Proposal coordinator job description

Driven by a high-caliber workforce, Ameresco is a leading clean technology integrator and renewable asset developer, owner and operator. Our comprehensive services include energy efficiency, infrastructure upgrades, asset sustainability and renewable energy solutions throughout North America and Europe. Our renewable energy assets and customer projects have delivered a cumulative carbon offset equivalent to over 60 million metric tons of carbon dioxide since going public in 2010.

Grounded in our C.A.R.I.N.G. values and guided by our Environmental, Social and Governance practices, we are proud of our engaging workplace with a host of competitive benefits and wellness programs. Our teams work collaboratively to deliver best-in-class solutions with a relentless focus on customer satisfaction. In pursuit of energizing a sustainable world, our people and purpose set Ameresco apart.

Help shape the future of energy by working for an award-winning team, honored to be recognized by agencies including Best and Brightest Companies to Work for in the Nation and Forbes for our company culture, industry leadership, and client projects. Ameresco is fueled by a dynamic team that embraces diversity, career development opportunities, and -- most importantly - employees driven by doing well by doing good.

Fueled by a dedicated workforce, AMERESCO is the premier provider of energy efficiency and renewable technology solutions. From conservation to renewable energy generation, Ameresco employees have developed and implemented over $5 Billion in energy savings solutions that help our customers utilize clean and sustainable resources.

This is a new opportunity for a Federal Proposal Professional to partner with our Engineering and Construction estimating teams in the development, preparation, and production of successful design and construction project proposals for the federal government. This position will be located in Knoxville, TN.
Responsibilities:
Collaborate with Engineering and Construction teams to produce successful proposals.Lead and support internal development, editing, coordination activities required to produce proposal and presentation materials.Build the proposal compliance matrix and track fulfillment of all requirements.Develop proposal outlines and templates, confirm compliance with solicitations, and use these templates as a key proposal configuration control medium.Identify relevant company proposal materials, applicable boilerplate, and intelligence that might be adapted to the writing assignment.Conduct regular proposal progress status meetings, and update and monitor proposal calendars and databases tracking project status.Integrate, format, and publish draft, review team, and final version of proposal documents.Maintain real-time back-up, version control, and archive working proposal drafts.Edit proposal sections for grammar, style, consistency, and correctness.Create and edit graphics to accompany proposal text.Partner with project teams to produce marketing and presentation materials for customer meetings, seminars, and conferences.Gather and update supporting company data and customer project information.Identify and implement production process improvements to ensure effective use of resources.Perform other duties as required.

Qualifications:

Minimum Qualifications:
Bachelor's Degree in Communications, Marketing, English, Business, or related field, or equivalent years of related proposal development and production experience.Minimum of 5 years of overall proposal development and production experience, with at least 2 years of Federal proposal development and production experience is required.Demonstrated knowledge of Federal RFP/RFQ process for single phase and two-phase procurement processes as well as IDIQs, MACCs, and MATOCs, including contracting agencies such as NAVFAC, USACE, GSA, and DLA.Prior experience with proposal submissions that involve firm-fixed pricing.Prior experience within engineering, federal, or commercial construction project environment.Proven ability to effectively manage multiple priorities in a dynamic, fast-paced work setting.Proficiency in Word, Excel, and PowerPoint.

Additional Preferred Qualifications:
Superior organizational, project, time management, and resource planning skills.Excellent verbal, written, computer and interpersonal communication and presentation skills.Advanced MS Office and Adobe computer proficiency; Visio, Adobe InDesign or Photoshop and/or publishing/design software proficiency a plus.Valid Drivers' License issued by state of residence and in good standing.Some travel may be required.

AMERESCO challenges the brightest, most talented and creative individuals in the industry by providing an environment that embraces initiative, diversity, and achievement along with comprehensive rewards, including people-oriented insurance, investment, and incentive plans.

Equal Opportunity/Affirmative Action Employer/Women/Minorities/Veteran/Disability.

Salary Interval:
Salary


SAFELY Building America's Infrastructure Since 1972

Robert W. Pereira founded The Middlesex Corporation (TMC) in 1972. Through his vision, drive and commitment to Safety, Quality and Excellence, the organization, now encompassing various companies throughout the United States is a leader in the heavy civil construction and paving industries. This year, The Middlesex Corporation was ranked by ENR as the 222nd largest contractor in the country out of more than 35,000 construction companies and 50th of the Top 50 Domestic Heavy Civil Contractors. The Middlesex Corporation is headquartered in Littleton, Massachusetts with regional offices in West Haven, Connecticut and Orlando, Florida.
The sustained success is a result of the Leadership and Team Members living the core values of Safety first in everything we do, Quality in all we offer, Integrity in the way we act and do business, Professionalism in how we represent ourselves and the company, Strong Work Ethic that produces positive results, and Commitment to the Success of all Team Members and Stakeholders.
Our Goal is to sustain our exemplary Safety record while growing into a diversified “Top 100 ENR Company” and being recognized as “One of the Best Places to Work.”

Please see HR for information on physical demands and work environment of this job.
Team Member Competitive Benefits:
401k Savings Plan with 25% Company Match Health/Vision/Dental Insurance Life/Disability Insurance Paid Vacation/Holidays FSA Voluntary Benefits Health Care Advocate Tuition Reimbursement Training Team Member Referral Program
Please complete the employment application for consideration of employment with The Middlesex Corporation.
We are an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, disability, national origin, veteran status, sexual orientation, or other legally protected status.







Position Summary:
The Proposal Coordinator collaborates with our Estimating, Alternative Delivery, Business Development, Operations staff, design partners, and subcontractors to compile, write, edit, and complete proposal documents and marketing materials for both bid/build and alternative delivery projects.
Responsibilities:
Working under the direction of the Alt. Delivery Manager or Chief/Senior Estimator, performs the coordination and activities, both internally and externally, to track, compile, and complete deliverables for proposals per deadlines while ensuring that the requirements of the proposal documents are met completely Assembling proposal documents in various software formats, both text and graphics, and working with others to assemble proposals, marketing and PR documents. Coordinate packaging and delivery or shipment of documents. Write, edit and maintain project summaries, resumes of project personnel and other supporting information. Prepare target project specific marketing materials for presentation to project owners. Interpret bid and proposal documents, and ensure that the material being generated is in compliance with the client's requirements Submit proposal documents in accordance with project requirements Proofread, edit and standardize proposal text and graphics for correct grammar, spelling, flow, comprehension and style. Work with internal database to maintain proposal/project tracking and history Assist in preparation/closeout of hard-bid proposals and other estimating/proposal-related tasks Perform other related duties including involvement in special projects, preparation of marketing materials, newsletters, attending various meetings and functions



Qualifications:
Bachelor's degree in related field of study - Marketing, Communications, or Const. Management 0-5 years' experience creating, writing, and editing proposals in a construction or design firm environment Proficient in Microsoft Office (Word & Powerpoint), Adobe Acrobat and Photoshop, InDesign, good working knowledge of Excel and other applicable software programs Superior communication (written and verbal), grammar and editing skills Appropriate writing skills to draft standardized text sections of documents and selected non-technical elements. Ability to generate custom graphics using current software packages Ability to compile technical writing based on examples or summaries provided by others
Necessary Attributes:
Must possess the ability to adapt to different personalities and management styles. Team player and with excellent interpersonal skills. Ability to analyze solicitation documents and requirements and use them to develop proposal outlines and schedules Must be highly detail-oriented High level of organization Ability to work as part of team with shifting priorities and schedules Self-starter with the ability to meet deadlines working in a fast-paced environment.



The Middlesex Corporation is an “Equal Opportunity Employer-Minorities, Females, Veterans and Disabled Persons”







PI194569666

We are seeking a Senior Proposal Coordinator to support our Florida teams! The position is ideally located in our Miami, Tampa, or Orlando FL offices and is open for hybrid work. If you are a detail-oriented and deadline-driven, apply today!

The coordinator will organize and manage the development of Florida's qualifications and marketing proposals. They will support firm qualifications and proposal pursuits, which includes working with Project Managers and the project team to gather appropriate material/information needed to meet the requirements of the submittal by the designated deadlines. This includes assembling and packaging proposals/documents from inception through final product, working with marketing support and/or administrative personnel to facilitate contacting sub-consultants and/or teaming partners to assure all information is accurately provided.
Responsibilities
• Maintain and update corporate firm information for use in Firm Qualifications
• Coordinate proposal process from searching for RFQ/RFPs through various procurement websites to Go/No Go decision, drafting, submission and follow up
• Track, update, and report on pursuits of interest
• Create and maintain content for various proposal materials including, but not limited to, proposals, resumes, project descriptions, project profiles, graphics, presentations, and template materials
• Schedule and coordinate proposal kick-off meetings
• Coordinate with subconsultants as needed
• Perform administrative QA/QC on all Qualifications
• Support the Business Development group by providing marketing research. Participate in BD meetings and marketing planning sessions
• Maintain and update Unanet/Cosential (CRM) which includes, opportunities and qualifications
• Keep an inventory of all marketing supplies for proposals and qualifications
• Handle digital submissions and tracking/management of firm procurement sites
Qualifications
• Must be detail-oriented and organized
• 3-5 years' experience working at an A/E/C firm as a Proposal Coordinator
• Familiar with Florida CCNA, FDOT Qualifications, Submittals & SF330 forms
• Experience using Microsoft programs including Word, Excel, Outlook, Teams & PowerPoint
• Experience using Adobe programs including Acrobat, InDesign & Photoshop
• Strong writing and editing skills
• Knowledge of Unanet/Cosential (CRM) a plus but not required
• Knowledge of procurement and RFP/SOQ processes
• Knowledge of Microsoft and Adobe programs
• Relationship Management
• Business Acumen
• Communication skills
• Program/Project Execution
Physical Requirements
• Extended period operating a computer in a stationary position
• Minimal lifting of boxes and binding machinery
Working Conditions/Environment
•Office environment
•Hybrid option available
What We Offer
At Colliers Engineering & Design, our people are our most important resource. That's why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.
This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.
We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women's Organization and ongoing philanthropic opportunities.
Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!