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Proposal writer jobs in Virginia - 267 jobs

  • Proposal Manager

    Intellect Solutions

    Proposal writer job in Herndon, VA

    Intellect Solutions, LLC is a small Women-owned, HUBZone-certified small business with offices in Alexandria, Virginia and Herndon, Virginia. We are growing and need support to proposal development in our Herndon office. We provide solid benefits, competitive salaries, a friendly working environment, and opportunities to learn and grow. Our superior staff retention rate of over 90% for the last two years is proof of a great working environment and management that cares about its people. We are hiring a Proposal Manager. This position reports directly to Intellect's Vice President for Capture and Proposal Management. The Proposal Manager is responsible for coordinating all phases of the proposal process in response to government solicitations. The ability to meet deadlines, a commitment to teamwork, and detailed follow-through will be the keys to success. In this role, you will be responsible for managing the activities involved in the development of major proposals for Intellect. The candidate will coordinate with internal capability teams to define technical approaches and solutions for inclusion in various proposal volumes. They will contribute to the development of proposal strategies and content. The individual may be responsible for concurrent proposals, with changing requirements based on government changes and updates. During busy times, frequent evening/weekend hours may be required to accomplish tasks for proposal deadlines. Responsibilities include: Work with business development and capture managers to execute pre-proposal activities, including developing win themes, drafting executive summaries, proposal management plans “Shredding” draft and final solicitations to develop compliance matrices and annotated proposal section outlines Analyze the Request for Proposal (RFP) for proposal production guidelines Develop data collection forms and proposal templates Identify prior proposal content and graphics for reuse Manage and oversee all activities relevant to the development, production and revision of assigned proposals Develop and maintain the proposal development schedule, outline, and compliance matrices Drive the proposal process and lead critical milestone reviews including color reviews and content development discussions, assuring we meet all deadlines Manage proposal volumes & sections, including technical & management approaches, personnel & staffing approaches, past performance & corporate experience Provide guidance and status reports to management Enforce editorial guidelines specified for the proposal, managing portal content updates and versions Conduct intermediate and final compliance checks Direct and engage key personnel in all proposal review activities and assure compliance with all corporate and legal requirements Assist in developing and maintaining boilerplate and proposal graphics libraries Skills & Experience: Bachelor's Degree 1 year in Federal Government proposal development, with 5+ years of experience preferred Experience with the proposal process and developing annotated outlines, proposal outlines, and compliance matrices Proficient in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint Highly organized, team-oriented, enthusiastic independent thinker Outstanding written and oral communication are critical. APMP certification and/or Shipley or Lohfeld training a plus Additional Information All your information will be kept confidential according to EEO guidelines.
    $78k-118k yearly est. 2d ago
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  • Proposal Manager/Writer

    Rdrinc

    Proposal writer job in Chantilly, VA

    Proposal Manager/Writer. applicant must possesses progressive career history of responsibility for proposal writing, and for execution of the full proposal process- both pre and post RFP. The person in the position will be responsible for managing the proposal process from RFI to submission, to include contributing to, absorbing and integrating the win strategy; RFP requirements, input from partners, and input from subject matter experts throughout the proposal process, and is comfortable writing non-technical sections of proposals with little guidance, to produce a professional finalized product. Leading proposal team, through the acquisition life-cycle process, effectively and efficiently -to meet schedules and deadlines Ability to write a complete proposal Analyze and Interpret solicitation/response requirements or source selection regulations and proposal response strategy and approaches on individual opportunities Analyze and Assess solicitations, response timelines, capture strategies , resource requirements, and other proposal elements to determine the appropriate proposal resources, process, and schedule, required to meet proposal development requirements Translate RFP/SOW requirements into a compliance matrix and/or annotated proposal outline Coordinate Capture Teams to annotate proposal outlines, incorporate win strategy, CONOPs, themes, discriminators, graphic concepts, and guidance to writers, etc. Establish, communicate , and manage the proposal development process and production schedule; communicate schedule adjustments and updates Facilitate the development and use of various proposal tools, work products, and techniques to direct the proposal team to write a proposal that fully executes the capture win strategy and Technical Solution Lead all phases, activities, and milestones (including, but not limited to, the proposal kickoff meetings, teammate meetings, data calls, proposal readiness assessments Review the proposal daily and working with writers to achieve their respective content plans on-time; identifying new/struggling writers and mentoring/training Conduct milestone status reviews to assess proposal readiness for color team reviews,etc. 5-7 years of experience in federal proposal development Experience in documentation collaboration administration Writing and editing experience, including editorial practice and standards Ability to effectively lead diverse teams of senior and junior personnel Ability to conduct oneself with the confidence, professionalism, and empowerment of a member of the Strategic Growth Operations staff, including making sound decisions regarding proposal strategies and approaches Proposal experience supporting Federal agency customers and other mission support services Ability to work often unpredictable schedules, including overtime, evenings, and weekends; and over holidays Ability to work effectively with diverse team makeups under high pressure conditions Experience with Microsoft SharePoint Experience with Excel, Word, Experience with GovWin Experience supporting small as well as large, complex proposal responses Excellent oral and written communication skills with all levels of corporate personnel Document/graphic design and development standards - Industry-wide best practices in proposal management Requirements Education and Experience Bachelor's Degree or Equivalent experience may be accepted in lieu of degree 5-10 years of work experience with experience in federal proposal management and execution Formal proposal management and project management training and education highly desired IDIQ, task order proposal, experience is highly desired Knowledge of Federal, State, and local government procurement regulations and practices (including FAR and DFAR) CLEARANCE REQUIREMENTS: None EDUCATION REQUIREMENTS: Bachelors or 5+ years experience
    $78k-118k yearly est. 60d+ ago
  • Proposal Manager

    McLean Intelligent Workforce

    Proposal writer job in Chantilly, VA

    Job Description Proposal Manager Nisga'a Tek, LLC (NTek), a subsidiary of Goldbelt, Inc. an 8(a) Alaska Native Corporation, provides a full spectrum of systems and network engineering services, which include systems and network analysis, design, and implementation, and also an array of managed services. NTek has distinguished itself as an industry leader in redefining technical solutions for the federal government and our nation's military. We have an immediate opportunity for a Proposal Manager to provide support to the Business Development organization. The Proposal Manager is a part of the proposal organization supporting NTek, a subsidiary of Goldbelt's Strategy and Business Development (BD) team in Chantilly, VA. The successful candidate will be a critical member of a highly collaborative integrated team developing proposal submissions in response to Government Request for Proposals (RFPs), Requests for Information (RFIs), Task Orders, and Requests for Quote (RFQs). The Proposal Manager deconstructs government RFP documents to develop annotated outlines that form the structure of proposal documents. The Proposal Manager will work with the Chief Strategy Office, Sr. BD Analyst, Business Developers, solutions architects and other subject matter experts to ensure that all written content is compliant with RFP instructions, is accurate and compelling, and up to the highest quality standards within tight deadlines. This individual will develop original content, modify and edit other content, as well as tailor corporate past examples to address RFP requirements. The successful candidate will lead and participate in color team reviews of proposal documents. The Proposal Manager will develop and modify graphics concepts for development. In addition, this position will monitor, track and maintain the opportunity pipeline and facilitate pipeline meetings and growth meetings. This position will also update, track and facilitate the NTek' growth slides. The Proposal Manager will also develop response content by either generating new material or utilizing existing content.. Requirements MAJOR JOB ACTIVITIES: Analyzes RFPs (specifically Sections L, M and C) to identify requirements and develop annotated outlines for proposal sections\/volumes. Creates draft page layouts, and mockups for proposal sections\/volumes. Identifies the need for and sketches graphics for each section\/volume as appropriate; works with Proposal Manager (or Volume Lead) and graphics developers to create proposal graphics. Works with the capture manager to ensure win themes and other desired technical content is incorporated into the proposal document. Works with subject matter experts (e.g., technical and functional departments) to create draft content for sections\/volumes. Creates drafts of each section using Microsoft Word\-based proposal templates and proposal style guide. Participates and leads in color team reviews. Incorporates reviewed comments and prepares final proposal sections\/volumes. Supports preparation of responses to sources sought\/requests for information; works with Business Development and Capture Executives to prepare compliant, compelling responses on time. Maintains strict compliance with NTek policies and procedures relating to Business Ethics and Code of Conduct, in addition to the specific procurement regulations established by the Federal Government. MINIMUM QUALIFICATIONS: Bachelor's degree in English, Communications, Business, or relevant technical subject preferred. Experience working with DoD community. Experience in GWACs and IDIQs. Minimum of five years of experience working in a government contractor business development environment. Required Skills: Excellent researching, reading, analytical thinking, and problem\-solving skills. Ability to support concurrent proposals with shifting priorities in a fast\-paced, deadline driven environment. Ability to manage tight deadlines in a team environment. Proficient in Microsoft Office products (e.g., Word, Excel, PowerPoint, SharePoint, etc.). Strong organizational skills and attention to detail. Ability to work with a variety of colleagues with varying levels of proposal experience. High comfort level with information technology terminology and concepts. Ability to generate proposal content via existing information, or interviewing methods. Ability to lead large team for business development meetings and activities. 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    $78k-118k yearly est. 60d+ ago
  • Proposal Manager

    Addx Corporation 4.4company rating

    Proposal writer job in Alexandria, VA

    Proposal Manager Location: Alexandria, VA, 22311 Skills and Qualifications: BA/BS degree 5-8 years of experience in proposal management Shipley trained Detail-oriented Proficient in MS Office Experience in federal government proposals Strong writing, editing, and proofreading skills Familiarity with task orders Able to work independently Team player Job Description: The Proposal Manager will be responsible for managing the proposal development process for federal government contracts. This includes coordinating with subject matter experts, writing and editing proposal content, and ensuring compliance with all requirements. The ideal candidate will be detail-oriented, able to work independently, and have a strong understanding of federal government procurement processes. The Proposal Manager must be proficient in MS Office and have excellent writing, editing, and proofreading skills. Experience with task orders and Shipley training is preferred. The ability to work well in a team environment and meet tight deadlines is essential. This is a challenging and rewarding opportunity for a motivated individual with a passion for proposal management and a desire to excel in a fast-paced environment.
    $80k-114k yearly est. 60d+ ago
  • Proposal Manager

    Gtangible Corporation

    Proposal writer job in Alexandria, VA

    gTANGIBLE Corporation (gTC), ****************** is a C corporation and a registered Government contractor that provides services and solutions in: National Security Programs Professional, Administrative, and Management Support Mission and Warfighter Support We are a Service Disabled Veteran Owned Small Business (SDVOSB) and the founder has years of successful experience in the Government contracting arena. Our leadership team is an exceptional group of Government contracting professionals. gTANGIBLE is in the process of identifying candidates for the following position. Requisition Type: Current Open Position Position Status: Opened Job Requisition on March 4, 2020 Position Title: Proposal Manager This Proposal Manager provides proposal support services to the company in its business/office operations. Weekend work can be expected when working on proposals in response to Government solicitations. Location: 2800 Eisenhower Avenue, Suite 104, Alexandria, Virginia 22314 Duties and Responsibilities Review incoming solicitations (RFIs, RFPs, RFQs, SSs) Perform proposal support tasks in technical, management, past performance and price volumes. Analyze Federal solicitation Sections L and M (or equivalent) proposal instruction requirements and prepare proposal templates Perform in all aspects of the proposal production process including strategies and themes, storyboarding, writing, editing, design, scheduling work sessions, and advanced graphics/ desktop publishing support Work directly with Senior Management and SMEs to create proposal content strategy, structure and compliance matrix, content plans, and storyboards Conduct regular proposal progress meetings and maintain the proposal schedule Maintain real-time status of components and overall condition of proposal documents Conduct kick-off/strategy meetings, lead team through the process of developing work plan & writing responsibilities, oversees reviews of draft versions, and follows through on compliant/timely proposal submission. Responsible for coordinating with prime, subcontractors and project team members regarding data calls, meetings, and necessary documentation Support lessons learned processes by evaluating proposal workflow and making recommendations for improvement Manage and update proposal boilerplates and templates Manage all collating, printing, binding, packaging, and filing of hard and soft copies Manage resume, asset, past performance, and template repository Knowledge and Qualifications The Program Manager must meet the following requirements and have the following experience, knowledge, skills, and abilities: Minimum 5 years' experience performing as a proposal coordinator or writer in a Government contracting company BS in English, Journalism, Communications, or related field; in lieu of degree, eight to ten years of experience may be substituted Excellent command of English grammar, spelling, punctuation, syntax, and composition Proficiency with Microsoft Office Suite and Adobe Significant ability in Desktop Publishing, word processing, and PowerPoint slide development in support of proposal development Highly organized and detail oriented Team-oriented, independent thinker, and collaborative Ability to handle multiple projects in time sensitive environments Ability to organize and recall large amounts of detailed information Ability to be flexible, work under pressure and meet deadlines Ability to analyze and solve problems with professionalism and patience Ability to work well in time constrained, deadline driven conditions Preferred- Graduate of a Shipley proposal development/capture management course of instruction or equivalent gTANGIBLE Corporation is an equal opportunity employer and does not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, marital status, national origin, or political affiliation.
    $78k-118k yearly est. Auto-Apply 60d+ ago
  • Bids and Proposal Manager

    Rmgs Inc. 4.0company rating

    Proposal writer job in Virginia Beach, VA

    Bids & Proposal Manager Employment Type: Full-Time RMGS is seeking a Bids & Proposal Manager to support business development by managing the development and submission of compliant, compelling, and competitive proposals in response to U.S. Government solicitations (RFPs, RFQs, RFIs, Sources Sought). This role requires deep knowledge of federal acquisition regulations (FAR/DFARS), proposal best practices, and coordination across capture, technical, pricing, and contracts teams. The ideal candidate is detail-oriented, deadline-driven, and experienced in government contracting environments. Key Responsibilities: Lead the proposal development process from pre-RFP planning through final submission and post-submission activities. Analyze solicitation documents to identify requirements, evaluation criteria, and compliance issues. Develop proposal outlines, compliance matrices, and schedules aligned with solicitation deadlines. Facilitate proposal kick-off meetings, color team reviews (Pink, Red, Gold), and debriefs. Collaborate with SMEs, pricing analysts, and subcontractors to gather and integrate content. Write, edit, and format proposal sections including management, technical, past performance, and executive summaries. Ensure proposals are compliant with FAR/DFARS, agency-specific guidelines (e.g., GSA, DoD, DHS), and internal quality standards. Maintain a repository of reusable content, templates, and graphics. Track proposal metrics, win/loss ratios, and lessons learned for continuous improvement. Support post-award activities including clarifications, BAFOs, and transition planning. Qualifications: Required: Bachelor's degree in Business, English, Communications, or related field. 10+ years of experience in federal proposal management or government contracting. Strong understanding of FAR/DFARS and federal procurement processes. Proven success managing proposals for federal or civilian agencies. Excellent writing, editing, and project management skills. Proficiency in Microsoft Office Suite and Adobe Acrobat. Preferred: APMP certification (Foundation or higher). Experience with proposal tools (e.g., SharePoint, Deltek GovWin). Familiarity with Shipley or similar proposal methodologies. Experience with IDIQs, BPAs, and task order responses, as well as government contracting vehicles (OASIS+, GSA MAS, etc.). Company Overview RMGS, Inc. is a growing small business headquartered in Virginia Beach, Virginia. We provide security-related training and advisory services to the U.S. Government, allied nations, and private industry. We are an equal opportunity employer. RMGS, Inc. does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, political affiliation, parental status, age, veteran status, medical condition or disability, genetic information, or any other protected status under federal, state, or local law. Company Benefits RMGS, Inc. offers the following benefits as applicable: Medical, dental, and vision insurance and/or TRICARE supplemental insurance Short- and long-term disability insurance Accidental death and dismemberment insurance Group and supplemental group life insurance Supplemental insurance 401(k) Workers' compensation Direct deposit
    $73k-105k yearly est. Auto-Apply 60d+ ago
  • Capture and Proposal Manager

    Bcore

    Proposal writer job in Reston, VA

    Capture and Proposal Manager Hybrid, Reston, VA TS clearance preferred At Bcore, our strength comes from how we deliver impact to the mission. Whether it's architecting critical IT solutions, producing actionable intelligence, or developing cutting edge technology, we succeed because of the expertise, collaboration, and agility of our teams. Our Insight Solutions division delivers intelligence analysis, advanced data science, and strategic decision support. Bcore accelerates decisive advantage for warfighters and intelligence professionals by fusing human insight, rapid-fire engineering, precision-measured outcomes, and relentless grit into mission-ready solutions. Are you ready to lean into analytic approaches that show customers the power of both technical and methodological innovation? Join our growing team supporting customer missions as a Capture and Proposal Manager, working a hybrid schedule in Reston and remotely. Responsibilities Lead capture and proposal efforts across IC/DoD agencies, integrating traditional and nontraditional growth strategies Shape technical solutions in response to government solicitations, ensuring alignment with customer missions and procurement requirements Build and lead cross-functional teams; negotiate workshare agreements; and manage teaming relationships to strengthen competitive positioning Oversee proposal development as Proposal Manager and Book Boss, from kickoff through submission, ensuring compliance, content quality, and timely delivery Facilitate and participate in color team reviews, incorporating feedback to maximize proposal competitiveness Collaborate with contracts, HR, finance, and security teams to develop compliant non-technical and management volumes Engage with clients to identify organic growth opportunities, foster strong relationships, and drive innovative/nontraditional wins Apply lessons learned from prior pursuits to refine capture strategies, strengthen execution, and increase win rates Brief senior government, military, and contractor leaders on technical solutions, growth strategies, and proposal outcomes Qualifications Required Qualifications: 5 years experience as a technical team member in the IC/DoD (e.g., analyst, developer, engineer, data scientist) 5 years experience with and proven success in traditional growth in the IC/DoD Traditional experience must include experience building teams; negotiating workshare; proposal manager; book boss; color team leader and participant; leading technical solution meetings; working with back office functional reps to build non-tech/mgmt. volumes Extensive experience performing growth activities at two or more IC/DoD agencies Track record of success briefing senior managers (government, military, and contractor) Ability to apply lessons learned from previous failures/losses The ideal candidate will be: A utility player (versus specialist) Willing to roll up sleeves and get hands dirty, while understanding government procurement Effective in a team environment Effective working independently Proactive in communication (prefers to overcommunicate) A self-starter with initiative Resourceful and adaptable Desired Qualifications: TS clearance preferred Experience shaping deals pre-RFP Intelligence experience preferred What you can expect from us BCore is proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.
    $78k-118k yearly est. Auto-Apply 22d ago
  • Proposal Manager

    Alpha Corporation 4.2company rating

    Proposal writer job in Virginia Beach, VA

    Part Time At Alpha we engineer the future and realize it by applying ingenuity and innovation. Since 1979, Alpha Corporation has inspired, guided, and collaborated with our clients to deliver award-winning projects. We are a woman-owned multidisciplinary engineering and construction consulting firm, dedicated to client-focused project delivery. Our talented professionals provide engineering design, program and construction management, project controls, claims management, and asset management services across public and private markets. We deliver state-of-the-art projects worldwide. Alpha Corporation s vision is to be recognized by clients for responsive, innovative and quality services in the building, transportation and infrastructure sectors, and to be the employer of choice for professionals seeking stimulating and rewarding careers. Position Summary Proposal Manager A/E/C Industry Experience SF330 Federal Proposal Experience Location: On-site/hybrid in Virginia Beach Type: Full-Time or Part-Time We are currently seeking a Proposal Manager to join our expanding team. The Proposal Manager will have the opportunity to play a key leadership role to contribute to the growth of the firm. Specific Duties and Responsibilities including, but not limited to: Develop and lead the full proposal process to produce high-quality, creative, on-time and compliant proposals in response to architecture, engineering and consulting opportunities in the federal, transportation, SLED, and corporate/commercial markets. Lead and manage assigned proposal teams. Collaborate with senior managers to assign resources, roles, and responsibilities for individual proposal efforts. Develop proposal plans, proposal schedule, coordinating workflow, compliance matrix, proposal outline. Coordinate and lead Color Team reviews for assigned proposals. Conduct compliance review of final proposals to ensure they satisfy all solicitation requirements. Work with project management teams to prepare qualification statements, responses to industry surveys and other technical submissions to respond to government requests for information. Collect and prepare general information for staff resumes, project descriptions, and boilerplate information for client submittals and company database. Provide writing, editing, and production support to develop and maintain project descriptions, resumes, corporate award submissions, marketing boilerplate materials and other marketing related materials. Lead and/or assist in preparing interview presentation materials. Attend client meetings, pre-bid meetings, and marketing/networking events. Provide research and support to market development activities. Assist with firm pre-qualifications and registrations. Provide consistent effective monitoring of multiple agency sites for viable project/contract opportunities. Active involvement in professional associations/organizations. Provide support to project managers, client management teams, and senior marketing team members by collaborating and contributing to marketing tasks. Support QA/QC procedures for all marketing materials developed, including proofreading, editing and leading review of materials for readability and compliance. May be required to occasionally provide printing, binding, and production-related support for proposal and marketing materials. Required Qualifications: BS or BA in Business, Marketing, English, Communications or A/E/C industry related field is required. Minimum of ten (10) years of experience developing proposals is required. Minimum five (5) years of relevant A/E/C proposal experience, including preparation of qualification statements and technical proposals for federal government agencies (e.g. SF330 format) is required. Minimum of three (3) years leading proposal teams, analyzing RFP/RFQ packages for requirements, developing proposal outlines and assigning roles & responsibilities is required. Must demonstrate professional writing, editing, verbal communication and interpersonal skills. Demonstrated exceptional attention to detail, organizational skills and ability to balance multiple projects with varying deadlines. Creativity, exceptional ambition, initiative and preference to work in a team environment is essential. Experience with Microsoft Office 365 applications is required. Preferred Qualifications: Utilization of MS Teams and/or SharePoint to manage proposal documents and reviews in a collaborative virtual environment is preferred. Proficiency in Adobe Creative Cloud applications (i.e., InDesign, Photoshop, etc.) preferred. An active membership with SMPS is preferred. An active CPSM designation is preferred. Certification as a Project Management Professional (PMP) or any degree, certification and/or license in engineering or construction management is a plus. Alpha Corporation offers excellent career opportunities for continued professional, educational and personal growth. We strive to offer our employees the opportunity to work on diverse and exciting projects in a collaborative environment. All positions include a competitive benefits package and the opportunity for a stable and rewarding career. Alpha Corporation is an Equal Opportunity Employer for minorities, females, veterans, persons with disabilities and an Affirmative Action Employer.
    $72k-104k yearly est. 60d+ ago
  • Proposal Manager

    Schnabel Engineering 3.7company rating

    Proposal writer job in Sterling, VA

    Schnabel is an employee-owned, professional engineering and consulting firm that focuses on solving problems related to the earth and environment through specialization in geotechnical, geostructural, tunnel, and dam engineering. Schnabel's high standards for quality, business ethics, and concern for the communities in which we live are a vital part of who we are. Schnabel is an ENR Top 500 Design Firm with 700+ employees in 31 offices throughout the United States. Recognized by CE News as one of the Best Engineering Firms to Work for, Schnabel provides employees with a competitive benefits package including maternity leave, tuition reimbursement for continuing education, health, dental, life and disability insurance and a wellness program. As an employee-owned company, through the Employee Stock Ownership Plan, Schnabel employees directly benefit from the success of our growing firm. **Benefit options include:** + Medical insurance + Dental insurance + Flexible spending accounts + Employee life & ADD insurance (100% company-paid) + Short-term disability (100% company-paid) + Long-term disability + Supplemental life insurance + 401(k) and profit-sharing plan + Employee stock ownership plan (ESOP) + Bonus program + Paid time off + 9 Paid Holidays + Wellness program + Professional development and tuition reimbursement **Job Description:** The Proposal Manager supports the BD Services team with development of qualifications materials, including proposals, SOQs, presentations and other materials necessary to secure new client and project opportunities. This position reports to the BD Services Manager and works closely with key members of each business unit who are responsible for business development, proposal development, strategy implementation, and client management. The ideal candidate will be in the Washington DC Metro Area; Houston, TX; or Nashville, TN areas. Other locations may be considered. The ideal candidate will also follow a hybrid schedule several days a week. **Job Responsibilities:** + Manage the entire proposal/SOQ lifecycle, including go/no go, planning, strategy development, content development, and submission. + Create schedules, compliance matrices, and development workbooks; lead proposal kick-off calls and color team reviews. + Mentor and train junior proposal staff. + Work directly with prime contractors and subcontractors in preparation and submitting proposal materials. Serves as the primary point of contact for clients during the proposal process. + Work within the framework/templates developed by Creative Services. + Manage the allocation of resources, including team members and materials, to meet deadlines. + Develop marketing materials such as flatsheets, pitch pieces, etc. + Develop boilerplate materials, project lists, resumes and project profiles for use in proposal and qualifications submittals. + Proofreads proposals and other marketing related documents. + Support development and editing of presentations for shortlist interviews. + Support the maintenance of business development information in Deltek Vantagepoint. + Support the review and development of new and existing procedures. + Support other BD related tasks as needed. **Required Skills/Experience:** + Bachelor's degree in liberal arts, communications, or marketing preferred. + 6+ years of experience in proposal development required, preferably in the AEC industry. + Federal government proposal management experience, including the SF 330 form, desired. + Strong written and verbal communication. + Excellent organizational skills to manage timelines, resources and multiple tasks. + Comfortable working in a fast-paced, deadline-driven environment. + Capability to analyze solicitation documents and RFPs and develop strategic responses. + Proficiency in Adobe InDesign/Adobe Creative Suite and MS Office. + Exceptional understanding of database management. Deltek Vantagepoint experience preferred. + Willingness to work extra hours to meet deadlines. + Willingness to travel for meetings. **Other Requirements:** + Ability to pass a background check which may include criminal history, motor vehicle record, credit check. + Ability to pass a pre-employment drug screening The compensation range for this position is between $80,000 to $100,000. Compensation for this position may vary based on geographic location and other factors. We remain committed to providing competitive and equitable compensation to all employees, regardless of their location. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.
    $80k-100k yearly 39d ago
  • Hourly Proposal Manager

    Arcetyp LLC

    Proposal writer job in Arlington, VA

    Job DescriptionSalary: Arcetyp LLC is a growing small business that provides a broad range of consulting services to US Federal Government, US Military, and Commercial clients. Services include Management & IT Consulting, Program & Project Management, and Professional & Admin Services. We are recruiting an experienced on-demand Proposal Manager to join our team. The proposal manager sets and manages proposal schedules, resources, plans, and progress monitoring. The proposal manager develops the proposal outline, compliance matrix, schedule, and writing plan. He/she obtains (or advises appropriate managers regarding the need for) proposal staffing and other resources. The proposal manager oversees the coordination of all proposal activities in a deadline-driven environment. Ideal to have some background in technology-intensive services. Must have a background in US government contracting. Work is remote via telework. Work is by project and hourly and sometimes fixed price. 1099 is fine and C2C may be workable. POSITION DUTIES. Primary job functions include, but are not limited to, the following: Coordinates with our principal proposal manager on assignments. Leads the proposal throughout the lifecycle from pre-RFP to final award. Must be able to refine content provided from section authors if needed. Track status of proposal generation & maintains schedules; organizes and leads internal collaborative meetings to include technical and business development teams to develop competitive proposal documents. Responsible for drafting and editing compliant templates and documents in response to RFPs, requests for information, sources sought, white papers, and requests for capabilities statements. Issue and track data calls with teammates and supporting partners. Interfaces with partners to ensure defined SOW and all RFP requirements are addressed. Coordinates with other involved departments to achieve proposal objectives in a timely manner and remains current on all amendments and modifications. Acts as production supervisor for proposals (e.g. word processing, graphics, proofreading, reproduction, printing, collation, and binding) of the final proposal, including in house hard and soft copies as required ensuring timely delivery to clients. Provides support to technical writers; assist in formatting, figure insertion, etc. Coordinate the insertion of draft changes from all team members for final text and graphics. Maintains electronic files supporting these responsibilities for shared accessibility and transparency. Will be called upon to draft smaller proposals cradle-to-grave for all content from existing corporate information as a first draft. Generates proposals in Microsoft Word with supporting files in other formats such as PDF and Excel. REQUIRED EXPERIENCE. Applicants MUST have this experience: 3+ years of experience in proposal support and/or proposal leadership. Extremely strong skills with Microsoft Word including use of Stylesheets. Proposal development for the federal government. Basic understanding of information technology is preferred. Self-motivator with demonstrated ability to work independently as well as a strong contributor in a cross functional team environment on complex projects. Strong and proven organizational skills. Ability to meet commitments and deadlines. Strong customer service orientation. Strong interpersonal and communication skills. COMPENSATION. Pay and benefits information for this position will be provided to interested candidates that apply. Arcetyp offers a package of compensation and benefits to full-time salaried employees. Arcetyp is an Equal Opportunity Employer and we highly value diversity of our workforce. We accept resumes from all interested parties and consider applicants for all positions without regard to race, color, religion, sex, national origin, age, marital status, sexual preference, personal appearance, family responsibility, the presence of a non-job-related medical condition or physical disability, matriculation, political affiliation, veteran status, or any other legally protected status. In submitting an application for this position via our site you are confirming that Arcetyp can submit your resume to our client(s) for review.
    $78k-118k yearly est. 22d ago
  • Proposal Manager/ Writer

    Information Management Group, Inc. 4.2company rating

    Proposal writer job in Fairfax, VA

    Opportunity At IMG, we deliver innovative IT solutions to our customers. We are seeing a Proposal Manager/Writer with experience in traditional U.S. Government proposals. This position supports IMG's strategic bids across the enterprise. This role works directly with COO, CFO, VP of Programs, and members of IMG staff to develop compelling and compliant Technical and Management Volume proposal products resulting in winning bids. The Proposal Manager/Writer is responsible for owning and managing the proposal lifecycle from kickoff through all color review and submission. This position requires strong design, development, production, and on-time delivery of compliant, competent, and competitive responses to a wide variety of writing assignments. In addition to strong writing skills, the position requires proficiency in copyediting and document formatting. The Proposal Manager/Writer will also represent IMG as needed at meetings held by other companies or IMG customers. The position is primarily onsite in our Fairfax, VA headquarters. Key Responsibilities Construct narratives and documents that drive IMG's business Create and own the proposal process with an eye towards continuous improvement Develop and curate a content library of prose, briefs, and graphics for use across the business. Monitor and flag potential opportunities to key internal stakeholders. Review Requests for Proposals (RFPs), data call requests, and other requirements documents to develop compliant responses. Write in clear and concise language that is compliant and responsive to RFP requirements. Assignments will include leading written responses to Corporate Experience, Management, Technical, Staffing Rationale, Resumes, Past Performance, and Transition-In-Plans. Develop and maintain proposal boilerplate inventory. Work as part of a collaborative team to clearly articulate solution and strategy, approach to performing the work, experience, win themes, and discriminators. Write clear, compliant, compelling, persuasive, and articulate proposal sections; translate complex ideas into easily understandable text. Develop and implement process improvements to help improve proposal quality. Develop program's document tracking spreadsheet on status of contract deliverables. Qualifications Excellent writing skills with the ability to generate large documents on short timelines Significant experience with the Government solicitation process Ability to clearly articulate information and to listen and understand business needs and build relationships across the organization Comfort working with a diverse range of disciplines including, but not limited to, design, engineering, program management, supply chain, and finance Ability to obtain a government security clearance which requires U.S. citizenship. Preferred Qualifications Active Secret and/or TS Clearance About IMG Founded in 1987, IMG is a leading small business that exemplifies competence, integrity and follow-through. We consistently provide customer focused professional services, which ensures our company is recognized for continually exceeding expectations. We believe that at the core of our success stand our people. Our people have provided professional services in the Information Technology field for our customers with a commitment to customer satisfaction for over 35 years. IMG Benefits: Health, dental, vision, and life insurance Short term and long term disability insurance 401(k) with generous company match Health Savings Accounts (HSA) Personal leave plus paid federal holidays Professional development and training assistance IMG is an equal opportunity employer including disability and protected veterans or other characteristics protected by law.
    $78k-109k yearly est. Auto-Apply 2d ago
  • Proposal Manager (Heavy Civil Construction)

    Skanska 4.7company rating

    Proposal writer job in Virginia Beach, VA

    Skanska is searching for a dynamic Proposal Manager. This is a great opportunity to start a career with a company that builds things that matter and values its team. We are proud to share our culture of diversity and inclusion. Our work makes a clear contribution to society and the environment around us. We build in many different verticals. (******************************************************** Whether we are building schools to provide inspiring spaces for learning, roads to connect communities or hospitals to care for patients, it all contributes to our purpose - we build for a better society. Skanska's values -Be Better Together, Act Ethically and Transparently, Commit to Customer, and Care for Life-are deeply engrained in how we work, which is why our values support and drive our D&I efforts. The primary responsibility of the Proposal Manager is to lead multi-disciplinary pursuit teams in the development of qualifications, technical proposals and presentation materials for design-build and other alternative delivery procurements for heavy civil infrastructure projects. The Proposal Manager directs and QCs the work of technical, proposal and graphics staff assigned to the pursuit from Skanska, joint venture partner firms, design partner firms and third-party consultants to ensure on time completion of compliant, compelling submittals. A successful Proposal Manager will be a champion of Skanska's proposal best practices, mentoring junior staff and guiding technical and operations staff through our proposal process. Other responsibilities include development and production of marketing and business development collateral requested of the team, and contributing to maintenance of our database of project, personnel and corporate information used to support these efforts. The Proposal Manager works independently in analyzing information and exercises discretion in creating the proposal document. **Proposal Manager Required Qualifications:** + 6+ Years of prior experience of managing proposals in construction and/or engineering industry in a similar capacity. + Experience managing design-build and other Alternative Delivery pursuits + Proficiency in desktop publishing, presentation, and other marketing related software including Adobe CC (InDesign, Illustrator, and Photoshop), MS Office Suite, Sharepoint, FTP sites, video conference/sharing, and other marketing-related applications. + Strong writing, proofreading, and editing capabilities. Experience with technical writing in an Engineering environment preferred. + Leadership capacity: Ability to work effectively and collaboratively with all levels of staff and management both within Skanska and with other firms. + Four-year Business or Technical Degree or equivalent combination of education and experience in the construction and/or engineering industry in a similar capacity desired. + Active member of Society for Marketing Professional Services (SMPS) and/or Association of Proposal Management Professionals (APMP) is desired. **Our** Investment (************************************************ **in you:** + We believe that Benefits (********************************************************************** should connect you to the support you need when it matters most, and should help you care for those who matter most. That's why we provide an array of options (including medical, dental, and vision insurance plans), expert guidance, and always-on tools, that are personalized to meet the needs of your reality - to help support you physically, financially, and emotionally through the big milestones and in your everyday life. Please visit the compensation and Benefits (********************************************************************** summary on our careers site for more details. + As a Skanska community, our values ground us, and our diversity of experience propels us forward. No matter what your career stage, there's a place for you to thrive here and partner with us in shaping how our world lives, moves, and connects. + At Skanska, we Care for Life. And we're committed to supporting your whole health and peace of mind through inclusive and personalized total rewards. + We're committed to your success by developing you in your role and supporting your career growth + Compensation and financial well-being (********************************************************************** - Competitive base salary, excellent bonus program, 401k, & Employee ownership program. **Come work with us and join a winning team!** **Background Check Required** Skanska is an Equal Employment Opportunity (EEO) Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetic information, citizenship, protected veteran status, or any other categories protected under applicable federal, state, and local laws. Skanska Equal Employment Opportunity Skanska uses knowledge & foresight to shape the way people live, work, and connect. More than 135 years in the making, we're one of the world's largest construction and project development companies. With operations in select markets throughout the Nordics, Europe and the United States, global revenue totaled $15.9 billion in 2024. Skanska in the U.S. operates 28 offices across the country, with its headquarters in New York City. In 2024, the U.S. construction sector generated $8.2 billion in revenue, and the U.S. development sector's net investments in commercial projects totaled $224 million. Together with our customers and the collective expertise of our 6,300 teammates in the U.S. and 26,300 globally, we create innovative and sustainable solutions that support healthy living beyond our lifetime. Skanska's Applicant Privacy Policy for California Residents (****************************************************************************************************************** **Search Firm and Employment Agency Disclaimer** _Search Firm and Employment Agency Disclaimer Skanska USA Human Resources ("Skanska HR") provides HR services to the Skanska business units within the U.S.A. including Skanska USA Civil Inc., Skanska USA Building Inc., Skanska USA Commercial Development Inc. and Skanska Infrastructure Development Inc. (collectively "Skanska USA"). As such, Skanska HR is the sole authorized representative of Skanska USA to execute any agreements with search firms, employment agencies or any employment vendor ("Vendor"). As a condition precedent to any entitlement for payment, a Vendor shall have both (1) Skanska USA Placement Agreement, and (2) an Engagement Job Order executed by an authorized Skanska HR representative. Absent the properly executed documents, Skanska HR shall have no obligation to make payment to the Vendor. Verbal or written communications from any employee of Skanska USA business units shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be considered property of Skanska HR._
    $57k-77k yearly est. 60d+ ago
  • Proposal Manager

    Excella 4.1company rating

    Proposal writer job in Arlington, VA

    Excella is a transformative technology firm that helps organizations unlock new possibilities. We believe the key to helping clients challenge the status quo and reach new heights lies in our talented people. That's why we're committed to developing talent and providing opportunities for career growth at every stage. Join our collaborative team dedicated to solving complex problems with sustainable solutions while building your future as a leader. At Excella, you're empowered to make lasting impact, turning today's challenges into tomorrow's mission successes. Workplace locations look different for everyone. Excellians are a distributed workforce and whether you're working from your home office or a client site, we support a flexible work/life integration regardless of your location. We offer top of industry medical, dental, and vision benefits with multiple options to choose from such as an employer-contributed health savings account, infertility coverage, and orthodontia so you can select the plan that works best for you. Regardless of what stage of life you're in, Excella wants to support you. We provide 8 weeks of Parental Leave, discounted pet insurance, and a Care.com membership with 3 back-up emergency child or elder care days annually - all available to you on your first day. Starting day one, every employee is bonus eligible and receives 15 days of paid vacation, 6 federal holidays, and 4 floating holidays. Doing your best work means having the best tools! Excella's TechEleX program provides you with multiple options to suit your technology needs. Choose between a variety of Mac or PC devices, and to ensure your hardware remains current, at the end of a 3-year period Excella will replace your existing computer with a new model from the program. Plus, we'll even give you the original device to keep for your personal use! With Excella's Annual Internet Reimbursement benefit, all employees receive an additional $25 per month to help offset the cost of internet access. This initiative reflects our commitment to supporting you in staying connected and productive, no matter where you work. We'll invest in your career by providing 3 days of paid professional development every year, including an allowance for registration fees to attend classes, conferences, or obtain professional certifications. We encourage mindfulness and overall well-being through employee wellness events, a HeadSpace membership, as well as access to TalkSpace and mental health coverage through our medical plans. Overview: The Proposal Manager leads the end-to-end proposal management process across all markets and client segments at Excella. This role ensures the timely development, compliance, and delivery of high-quality proposals and related submissions that advance Excella's strategic growth goals. In addition to managing Excella's proposal operations, tools, and templates, this leader is responsible for designing and driving AI-enabled process improvements that increase proposal quality, speed, and competitiveness. The Proposal Manager will play a pivotal role in shaping how Excella leverages emerging technologies and artificial intelligence to enhance efficiency, consistency, and innovation in proposal development. The core purpose of this role is to manage and continuously improve Excella's proposal development lifecycle-ensuring compliant, high-quality, and persuasive submissions that position the company for successful recompetes and new business wins. Responsibilities: 1. Oversee and Innovate the Full Proposal Lifecycle Lead all proposal activities from pre-solicitation through submission, ensuring seamless coordination across capture, BD, and delivery teams to meet deadlines, compliance standards, and quality expectations. Continuously improve and modernize proposal operations by integrate platforms (e.g., GovWin, MS Copilot, Claude) to automate administrative tasks, support intelligent content reuse, improve time-to-delivery, using workflows that enhance efficiency. Champion Excella's human + AI collaboration model-balancing automation with professional judgment, ethical use, and brand voice-and foster a proactive, solution-forward mindset that moves teams beyond compliance toward insight-led, differentiated proposal submissions. 2. Ensure Compliance and Submission Quality Exercise full ownership and accountability for the compliance, accuracy, and quality of all proposal submissions. Serve as the authoritative final compliance decision-maker, ensuring every deliverable meets or exceeds solicitation requirements, FAR/DFARS regulations, and Excella's internal quality standards. Rigorously validate all volumes and artifacts through structured compliance checks, AI-enabled cross-verification, readability and tone analysis, and adherence to approved templates and messaging frameworks. Drive the development of submissions that are not only fully compliant but strategically compelling-clearly communicating Excella's value, differentiators, and alignment with evaluator priorities. Hold proposal contributors accountable for meeting quality benchmarks and ensuring no gaps, inconsistencies, or risks to compliance remain at submission. 3. Facilitate Proposal Strategy and Win Messaging Collaborate with BD, Capture Managers, and SMEs to define win themes, discriminators, and value propositions. Use AI-driven insights and past performance analytics to tailor proposal messaging to agency missions and priorities. Guide teams to apply proactive, solution-forward principles and best practices-teaching, tailoring, and taking control of the proposal narrative to emphasize Excella's strategic and technical strengths. 4. Drive Proposal Operations, Governance, and Continuous Improvement Oversee proposal processes, templates, and content management systems for efficiency, consistency, and scalability. Maintain an AI-assisted proposal content library to enable smart reuse of past performance data, resumes, and narratives.Partner with technical and compliance leaders to ensure ethical and compliant AI use aligned with federal acquisition standards. Conduct post-submission retrospectives to identify process and content improvements, and apply lessons learned to refine workflows and win strategies. Partner with technical and compliance leaders to ensure ethical and compliant AI use aligned with federal acquisition standards. Conduct post-submission retrospectives to identify process and content improvements, and apply lessons learned to refine workflows and win strategies. 5. Coordinate Resources and Develop Team Capability Forecast proposal workload, allocate resources, and manage scheduling to ensure coverage across pursuits. Foster collaboration and cross-functional coaching so teams can confidently challenge the status quo in solution narratives and proposal strategy. Train, coach, and mentor proposal staff and SMEs to strengthen proposal literacy, technical writing, and showcasing the proposed solution. 6. Measure and Report Proposal Performance Track key performance indicators (win rate, compliance rate, timeliness stakeholder satisfaction) and report trends to SSG leadership. Develop dashboards integrating AI analytics to identify bottlenecks, forecast success probabilities, and support data-driven decisions. Use findings to continuously refine proposal strategy, resource planning, and process effectiveness. 7. Strengthen Cross-Functional Collaboration and Business Development Integration Collaborate with BD, Capture, and Strategic Solutions teams to align proposal content with Excella's solution portfolio and market strategy. Facilitate information sharing between proposal and delivery teams to ensure solutions are feasible, differentiating, and reflective of client priorities. Serve as a strategic partner in advancing Excella's enterprise growth goals through high-quality, insight-driven proposal execution. Qualifications: Bachelor's degree in communications, business, or a related field required; advanced degree preferred. APMP certification or equivalent proposal management training strongly preferred. 10+ years of experience managing federal proposal processes, including RFP response development and submission. Proven track record of achieving high compliance and win rates in competitive federal or commercial environments. Demonstrated understanding of federal acquisition regulations (FAR, DFARS) and compliance requirements. Proven experience managing proposal operations and leading cross-functional teams in a matrixed environment. Strong writing, editing, and communication skills with exceptional attention to detail and organization. Experience with proposal management and AI-enhanced platforms (e.g., RFPIO, Loopio, GovWin, ClickUp AI, MS Copilot, ChatGPT, Jasper). Demonstrated AI literacy-including prompt engineering, knowledge management, and ethical use of generative tools within regulated environment. Ability to design and implement new workflows that integrate technology and automation into proposal operations. Entrepreneurial mindset with proactive problem-solving skills and the ability to work autonomously while collaborating effectively across teams. Excella is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Excella is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact ********************** or ************. KNOW YOUR RIGHTS
    $73k-104k yearly est. Auto-Apply 40d ago
  • Proposal Manager

    Maxisiq

    Proposal writer job in Lorton, VA

    At MAXISIQ, curious minds tackle real-world challenges that matter. Teams develop, test, and secure advanced technology powering today's and tomorrow's missions. We experiment with the latest tools, prototype new solutions, and see projects go from concept to action. You will apply technical expertise to projects requiring rapid prototyping, secure integration, and the development of actionable solutions for clients who depend on leading-edge capabilities. Creative problem-solving is encouraged, and growth happens through hands-on work across software, hardware, and network security. If you want to make an impact, solve complex technical puzzles, and help defend critical systems, this is a place where your skills matter and your ideas shape the future of technology. Job Description We are seeking a highly organized, self-starting Proposal Manager with a passion for driving winning proposals from concept to submission. This role is ideal for someone who thrives in a fast-paced, team-oriented environment and wants the opportunity to own complex proposals that directly contribute to our company's growth. The Proposal Manager will lead the full lifecycle of proposal development, ensuring compliant, compelling, and timely submissions. This position offers a unique opportunity to shape how we pursue new business by leveraging both proven best practices and emerging technologies, including AI-driven tools to enhance content generation, improve efficiency, and strengthen proposal quality. Key Responsibilities Lead the proposal development process, from RFP analysis and kick-off through production and submission, managing timelines, deliverables, and compliance. Own and coordinate all stages of the proposal lifecycle, including kickoff, daily stand-ups, color team reviews, and post-submission debriefs. Drive collaboration across capture, technical, pricing, and contracts teams to develop clear, compliant, and compelling proposal content. Manage and engage subcontractor partners, including task assignments, data calls, input reviews, and compliance verification. Ensure proposal quality and consistency, including editing for compliance, clarity, tone, and accuracy. Leverage AI tools and automation to improve efficiency in sourcing content, generating boilerplate text, and maintaining up-to-date reusable materials. Maintain strong version control and document management across all submissions. Lead classified proposal submissions for Intelligence Community customers. Continuously improve proposal processes, tools, templates, and libraries to increase efficiency and standardization. Develop and maintain corporate past performance, capability statements, and reusable content to support future bids. Track and report proposal metrics, including submissions, outcomes, and lessons learned to drive performance improvement. Qualifications 5+ years of experience in proposal management and demonstrated success leading proposals for Federal Government contracts. Advanced proficiency in Microsoft Word and experience with the full Microsoft Office Suite. Strong organizational and project management skills with the ability to manage multiple deadlines simultaneously. Excellent written and verbal communication skills with exceptional attention to detail. Experience with desktop publishing or graphics tools a plus. Experience using or interest in AI tools for writing, editing, or automating proposal processes. Ability to work independently and take ownership of assigned proposals with minimal oversight. Comfortable working in a dynamic, fast-paced environment where priorities shift rapidly. Willingness to work extended hours as needed to meet deadlines. Clearance This position requires an active Secret clearance or higher. Additional Information Why Join Us? Join a collaborative, mission-driven team where expertise is valued and trust is earned. Competitive compensation, incentive opportunities, and full benefits. At MAXISIQ, inclusion drives innovation. We are committed to creating a diverse and equitable workplace where all qualified applicants receive consideration for employment including Veterans and Individuals with Disabilities.
    $78k-118k yearly est. 34d ago
  • Proposal Manager

    Iomaxis 4.0company rating

    Proposal writer job in Lorton, VA

    At MAXISIQ, curious minds tackle real-world challenges that matter. Teams develop, test, and secure advanced technology powering today's and tomorrow's missions. We experiment with the latest tools, prototype new solutions, and see projects go from concept to action. You will apply technical expertise to projects requiring rapid prototyping, secure integration, and the development of actionable solutions for clients who depend on leading-edge capabilities. Creative problem-solving is encouraged, and growth happens through hands-on work across software, hardware, and network security. If you want to make an impact, solve complex technical puzzles, and help defend critical systems, this is a place where your skills matter and your ideas shape the future of technology. Job Description We are seeking a highly organized, self-starting Proposal Manager with a passion for driving winning proposals from concept to submission. This role is ideal for someone who thrives in a fast-paced, team-oriented environment and wants the opportunity to own complex proposals that directly contribute to our company's growth. The Proposal Manager will lead the full lifecycle of proposal development, ensuring compliant, compelling, and timely submissions. This position offers a unique opportunity to shape how we pursue new business by leveraging both proven best practices and emerging technologies, including AI-driven tools to enhance content generation, improve efficiency, and strengthen proposal quality. Key Responsibilities * Lead the proposal development process, from RFP analysis and kick-off through production and submission, managing timelines, deliverables, and compliance. * Own and coordinate all stages of the proposal lifecycle, including kickoff, daily stand-ups, color team reviews, and post-submission debriefs. * Drive collaboration across capture, technical, pricing, and contracts teams to develop clear, compliant, and compelling proposal content. * Manage and engage subcontractor partners, including task assignments, data calls, input reviews, and compliance verification. * Ensure proposal quality and consistency, including editing for compliance, clarity, tone, and accuracy. * Leverage AI tools and automation to improve efficiency in sourcing content, generating boilerplate text, and maintaining up-to-date reusable materials. * Maintain strong version control and document management across all submissions. * Lead classified proposal submissions for Intelligence Community customers. * Continuously improve proposal processes, tools, templates, and libraries to increase efficiency and standardization. * Develop and maintain corporate past performance, capability statements, and reusable content to support future bids. * Track and report proposal metrics, including submissions, outcomes, and lessons learned to drive performance improvement. Qualifications * 5+ years of experience in proposal management and demonstrated success leading proposals for Federal Government contracts. * Advanced proficiency in Microsoft Word and experience with the full Microsoft Office Suite. * Strong organizational and project management skills with the ability to manage multiple deadlines simultaneously. * Excellent written and verbal communication skills with exceptional attention to detail. * Experience with desktop publishing or graphics tools a plus. * Experience using or interest in AI tools for writing, editing, or automating proposal processes. * Ability to work independently and take ownership of assigned proposals with minimal oversight. * Comfortable working in a dynamic, fast-paced environment where priorities shift rapidly. * Willingness to work extended hours as needed to meet deadlines. Clearance * This position requires an active Secret clearance or higher. Additional Information Why Join Us? * Join a collaborative, mission-driven team where expertise is valued and trust is earned. * Competitive compensation, incentive opportunities, and full benefits. At MAXISIQ, inclusion drives innovation. We are committed to creating a diverse and equitable workplace where all qualified applicants receive consideration for employment including Veterans and Individuals with Disabilities.
    $73k-106k yearly est. 35d ago
  • Proposal Manager

    NTT Data 4.7company rating

    Proposal writer job in Herndon, VA

    NTT DATA strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now. We are currently seeking a Proposal Manager to join our team in Herndon, Virginia (US-VA), United States (US). Senior Proposal Manager The role of the Federal Services Proposal Development Center is to work with the opportunity owners to craft compliant, well-written proposals that compel our clients to award us their business. The NTT DATA proposal process is based on Shipley Associates "Proposal Guide for Business Development Professionals" and our own lessons learned and best practices. The Proposal Manager is tasked with responsibility for leading Federal proposals from the bid decision through award. Receives assignments from the Proposal Development Center Director and is involved with responding to RFPs, RFQs, RFIs and follow-on requirements from Federal clients. This includes analyzing the RF(x) requirements, developing a compliance matrix and outline for writers, developing a proposal schedule, and directing the proposal development per the guidance of the opportunity owner. Owns the proposal process and ensures best practices are adhered to. Provides assistance supporting capture activities such as the win strategy though primarily focused on the mechanics of the proposal. Assists with the development and reviews of proof points, win themes and discriminators. Pre-RF(x), leads content plan efforts and works closely with capture and solution teams to make sure solution is compliant with RF(x) requirements. Leads the day-to-day proposal process and provides "just-in-time" training to authors. Manages the proposal schedule. Solicits and ensures proposal team interaction and participation on applicable proposal sections. Conducts reviews and ensures compliance with RFP requirements. Leads proposal team (including proposal coordinators, editors, writers, graphic designers, and production). Regularly updates proposal and re-use repository. Basic Qualifications: * Bachelor's Degree or equivalent combination of education and work experience. * Minimum 10 years of experience working in a proposal environment. * Minimum 10 years of experience with Microsoft, Adobe, PowerPoint, SharePoint. * Minimum 5 years of successful management experience of multiple concurrent proposal response efforts leading diversely structured teams. * Minimum 5 years of experience responding to solicitations from Federal government clients. * Minimum 3 years of experience with complex, large-scale services-based solicitations from Federal government clients. Preferred Qualifications: * Availability to work before and after normal working hours, through lunch periods, and on weekends and holidays is necessary on occasions but not often. * APMP Foundation Level Certification About NTT DATA NTT DATA is a $30 billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world's leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. our consulting and Industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 50 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners. NTT DATA is a part of NTT Group, which invests over $3 billion each year in R&D. Whenever possible, we hire locally to NTT DATA offices or client sites. This ensures we can provide timely and effective support tailored to each client's needs. While many positions offer remote or hybrid work options, these arrangements are subject to change based on client requirements. For employees near an NTT DATA office or client site, in-office attendance may be required for meetings or events, depending on business needs. At NTT DATA, we are committed to staying flexible and meeting the evolving needs of both our clients and employees. NTT DATA recruiters will never ask for payment or banking information and will only ****************, @nttdatafed.com ******************************* email addresses. If you are requested to provide payment or disclose banking information, please submit a contact us form, ************************************* NTT DATA endeavors to make ********************** accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at ************************************* This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. NTT DATA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you'd like more information on your EEO rights under the law, please click here. For Pay Transparency information, please click here.
    $88k-116k yearly est. Auto-Apply 29d ago
  • Proposal Specialist

    General Dynamics Mission Systems 4.9company rating

    Proposal writer job in Marion, VA

    Basic Qualifications Bachelor's degree or equivalent combination of education and relevant work experience is required. Due to the nature of work performed within our facilities, U.S. citizenship is required. You'll make an impact by coordinating proposal development activities in collaboration with the Proposal Manager and analyzing RFPs to determine compliant response structure and format. You will develop any required custom templates and/or formats. You'll also lay out proposals across volumes (format, font, consistency) and create actual volumes (electronic, paper form). Using your exceptional communication skills, you'll facilitate and coordinate proposal team communications. We'll count on you to manage proposal reviews with Proposal Manager or Review Team Lead and prepare all proposal materials for the reviews. It's a challenge that will put your talent in the spotlight. What you bring to the table: Bachelor's degree or equivalent is required. Proficiency in the use of Microsoft Word. Adept at document development and management. Understanding of business and technical strategies as they relate to business growth. What you'll experience: A team of bold thinkers committed to exploring what's next. Opportunities to gain new knowledge. Ability to shape the future landscape of GDMS by working on the most important capture opportunities in the company and helping us win. What sets you apart: Creative thinking with the ability to multi-task. Commitment to ongoing professional development. Adept at proposal coordination and management. Knowledge of U.S. Government contracting and acquisition practices. Team player who thrives in collaborative environments and revels in team success. What else you should know: Being clearable for a Department of Defense Secret security clearance is required at time of hire. Intelligence Community Top Secret security clearance is highly desired. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required. Travel as much as 25% is required for assigned proposals, nominally for two-week periods at a time. Overtime may be required to complete proposal tasks on time, as necessary. #LI-Hybrid Salary Note This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled. Combined Salary Range USD $57,647.00 - USD $62,376.00 /Yr. Company Overview General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team! Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans
    $57.6k-62.4k yearly Auto-Apply 60d+ ago
  • Breeze Editor-in-Chief - IE

    James Madison University 4.2company rating

    Proposal writer job in Harrisonburg, VA

    Working Title: Breeze Editor-in-Chief - IE State Role Title: Institutional Employment/Federal Work Study Institutional Employment Position Status: Part-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: College of Arts and Letters Department: 900100 - Breeze Payroll Pay Rate: Other Specify Range or Amount: Per Edition Is this a JMU only position? N/A Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: About JMU: Located in the heart of Virginia's beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff. The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty. General Information: The Breeze is hiring its editor-in-chief for the next academic year. The student selected for this position will oversee an online news site and a weekly newspaper, which is produced by more than 10 editors and dozens of student contributors. Position begins April 1, with training during March. Must be able to be back on campus two weeks prior to the beginning of the fall semester. Duties and Responsibilities: - Lead the staff in creating online and print journalism about James Madison University - Oversee section editors - Make editorial and coverage decisions - Lead the staff in upholding journalistic ethics and standards Qualifications: - Must have served on The Breeze staff as a section editor for at least one semester - Ability to lead a team toward a common goal - Writing, editing, and content-management skills - Ability to meet deadlines Additional Posting Information: Conditions of Employment: Students must be degree-seeking students, enrolled on at least a half-time basis (6 credits for undergraduate and 5 credits for graduate). E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are a student with a disability and need assistance please contact the Office of Disability Services at ************** or disability-svcs@jmu.edu. You may also visit the Office of Disability Services, located in the Student Success Center, Suite 1202 and they will be happy to assist you.
    $45k-56k yearly est. 33d ago
  • Proposal Manager

    Alpha Corporation 4.2company rating

    Proposal writer job in Virginia Beach, VA

    Job Description Proposal Manager Part Time At Alpha we engineer the future and realize it by applying ingenuity and innovation. Since 1979, Alpha Corporation has inspired, guided, and collaborated with our clients to deliver award-winning projects. We are a woman-owned multidisciplinary engineering and construction consulting firm, dedicated to client-focused project delivery. Our talented professionals provide engineering design, program and construction management, project controls, claims management, and asset management services across public and private markets. We deliver state-of-the-art projects worldwide. Alpha Corporation's vision is to be recognized by clients for responsive, innovative and quality services in the building, transportation and infrastructure sectors, and to be the employer of choice for professionals seeking stimulating and rewarding careers. Position Summary Proposal Manager A/E/C Industry Experience SF330 Federal Proposal Experience Location: On-site/hybrid in Virginia Beach Type: Full-Time or Part-Time We are currently seeking a Proposal Manager to join our expanding team. The Proposal Manager will have the opportunity to play a key leadership role to contribute to the growth of the firm. Specific Duties and Responsibilities including, but not limited to: Develop and lead the full proposal process to produce high-quality, creative, on-time and compliant proposals in response to architecture, engineering and consulting opportunities in the federal, transportation, SLED, and corporate/commercial markets. Lead and manage assigned proposal teams. Collaborate with senior managers to assign resources, roles, and responsibilities for individual proposal efforts. Develop proposal plans, proposal schedule, coordinating workflow, compliance matrix, proposal outline. Coordinate and lead “Color Team” reviews for assigned proposals. Conduct compliance review of final proposals to ensure they satisfy all solicitation requirements. Work with project management teams to prepare qualification statements, responses to industry surveys and other technical submissions to respond to government requests for information. Collect and prepare general information for staff resumes, project descriptions, and boilerplate information for client submittals and company database. Provide writing, editing, and production support to develop and maintain project descriptions, resumes, corporate award submissions, marketing boilerplate materials and other marketing related materials. Lead and/or assist in preparing interview presentation materials. Attend client meetings, pre-bid meetings, and marketing/networking events. Provide research and support to market development activities. Assist with firm pre-qualifications and registrations. Provide consistent effective monitoring of multiple agency sites for viable project/contract opportunities. Active involvement in professional associations/organizations. Provide support to project managers, client management teams, and senior marketing team members by collaborating and contributing to marketing tasks. Support QA/QC procedures for all marketing materials developed, including proofreading, editing and leading review of materials for readability and compliance. May be required to occasionally provide printing, binding, and production-related support for proposal and marketing materials. Required Qualifications: BS or BA in Business, Marketing, English, Communications or A/E/C industry related field is required. Minimum of ten (10) years of experience developing proposals is required. Minimum five (5) years of relevant A/E/C proposal experience, including preparation of qualification statements and technical proposals for federal government agencies (e.g. SF330 format) is required. Minimum of three (3) years leading proposal teams, analyzing RFP/RFQ packages for requirements, developing proposal outlines and assigning roles & responsibilities is required. Must demonstrate professional writing, editing, verbal communication and interpersonal skills. Demonstrated exceptional attention to detail, organizational skills and ability to balance multiple projects with varying deadlines. Creativity, exceptional ambition, initiative and preference to work in a team environment is essential. Experience with Microsoft Office 365 applications is required. Preferred Qualifications: Utilization of MS Teams and/or SharePoint to manage proposal documents and reviews in a collaborative virtual environment is preferred. Proficiency in Adobe Creative Cloud applications (i.e., InDesign, Photoshop, etc.) preferred. An active membership with SMPS is preferred. An active CPSM designation is preferred. Certification as a Project Management Professional (PMP) or any degree, certification and/or license in engineering or construction management is a plus. Alpha Corporation offers excellent career opportunities for continued professional, educational and personal growth. We strive to offer our employees the opportunity to work on diverse and exciting projects in a collaborative environment. All positions include a competitive benefits package and the opportunity for a stable and rewarding career. Alpha Corporation is an Equal Opportunity Employer for minorities, females, veterans, persons with disabilities and an Affirmative Action Employer.
    $72k-104k yearly est. 2d ago
  • Proposal Manager

    Schnabel Engineering 3.7company rating

    Proposal writer job in Sterling, VA

    Schnabel is an employee-owned, professional engineering and consulting firm that focuses on solving problems related to the earth and environment through specialization in geotechnical, geostructural, tunnel, and dam engineering. Schnabel's high standards for quality, business ethics, and concern for the communities in which we live are a vital part of who we are. Schnabel is an ENR Top 500 Design Firm with 700+ employees in 31 offices throughout the United States. Recognized by CE News as one of the Best Engineering Firms to Work for, Schnabel provides employees with a competitive benefits package including maternity leave, tuition reimbursement for continuing education, health, dental, life and disability insurance and a wellness program. As an employee-owned company, through the Employee Stock Ownership Plan, Schnabel employees directly benefit from the success of our growing firm. Benefit options include: Medical insurance Dental insurance Flexible spending accounts Employee life & ADD insurance (100% company-paid) Short-term disability (100% company-paid) Long-term disability Supplemental life insurance 401(k) and profit-sharing plan Employee stock ownership plan (ESOP) Bonus program Paid time off 9 Paid Holidays Wellness program Professional development and tuition reimbursement Job Description: The Proposal Manager supports the BD Services team with development of qualifications materials, including proposals, SOQs, presentations and other materials necessary to secure new client and project opportunities. This position reports to the BD Services Manager and works closely with key members of each business unit who are responsible for business development, proposal development, strategy implementation, and client management. The ideal candidate will be in the Washington DC Metro Area; Houston, TX; or Nashville, TN areas. Other locations may be considered. The ideal candidate will also follow a hybrid schedule several days a week. Job Responsibilities: Manage the entire proposal/SOQ lifecycle, including go/no go, planning, strategy development, content development, and submission. Create schedules, compliance matrices, and development workbooks; lead proposal kick-off calls and color team reviews. Mentor and train junior proposal staff. Work directly with prime contractors and subcontractors in preparation and submitting proposal materials. Serves as the primary point of contact for clients during the proposal process. Work within the framework/templates developed by Creative Services. Manage the allocation of resources, including team members and materials, to meet deadlines. Develop marketing materials such as flatsheets, pitch pieces, etc. Develop boilerplate materials, project lists, resumes and project profiles for use in proposal and qualifications submittals. Proofreads proposals and other marketing related documents. Support development and editing of presentations for shortlist interviews. Support the maintenance of business development information in Deltek Vantagepoint. Support the review and development of new and existing procedures. Support other BD related tasks as needed. Required Skills/Experience: Bachelor's degree in liberal arts, communications, or marketing preferred. 6+ years of experience in proposal development required, preferably in the AEC industry. Federal government proposal management experience, including the SF 330 form, desired. Strong written and verbal communication. Excellent organizational skills to manage timelines, resources and multiple tasks. Comfortable working in a fast-paced, deadline-driven environment. Capability to analyze solicitation documents and RFPs and develop strategic responses. Proficiency in Adobe InDesign/Adobe Creative Suite and MS Office. Exceptional understanding of database management. Deltek Vantagepoint experience preferred. Willingness to work extra hours to meet deadlines. Willingness to travel for meetings. Other Requirements: Ability to pass a background check which may include criminal history, motor vehicle record, credit check. Ability to pass a pre-employment drug screening The compensation range for this position is between $80,000 to $100,000. Compensation for this position may vary based on geographic location and other factors. We remain committed to providing competitive and equitable compensation to all employees, regardless of their location.
    $80k-100k yearly 39d ago

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