Administrative Assistant jobs at Proviso Township Schools - 353 jobs

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Role Definition: Provides administrative support and coordination activities for the Mapleton Leadership Team. Responsibilities: Supports continuous improvement process (paper and digital) Coordination responsibilities for events, meetings, schedules, etc. Support Mapleton facility communications by coordinating message distribution, preparing draft communications, and collaborating closely with the local facility communicator and site leadership to ensure timely, accurate, and consistent information flow. Typing and distributing memos, meeting minutes and presentations for staff. Maintaining vacation schedule and master schedule of whereabouts for staff. Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date. Requirements: Demonstrated ability to uphold strict confidentiality. Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner. Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products. Top Candidates will also have: Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. Demonstrated experience providing support to senior leaders in a fast‑paced and challenging environment. Ability to generate reports for senior leadership internally to Mapleton. Understanding of expense reporting, mail management, and purchase order processes. Additional Information: The position hours are Monday- Friday 6:30AM-3PM, but may need to flex hours to support off-shift operations. This position is located on-site at Mapleton, IL. Summary Pay Range: $21.90 - $32.90 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. Benefits: Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits. Medical, dental, and vision benefits* Paid time off plan (Vacation, Holidays, Volunteer, etc.)* 401(k) savings plans* Health Savings Account (HSA)* Flexible Spending Accounts (FSAs)* Health Lifestyle Programs* Employee Assistance Program* Voluntary Benefits and Employee Discounts* Career Development* Incentive bonus* Disability benefits Life Insurance Parental leave Adoption benefits Tuition Reimbursement * These benefits also apply to part-time employees This position requires working onsite five days a week.Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at **************************** Posting Dates: January 20, 2026 - February 3, 2026 Any offer of employment is conditioned upon the successful completion of a drug screen. Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply. Not ready to apply? Join our Talent Community.

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Provides administrative support and coordination activities for a team of people. What You Will Do: • Answering telephone, taking messages and answering routine questions. • Maintaining vacation schedule and master schedule of whereabouts for staff. • Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date. • Typing and distributing memos, meeting minutes and presentations for staff. • Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation. What Skills You Will Have: Accuracy & Attention to Detail Consistently produces error‑free work by using defined quality‑check methods. Anticipates and prevents errors by understanding their cost and impact. Applies lessons learned to continually improve accuracy. Collaboration Works effectively with diverse teams to achieve shared goals. Initiates and contributes to productive collaborative discussions. Promotes cross‑functional cooperation to support problem solving. Effective Communication Communicates clearly through concise writing and presentations. Provides and receives feedback constructively to improve outcomes. Tailors communication to the audience and avoids unnecessary jargon. Flexibility & Adaptability Adjusts quickly to changing priorities, assignments, and environments. Considers alternative viewpoints and approaches before acting. Maintains effectiveness while shifting between tasks or processes. Managing Multiple Priorities Balances concurrent tasks while meeting established deadlines. Aligns work with shifting priorities and organizational goals. Manages daily demands without sacrificing progress on longer‑term projects. Problem Solving Uses structured methods to identify root causes and develop solutions. Applies established processes for analyzing and escalating issues. Selects appropriate techniques based on the situation. Office Administration Coordinates meetings, schedules, travel, and general office logistics. Manages correspondence, documentation flow, and office equipment. Maintains supplies and administrative resources efficiently. Microsoft Office Uses core functions across Word, Excel, PowerPoint, and other applications. Selects the appropriate application based on content or task needs. Converts and formats information across Office tools effectively. Top Candidates Will Also Have: Broad understanding of company structure and operations, with in‑depth knowledge of the functions and responsibilities within the assigned area. Advanced administrative expertise developed through extensive experience handling complex office and departmental activities. Proven project management experience supporting initiatives from planning through execution. Ability to create professional, visually compelling Microsoft PowerPoint presentations. A bachelor's degree and/or substantial experience supporting department leaders, executives, and large, diverse teams. Additional Details: The position is in Peoria, IL and is in the office 5 days a week. Relocation assistance is not available for this position. Any relocation costs incurred would be the responsibility of the selected candidate Sponsorship is not available for this position Summary Pay Range: $28.70 - $43.10 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. Benefits: Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits. Medical, dental, and vision benefits* Paid time off plan (Vacation, Holidays, Volunteer, etc.)* 401(k) savings plans* Health Savings Account (HSA)* Flexible Spending Accounts (FSAs)* Health Lifestyle Programs* Employee Assistance Program* Voluntary Benefits and Employee Discounts* Career Development* Incentive bonus* Disability benefits Life Insurance Parental leave Adoption benefits Tuition Reimbursement * These benefits also apply to part-time employees Posting Dates: January 21, 2026 - February 3, 2026 Any offer of employment is conditioned upon the successful completion of a drug screen. Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply. Not ready to apply? Join our Talent Community.

Substitute/Substitute Date Available: 01/21/2026 Glenbrook North High School's Social Studies department is seeking a full-time Long-Term Substitute: Administrative Assistant - Social Studies. The anticipated dates for this leave are January 21, 2026, through February 13, 2026. The hourly rate for this position is $24.19. This position is not eligible for benefits. All interested candidates must submit an online application. For questions related to the position, please contact Mr. David Elbaum, Instructional Supervisor - Social Studies, at ************************. Glenbrook High School District 225 holds Niche rankings as the #1 Best School District in America and the #2 Best Places to Teach in Illinois. We are seeking motivated and energized applicants to join the Glenbrooks! At D225, you will find more than a job. You will find a career that will inspire you and a community rich in culture and traditions. We invite you to help write our district's story of excellence by becoming part of our team. Glenbrook High School District 225, commonly referred to as the Glenbrooks has a student enrollment of approximately 5,000 students. Glenbrook North and Glenbrook South High Schools have a reputation for offering students an excellent, high-quality, well-rounded educational experience. In addition to our two high schools, The Glenbrooks also offer alternative learning at Glenbrook Off-Campus. To create a comprehensive high school experience, the Glenbrooks focus on four distinct areas: Academics, Athletics, Activities, and the Arts. Academic success is a top priority for our students and with almost 300 diverse course offerings, there is plenty of opportunity for exploration. In addition to core academic courses in the areas of English, mathematics, science, social studies, and world language; students may pursue special interest classes such as architecture, automotive, debate, graphic design, and music. Glenbrook students enjoy success inside and outside of the classroom through numerous athletic and activities programs. The schools offer over 25 different competitive sports and a series of club sports to satisfy any athlete. Each school also hosts from 70-80 different clubs and activities for students throughout the year. Staff Benefits include a competitive salary as well as medical, dental, and vision health plans and retirement plans. Additionally, the Glenbrooks offer tuition reimbursement, an excellent mentoring program, extensive professional development opportunities and partnerships with university for aspiring administrators. Apply at ******************** today to join our Glenbrook family!

Details Job Title ADMINISTRATIVE ASSISTANT Position Number 8350256 Work Modality Fully Remote Work Job Category University Staff Job Type Part-Time FLSA Status Non-Exempt Campus Off-Campus/Remote Department Name INSTITUTE FOR PASTORAL STUDIES Location Code INSTITUTE OF PASTORAL STUDIES (03200A) Is this split and/or fully grant funded? Yes Duties and Responsibilities * Supports the grant PI, program director, and business manager overseeing and executing the grant budget, assisting with processing financial, and contractual commitments in cooperation with the Finance, Payables, HR (Human Resources), SPA (Sponsored Program Accounting), and ORS (Office of Research Services), under the supervision of the grant PI, Peter Jones. * Performs a variety of clerical duties including payment requisitions, schedule payments, wires, overseeing the BI report, filing documentation. * Performs data entry for grant reports/projects. Minimum Education and/or Work Experience High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience. Qualifications * Bachelor's degree or equivalent is preferred. * Previous office support staff experience is preferred. * Excellent verbal and written communication skills, organizational and customer service skills required. * Ability to learn new computer software and programs as necessary. * Ability to multitask effectively. * Ability to work well independently and as part of a team. * Ability to interact and collaborate professionally and courteously with other staff members and faculty. * Must have discretion and trustworthiness. Certificates/Credentials/Licenses Higher Education and grant administration experience Computer Skills Proficiency in MS Office applications and website maintenance and development. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 01/05/2026 Close Date Position Maximum Salary or Hourly Rate $19/hr Position Minimum Salary or Hourly Rate $17/hr Special Instructions to Applicants As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at ********************* For information about the university's focus on transformative education, they should consult our website at ***************************** About Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world. Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here. Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.

About ECC: Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus visitors-feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie. Work Schedule: M-F Hours TBD Rate of Pay: This is a Part-Time Support Staff position at grade 11, with an hourly pay rate of $17.55 to $23.39 The offer will be based on education and experience, in alignment with the College's compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable. Benefits: Retirement Plans (Pension, 457b, 403b) Paid Time Off Professional Development/Expense Tuition Reimbursement Employee Assistance Program (EAP) FLSA Status: Non-Exempt Grant Funded: No Job Summary: An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with the faculty, staff and students. Immediate supervision is received by the assigned manager. Required Knowledge, Skills & Abilities: Associate's degree (AA) or equivalent from two-year college or technical school with a minimum of 3 years related administrative experience or equivalent combination of training and experience. Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher Considerable skill in organizing work to meet established deadlines while maintaining attention to detail. Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds. Working skills in verbal and written communication. Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology. Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs. Desired Knowledge, Skills & Abilities: Working skill utilizing databases, including enterprise-wide databases (e.g. Colleague). Essential Duties: Perform a variety of administrative and clerical duties for the department, including, but not limited to: Collect and prepare information for reports, proposals, documents, etc. Receive, sort, file and retrieve documents, exercising discretion when working with confidential information. Research and process documents to update and maintain files/records. Establish and maintain filing systems. Compose, format and type routine correspondence, reports and other documents. Verify discrepancies and make corrections. Coordinate office and departmental activities. Coordinate calendars, schedules, training, travel arrangements, meetings and special events. Post information on college intranet and other electronic communication systems. Greet and assist office/department visitors. Answer and route telephone calls. Enter and retrieve data and information from computer systems and software applications. Disseminate information. Assist with projects that are central to the operation of the department/office. Order office and program supplies, including arranging for equipment maintenance. Responsible for departmental accounting, including, but not limited to: Process requisitions for accounts payable. Initiate budget transfers. Monitor department budget accounts. Generate budget reports. Track general ledger accounts. Address payment inquiries. May reconcile department purchasing card expenses. Maintains required training, licensure and/or certifications Maintains confidentiality of privileged information and adheres to applicable privacy laws Demonstrates sensitivity, understanding and respect of diverse populations within the workplace. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work. Adheres to department guidelines for attendance and punctuality Other Duties: Assist in the review and monitoring of leave requests, timesheet submission, and other human resources/payroll-related activities. May assist in inputting the division's course offerings each semester into the college's enterprise-wide database system (e.g. Colleague), maintain changes/updates, coordinate faculty contracts and resolve room conflicts. May order and distribute textbooks and supplemental materials for faculty. May assist in maintaining division course outlines using the college's curriculum management software. Perform other job-related duties as assigned which pertain to the job description. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department. Physical Demands: Sedentary (up to 10 lbs occasionally, sitting most of the time) Visual Acuity: Close visual acuity (e.g. computer, assembly) Work Environment: Moderate noise Environmental Conditions: Typical office or administrative Current SSECCA Union Member Information: The initial posting date for this position is 08/25/2025. Elgin Community College Support Staff Association (SSECCA) members that apply by 09/02/2025 and meet the posted minimum qualifications will receive full consideration. Equal Employment Opportunity Statement: Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers. In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

About ECC: Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus visitors-feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie. Work Schedule: M-F, Flexible with some evenings and Saturdays Rate of Pay: This is a Part-Time Support Staff position at grade 10, with an hourly pay rate of $16.93 to $20.49. The offer will be based on education and experience, in alignment with the College's compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable. Benefits: Retirement Plans (Pension, 457b, 403b) Paid Time Off Professional Development/Expense Tuition Reimbursement Employee Assistance Program (EAP) FLSA Status: Non-Exempt Grant Funded: Yes Job Summary: An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with the faculty, staff and students. Immediate supervision is received by the assigned manager. Required Knowledge, Skills & Abilities: Associate's degree (AA) or equivalent from a two-year college or technical school with a minimum of 3 years related administrative experience or equivalent combination of training and experience. Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher Considerable skills in researching topics online. Considerable skill in organizing work to meet established deadlines while maintaining attention to detail. Working skills in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds. Working skills in verbal and written communication. Working skills in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology. Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs. Desired Knowledge, Skills, and Abilities Working knowledge using databases, including enterprise-wide databases (e.g. Colleague). Essential Duties: 1. Perform a variety of administrative and clerical duties, including, but not limited to: Collect and prepare information for reports, proposals, documents, manuals, etc. Receive, sort, file and retrieve documents, exercising discretion when working with confidential information. Research and process documents to update and maintain files/records. Establish and maintain filing systems. Compose, format and type routine correspondence, reports and other documents. Create and maintain databases. Verify discrepancies and make corrections. Coordinate office and departmental activities. Coordinate calendars, schedules, training, travel arrangements, meetings and special events. Post information on college intranet and other electronic communication systems. Greet and assist office/department visitors. Answer and route telephone calls. Sort and distribute mail, identifying priority items. Enter and retrieve data and information from computer systems and software applications. Disseminate information. Assist with projects that are central to the operation of the department/office. Order office and program supplies, including arranging for equipment maintenance. Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts and monitor budget. Serve as secretary to committees, prepare agendas, take and transcribe minutes, collect and distribute materials and information as requested. Serve as a liaison to the faculty, students, other employees or members of the outside community. Maintains required training, licensure and/or certifications Maintains confidentiality of privileged information and adheres to applicable privacy laws Demonstrates sensitivity, understanding and respect of diverse populations within the workplace. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work. Adheres to department guidelines for attendance and punctuality Other Duties: Assist in the review and monitoring of leave requests, timesheet submission, and other human resources/payroll-related activities. Perform other job-related duties as assigned which pertain to the job description. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department. Physical Demands: Sedentary (up to 10 lbs occasionally, sitting most of the time) Visual Acuity: Close visual acuity (e.g. computer, assembly) Work Environment: Moderate noise Environmental Conditions: Typical office or administrative Current SSECCA Union Member Information: The initial posting date for this position is 01/14/2026. Elgin Community College Support Staff Association (SSECCA) members that apply by 01/21/2026 and meet the posted minimum qualifications will receive full consideration. Equal Employment Opportunity Statement: Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers. In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

Department: Investments/Real Estate Salary/Grade: NEX/12 Coordinates a broad range of administrative processes and activities, including database management, budgeting, and HR maintenance and manages supervisor and/or departmental calendars and events. Key responsibilities Documents & Databases * Based on analysis, research, &/or knowledge of subject matter, professional field &/or topic, prepares & compiles correspondence, reports, etc. * Creates &/or maintains complex spreadsheets &/or databases &/or reports, queries, charts, etc. based on supervisor's information objectives. Accounting * Processes accounting transfers, appropriation & funding changes, & deposits, & payroll. * Completes journal entries. * Creates & monitors budget statements. * Verifies that charges are accurate & posted to the appropriate account. * Reconciles accounts. * Resolves discrepancies &/or outstanding encumbrances. * Assists in balancing accounts at close of fiscal year. Coordination * Manages supervisors and department scheduled * Manages complex scheduling arrangements involving multiple parties and conferences, international travel etc. * Ensures that all logistics such as speakers, international travel arrangements, venues, catering, technology have been completed Contacts * Represents the department, program or project with various levels of personnel both internally and externally managing confidential or critical information * Responds to unanticipated and complex issues Performs other duties as assigned. Minimum Qualifications * A high school diploma or equivalent required. * 5 years of administrative support or other relevant experience required. Preferred Qualifications * Bachelor's Degree Target hiring range for this position will be between $58,000-$68,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Department: Temp Center Salary/Grade: TMP/01 Temporary Administrative Assistant Hours: This is a part-time position (37.5 hours per week, Monday-Friday, 8:30 am-5:00 pm) Pay: $25.00 per hour Campus: Evanston Northwestern University is seeking a temporary Administrative Assistant. Temporary Job Description: The Administrative Assistant provides direct administrative support to the Office of the Board of Trustees. Under the direction of departmental leadership, the Administrative Assistant coordinates and executes essential administrative functions to ensure the efficient operation of the office. This role supports time-sensitive, confidential, and high-level work, requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Specific Responsibilities * Provide day-to-day administrative support to the Office of the Board of Trustees, including calendar management, meeting scheduling, and logistical coordination. * Perform data processing and administrative recordkeeping, including maintaining files, updating tracking documents, and supporting reporting needs. * Coordinate logistics for events and special meetings, including catering, room reservations, travel coordination, and on-site support. * Communicate professionally with internal and external stakeholders, including senior leaders, trustees, and administrative partners. * Handle sensitive and confidential information with discretion and professionalism. * Perform other administrative duties as assigned to support departmental priorities. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Details Job Title ADMINISTRATIVE ASSISTANT Position Number 8101932 Work Modality Hybrid - 4 In-Person Job Category University Staff Job Type Full-Time FLSA Status Non-Exempt Campus Maywood-Health Sciences Campus Department Name SCHOOL OF NURSING Location Code SCHOOL OF NURSING (02400A) Is this split and/or fully grant funded? No Duties and Responsibilities Position Overview This position provides administrative support to the Marcella Niehoff School of Nursing (MNSON) with tasks and duties as assigned by the Director of Administrative Operations. The School of Nursing has programs based at the Health Sciences Campus in Maywood, IL and the Lake Shore Campus in the Rogers Park neighborhood of Chicago, IL. Essential Job Functions * Coordinate student and special events e.g. DNP immersion weekends, guest speakers, preceptor and community partner events, and faculty and staff events including room reservations/space rental, catering, supplies, materials, invitations, RSVP tracking, Zoom and webinar session setup. Provide on-site assistance. * Reserve classrooms and conference rooms for student class meetings and events * Exhibiting polite and professional communication, greet students and other visitors, answer and direct incoming telephone calls and emails to the general MNSON inbox, and respond to requests for information regarding MNSON programs, education verification from alums and transfer applications * Arrange travel (flight, hotel, ground transportation, conference registration) for MNSON students, faculty, and staff, track faculty professional development fund usage * Maintain a Procard/reconcile monthly Procard charges for travel, supply purchases and vendor payments * Provide general office support to administrators, faculty, and staff including referring to resources and supplies, assisting with equipment, and managing shared offices and conference spaces. Organize supplies and common office spaces. * Provide support to faculty and staff with expense reimbursements, payment requisitions, purchase orders via Lawson, printing requests including business cards, document preparation, and facilities requests. Process payments to vendors and nursing organizations related to MNSON operational needs. * Assist with the onboarding of new faculty and staff members: orders keys, computers, equipment and supplies; arrange for a telephone number. * Manage furniture and computer inventory, complete annual inventory verification * Provide support to MNSON committees including scheduling meetings using Outlook Calendar, drafting agendas and meeting minutes, posting and organizing documents for the committee to access using Microsoft SharePoint. Support meeting logistics using Zoom and other tools as needed. * Collect payments and manage accounting for MNSON led international experiences * Assist with scheduling and completion of Loyola's personal identifiable information scan for all faculty and staff computers. * Prepare and submit university deposits * Open and distribute mail, prepare items for UPS and FedEx, and coordinate package pick-up and delivery * Provide back-up for the Executive Assistant to the Dean other administrative assistants as needed * Perform other related duties as required or assigned Special Instructions: Review of applications will begin in January 2025 and will continue until the position is filled. Applicants are asked to submit (1) a cover letter describing interest in and qualifications for the position, (2) resume, and (3) the names and contact information of three individuals prepared to provide professional references (references will be contacted for finalists only). Minimum Education and/or Work Experience High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience. Qualifications * Good communication, organization and interpersonal skills required * Ability to work effectively individually and as part of a team * Ability to adapt to change and pivot based on MNSON priorities * High school diploma or equivalent and a minimum of three years of relevant experience, bachelor's degree in a related field preferred * Previous office experience required, experience in an administrative position preferred Certificates/Credentials/Licenses n/a Computer Skills Demonstrate proficiency with Microsoft Office suite (Word, Excel, Outlook, OneDrive, SharePoint, etc.) Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 01/12/2026 Close Date Position Maximum Salary or Hourly Rate $52,707/ann Position Minimum Salary or Hourly Rate $45,000/ann Special Instructions to Applicants As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at ********************* For information about the university's focus on transformative education, they should consult our website at ***************************** About Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world. Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here. Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.

Secretarial/Clerical/Building Administrative Assistant Date Available: February 2026 Description: Long-term Substitute Middle School Administrative Assistant needed February 2026 - May 2026 (Grades 6-8). The Administrative Assistant's purpose is to provide support to building administration, staff members, and school community (inclusive of NSSED, LICA, and all District 34 students) and act as liaison to parents, staff, central office to maximize the efficiency and effectiveness of the school. Job Summary: • Assist building administrator, staff, students, parents and school community by coordinating the accurate and efficient dissemination of all information necessary to the orderly operation of the school • Maintain operation of the school office including opening and closing, proper maintenance of all office equipment, answering and responding to telephone and written communications, preparing correspondence and other materials, and the distribution of mail • Maintain confidentiality regarding all school, student and staff issues • Coordinate student affairs including registration, transfers and field trips, etc. • Maintain and update records including: Student information database (PowerSchool), Staff information and staff attendance, Student cumulative files • Maintain school finance information as determined by building administrator - may include: Imprest account (reconcile and record bank statements and request reimbursements), Invoices for student activity accounts, Request disbursements for building budgets • Maintain records and manage fees and monies collected - prepare deposits • Manage school purchase orders and inventory through Skyward (order supplies) • Act as custodian for petty cash • Type and distribute school newsletter, bulletins, and correspondence • Review building's daily substitute needs and initiate request through AESOP when needed • Maintain bus contracts for students in the building • Coordinate transportation needs with Transportation Administrator (field trips, etc.) • Maintain high standards of public relations at all times with students, staff, parents, and school community • Schedules building use • Other duties as assigned by supervisor - may include coverage for health office in the absence of the health coordinator and other positions as needed Qualifications: High School diploma or equivalent 2 to 3 years secretarial or related experience Strong technology skills Excellent communication and interpersonal skills Ability to work with a minimum of supervision Long-term Sub Rate: $170.00 per day Application Procedure: Complete the online application.

Why Work for Ott & Lee Funeral Home - Morton? Service * At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. * Work with leading experts in the funeral and cemetery profession. Benefits * Financial assistant programs encouraging employees through education and development in industry related subjects. * Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. * Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. * Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. * Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture * We value honesty, courage, integrity, ethical behavior and the development of personal growth. * We are rooted in the communities to provide a personal touch to every family we serve. * We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Updates Timekeeping system as employees fill out missed punch log. * Prepares daily deposit reports and reconciliations * Processes and codes all business invoices for payment. * Researches invoices and resolve any issues or discrepancies. * Receives and records payments from client families. * Schedules appointments for the business. * Composes and types correspondence as needed. * Compiles and reports on statistical data as required by the business. * Inputs data into operating system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Scans, copies and prints as needed. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate. * Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. * Special projects and other duties as assigned. Competencies * Communication Proficiency. * Teamwork Orientation. * Detail Orientation. * Customer Service Orientation. * Time Management. Required Education, Experience, Certifications and Licensure * High school diploma or equivalent combination of education and experience preferred. * Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. * Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications * Ability to read, write, and speak English fluently. Bilingual is a plus. * High degree of overall computer proficiency. * High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Proficiency with multi-line phone systems and general office equipment. * Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. * Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. * Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. * Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. * Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * The duties associated with this position are generally performed in an indoor office setting. * Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. * Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. * This position may also require reaching, pushing, and pulling. * Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low * Overtime is sometimes necessary or required. Travel * This position may require up to 10 percent out of area and overnight travel. * Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

UNIVERSITY OF ILLINOIS URBANA-CHAMPAIGN School of Information Sciences The Center for Children's Books Editorial Assistant The School of Information Sciences at the University of Illinois invites applications from qualified individuals for a 75% part-time Editorial Assistant in the Center for Children's Books. The iSchool at Illinois makes a meaningful difference in the lives of individuals through teaching, research, and public engagement. Our mission is to lead the way in understanding the use of information in science, culture, society, commerce, and the diverse activities of our daily lives. We engage in inclusive community partnerships, working beyond geographic boundaries to benefit the social good. We believe in the power of information to change the world. For more information about iSchool, visit ****************************** JOB SUMMARY The School of Information Sciences is hiring a part-time Civil Service staff (.75 FTE) to join the Center for Children's Books as the Editorial Assistant to The Bulletin of the Center for Children's Books. The Editorial Assistant is a member of the Center staff and will work closely with the Editor of The Bulletin, managing editorial activities including tracking books and manuscripts, fact-checking, proofreading, and indexing; offering digital support; and communicating with publishers. SPECIFIC DUTIES AND RESPONSIBILITIES COPY EDITING (50%) * Fact-check and proofread all submitted book reviews. * Format and maintain consistent style across all print and digital content for the Bulletin of the Center for Children's Books * Index all print and digital content for the Bulletin of the Center for Children's Books WEB CONTENT (20%) * Maintain editorial calendar, track deadlines, schedule meetings, and handle correspondence. * Maintain and update website and social media. COLLABORATIVE AND ADMINISTRATIVE WORK (25%) * Manage files and digital content in multiple software programs. * Communicate with editor, reviewers, and publishers to ensure workflow, consistency, and deadlines. * Collaborate with staff of the Center for Children's Books and campus libraries. * Plan and execute Center for Children's Book book sales, in collaboration with editor and other staff. OTHER (5%) * Duties to support the Bulletin and Center for Children's Books, as assigned. ADDITIONAL PHYSICAL DEMANDS Minimum Qualifications Per SUCSS qualifications: 1. High school graduation or equivalent 2. Any one or any combination of the following, totaling one (1) year (12 months), from the categories below: 1. experience in editorial and proofreading work 2. college course work, preferably in journalism, and/or communications, English, public relations or a closely related field § 30 semester hours equals six (6) months § 60 semester hours or an Associate's degree equals one (1) year (12 months) Preferred Qualifications * Bachelor's degree in English, Journalism, Communications, or related field * Two years of professional copy editing or proofreading experience Knowledge, Skills and Abilities * Knowledge of Library of Congress subject headings and genre/form terms * Familiarity with the publishing industry * Familiarity with children's and young literature * Command of grammar and style guides (e.g., AP, Chicago) * Knowledge and familiarity within digital file management systems (e.g., FileMaker Pro and Microsoft Access) * Knowledge and familiarity in Microsoft Office Suite, Google Drive, Box and other relevant software * Ability to manage multiple tasks, prioritize work, and meet deadlines. * Strong attention to detail and excellent organizational skills * Excellent written and verbal communication. * Strong organizational and communication skills, the ability to work independently, and knowledge of children's and young adult literature. APPOINTMENT INFORMATION This is a 75% Part-time Civil Service Editorial Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The budgeted salary range for the position is $32,000 to $40,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Hybrid work options may be available for this position after an initial training period, but with the requirement that onsite availability may be needed at any time with short notice. Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment. Work authorization is not available for this position. For more information on Civil Service classifications, please visit the SUCSS web site at ************************************************************ APPLICATION PROCEDURES & DEADLINE INFORMATION Applications must be received by 6:00 pm (Central Time) on February 4th, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting, and upload your cover letter, resume (months and years of employment must be included), and names and contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. Interviews may occur before the close date; however, all applications received by the close date will receive full consideration. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through ************************* will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information regarding this specific position, please email ***********************. For questions regarding the application system, please contact ************. The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at ************, or by emailing accessibility@illinois.edu.

Summer School/Secretaries Date Available: 06/08/2026 Description:

Substitute Date Available: As Needed SUMMARY Looking for substitute secretaries and office staff for District Office and our five schools to assist our Administrators, Principals and staff. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Makes and receives telephone calls, takes messages, routes calls. Maintains school records and files for building, principal and related requirements. Distributes mail. Greets visitors. Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal's needs. Orientates substitute teachers. Processes attendance for the building staff. Takes/transcribes notes for correspondence.. Schedules use of building. Orders, processes, and maintains office and educational materials, supplies & equipment. Serves as confidential secretary to the principal. Can exercise patience in dealing with parents and children. Operates modern office equipment including a PC and related software including but not limited to WORD, EXCEL, Outlook. Must be comfortable using web-based applications. Distributes community/district flyers. Works with the Principal and building staff to maintain a safe and secure environment in the school building. Registers and obtains records of incoming students; transfers and sends records of outgoing students. Performs related duties as required.. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); one to three months secretarial and/or school district office experience preferred. SKILLS AND ABILITIES Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to maintain confidentiality. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies. Ability to establish and maintain effective and cooperative working relationships. Ability to Type at 55 words per minute. Ability to maintain complete accurate records and prepare reports. Ability to perform basic book keeping. Once online application is submitted, please contact Char Ruhbeck, HR Specialist at ************************ to complete the hiring process. District Office, Elementary and Middle Schools Salary is $18.00 an hour and no benefits

The Highlights: The Part-Time Research Assistant will report to the Director of the Center for Community Research. The Part-Time Research Assistant will help the Director with tasks as needed on the post-viral grant supported project. What You'll Do: * Completes Center administrative tasks designated by the director. * Trains with the Research Project Coordinator on grants administration. * Schedules appointments and interviews. * Administers and conducts interviews with participants. * Enters data. * Assists in the writing of manuscripts. * Participates in weekly research meetings. What You'll Need: * College degree (B.A. or B.S) required. Research experience in Psychology or a related social science field. * Should have an interest in gaining experience to pursue a higher level of education. * Some budgetary experience would be helpful. * Must be reliable, task-oriented, and self-motivated * Must have general computer knowledge and basic knowledge of Microsoft Office (i.e. MS Word, MS Excel, etc.) and SPSS * Must be capable of coordinating daily tasks, communicating effectively, and working as directed * Must possess strong writing skills * This is a grant-funded position and is subject to the availability of grant funding. The anticipated hiring range for this position is: $16.69 per hour. The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget. Perks: * Paid time off. * Part-Time Benefits For consideration, please include a resume and cover letter. Vincentian Mission: Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported. Required Background Check: Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check. DePaul University is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

The Highlights: The Part-Time Research Assistant will report to the Director of the Center for Community Research. The Part-Time Research Assistant will help the Director with tasks as needed on the post-viral grant supported project. What You'll Do: Completes Center administrative tasks designated by the director. Trains with the Research Project Coordinator on grants administration. Schedules appointments and interviews. Administers and conducts interviews with participants. Enters data. Assists in the writing of manuscripts. Participates in weekly research meetings. What You'll Need: College degree (B.A. or B.S) required. Research experience in Psychology or a related social science field. Should have an interest in gaining experience to pursue a higher level of education. Some budgetary experience would be helpful. Must be reliable, task-oriented, and self-motivated Must have general computer knowledge and basic knowledge of Microsoft Office (i.e. MS Word, MS Excel, etc.) and SPSS Must be capable of coordinating daily tasks, communicating effectively, and working as directed Must possess strong writing skills This is a grant-funded position and is subject to the availability of grant funding. The anticipated hiring range for this position is: $16.69 per hour. The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget. Perks: Paid time off. Part-Time Benefits For consideration, please include a resume and cover letter. Vincentian Mission: Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported. Required Background Check: Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check. DePaul University is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

Administrative Assistant/Administrative Assistant Date Available: Upon Approval Closing Date: Until Filled PROVISO TOWNSHIP HIGH SCHOOLS DISTRICT 209 POSITION POSITION TITLE: Grade Level II: Translator/Office Assistant REPORTS TO: Building Principal and/or designee LEVEL: Non-Exempt / 12-Month SALARY: Per Support Staff Contract 2024-2027 Summary The Translator/Office Assistant provides high-quality translation and interpretation services to support effective communication between Spanish-speaking families and the school community. This position strengthens parent and family engagement by ensuring meaningful access to information, resources, and opportunities for participation in their children's education. The Translator/Office Assistant also performs general clerical and office support functions to facilitate efficient school operations. Qualifications/Requirements Associate's degree or higher preferred. Bilingual and biliterate in Spanish and English; demonstrated proficiency in speaking, reading, and writing both languages fluently. Prior experience in translation/interpretation, preferably in an educational or community-based setting. Ability to convey information accurately and maintain the style and intent of the original communication. Strong interpersonal skills and ability to work effectively with students, families, staff, and community members from diverse cultural backgrounds. Demonstrated sensitivity to cross-cultural communication and confidentiality requirements. Educational background and cultural competence commensurate with the District's student and family population. Excellent organizational, clerical, and technology skills, including use of standard office software and equipment. Commitment to punctuality, reliability, and responsiveness to the needs of the District. Licensure/Certification Requirements (per Illinois School Code): Must demonstrate proficiency in English and the target language (Spanish). Must complete Illinois State Board of Education (ISBE)-approved training for interpreters/translators in educational settings, covering: (1) interpreting/translating in an educational setting; (2) ethics of interpretation; and (3) technical terminology. Must maintain the designation of Qualified IEP Interpreter for participation in Individualized Education Program (IEP) and Section 504 meetings, through completion of required professional development and adherence to ISBE standards. Must pass a fingerprint-based criminal history records check with the Illinois State Police and FBI as required by 105 ILCS 5/10-21.9; employment is contingent upon clearance. Essential Job Functions Serve as the first point of contact for Spanish-speaking students, parents, and community members in the school office. Provide accurate and timely oral interpretation during meetings, conferences, phone calls, and school events. Translate written documents, including correspondence, announcements, forms, notices, website content, flyers, and outreach materials. Support certified staff and administrators by interpreting documents, verifying information, and communicating with Spanish-speaking stakeholders. Assist school staff in conveying technical and educational information to families in a culturally appropriate manner. Perform office support tasks, including recordkeeping, data entry, message retrieval, and clerical functions, with emphasis on services for Spanish-speaking stakeholders. Maintain confidentiality of student, staff, and district information at all times in compliance with federal, state, and District policies. Collaborate with building-level translators/office aides and district personnel to ensure consistency, accuracy, and cultural sensitivity in all communications. Provide interpretive services for parent-teacher conferences, IEP and 504 meetings, disciplinary hearings, and other school-related meetings. Support District-wide initiatives, events, and communications as directed. Perform other related duties as assigned to meet the needs of the District. Terms of Employment Twelve (12) month position. Salary and benefits as outlined in the Support Staff Collective Bargaining Agreement: Support Staff Contract Conditions of employment, including probation, evaluation, seniority, and leaves, shall follow the CBA and Board of Education policies. Evaluation Performance of this job will be evaluated annually by the supervisor or designee, in accordance with District policies and the Support Staff Collective Bargaining Agreement Support Staff Contract. Application Procedures Apply online at ********************************************************* Selection Process All applicants must complete a District application to be considered for employment. Applications will be reviewed. Interviews of selected qualified applicants will be conducted, and a qualified candidate will be recommended by the hiring supervisor to the Office of Human Resources. District 209 ensures equal employment opportunity, as outlined in Board Policy 5:10. The Superintendent is responsible for making final hiring recommendations to the Proviso Township High Schools Board of Education. Employment is subject to the recommendation of the Superintendent, the approval of the Board of Education and the results of required processes outlined in Board Policy 5:30. No individual shall begin work until receiving written approval from the Office of Human Resources. It is the responsibility of the individual who has sought employment to ensure that official approval from the Office of Human Resources has been granted prior to beginning any type of employment. * Disclaimer: This describes duties and responsibilities representative of the nature and level of work assigned to the position. The identified duties and responsibilities and other information contained in this are intended only as examples of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. The does not constitute an employment agreement between the school district and employee and is subject to change by the school district as the school district's needs and the job change's requirements. The information contained in this job description is not an exhaustive list of the duties performed for this position. Other duties may be required and assigned. The site of employment is subject to change based on the needs of the school district. As outlined in Board Policy 5:32 Nepotism, no person with an Interested Relationship with any member of the Board of Education, the Superintendent or a District-level administrator shall be eligible for employment in the District. For Additional Information Contact: Office of Human Resources Proviso Township High Schools District 209 8601 W. Roosevelt Road Forest Park, IL 60130 ************ Proviso Township High Schools District 209 does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, and other protected categories as set forth in Board Policy 5:10.

Administrative Assistant II - API JobID: 5019 SUPPORT STAFF/Secretarial/Clerical 12 Month Date Available: January 23, 2026 Additional Information: Show/Hide Administrative Assistant II - API (PHS) 40 hrs/wk Start: January 23, 2026 SALARY: Grade 5, Step 1, $26.82 ESP Association Agreement 2023 - 2026 ASSIGNMENT: 12 Month GENERAL RESPONSIBILITIES: This work involves duties designed to assist the Associate Principal with routine administrative details. The assistant to an Associate Principal may also perform tasks for other administrators, is expected to assume the responsibilities of the Principal's assistant in their absence, and provide assistance to other divisions. There is contact with staff, students, parents and the general public. Must develop an understanding of overall school operations and exercise initiative while keeping informed of new procedures. An employee in this position works with clearly established systems and procedures, must exhibit organizational skills, and exercise independent judgment and confidentiality in the performance of duties. The Administrative Assistant II must exhibit initiative and embrace a collaborative team approach to accomplish the mission of the district. QUALIFICATIONS: * Must have a High School Diploma or equivalent. * Must have physical ability to lift/move supplies, materials and office equipment up to 40 lbs. * Must sit at workstation for extended period of time and/or move frequently from workstation to various other areas of building. * Must organize and prioritize workflow. * Must be proficient in the use of computers, office practices, procedures and office equipment. * Must project a positive image of the district to students, staff and parents as well as exhibit a positive employee attitude. * Must demonstrate appropriate interpersonal skills, and communicate clearly and respectfully with students, staff, parents, visitors and the general public. * Must have awareness of a variety of student needs including physical and social emotional needs. * Must have strong organizational, communication, and public relations skills. POSITION EXPECTATIONS: * Providing administrative support for the Associate Principal by performing all daily oral and written communication tasks. * Providing general school related information. * Communicating verbally and electronically with staff, students and families. * Facilitating student registration process. * Performing tasks to support the Assessment Center. * Performing duties associated with being a member of the 12 month team. * Monitoring board budget accounts and procurement cards. * Coordinating and organizing school-wide events and awards. * Ensuring operation of office equipment. * Participating in appropriate professional development activities in order to enhance job performance. * Cultivating and developing inclusive and equitable working relationships with staff, students and community members. * Provide administrative support for all instructional needs - Instructional Materials, Professional Development, Testing, Observations, and Tutoring. * Provide administrative support for the English Learner Program. * Manage staff attendance and substitutes. * Coordination of 6th assignments and evaluation schedules. * Assist with Professional Development, Institute Days and Teacher Parent Organization APPLICATION PROCEDURE: Apply online Click on the RED "APPLY" button above to begin an online application. "We are an equal opportunity employer and value diversity at our district. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status."

In accordance with the Mission and Values of Southwestern Illinois College, this is a professional/technical position that provides auxiliary services for the Adult Education instructional program at the Sam Wolf Granite City Campus and district wide. Work involves management of an office offering a variety of educational programs and providing necessary services to students and staff. These services include providing accurate information about programs and state regulations, facilitating campus communications, database management, maintaining student records and instructional area and supplies. While direction and advice are normally available, often from the Belleville Campus, the Administrative Assistant must be able to work without close supervision. The Administrative Assistant must work well with students, instructors, campus personnel and the public. Work is reviewed for the quality of service to students and the department. This is a twelve month position with projected morning, afternoon, and evening hours. This is a grant funded position and contingent upon external funding. QUALIFICATIONS 1. An Associate of Arts or Associate of Science degree or equivalent education in secretarial science, computer or a related field is required. 2. Knowledge of and proficiency with Microsoft Office applications including Teams, Visio, and Outlook is essential; knowledge of Google applications, Chrome, video conferencing, and social media program desirable. 3. Advanced organizational skills, proper phone etiquette, and the ability to work with a diverse population. PAY AND HOURS $15.30 per hour, up to 28 hours per week. BENEFITS AND PERKS Benefit availability and eligibility may vary from the summary listed below. Please visit ************ for more information. * Retirement savings plan through State Universities Retirement System of Illinois and voluntary 403(b) and 457(b) savings plan * Eligibility for medical coverage as outline in the Affordable Care Act * Eligibility for paid leave including holidays and vacation * Educational incentives including Reduced Tuition at Southwestern Illinois College and Tuition Reimbursement * Employee Assistance Program, employee discounts, gym access, additional voluntary benefits and more! WORK LOCATION Sam Wolf Granite City Campus. APPLICATION DEADLINE Job closes to applicants on 2/12/2026, with application review beginning on 2/13/2026. APPLICATION PROCEDURE Required application materials, such as resume, cover letter and references, should be attached to your application. Other required application materials i.e., unofficial transcripts, etc., should be attached after your application has been submitted (official college transcripts must be provided at the time of hire). Go to your My Job Applications page from the careers home page of your account. Southwestern Illinois College is proud to be an EEO/AA Employer/Educator Smoke/Tobacco/Vapor/Drug-Free Workplace