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Become A Property Coordinator

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Working As A Property Coordinator

  • Making Decisions and Solving Problems
  • Interacting With Computers
  • Communicating with Supervisors, Peers, or Subordinates
  • Resolving Conflicts and Negotiating with Others
  • Organizing, Planning, and Prioritizing Work
  • Unpleasant/Angry People

  • Mostly Sitting

  • $55,380

    Average Salary

What Does A Property Coordinator Do At Marriott International

* Ensure on-property event execution and provide administrative support for MSB property General Managers.
* Serve as primary point-of-contact for guests organizing and attending meeting events at property to ensure their end-to-end experience operates smoothly.
* Assist other employees to ensure proper coverage and prompt guest service (e.g., Front Desk, Restaurant).
* Support property billing efforts related to both event and non-event related activities (e.g., monitoring Accounts Payable and Accounts Receivables (APAR), direct bill applications).
* Collect, develop, and submit content to update property web sites on Marriott.com.
* Administrative duties, delegated at the discretion of property General Managers, may include monitoring and maintaining databases associated with finance, accounting, labor scheduling, sales, general property operations, and liaising with Regional Sales Office (RSO).
* In instances where a property is not supported by a Regional Sales Office, this position may complete all tasks involved with event planning and detailing.
* Follow all company policies and procedures, ensure uniform and personal appearance is clean and professional, maintain confidentiality of proprietary information, and protect company assets.
* Welcome and acknowledge all guests according to company standards, anticipate and address guests service needs, assist individuals with disabilities, and thank guests with genuine appreciation.
* Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette.
* Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to guest concerns.
* Stand, sit, or walk for an extended period of time.
* Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
* Perform other reasonable job duties as requested by Supervisors.
* To apply now, go to: https://marriott.taleo.Net/careersection/2/jobdetail.ftl?job=180005OX Marriott International is consistently recognized as an employer of choice globally by FORTUNE magazine, DiversityInc and Great Places to Work Institute, among others.
* Visit www.marriott.com/careers to learn more about our workplace culture and career opportunities.
* Chat, engage and follow us on social media. www.facebook.com/marriottjobsandcareers www.twitter.com/marriottcareers www.linkedin

What Does A Property Coordinator Do At L3 Technologies

* Report by TR to the SECA, all transactions, such as the receipt of new items, transfer of items on hand, surveys, or changes in on hand quantities.
* Ensure transactions are reported at the time they occur and are complete and accurate.
* Conduct an annual physical inventory and submit the inventory report to the SECA via the chain of command.
* Expedites urgent requirements for cross site loans of IMRL/SE through the proper channels.
* Ensures all IMRL assets and special equipment are maintained in good working condition and all IMRL assets requiring calibration are forwarded to the proper calibration facility.
* Reviews allowance supplements continually and take appropriate action.
* Ensure IMRL revision requests are submitted for all required changes, additions, or deletions.
* Submit letters through the chain of command requesting disposition instructions for excess SE.
* Tailor IMRL allowances, up or down, when conditions change or tailoring is otherwise warranted.
* Report Excess IMRL Assets.
* Conducts research utilizing proper publications to determine equipment applicability relating to the appropriate activity or work center.
* Maintains an accurate accounting and reporting system for IMRL property.
* Establishes and designates storage areas to prevent the deterioration and destruction of IMRL/CAL and Government/Company Owned property.
* Ensures Activity Asset Report reflects actual Support Equipment as reported in the IMRL through timely submission of transaction reports.
* Originates Support Equipment Transaction Forms as required.
* Conducts physical inventories of IMRL, SE, Other Government Furnished Property and Company Owned Property at intervals as directed by applicable policies and procedures.
* Ensures timely submittal of required reports (CDRLs) and inventories to the Government/Company.
* Prepares inventory adjustment reports and other applicable documentation as required.
* Prepares necessary documents for loss, damage, destruction or damage to Government/ Company property [Surveys/Financial Liability Investigation of Property Loss (DD Form 200)].
* Prepares necessary documents for authorization from the Government/Company to replace, dispose of, ship, and to obtain additional Government/Company property.
* Uses, inspects, and maintains assigned personal safety equipment.
* Develops, formulates and improves methods, processes, and/or procedures to increase efficiency and quality.
* Provides technical assistance, guidance and training as required.
* Uses approved methods/procedures in the performance of assigned job.
* Correct/report all observed unsafe practices/conditions.
* Demonstrate job procedures and assists in the training of employees.
* Complies with Suspect/Unacceptable Parts, Electrostatic Discharge (ESD), Foreign Object Damage (FOD), Hazardous Waste and Tool Control Programs.
* Complies with established general and industrial safety rules and regulations as applicable to the contract, facilities and job assignment.
* Assists as directed to ensure safety, security, and preservation of Government/Company owned equipment and supplies.
* Works and communicates with internal and external clients, supervisors and customers to meet their needs in a polite, courteous, and cooperative manner.
* Committed to quality service.
* When mission dictates, may be required to assist with Supply tasks listed below:
* Prepares, receives, inspects, inventories, loads, unloads, transports, segregates, routes, stores, stocks, issues, turns-in, ships, and delivers incoming and outgoing property in a timely manner.
* Compares packing lists, receiving documents, bills of lading, inspection reports, and other documents with contracts, purchase orders, or other requisitions to verify accuracy of stock identification, quantity, condition, and other pertinent data.
* Inspects, tags, labels, counts, weighs, or measures items of incoming and outgoing shipments.
* Update records, receipts, and other applicable documents as necessary by use of data processing equipment.
* Coordinates with requisitioning agency and other personnel as necessary to ensure the timely transfer of parts, property and equipment.
* Issues, documents, ships, delivers or transfers property from issue, shipping, or transfer destination points.
* Stores and issues hazardous waste and materials.
* Controls the issue of sensitive, classified and controlled items.
* Prepares and selects appropriate containers for use in storage or shipment of materials.
* Determines method of shipment of all materials and waste, utilizing knowledge of regulations, shipping procedures, routes, and rates.
* Complies with DOT Hazardous Material Transportation Procedures.
* Prepares, maintains, files, and completes forms, records, reports, logs, and other related documents in accordance with applicable technical publications and other directives as required.
* Maintains stock records, inventory records and other applicable documents to create an audit trail.
* Complies with proper operating procedures when utilizing vehicles, ground support, and material handling equipment.
* Performs functional checks and daily inspection of ground support, material handling, special tools and equipment prior to use.
* Processes Beyond Economical Repair (BER) components.
* Processes repair of repairable components.
* Creates requisitions for parts and materials to meet maintenance requirements utilizing appropriate automated logistics and information management systems.
* Researches potential lateral support and coordinate material transfer.
* Interprets parts substitutions and usable on codes in the Illustrated Parts Break-down (IPB).
* Performs logistics’ driver duties as required by mission needs.
* May be required to perform off-site service on assigned detachments

What Does A Property Coordinator Do At Common Ground

* Develop and maintain effective, professional relationships with landlords, building supers and management companies for buildings which house scatter site clients.
* Ensure apartment turnovers are timely and effective including freshly painted, cleaned, equipped with keys, working appliances and furniture, activated utility accounts.
* Conduct and maintain record of apartment inspections to ensure that units are well-maintained and meet BG and NYC housing standards.
* Record, track, monitor and report on repairs through completion.
* Participate in interdisciplinary meetings to address client apartment issues, communicate important client apartment issues
* Serve as main point of contact for Superintendents and property managers to ensure timely completion of repairs and other issues as required
* Assist staff in the tenant move-out process by preparing surrender agreements, scheduling move-outs in resident management software, and effectively communicating any changes as needed.
* Support Operations Manager as needed with lease renewals, client communication and other related tasks.
* Perform other related duties as required

What Does A Property Coordinator Do At Volt Information Sciences

* Send welcome packets to new tenants.
* File set-up for new properties.
* Maintain insurance certificate tracking log for tenants and vendors, monitor expiration dates, send notices to insurance agents and/or tenants and vendors regarding expired certificates, and follow-up until updated certificate is received.
* Obtain insurance certificates for new contractors and vendors and ensure contractors and vendors already working at the properties have current insurance certificates on file, meeting the requirements of the management agreement and the lease.
* Obtain and track tenant HVAC agreements.
* Respond to tenant maintenance calls in a professional and timely manner.
* Review tenant leases for responsibility requirements and relay to tenant in a professional and courteous manner.
* Dispatch work orders to vendors.
* Make recommendations to Property Manager for necessary repairs.
* Request proposals from vendors and contractors.
* Assist with tenant move-ins and move-outs.
* Prepare letters as necessary, including tenant default letters, informational letters and disruption of service notices.
* Oversee the annual archive process for tenant files.
* Go through archive boxes at the request of clients, for audit requests and subpoenas to send necessary information needed.
* Maintain tenant files for accuracy.
* Abstract new leases, amendments and assignments.
* Update lease abstracts (i.e., emergency contacts, lease options, entity changes).
* Review and code invoices in accordance with company policies and management agreement.
* Obtain W9's for new vendors and submit to Accounts Payable assistant for entry.
* Communicate with tenants via mail, phone and email to answer property questions, general questions, billing questions and resolve billing discrepancies and past due balances.
* Maintain tenant percentage sales and gross sales information.
* Assist the Property Manager with all other day-to-day operations of the properties.
* Perform other duties as assigned

What Does A Property Coordinator Do At Neighborhood Centers Inc.

* Work Community Developer to understand annual calendar activities to effectively support with logistical needs.
* Host 2 annual tenant meetings to support the communication and build effective relationships with internal stakeholders Conduct monthly walk through of campus to assure all areas are clean, operational and aligned to standards of design of campus.
* Comply with monthly reports to assess operational utilization of campus to assure that spaces are optimized and programs are effectively utilizing all areas.
* Meet with facilities team bi monthly to discuss plans for improvement of campus as well as any challenges with operational support or contractors.
* Meet with Director of Community development to strategize effective ways to maximize rental goals.
* Reach rental goals by meeting with renter, developing contracts and maintaining any challenges with rental experiences.
* Support high level events for campus with logistical and on site needs.
* Communicate effectively with leadership any challenges of operational focus Manage the contracting services of cleaning services to maintain a clean campus at all times.
* Responsibility includes the approval of invoices for day porter services.
* Manage the commercial kitchen use for external vendor rental.
* Support other center operational activities as requested by agency due to high level events Other duties as

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How To Become A Property Coordinator

Although many employers prefer to hire college graduates, a high school diploma or equivalent is enough for some jobs. Some managers receive vocational training. Other managers must have a real estate license.

Education

Many employers prefer to hire college graduates for property management positions, particularly for offsite positions dealing with a property’s finances or contract management. Employers also prefer to hire college graduates to manage residential and commercial properties. A bachelor’s or master’s degree in business administration, accounting, finance, real estate, or public administration is preferred for commercial management positions. Managers of commercial properties and those dealing with a property’s finances and contract management increasingly are finding that they need a bachelor’s or master’s degree in business administration, accounting, finance, or real estate management, especially if they do not have much practical experience.

Work Experience in a Related Occupation

Experience in real estate sales is a good background for onsite managers because real estate salespeople also show commercial properties to prospective tenants or buyers.

Licenses, Certifications, and Registrations

Real estate managers who buy or sell property must have a real estate license in the state in which they practice. In a few states, property and community association managers must also have a real estate license. Managers of public housing subsidized by the federal government must hold certifications.

Property, real estate, and community association managers working in Alaska, Colorado, California, Connecticut, Florida, Georgia, Illinois, Nevada, Virginia, and the District of Columbia are required to obtain professional credentials or licensure. Requirements vary by state, but many managers working in states without requirements still obtain designations to show competence and professionalism. BOMI International, the Community Associations Institute, the Institute of Real Estate Management, the National Association of Residential Property Managers, and the Community Association Managers International Certification Board all offer various designations, certifications, and professional development courses. Most states require recertification every 2 years.

In addition, employers may require managers to attend formal training programs from various professional and trade real estate associations. Employers send managers to these programs to develop their management skills and expand their knowledge of specialized fields, such as how to operate and maintain mechanical systems in buildings, how to improve property values, insurance and risk management, personnel management, business and real estate law, community association risks and liabilities, tenant relations, communications, accounting and financial concepts, and reserve funding. Managers also participate in these programs to prepare themselves for positions of greater responsibility in property management. With related job experience, completing these programs and receiving a satisfactory score on a written exam can lead to certification or the formal award of a professional designation by the sponsoring association. 

Advancement

Many people begin property management careers as assistant managers, working closely with a property manager. In time, many assistants advance to property manager positions.

Some people start as onsite managers of apartment buildings, office complexes, or community associations. As they gain experience, they may advance to positions of greater responsibility. Those who excel as onsite managers often transfer to assistant offsite property manager positions, in which they gain experience handling a broad range of property management responsibilities.

The responsibilities and pay of property, real estate, and community association managers increase as these workers manage more and larger properties. Property managers are often responsible for several properties at a time. Some experienced managers open their own property management firms.

Important Qualities

Customer-service skills. Property, real estate, and community association managers must provide excellent customer service to keep existing clients and expand their business with new ones.

Interpersonal skills. Because property, real estate, and community association managers interact with people every day, they must have excellent interpersonal skills.

Listening skills. Property, real estate, and community association managers must listen to and understand residents and property owners in order to meet their needs.

Organizational skills. Property, real estate, and community association managers must be able to plan, coordinate, and direct multiple contractors at the same time, often for multiple properties.

Problem-solving skills. Property, real estate, and community association managers must be able to mediate disputes or legal issues between residents, homeowners, or board members.

Speaking skills. Property, real estate, and community association managers must understand leasing or rental contracts and must be able to clearly explain the materials and answer questions raised by a resident or group of board members.

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Property Coordinator jobs

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Property Coordinator Demographics

Gender

  • Female

    67.4%
  • Male

    31.4%
  • Unknown

    1.2%

Ethnicity

  • White

    77.7%
  • Hispanic or Latino

    12.6%
  • Asian

    7.1%
  • Unknown

    2.0%
  • Black or African American

    0.7%
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Languages Spoken

  • Spanish

    47.5%
  • Chinese

    10.0%
  • French

    10.0%
  • Italian

    7.5%
  • Portuguese

    5.0%
  • Vietnamese

    2.5%
  • German

    2.5%
  • Cantonese

    2.5%
  • Japanese

    2.5%
  • Mandarin

    2.5%
  • Ukrainian

    2.5%
  • Russian

    2.5%
  • Arabic

    2.5%
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Property Coordinator

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Real Property Coordinator Salaries

Job Title Company Location Start Date Salary
Intellectual Property Coordinator Chevron Corporation Richmond, CA Jul 18, 2011 $113,000
Intellectual Property (IP) Coordinator STC.UNM Albuquerque, NM May 15, 2012 $45,000
Property Management Coordinator Samuel Lotstein Realty Company LLC Stamford, CT Sep 23, 2016 $42,910
Property Management Coordinator HM Suns Investment, Inc. Buena Park, CA Oct 25, 2016 $41,891
Property Real Estate Coordinator Midland Asset Management, LLC Houston, TX Jun 06, 2014 $37,606

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Top Skills for A Property Coordinator

VendorInvoicesVendorContractsPropertyManagementDatabaseManagementPurchaseRealEstateAgentsFinancialReportsCustomerServiceAssetIntellectualPropertyDataEntryHOAPayrollPropertyInspectionsPhoneCallsSuperviseAuditTenantRelationsFannieMAERentalProperties

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Top Property Coordinator Skills

  1. Vendor Invoices
  2. Vendor Contracts
  3. Property Management
You can check out examples of real life uses of top skills on resumes here:
  • Handled vendor invoices, purchase orders, insurance certificate and other general files.
  • Review tenant leases and vendor contracts to ensure accurate invoicing.
  • Functioned as Property Coordinator and Accounts Payable of a property management company.
  • Performed administrative support to property managers: database management, contract administration, correspondence, word processing.
  • Negotiate the lease or purchase of utility easements for outside plant facilities, radio stations, and land for central offices.

Top Property Coordinator Employers

Property Coordinator Videos

A Typical Day in the Life of a Property Manager

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