental Manager upon request

What Does A Property Administrator Do At Regency Centers

* Assist with daily operations (i.e. prepare correspondence, memos, leasing documents, and reports; resolve routine inquiries, maintain department databases, etc.).
* Provides support in the fiscal management of the properties in assigned area (i.e. maintenance of A/R and A/P, operating expense control, completion of budgeted items for Capital Improvement Program, and assistance in preparing budgets as well as monthly and annual financial reports).
* Provides support in the management of properties’ physical performance (i.e. inspections, signage approval, collection of TI paperwork, soliciting bids, etc.).
* Assist in maintaining good relations with tenants and vendors.
* Provides support with operations issues such as tenant transition, processing of assignments, collection of rent relief application paperwork and/or collections, etc.
* Work on special projects/ongoing initiatives according to current needs.
* Provides other administrative support as needed

What Does A Property Administrator Do At Raytheon

* Supervision of all property and shipping and receiving employees.
* Hands on duties as required by the program.
* Processing of GFM (Government furnished material) for property requirements.
* Operates with minimal supervision in a reliable, dependable and accurate manner.
* Identifies process improvements within the assigned areas of responsibility; develops and implements effective solutions.
* Ensures job safety and security standards are established and maintained.
* Ensure shipment records are maintained and accurate.
* Utilizes Shipping Smart transportation management system to schedule and process outbound deliveries to meet contract schedules.
* Aid in timely processing of Syncada freight payment invoices.
* Ensures material receipts are posted to the appropriate data system in a timely manner with accuracy to initiate Supplier payment and material posting.
* Directs the efficient flow of material movements to the various staging locations.
* Manage material handling equipment and ensure proper and timely training.
* Review Logistics contractual requirements and ensure compliance to requirements throughout the Logistics process through delivery.
* Provides direction to subordinates using established policies and procedures.
* Review industry best practices and recommend technology, equipment and tools.
* Responsible for Performance evaluations and interim discussions

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How To Become A Property Administrator

Although many employers prefer to hire college graduates, a high school diploma or equivalent is enough for some jobs. Some managers receive vocational training. Other managers must have a real estate license.

Education

Many employers prefer to hire college graduates for property management positions, particularly for offsite positions dealing with a property’s finances or contract management. Employers also prefer to hire college graduates to manage residential and commercial properties. A bachelor’s or master’s degree in business administration, accounting, finance, real estate, or public administration is preferred for commercial management positions. Managers of commercial properties and those dealing with a property’s finances and contract management increasingly are finding that they need a bachelor’s or master’s degree in business administration, accounting, finance, or real estate management, especially if they do not have much practical experience.

Work Experience in a Related Occupation

Experience in real estate sales is a good background for onsite managers because real estate salespeople also show commercial properties to prospective tenants or buyers.

Licenses, Certifications, and Registrations

Real estate managers who buy or sell property must have a real estate license in the state in which they practice. In a few states, property and community association managers must also have a real estate license. Managers of public housing subsidized by the federal government must hold certifications.

Property, real estate, and community association managers working in Alaska, Colorado, California, Connecticut, Florida, Georgia, Illinois, Nevada, Virginia, and the District of Columbia are required to obtain professional credentials or licensure. Requirements vary by state, but many managers working in states without requirements still obtain designations to show competence and professionalism. BOMI International, the Community Associations Institute, the Institute of Real Estate Management, the National Association of Residential Property Managers, and the Community Association Managers International Certification Board all offer various designations, certifications, and professional development courses. Most states require recertification every 2 years.

In addition, employers may require managers to attend formal training programs from various professional and trade real estate associations. Employers send managers to these programs to develop their management skills and expand their knowledge of specialized fields, such as how to operate and maintain mechanical systems in buildings, how to improve property values, insurance and risk management, personnel management, business and real estate law, community association risks and liabilities, tenant relations, communications, accounting and financial concepts, and reserve funding. Managers also participate in these programs to prepare themselves for positions of greater responsibility in property management. With related job experience, completing these programs and receiving a satisfactory score on a written exam can lead to certification or the formal award of a professional designation by the sponsoring association. 

Advancement

Many people begin property management careers as assistant managers, working closely with a property manager. In time, many assistants advance to property manager positions.

Some people start as onsite managers of apartment buildings, office complexes, or community associations. As they gain experience, they may advance to positions of greater responsibility. Those who excel as onsite managers often transfer to assistant offsite property manager positions, in which they gain experience handling a broad range of property management responsibilities.

The responsibilities and pay of property, real estate, and community association managers increase as these workers manage more and larger properties. Property managers are often responsible for several properties at a time. Some experienced managers open their own property management firms.

Important Qualities

Customer-service skills. Property, real estate, and community association managers must provide excellent customer service to keep existing clients and expand their business with new ones.

Interpersonal skills. Because property, real estate, and community association managers interact with people every day, they must have excellent interpersonal skills.

Listening skills. Property, real estate, and community association managers must listen to and understand residents and property owners in order to meet their needs.

Organizational skills. Property, real estate, and community association managers must be able to plan, coordinate, and direct multiple contractors at the same time, often for multiple properties.

Problem-solving skills. Property, real estate, and community association managers must be able to mediate disputes or legal issues between residents, homeowners, or board members.

Speaking skills. Property, real estate, and community association managers must understand leasing or rental contracts and must be able to clearly explain the materials and answer questions raised by a resident or group of board members.

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Property Administrator jobs

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Top Skills for A Property Administrator

ProceduresPropertyManagementSystemGovernmentPropertyMonthlyFinancialReportsRealEstateAssetCustomerServicePropertyControlSystemLogisticsPropertyAuditsDcmaLossVendorContractsAnnualBudgetYardiOfficeSuppliesFederalAcquisitionRegulationTenantRelationsSquareFeetTenantEvents

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Top Property Administrator Skills

  1. Procedures
  2. Property Management System
  3. Government Property
You can check out examples of real life uses of top skills on resumes here:
  • Trained new employees in security, safety procedures, and computers for the keeping of postal logs and special deliveries.
  • Maintained and updated property management systems to track corporate and government property throughout its life cycle.
  • Oversee inventory transactions involving government property valued in excess of 10 million dollars on a daily basis.
  • Maintained financial records for property operations and created monthly financial reports for client.
  • Assist Property Director with all property related issues for various locations of large commercial Real Estate Company.

Top Property Administrator Employers

Property Administrator Videos

A Typical Day in the Life of a Property Manager

A Day In the Life of a Property Manager.

A Typical Day in the Life of a Property Manager

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