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Property administrator skills for your resume and career

Updated January 8, 2025
6 min read
Quoted experts
Dr. Jacqueline Abernathy,
Pieter Van Der Have
Property administrator example skills
Below we've compiled a list of the most critical property administrator skills. We ranked the top skills for property administrators based on the percentage of resumes they appeared on. For example, 13.6% of property administrator resumes contained property management as a skill. Continue reading to find out what skills a property administrator needs to be successful in the workplace.

15 property administrator skills for your resume and career

1. Property Management

Property management is the regular oversight of commercial, residential, or industrial real estate by a third-party contractor. Property management includes the day-to-day care of the property, fixing minor and major issues, and monitoring the security of the property.

Here's how property administrators use property management:
  • Process all aviation parts and equipment for inventory and accountability purposes into the Property management computer program system for in-coming shipments.
  • Assisted in the development and implementation of procedures to ensure compliance with property management standards and regulations regarding government property.

2. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how property administrators use customer service:
  • Provided unparalleled customer service to tenants including coordinating tenant events, sending tenant correspondence, and coordinating tenant move-in and move-outs.
  • Seasoned commercial real estate administrator consistently providing superior customer service, conflict resolution, and maintains accurate and detailed operational paperwork.

3. Office Equipment

Here's how property administrators use office equipment:
  • Performed required maintenance of office equipment and office products
  • Operated office equipment, filed, and handled incoming and outgoing mail.

4. Administrative Functions

Administrative Functions all revolve around planning and managing business operations. Administrators engage in the planning and execution of different business objectives, implementing workplace policies, and organizing resources efficiently. Every action that is a step towards the business's goals is covered by Administrative Functions.

Here's how property administrators use administrative functions:
  • Assisted Property Manager and ensured effective management of office administrative functions.
  • Handle all administrative functions for the general manager and chief engineer.

5. Budget Preparation

Budget preparation is a calculative process between the finance department and the spending department. It indicates the start of the budget process and supervises departments and agencies for developing revised assessments (for the past year) and budget estimates (for the coming year). Budget preparation makes the organization responsible for its expenses, lessens costs, and provides for a worst-case scenario. It works as an assessment tool that can visually explain if you have sufficient funds to operate or to grow.

Here's how property administrators use budget preparation:
  • Generated monthly and quarterly management reports as well as annual budget preparation.
  • Collaborate on budget preparation with the Property Manager!

6. Real Estate

Real estate is land that has buildings on it. This kind of property consists of permanent improvements either natural or man-made, which include, houses, fences, bridges, water trees, and minerals. There are 4 types of real estate namely; residential real estate, commercial real estate, industrial real estate, and vacant land.

Here's how property administrators use real estate:
  • Safeguarded property owners assets in ensuring due diligence in assessing risk associated with real estate investments.
  • Provided full administrative support in a commercial real estate management setting.

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7. Service Contracts

Here's how property administrators use service contracts:
  • Assisted in overseeing service contracts including regular property inspections, noting maintenance and janitorial issues.
  • Developed and managed contract database containing all relevant service contracts.

8. Management Reports

Management reports help businesses succeed by making better choices. With these reports, a business will know understand where it stands. Management reports identify risks and results and come up with informed decisions.

Here's how property administrators use management reports:
  • Generate monthly management report, building inspection report, and assist property engineer with facility Inspection report.
  • Developed and distributed owner management reports on properties on a monthly/quarterly basis.

9. Insurance Certificates

Here's how property administrators use insurance certificates:
  • Sustain and update insurance tracking spreadsheet by collecting vendor and tenant insurance certificates prior to certificate expiration.
  • Updated and tracked all tenant insurance certificates to ensure liability compliance based on individual lease specifications.

10. Photocopiers

Here's how property administrators use photocopiers:
  • Operated office machines, such as photocopiers and scanners, fax machines, voice mail systems, and personal computers.

11. Lease Administration

Here's how property administrators use lease administration:
  • Assist in lease administration activities including tenant contacts and insurance information; generate reports.
  • Performed lease administration, rental and collection procedures.

12. Yardi

Yardi is a tech company that creates solutions for land management and real estate firms of all sizes. Land security, marketing, industrial applications, elder care, and finances are also covered by the company's tech suites. Yardi offers customised land management tools and wealth management applications for all commercial property verticals, giving owners, developers, buyers, and other stakeholders access to data tailored to their individual needs.

Here's how property administrators use yardi:
  • Processed invoices to accounting using YARDI budgeting software.
  • Enter lease renewals and move-in/move-out paperwork processing in Yardi.

13. Expense Reports

Here's how property administrators use expense reports:
  • Scheduled calendars, organized meetings, prepared expense reports and travel arrangements.
  • Processed expense reports and maintained accounting spreadsheets.

14. Code Invoices

Here's how property administrators use code invoices:
  • Code invoices for property manager approval on a weekly basis.
  • Prepare and code invoices for property manager's approval.

15. Logistics

Logistics is a complete organization and implementation of a problem. Logistics are often considered in a complex business operation, as some works need detailed plannings. Logistics are also used in military action.

Here's how property administrators use logistics:
  • Worked closely with Subcontractors, Site Manager and other logistics management personnel to ensure compliance with property processes and procedures.
  • Established internal policies and standards to improve the efficiency and effectiveness of inventory systems and logistics operations.
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What skills help Property Administrators find jobs?

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What property administrator skills would you recommend for someone trying to advance their career?

Dr. Jacqueline Abernathy

Assistant Professor, Tarleton State University

I think this piggybacks a little bit on what I said above on finding a way to distinguish oneself from the competition. Anything done during a gap year would hopefully yield some knowledge, skill, or ability that can be listed as a bullet point on their resume that others may not have. Suppose a student just wants to travel to China for a while and see the Great Wall. "Back-packed in the Orient" would not be a resume bullet but "conversational in Mandarin" would be. To a lesser extent, "Cultural competency with Chinese colleagues and associates" would be, and if asked, the student could explain their familiarity with Chinese customs and etiquette came from extensive time abroad. That might give the students an advantage in certain jobs, but just being able to speak another language could be a job in itself, like as a translator. Whatever a student does during a gap year, ideally, they should walk away with a skill that someone will pay for.

Unfortunately, because of economic realities, a lot of students just take the year off to work and they work in a job where a year of experience won't necessarily count for much (if anything) when they graduate with their expected degree. This goes for both high school graduates and college graduates taking a break before their next degree. I've read the arguments about the benefits of taking a gap year, but aside from students that are on a waiting list for a prestigious program who just have time to kill, I personally find the concept of a gap year to be ill-advised as a general rule, more so between an undergraduate degree and masters or masters and doctorate. Often times the pitfalls outweigh the benefits at any stage. It just presents an opportunity for life to get in the way of something a student knows they want to do, or it delays it. Someone fresh out of high school taking a gap year to get a skill that they think will benefit them in their career after graduation might find themselves in a completely different career by the time they graduate. And university graduates who plan to further their education- taking a break or just working for a while before graduate school can put them at a disadvantage. Taking a break makes graduate school potentially harder once they have gotten used to living without that stress, the transition back to a student can be unnecessarily difficult than if they went straight through.

Those who start their career with a bachelor's degree when they know they need more than can make life choices and financial commitments that are very difficult to keep in grad school. Perhaps they financed a car or became invested in a project they don't want to abandon but would have easier with a master's degree. Or they start a family and now have to juggle caring for and providing for their family with getting the next degree they need when caring for family would have likely been easier if they had an advanced degree. My bachelor's degree was in social work and many of my classmates decided that they just wanted to work for a while before attending grad school, only to find their return to school delayed and all of the experience they gain with that license not translating into an advantage after they graduated and were looking for a job with the higher license. Essentially many of them just had to play catch-up to those that went straight through and started their career at a higher level. Starting at one level when you know that you need the next level can just be lost time, especially since starting with a bang would only put off working for two years to get the next degree.

I had classmates that intended to go back after a year or two, but by the time they intended to return, they fell in love, got married, had beautiful babies, and all of these blessings meant that they couldn't walk away from a job and health insurance to study full-time. This meant it was harder and took far longer and increased their time working for lower pay, whereas if they hadn't taken a break, they would be working full-time at a higher pay with no classes to juggle. I'm not suggesting that people put off life until school is done or delay marriage, children, or buying a home in favor of going back to school if that is their next step in life, only that they can't assume that it'll be easy to just pick up where they left off if they choose to wait.

Less fortunate things can happen as well, like health crises and caregiving, developing an illness, or having to care for aging parents. These things would have been easier if they have chosen to go straight through. These are some reasons why I think taking a gap year is risky. But if anybody wants to take a gap year, I would be conscientious not to commit to anything that would delay returning to school or not make up for that time by giving them a competitive edge. Otherwise, a year off can easily turn into a decade and it can just add up to lost time.

What hard/technical skills are most important for property administrators?

Pieter Van Der Have

Chair, Construction and Building Sciences (CBS), Program Coordinator & Instructor, Facilities Management Programs, Weber State University

Up-to-date computer skills are certainly desirable. I don't necessarily recommend that a p.m. have plumbing or electrical skills, though a general understanding of building systems could frequently be very useful.

List of property administrator skills to add to your resume

Property administrator skills

The most important skills for a property administrator resume and required skills for a property administrator to have include:

  • Property Management
  • Customer Service
  • Office Equipment
  • Administrative Functions
  • Budget Preparation
  • Real Estate
  • Service Contracts
  • Management Reports
  • Insurance Certificates
  • Photocopiers
  • Lease Administration
  • Yardi
  • Expense Reports
  • Code Invoices
  • Logistics
  • Government Regulations
  • Government Property
  • COI
  • Tenant Relations
  • HVAC
  • Data Entry
  • Vendor Contracts
  • Phone Calls
  • DOD
  • Reconciliations
  • Property Control
  • MRI
  • Physical Inventories
  • Purchase Orders
  • Commercial Property
  • A/P
  • IP
  • Financial Statements
  • DCMA
  • Property Inspections
  • GFP
  • Tenant Issues
  • Federal Acquisition Regulation
  • Cam
  • Pcarss
  • Variance Reports
  • Inventory Control
  • Maintenance Issues
  • Tenant Events
  • GFE
  • Vendor Invoices

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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