Property management assistant job description

Are you passionate about assisting remote associates to enhance neighbors (tenants) experiences at the shopping center? Are you known for being a go-getter rather than waiting on tasks being assigned to you? If you love having dynamic work that changes daily this is the job for you!
About us:

Phillips Edison & Company takes PRIDE in creating great omni-channel grocery-anchored shopping experiences and improving communities, one center at a time. PECO's culture is fueled by the ENERGY our team brings to work every day - to find creative solutions and create value for our centers, our investors, our communities and the greater world around us. PECO's culture is driven by our team's CONNECTION to each other and the communities in which we live and work. PECO embraces the OPPORTUNITY to source and implement creative and sustainable programs to create a positive impact on the environment.

Phillips Edison's operating platform provides retail services including acquisition, redevelopment, leasing and management of grocery-anchored retail centers.

What you'll do:

The Property Management Assistant directly supports the Property Management Team and serves as a key contributor to the continued success of the organization.


Maintain and update Center Playbooks Answer phones and serve as a call filter for the Property Managers supported, ensuring a high degree of professionalism in all interactions. Call appropriate vendors and follow-up with neighbors Submit invoices for vendors Track & maintain backflow test requirement database Research neighbor inquiries, rebate funds, etc. Follow up on issues discovered during property tours Run financial reports Process Open/close notices Create Service contracts Maintain property updates for each property Collect updated COIs from vendors when necessary Prepare outgoing mail, email and faxes. Route incoming mail and courier packages Organize and maintain a filing system for each Property Manager supported Enhance Customer Experience with our neighbors Track and upload monthly lighting Track inspection reports Process On/Off Utility Request Additional duties as assigned



What we're looking for:



1-3 years of administrative assistant experience in a professional setting preferred. Experience supporting a virtual team a plus. Excellent computer and technical skills including a high level of competency in the Microsoft Office suite of products (Word, Excel, PowerPoint) and Adobe Acrobat Exceptional written and verbal communication skills with the ability to interface professionally with associates at all levels of an organization, both internally and externally Strong organizational skill with a proven track record of problem-solving skills in a professional environment Positive attitude and ability to maintain a high degree of professionalism and discretion dealing with confidential information Must be a self-starter with the ability to adapt to change, set own priorities and meet deadlines in a fast-paced environment Demonstrated ability to work independently and as a team Limited travel may be required



Why PECO?



We are characterized by our #PeopleofPECO. They are dynamic, innovative and entrepreneurial. They are driven to succeed and make a lasting impact on our growing organization. Having highly trained, energized and skilled professionals throughout every level of our organization is a great source of pride and key element of success for Phillips Edison & Company.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

PSI Pax, Inc has an exciting opportunity for a Mid-level Property Management Support
to support NEBO located in Patuxent River, MD.



Essential Job Functions & Responsibilities

• Provide subject matter expertise in Asset Management (AM), Inventory Management (IM) and Warehouse Management (WM) modules.
• Perform analysis to evaluate impacts of current and emerging internal and external business initiatives affecting business operations within the Navy ERP solution (e.g., Business Process Standardization, Audit Readiness, Cost Management, Material Acquisition and Management).
• Perform assessment of future functionality deployments usability/applicability to the MSC command (e.g., asset management, inventory management, warehouse management, material management, depot, supply deployments).
• Support Technical Upgrades to include the development of test scenarios, execution of test scripts, and identification and resolution of issues or defects encountered during testing.
• Support the integration of the Command's property and inventory portfolios and functions into the Navy ERP solution
• Provide Workflow support for Purchase Requests/Purchase Orders
• Support high volume ZTRN Purchase Requests/Purchase Orders (currently done manually).
• Provide expertise in reimbursable Funding documents.

Required Qualifications:

• Candidate is responsible for applying thorough technical and business knowledge of the Navy ERP System in performing operations in order for the system to meet the ongoing Navy business operations requirements.
• Candidate must have strong written and verbal communication skills and must provide customer service both internally and externally.
• Performs specific tasks related to help desk support, master data management, reporting, analytics, testing, production operations, training and working with group participation and facilitation.
• Supports strategic planning of the operational impact of releases, upgrades, planned maintenance, schedules, standard operating procedures, and business process efforts.
• Familiarity with systems such as the National Help Desk Service Manager (NHDSM) or similar is desirable.
• Must have experience with Microsoft Applications (Word, Excel, PowerPoint).
• Knowledge of fuel such as bunker fuel, fuel upload and due to volume of MILSTRIP

Required Education:

• At least six (6) years of professional experience with Navy ERP or Systems, Applications and Products (SAP) in the appropriate modules such as Finance, Funds Management, Sales Distribution, Controlling, Project Systems, Materials Management, Inventory/Warehouse Management, or Workforce Management, or
• A Bachelor's degree and at least four (4) years of relevant experience with Navy ERP or Systems Applications and Products (SAP) in the appropriate module.

PSI Pax, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, marital status, disability, veteran status, sexual orientation or genetic information.

PSI Pax, Inc. is an E-Verify Participant