Proposal writer job description

Holman is a global automotive leader that serves both commercial and consumer clients The Holman Way by always doing the right thing for our people, our customers, and the community since 1924. The Holman story began nearly a century ago as a single Ford dealership in New Jersey. Today, Holman, headquartered in Mount Laurel, New Jersey, is one of the largest family-owned automotive service organizations in North America with more than 6,500 employees across North America, the UK, and Germany.

Holman delivers a unique range of automotive-centric services including industry-leading fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States. Guided by its deeply rooted core values and principles, Holman is continuously Driving What's Right.
What will you do?


Creates compelling sales proposals, presentations, sell sheets, executive summaries, and other sales collateral, customized as needed to reflect the unique needs and circumstances of a buyer. Owns and facilitates the bid proposal process by coordinating the response to Request for Information (RFI) and Request for Proposal (RFP) with internal stakeholders. Meets proposal deadline by establishing priorities and target dates for information gathering, writing, review, and approval; coordinating requirements with contributors; writing and assembling proposal requirements; facilitating approvals; and transmitting proposals. Facilitates project strategy discussions including kickoff and draft review calls. Develops proposal strategy by performing due diligence, studying RFP, identifying and clarifying opportunities and needs, and collaborating with account owners. Gathers proposal information by identifying sources of information; coordinating submissions and collections; identifying and communicating risks associated with proposals. Re-writes/edits proposal contributions from a variety of stakeholders, including sales, marketing, technical/operations teams, finance, and legal. Writes persuasively, including original content or customizes existing content for prospects and clients. Provides additional support for the sales team, including due diligence, client references, program descriptions, industry information, and additional support as needed. Ensures 100% compliance with deadlines and submission requirements. Adheres to ARI's brand voice, templates, style guidelines, and messaging methodology. Exhibits consistent quality of work, including clear, concise and grammatically correct writing. Demonstrates ongoing proficiency in subject matter knowledge about the organization, products and services, sales process and strategy, as well as industry and competitive differentiation. Liaises with subject matter experts, marketing team, peers, and leadership to develop sales content. Maintains proposal content database and library of sales tools and collateral. Supports all stages of the ARI sales process and company marketing efforts as needed. Cross-trains with department on other tasks; performs other duties and special projects as assigned.



What are we looking for?


Bachelor's degree in English, Journalism, Communications preferred. Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint Exceptional writing and communication skills Excellent customer service skills Proven skills in producing and editing exceptional proposal content within a complex business environment, or related experience. Experienced in working in a collaborative environment, including leading exploratory kick off sessions, participating in key review meetings/final document review, content sign off and document production Experience with Upland Qvidian (or other RFP software) and Salesforce.com a plus



At Holman, we exist to pro
vide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That's why we are listening, open to learning new things - about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It's The Holman Way.



Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.



This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Established in 1919, Weeks Marine, Inc. is one of the largest marine, dredging and tunneling contractors in North America and has successfully completed projects throughout North and South America, from inland waterways to offshore sites in the Pacific and the Atlantic. Weeks Marine has three key divisions - Construction, Dredging and Marine Services - which are bolstered by three major subsidiaries, Healy Tibbitts Builders, Inc., McNally International, Inc. and North American Aggregates.

Weeks Marine's vast reach and deep expertise, combined with the sheer size and diversity of its equipment fleet, enables the company to serve as a one-stop shop for clients in both the private and governmental sectors, providing exceptional customer service, environmental sensitivity, operational efficiency and a long-standing commitment to safety. Weeks Marine is headquartered in Cranford, New Jersey, and manages a network of regional offices in Louisiana, Texas, Hawaii, Guam, Ontario and Nova Scotia.

Job Description

We are seeking a Senior Proposal Writer to join our team in the Cranford, NJ, office. The Senior Proposal Writer is responsible for the preparation of written bid proposals, statements of qualifications, and expressions of interest, as well as other marketing or business-related material. Responsibilities include managing and coordinating proposals, writing, editing, design of layout and graphics, and execution of all phases of proposal production. This role requires a general understanding of the heavy civil and marine construction sectors, technical writing capability, experience with complex federal government and commercial requests for proposal (RFPs), and marketing acumen. The Senior Proposal Writer will have the ability to meet critical deadlines, establish internal deliverables from the project team and provide detailed follow-through. This position will report to the Business Development Manager and work closely with the Estimating Department on a variety of exciting pursuits.

Essential Job Functions

● Read and review client RFPs, identifying the proposal requirements and selection criteria.

● Create compliance matrices, question logs, and production schedules for large proposals.

● Collaborate with team members to clearly articulate a winning strategy for the pursuit.

● Work with subject matter experts and teaming partners to develop methodology and content.

● Draft the written narrative according to the RFP requirements, presenting a compliant and compelling proposal, highlighting Weeks' experience and approach to the project.

● Coordinate complex and design-bid proposals, including organizing meetings for planning and draft review, assigning tasks and deadlines, version control, communicating with external team members and tracking progress.

● Establish the concept for the visual presentation of the proposal, using layout design software.

● Design proposal artwork, graphics, organizational charts, tables, and use of photos.

● Complete forms and gather supporting documentation.

● Assemble the complete proposal, including hard copy and/or electronic submittal packages.

● Develop client presentations in PowerPoint for bid reviews.

● Write, edit, proof, and update project data sheets, project lists, presentations, and case studies.

● Proof, edit, and update corporate resumes and develop content for marketing brochures.

● Ensure consistency of copy and branding for external marketing documents.

● Organize and maintain marketing files and perform additional assignments, as needed.

Qualifications

● Bachelor's degree, preferably in Marketing, English, Journalism, or related field.

● 5+ years of related experience in Heavy Civil/Marine Construction or Engineering sectors.

● Experience with federal government and design-build proposals preferred.

● Graphics capabilities using Adobe Illustrator, Photoshop, InDesign or similar.

● Advanced use of Microsoft Office and Adobe Creative Cloud apps.

● Strong business writing, research, communication, and organizational skills.

● Ability to perform work under pressure of deadlines in a fast-paced environment.

● Willingness to work both independently and with internal and external team members.

● Ability to work a 40-hour work week, M-F, 8 a.m. - 5 p.m., additional hours as needed

● This position requires fluency in the English language.

Proficiency in written Spanish desired but not required.

Physical Requirements

● Ability to remain in seated stationary position for long periods of time

● Ability to navigate around office to use equipment as needed

● Light lifting (up to 20 lbs.), as needed

Additional Duties

This Job Description does not cover all of the required duties, activities, functions and responsibilities of the position, any of which may change at any time according to the sole and absolute discretion of Weeks Marine, Inc., with or without notice.

Equal Employment Opportunity

Weeks Marine, Inc. and all its subsidiaries and affiliates are Equal Opportunity Employers and prohibit unlawful discrimination, hostility, harassment and retaliation.

All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, age, national origin or ancestry, disability, marital, civil union or domestic partnership status, sexual orientation, gender identity or expression, pregnancy, status as a protected veteran or any other characteristic protected by federal, state, or local law or ordinance or regulation.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Core Values:

At Weeks Marine we live and work by a set of Core Values that we all share that can be summed up by the word PACT:

• Passionate: We are energetic and enthusiastic about our work. We strive to provide the best solutions to support our clients

• Accountable: We own what we do. We hold ourselves to the highest standards

• Collaborative: Teamwork is fundamental. Everyone in our organization contributes to our success

• Thoughtful: We are attentive and respectful. We are considerate of our colleagues, partners, clients, and communities

Learn more at www.weeksmarine.com. Connect with Weeks Marine on Instagram, LinkedIn and Facebook.

The Proposal Writer III is responsible for the writing and strategic direction of responses to Medicaid requests for proposals (RFP) and various writing tasks across the organization. This position is remote, with some in-person travel quarterly.
Essential Functions:
Responsible for writing competitive proposals for Medicaid procurements, including copy editing, fact checking, page layout, and/or proofreading as needed Works with relevant stakeholders including subject matter experts (SMEs), and executive leaders to identify, develop and gather content to respond to procurement opportunities Assist with project coordination activities, including preparing templates and coordinating production and submission activities Assists AVP, Proposal Management in managing the writing process Meet proposal related deadlines and deliverables Participate in strategy discussions to fully understand procurement requirements and how to best position the proposal response, to include terminology, approach, writing themes, etc.Writes clear and concise proposal narrative that best describes the value proposition, win themes, positioning, and CareSource's competitive or innovative advantages Ensures proposals are well written, accurate, and compliant with the requirements of the RFP/RFA request Monitors drafts for consistency, clarity, appropriateness, and persuasiveness of the material; proofread and edit content and obtain appropriate level(s) of approval for all content Works with staff to position and document operational successes and stories which can be used to support responses Communicates proposal related risks to the proposal team Collaborates with graphic designer and other stakeholders to create compelling graphics that support proposal content.Works closely with proposal team to complete content capture tool, as needed Stays current in the latest approaches to responding to Medicaid procurements and healthcare industry topics Participates in proposal-related activities, to include pre-RFP release, production and submission activities, lessons learned and debrief sessions, and/or status meetings Creates proposal-related documents, including summaries, presentations, etc.Performs any other job duties as requested

Education and Experience:
Bachelor's degree or equivalent years of relevant work experience is required Master's degree is preferredA minimum of five to seven (5-7) years of professional writing experience is required Experience working in deadline driven environments is required Experience with public health programs such as Medicaid, Medicare, Medicare Advantage, MLTSS, and/or other managed health care delivery programs is preferred Background with health insurance including health plan, ACO, hospital delivery system is preferred

Competencies, Knowledge and Skills:
Strong computer skills including knowledge of Microsoft Outlook, Word, Excel, and PowerPoint and Adobe AcrobatExcellent analytical, problem solving, and written communication skills Strong editing skills Ability to write clear, structured, articulate and persuasive responses Strong organization skills that allow the ability to manage multiple projects and deadlines Ability to work independently and within a team environment Knowledge of Medicaid, Medicare and related public health care programs is a plus Ability to accept and incorporate constructive feedback Good organizational skills.Attention to detail Must be able to work in a fast-paced environment

Licensure and Certification:
None

Working Conditions:
General office / home office environment; may be required to sit or stand for extended periods of time Flexibility to work evenings, weekends and/or holidays as needed to meet deadlines, often with little notice

Organization Level Competencies
Leveraging FeedbackCustomer OrientationValuing DifferencesManaging WorkEarning TrustQuality OrientationAdaptabilityInfluencingCollaborating

This job description is not all inclusive. CareSource reserves the right to amend this job description at any time. CareSource is an Equal Opportunity Employer, including disability and veteran status. We are committed to a diverse and inclusive work environment.