Property administrator job description

Government Property Administrator (GPA): Responsible for maintaining an approved property control system in compliance with current government property regulations (FAR). The Government Property Administrator is the primary point of contact for internal or external audits of the property system. Maintain property records, dispose of property, perform annual physical inventories, prepare, and publish metrics as required.
Essential Functions:

Empowered Official (EO): • Provides accurate and timely local subject matter expertise to business teams • Prepares, executes, and manages ITAR/EAR export authorizations and records in EASE • Reviews and approves import/export documentation • Requests and manages carnets • Manages temporary exports • Implements and improves Global Trade Compliance policies and procedures • Facilitates international travel and international visitor approvals • Supports the investigation of potential violations and collaborates with Global Trade Compliance management to prepare voluntary disclosures and develop corrective actions • Participates in the planning and execution of audits • Develops and deploys Global Trade Compliance training for functional stakeholders and program teams • Manages denied party screening compliance • Completes annual SME training • Identifies and recommends process improvements • Coordinates with Trade Engineers to determine jurisidiction and classification determinations

Major Responsibilities:

Experience/Knowledge/Training: • Bachelor's Degree and minimum 9 years of prior relevant experience; Or, Graduate Degree and a minimum of 7 years of prior related experience • Requires a minimum of 9 years of related ITAR/EAR compliance experience • Requires experience in administration of government property including an understanding of government audit processes

Additional Requirements:

• Experience with LO/CLO requirements and procedures • Proficiency with MS Office applications is essential • Must be able to obtain and maintain a Security Clearance and be eligible for special accesses • Must be flexible to work varied shifts, overtime, weekends and travel on occasion • Based upon job duties, and need to visit different areas within facility, may be exposed to; fumes, dust, toxic or caustic chemicals (well below OSHA and ACGIH exposure guidelines), outdoor weather, moving mechanical parts and/or be part of a hearing conservation program due to noise levels around certain equipment • May be required to move items 25 pounds for distances of up to 25 feet • Requires ability to work with direction and exceptional organizational and communication skills, attention to detail, prioritization of conflicting needs and strong follow up skills required

L3Harris Technologies is proud to be an Affirmative Action/Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

BE authentic. BE influential. BE the expert. Be all that and more at Colliers.

At Colliers, we help leaders succeed by helping them build amazing workplaces, businesses and communities around the world. We do this by thinking differently, sharing innovative ideas and offering a unique and collaborative workplace where you can succeed.

Who you are
Strong client relationships are important to you. You enjoy playing a central role in customer care by bringing superior organizational skills, attention to detail, and a positive attitude to everything you do.

As a Property Administrator in Rosemont IL, you will be involved in various aspects of managing a commercial building - from operations and financial activities to managing important relationships with our tenants and property owners. From managing service contracts and tracking bid packages, to completing property inspections and making recommendations, you'll have the opportunity to share your innovative ideas to continually improve how we manage our commercial properties.

What you bring:
1 years' in commercial or residential property management Proficient in Microsoft Office (MS Outlook, MS Word, MS Excel).

Bonus skills and experience
Familiarity with real estate software such as Yardi, MRI, etc.Contract management experience.Experience with leasing agreements and vendor documents.

What success looks like:
You develop and maintain strong relationships with property owners, tenants, vendors and contractors.You respond in a timely manner to tenants' needs to meet lease obligations.You support senior management by preparing regular ownership reports.You successfully manage all administrative tasks, including work orders, invoice coding, service requests, rent and expense payments, property maintenance and vendor compliance requirements.

#LI-AT1
BE who you are and what you want to be with Colliers. We'd love to meet you. Apply today to join our team.

Please be aware that due to the COVID-19 pandemic, Colliers professionals in the United States are required to be fully vaccinated or engage in ongoing testing at regular intervals determined by Colliers in order to attend any Colliers workplace. As a condition of commencing any role, you will be required to self-report your vaccination status or testing results, as applicable, and provide verifying documentation. If you have any questions, please discuss with your Talent Acquisition Advisor.
Direct applicants only please, no agencies.
Colliers provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.

The Rock Family of Companies is made up of nearly 100 separate businesses spanning fintech, sports, entertainment, real estate, startups and more. We're united by our culture - a drive to find a better way that fuels our commitment to our clients, our community and our team members. We believe in and build inclusive workplaces, where every voice is heard and diverse perspectives are welcomed. Working for a company in the Family is about more than just a job - it's about having the opportunity to become the best version of yourself.
About Bedrock
Bedrock is a full-service real estate firm specializing in innovative city-building strategies, reaching far beyond the boundaries of bricks and mortar. Since its founding in 2011, Bedrock and its affiliates have invested and committed more than $5.6 billion to acquiring and developing more than 100 properties in Detroit and Cleveland, including landmark developments at the Hudson's Site, the Book Tower restoration, City Modern and the May Company Building. Bedrock's portfolio totals more than 22 million square feet of office, retail and residential space within new construction and adaptive reuse projects.

For more information on Bedrock's projects, visit bedrockdetroit.com or engage with us on Facebook, Instagram, Twitter and LinkedIn.

Job Summary
A Property Administrator is responsible for administrative duties for the operation of multiple properties.

Responsibilities
Manage Information with the highest level of confidentiality to Property AdministratorPrepare reports, presentations, documents, and other correspondence Serve as liaison to the tenants/residents to ensure quality service Coordinate tenants/resident's relation activities Coordinate tenants/resident's move-ins and move-outs Ensure the dissemination of information to tenants/resident's, team, building contractors, security team, etc.Maintain tenant and vendor's files and contact lists Assist in the coordination of service contracts and prepare purchase orders Receive work order requests and report requests to responsible team and maintain the associated logs and reports Oversee and provide direction to on site security, day porter and janitorial team as needed Manage work order que Prepare tenant/residents rent letters, reconciliations, and invoices Schedule meetings, reserve conference rooms and coordinate conference calls Create tenant and vendor badges, and coordinate loading dock access requests Monitor inventory and order janitorial supplies, office supplies, and snacks Ensure all tenants/residents and vendors have valid certificates of insurance on file Prepare and submit work orders and vendor logs Manage shared electronic building file organization Coordinate daily day porter assignments and weekend coverage schedules Perform all other related tasks as assigned by the Property ManagerReceive and code invoices Other duties as assigned

Qualifications
High School diploma or equivalent required Bachelor's Degree or equivalent experienceA minimum of 1 year of administrative experience required High discretion and confidentiality - resident and tenant application information processing Fair Housing compliance training required Previous experience in real estate is also desirable Knowledge of software applications such as Word, Excel, Outlook, and database management Effectively communicate, both verbally and in written correspondence Organize and complete multiple tasks simultaneously The employee is required to stand, walk, sit, bend, twist, kneel, push, pull, and grasp when performing the essential functions of the position

Disclaimer
This is an outline of the primary responsibilities of this position. As with everything in life, things change. The tasks and responsibilities can be changed, added to, removed, amended, deleted and modified at any time by the leadership group.

We are proud equal opportunity employers and committed to providing an inclusive environment based on mutual respect for all candidates and team members. Employment decisions, including hiring decisions, are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with state and federal law.

The Company is an Equal Employment Opportunity employer, and does not discriminate in any hiring or employment practices. The Company provides reasonable accommodations to qualified individuals with disabilities in accordance with state and federal law. Applicants requiring reasonable accommodation in completing the application and/or participating in the employment application process should notify a representative of the Human Resources Team, The Pulse, at 1-800-411-JOBS.