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What is a purchasing administrative assistant and how to become one
A purchasing administrative assistant handles all the procurement activities of an entity. He/she coordinates with vendors on the purchase of products and materials on behalf of the organization. They usually conduct researches on potential vendors in order to get the best quality products at reasonable costs. Purchasing administrative assistants also monitor product inventory and anticipate needs based on quarterly and annual numbers.
A purchasing administrative assistant typically reports to a procurement manager. They work closely with staff in all the other departments in order to provide procurement support to enable them to operate smoothly. A successful purchasing administrative assistant should have relevant purchasing experience, research skills, attention to detail, negotiation skills, communication skills, and analytical skills.
Purchasing administrative assistants work 40 hours a week Monday to Friday between 9 and 5. In extremely rare circumstances, they may be required to work additional hours in the late evenings and even through the weekends.
What general advice would you give to a purchasing administrative assistant?
Anne McConnell Ph.D.
Professor, West Virginia State University
Avg. Salary $37,889
Avg. Salary $59,228
Growth rate -8%
Growth rate 0.3%
American Indian and Alaska Native 0.73%
Asian 3.84%
Black or African American 9.37%
Hispanic or Latino 16.40%
Unknown 3.88%
White 65.78%
Genderfemale 91.74%
male 8.26%
Age - 52American Indian and Alaska Native 3.00%
Asian 7.00%
Black or African American 14.00%
Hispanic or Latino 19.00%
White 57.00%
Genderfemale 47.00%
male 53.00%
Age - 52Stress level is manageable
7.1 - high
Complexity level is basic
7 - challenging
Work life balance is good
6.4 - fair
Purchasing administrative assistant career paths
Key steps to become a purchasing administrative assistant
Explore purchasing administrative assistant education requirements
Start to develop specific purchasing administrative assistant skills
Skills Percentages Purchase Orders 33.47% Data Entry 9.27% Customer Service 8.69% Provides Administrative Support 3.85% Office Equipment 3.77% Complete relevant purchasing administrative assistant training and internships
Accountants spend an average of Less than 1 month on post-employment, on-the-job training. New purchasing administrative assistants learn the skills and techniques required for their job and employer during this time. The chart below shows how long it takes to gain competency as a purchasing administrative assistant based on U.S. Bureau of Labor Statistics data and data from real purchasing administrative assistant resumes.Research purchasing administrative assistant duties and responsibilities
- Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
- Prepare purchase orders, review requisitions, supply requests and MRP purchase reports.
- Assess and close A/P, A/R monthly.
- Support A/P by resolving invoice problems.
Prepare your purchasing administrative assistant resume
When your background is strong enough, you can start writing your purchasing administrative assistant resume.
You can use Zippia's AI resume builder to make the resume writing process easier while also making sure that you include key information that hiring managers expect to see on a purchasing administrative assistant resume. You'll find resume tips and examples of skills, responsibilities, and summaries, all provided by Zippi, your career sidekick.
Choose from 10+ customizable purchasing administrative assistant resume templates
Build a professional purchasing administrative assistant resume in minutes. Browse through our resume examples to identify the best way to word your resume. Then choose from 10+ resume templates to create your purchasing administrative assistant resume.
Apply for purchasing administrative assistant jobs
Now it's time to start searching for a purchasing administrative assistant job. Consider the tips below for a successful job search:
- Browse job boards for relevant postings
- Consult your professional network
- Reach out to companies you're interested in working for directly
- Watch out for job scams
How did you land your first purchasing administrative assistant job
Are you a purchasing administrative assistant?
Share your story for a free salary report.
Average purchasing administrative assistant salary
The average purchasing administrative assistant salary in the United States is $37,889 per year or $18 per hour. Purchasing administrative assistant salaries range between $29,000 and $48,000 per year.
What am I worth?
How do purchasing administrative assistants rate their job?
Purchasing administrative assistant reviews
Writing a message,Organizing receipts and expenses and sending them out when needed
Failure to comply with working hours, theft and fraud,
It my passion to help people in need. It makes me feel good to see people the Youth do well in the life
I don't like to see anyone stuck in between and not being helped.
everything except phones : Meeting,greeting, customer service, interviewing, on boarding, recruiting, presenting, etc.
phones - because of my accent
Updated January 8, 2025
