Purchasing administrative assistant job description

Title: Administrative Assistant – Purchasing Department.
Location : Saline, MI
Pay Rate : Open
Additional Benefits : Health, Dental, Vision, 401(k), company paid holidays and more!
Type of hire : Contract
Travel: up to 15% of work time

Position Summary :
An Associate for Purchasing Supplier Development (PSD) will support purchasing groups with administrative tasks, supplier follow-up and system processing. The person in this role will support PSD department's objectives to execute annual hoshin (company annual plan) and division Operation Procedures (OPs).

Position Responsibility :

• Execute Operating Procedures (OPs) (including issuing invoicing, payment tracking, and reporting)
• Support Bluegrass Automotive Manufacturers Association (supplier organization for continuous improvement and supplier development) through event coordination, meeting management, and customer support
• Overall administrative duties (travel, catering, expense reports, meeting scheduling, meeting minutes, tracking, and reporting)
• Weekly report management
• Follow-up with suppliers’ contacts to confirm data, request information, and follow-up on status
• Develop new and kaizen (improve) existing operating procedures, gain consensus and support training for team activity.
• Support internal PSD wide communication, engagement, and training
• Contribute input in team environment to expand team collaboration
• Resolve day-to-day supplier issues related to, payment, late assignments, reporting, etc.
• Travel up to 15% of work time

Position Requirements :

• High School Diploma or equivalent
• Proficiency with Microsoft PowerPoint and Excel
• Working experience with Microsoft PowerBI

Position Preferences (Added Bonus) :

• Bachelor’s Degree or higher
• Experience with gap analysis and identifying trends with large scale data sets
• Toyota experience

Company DescriptionLet Global Technology Associates, LTD take your career search or hiring needs to the next level. As a premier technical and professional staffing company, with over 30 years of industry experience, we have longstanding connections in industries like automotive, aeronautics, information technology, defense, and healthcare. GTA can provide you with a full breadth of diverse candidates from our talent network. GTA is a national full-service provider of both direct and contract professionals and top management talent so whether it is a job you are seeking or a stellar supplier to partner with look no further than to GTA.

Hourly Rate $21

The Music City Center is Nashville's convention center located in the heart of downtown. The 2.1 million square foot facility opened in 2013 and was built so that Nashville could host large, city-wide conventions in the downtown area. The mission of the Music City Center is to create significant economic benefit for the citizens of the greater Nashville region by attracting local and national events while focusing on community inclusion, sustainability and exceptional customer service delivered by our talented team members.

Principal Function:

The Purchasing / Warehouse Admin will support the Purchasing Manager and Warehouse team.

The Purchasing Admin will partner closely with the Purchasing Manager and the Warehouse Manager, as well as the Food & Beverage departments by ensuring proper and timely ordering and receiving of goods is taking place and to assist in obtaining suggestions from Vendors on substitutions if needed.

Essential Responsibilities:

• Willingness to learn our Food Trak Computer Software for ordering, receiving and inventory.
• Verify requisitions to inventory and product specifications.
• Verify Inventory items that are in stock
• Create Purchase Orders from requisitions by specifications
• Obtain suggestions from Vendors on substitutions and verify with management for approval of substations
• Verify receipt of items ordered, to items received and resolve shipment error with suppliers.
• Provide assistance to the Warehouse staff.
• Contribute to the goal of making Sodexo Live! #1 in Event Hospitality and the #1 Employer of Choice through personal commitment and leading by example.

Qualifications/Skills:

• Willingness to learn our Food Trak Computer Software for ordering, receiving and inventory.
• College degree helpful.
• 2+ plus years of experience in a Warehouse, Shipping or Purchasing role within a company with annual Food & Beverage sales in excess of $5M helpful.
• Exceptional computer literacy within EXCEL/ACCESS and Microsoft Office Suite software; prior experience in Food Trak software a huge plus.
• Accuracy with numbers, product and quantity verification and task completion a must.
• Some knowledge of Food and Beverage product and industry helpful.
• Excellent phone and communication skills required.
• Strong ability to accurately report and keep records up to date as needed,
• Proven ability to work effectively with all levels of staff and management; Ability to promote and participate in a team environment concepts.
• Self-starter who can work independently and on several tasks/projects simultaneously, and who can contribute to functional areas of the business outside of the purchasing/warehouse area.
• Ability to communicate effectively both orally and in writing.
• Take initiative to follow up on issues, deliveries and identifying and resolving problems timely and effectively.

Other Requirements :

• Able to work effectively and safely while subject to wet floors, temperature extremes and excessive noise; must be able to lift up to 50 pounds in weight; must be able to maneuver in an often tightly-quartered environment.
• Able to work full-time hours with alternating weekend duties.

Hours may be extended or irregular to include nights, weekends and holidays.

Thank you for expressing interest in employment with Sodexo Live!. While only those candidates considered for this position will be contacted, your resume will remain on file for 90 days.

Job Posted by ApplicantPro