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Become A Proposal Specialist

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Working As A Proposal Specialist

  • $68,170

    Average Salary

What Does A Proposal Specialist Do At Siemens

* Registering RFQ and RFP’s from customers in Offers & Orders database and submitting information to transformer plants for proposal preparation.
* Conform to the commercial policies of the Transformers business, including cost/price determination, profit requirements, understanding cash flow, understanding contractual terms and conditions, as they relate to Siemens’ policy, as well as LoA and Compliance requirements.
* Assist transformer factories with any technical, legal or commercial clarifications, including coordination with internal and/or external technical, legal or commercial resources, customers, consultants, etc.
* Prepare final proposal for submittal to customer, including any documentation such as technical data sheets, bids forms, commercial forms, legal forms, bid bonds, etc.
* Coordinate proposal submittal with business development and sales team.
* Track bid results and participate in negotiations and bid modifications as necessary.
* Register bid results in Offers & Orders database as well as Salesforce.com.
* Compile statistics on bid performance, hit rate and market penetration.
* Prepare reports on proposals as required.
* Receive orders from customers and prepare order entry information to transfer to project management and contract administration team.
* Participate in internal and/or external kickoff meetings as required to facilitate the smooth transfer of orders

What Does A Proposal Specialist Do At Granite Telecommunications

* Work with sales, solutions engineering, legal and finance teams to understand proposals requirements and develop strategy for the proposal response.
* Ownership of the proposal timeline from beginning to end.
* Meet all proposal deadlines by establishing priorities and target dates for information gathering, writing, review, and approval; entering and monitoring tracking data; coordinating requirements with contributors; contributing proposal status information to review meetings; transmitting proposals.
* Work effectively with internal subject matter experts to develop consistent, compelling responses to satisfy proposal requirements.
* Review functional, technical and company information received from internal subject matter experts.
* Coordinate final production and delivery of completed proposal response.
* Ability to work on multiple proposals simultaneously.
* Maintain quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases

What Does A Proposal Specialist Do At Black & Veatch

* Leads the inventory, maintenance, creation of standard Q&E documents for assigned areas , portal data and related materials
* Develops and consistently implements effective processes to capture new awards in Q&E and update existing materials based on ongoing/completed projects
* Works with Supervisor to help ensure consistent proposal process deployment across division
* Trains others on best practices
* Works with others to ensure overall document polish and is responsible for overall quality of documents and materials submitted.
* Also develops/writes content as needed
* Diligently works with Sales and others on pursuit team to develop and memorialize solid, compelling value propositions
* Researches pertinent information as needed for qualifications and proposal preparation
* Establishes and drives proposal deadlines and division of responsibility independently and ensures the timely completion of proposals and other tasks
* Supports sales presentations as needed
* Researches and supports the development of internal communications articles
* Drives coordination and routine deployment of proposal related enhancements, including supporting graphics, images, callout boxes to punctuate sales messaging
* Periodically attends industry proposal conferences/events for best practices
* Attends pursuit strategy sessions for first hand understanding of approach and value propositions
* Arranges and leads proposal kickoff and other meetings with Proposal Managers, pursuit team

What Does A Proposal Specialist Do At General Dynamics Mission Systems

* Coordinates proposal development activities in collaboration with the Proposal Team
* Oversees all proposal activities, including managing proposal schedules and deadlines, and monitoring the progress of the proposal
* Analyzes RFP/bid requirements against the proposal outline to ensure compliant response structure and format
* Develops any required custom templates and/or formats
* Lays out proposal across volumes (format, font, consistency) and creates actual volumes (electronic, paper form)
* Conducts regular proposal progress status meetings and maintains the proposal schedule
* Facilitates and coordinates proposal team communications
* Monitors graphics workflows to ensure compliance with RFP and template requirements, and proper placement of graphics
* Tailors proposal SharePoint site to meet proposals unique requirements
* Builds the proposal compliance matrix and tracks the fulfillment of all requirements
* Coordinates with Security and IT organizations to maintain control of author access to folders and facilities
* Coordinates proposal reviews and prepares all proposal materials for the reviews
* Prepares detailed delivery plans and checklists and coordinates final printing, electronic copy, assembly, and shipping
* May take on some of the responsibilities of the Proposal Manager

What Does A Proposal Specialist Do At Wageworks

* 1. Discusses requests for proposal, formal written client requests, and requests for information with immediate manager or director in conjunction with Sales and Client Services teams to understand the requirements for the requested response.
* For projects of low complexity, organizes response team, creates the proposal project plan and timeline, and manages the proposal project in accordance to the timeline.
* Works closely with the Sales and Client Services team in conducting project kickoff and review meetings.
* Make assignments to internal departments to provide content for specific questions and follows up to ensure that required content is obtained.
* Researches, plans, outlines and writes documents that conform to specific guidelines, templates and the Company’s branding standards and writing style.
* This entails collaborating with internal departments to ensure that required content is obtained.
* Prior to releasing documents as final, submits working drafts to manager for review and then other stakeholders as appropriate for final review and revision.
* Makes necessary revisions in documents as requested to support prospect and client requests for information.
* Updates and maintains a library of sales document templates and posts them to designated repositories.
* Updates and maintains the Company’s proposal databases.
* Maintains current knowledge and understanding of Company products, services and other aspects on which this position provides sales writing support.
* This may entail attending meetings.
* Keeps informed of changes in products, services or process that may result in inaccurate or outdated sales documents.
* Takes action as appropriate.
* May assist with or perform other research and writing activities as requested by immediate manager or director.
* Performs other duties as assigned or apparent

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Proposal Specialist Demographics


  • Female

  • Male

  • Unknown



  • White

  • Asian

  • Hispanic or Latino

  • Unknown

  • Black or African American

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Languages Spoken

  • Spanish

  • Portuguese

  • German

  • Chinese

  • French

  • Greek

  • Italian

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Proposal Specialist

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Proposal Specialist Education

Proposal Specialist

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Real Proposal Specialist Salaries

Job Title Company Location Start Date Salary
Proposal Specialist Kaltura Inc. New York, NY Jan 06, 2016 $100,000
Proposal Specialist Siemens Energy, Inc. Houston, TX Jul 01, 2015 $90,777
Proposal Specialist Siemens Energy, Inc. Wendell, NC Feb 07, 2011 $85,000
Proposal Specialist Siemens Energy, Inc. Springfield, MO Feb 20, 2015 $80,000
Proposals Specialist Subsea 7 (Us) L.L.C. Houston, TX Mar 16, 2015 $78,187
Proposals Specialist Goodman Networks Inc. Plano, TX Sep 15, 2014 $77,272
Proposal Specialist III Goodman Networks, Inc. Plano, TX Apr 25, 2013 $77,168
Cost Proposal Specialist Care Atlanta, GA Sep 27, 2014 $70,000
Principle Proposal Specialist Invensys Systems, Inc. Houston, TX Aug 16, 2016 $68,848 -
Proposal Specialist III Sap America, Inc. Newtown, PA Jul 20, 2010 $68,400 -
Marketing & Proposal Specialist 2 Arcadis U.S., Inc. White Plains, NY Aug 24, 2016 $66,498

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Top Skills for A Proposal Specialist


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Top Proposal Specialist Skills

  1. Ensure Compliance
  2. Subject Matter Experts
  3. Rfp/Rfi
You can check out examples of real life uses of top skills on resumes here:
  • Examined specifications post-contract award through project completion to ensure compliance.
  • Led and wrote compliant and persuasive proposal sections in coordination with subject matter experts.
  • Designed response template based on RFP/RFI guidelines.
  • Supported capture teams in developing, editing and writing of proposal responses.
  • Assist proposal manager with all facets of proposal development process.

Top Proposal Specialist Employers

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Proposal Specialist Videos

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