How to hire a property management specialist

How to hire a property management specialist, step by step

Here's a step-by-step property management specialist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a property management specialist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new property management specialist
• Step 8: Go through the hiring process checklist

What does a property management specialist do?

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1. Identify your hiring needs

   Before you start hiring a property management specialist, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A property management specialist's background is also an important factor in determining whether they'll be a good fit for the position. For example, property management specialists from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of property management specialist salaries for various roles:

   Type of Property Management Specialist	Description	Hourly rate
   Property Management Specialist	Property, real estate, and community association managers take care of the many aspects of residential, commercial, or industrial properties. They make sure the property is well maintained, has a nice appearance, and preserves its resale or leasing value.	$12-37
   Leasing Consultant	A Leasing Consultant specializes in helping property owners secure tenants for their rental properties. Most of the responsibilities include coordinating with landlords to find suitable occupants, posting rental notices and advertisements on various platforms, and monitor the quality of every rental property... Show more	$12-18
   Leasing Agent	A leasing agent primarily works to assist and represent property owners when finding and managing tenants. They are in charge of advertising and promoting the properties in different areas or platforms, developing marketing strategies, coordinating with applicants, gathering their requirements, verifying the applicants' paperwork and references, and negotiating leasing terms... Show more	$12-19

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Property Management
   • Customer Service
   • Real Estate
   • Government Property
   • Management System
   • Real Property
   • DOD
   • Data Entry
   • PowerPoint
   • Corrective Action
   • Accountable Property
   • Financial Reports
   • Physical Inventories
   • Inventory Control

   Check all skills

   Responsibilities:

   • Manage: GPC, MILSTRIP, food, medical, tools, repair parts, fuel, ammunition supplies.
   • Develop relationships with landlords, gaining substantial rental leads contributing to positive occupancy percentages.
   • Review loans convey to FHA (HUD) to confirm utilities are on/off, abide by state laws.
   • Coordinate with FEMA home base in Washington.
   • Serve as liaison between LPS and Everhome.
   • Develop and implement new procedures for FNMA service errors.

   More property management specialist duties

3. Make a budget

   Including a salary range in your property management specialist job description helps attract top candidates to the position. A property management specialist salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a property management specialist in Arkansas may be lower than in Connecticut, and an entry-level property management specialist usually earns less than a senior-level property management specialist. Additionally, a property management specialist with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average property management specialist salary

   $45,835yearly

   $22.04 hourly rate

   ---

   Entry-level property management specialist salary

   $27,000 yearly salary

   Updated January 23, 2026

   Average property management specialist salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$66,032	$32
   2	Pennsylvania	$60,597	$29
   3	Maryland	$58,481	$28
   4	District of Columbia	$58,049	$28
   5	Virginia	$57,787	$28
   6	Michigan	$52,927	$25
   7	Massachusetts	$51,943	$25
   8	Illinois	$49,688	$24
   9	Nevada	$49,291	$24
   10	New York	$48,435	$23
   11	Texas	$43,883	$21
   12	Washington	$43,861	$21
   13	Arizona	$42,686	$21
   14	Ohio	$42,125	$20
   15	Oregon	$39,585	$19
   16	Utah	$39,225	$19
   17	Georgia	$38,409	$18
   18	Colorado	$34,868	$17
   19	Tennessee	$33,381	$16
   20	Florida	$33,292	$16

   Average property management specialist salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Meta	$110,537	$53.14	122
   2	Brookfield Properties	$82,174	$39.51	21
   3	Jacobs Engineering Group	$80,013	$38.47
   4	Bank of America	$74,897	$36.01	125
   5	Erie Insurance	$64,769	$31.14	28
   6	Dana-Farber Cancer Institute	$61,612	$29.62	2
   7	BXP	$59,920	$28.81	13
   8	Baptist Health Care	$57,100	$27.45
   9	Nationwide	$55,981	$26.91	53
   10	Sedgwick LLP	$55,257	$26.57	69
   11	Woodruff Sawyer	$54,514	$26.21
   12	Booz Allen Hamilton	$53,565	$25.75	29
   13	Lowe Hauptman & Ham, Llp	$51,865	$24.94
   14	ServiceMaster Restore	$50,586	$24.32	7
   15	OSSCube	$50,161	$24.12
   16	Textron	$49,984	$24.03	27
   17	Intrepid Solutions and Services	$49,164	$23.64
   18	The Blackstone	$48,899	$23.51	4
   19	trak group	$48,759	$23.44	1
   20	General Services Corporation	$48,676	$23.40	8

4. Writing a property management specialist job description

   A job description for a property management specialist role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a property management specialist job description:

   Property management specialist job description example

   Job DescriptionBlueSun has an great opportunity for a temporary Property Specialist 2 for Oregon State University at the University Housing and Dining Service in Corvallis, OR.
   Wage: 15.59 - 21.58.
   Duties but no limited to:
   
   Purchasing: Fills out purchase orders, central stores orders, and requisitions for needed or requested items. Updates cost and price information on supplies. Accepts bids from vendors on items, usually by telephone, following State purchasing rules and procedures; meets with vendors regarding procurement (e.g., product lines, availability of items, and price agreements). Tracks missing shipments by contacting vendors and freight and transport companies.
   Stores : Signs receipts for shipments of items delivered; submits receipts to Accounting Department for processing; checks items received against specifications, purchase orders, and invoice. Inspects items for damage; places stock in an orderly fashion in a storeroom or warehouse; rotates stock items which have limited life spans; discards outdated stock; keeps storeroom/ warehouse clean and orderly; maintains inventory of forms and supplies on hand and reorders when appropriate. Issues stores items to central staff and ships store items to field offices. Ensures locked security of stores items such as drugs, poisons, flammables, and tools. Answers questions from staff such as stock availability and purchasing procedures. Talk to vendors about order problems (e.g., missing items, errors in billing). May assemble new furniture and equipment and perform minor repairs on existing furniture and equipment.
   Inventory: Marks equipment and property with identification labels for inventory tracking. Verifies existence and location of equipment and property by matching inventory identification numbers marked on items against inventory records, Research location of missing items.
   MINIMUM QUALIFICATIONS: Experience performing stores and inventory work; and training or experience providing knowledge of inventory control systems, transportation agencies, and shipping methods. Must be able to pass a criminal background check and other pre-employment screening.
   Please send your resume to BlueSun for consideration.
   BlueSun, Inc. is an OREGON FORWARD Employment Services Company. As such we give hiring priority to persons with a disability, but we help anyone who wants a job.
   
   BlueSun, Inc. is an equal opportunity employer. This means we do not discriminate in employment decisions or policies in violation of the law on the basis of any legally protected status, including but not limited to race, color, national origin, citizenship status, creed, religion, gender, age, marital status, physical or mental disability, sexual orientation, gender identification, political affiliation, veteran status, or any other status protected by law.
   
   About BlueSun Inc.:
   
   BlueSun Inc. is a non-profit dedicated to providing employment for veterans and people with a disability but will help anyone looking for a job. We do this through education, technology, accommodation, and advocacy assistance. Job development services offered by BlueSun include vocational exploration, job search, job application assistance, resume writing assistance, interview training, meeting with employers to advocate for client placement, and job coaching. EVERYONE DESERVSE A JOB

   Copy this example

   

5. Post your job

   There are a few common ways to find property management specialists for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your property management specialist job on Zippia to find and recruit property management specialist candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with property management specialist candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new property management specialist

   Once you have selected a candidate for the property management specialist position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new property management specialist. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a property management specialist?